Monash Memo Editorial Guidelines

Monash Memo is a weekly online newsletter for staff and students at Monash University. It is emailed to all staff and students on Wednesday and is also available on the Monash website at www.monash.edu.au/news/monashmemo.

Monash Memo is produced by the Media Communications Unit. You can contact Media Communications on media@adm.monash.edu.au or ext 34840.

Contributions and suggestions

We welcome contributions and will try to include your item if possible, but due to space restrictions please understand that if you submit or suggest a story we cannot guarantee its publication.

Articles

Monash Memo features nine stories each week.  We give priority to stories relating to:

• the University's core activities of teaching and learning, research, and professional contribution.
• the University's themes of engagement, innovation and internationalisation.

Tips to prepare a memo story submission

• Stories should be limited to between 150 and 300 words.
• Your story should have a newsworthy angle and should be presented in a way that is interesting and relevant to all Monash staff and students. Think about whether the story will have appeal to this wide audience.
• The first and second paragraph should cover the main points of the story ie who, what, when, where, why and how.
• All statements of opinion should be attributed to an appropriate spokesperson.
• A photograph (1-2 mb file size) should be included with your article, where possible.
• Email your story to media@adm.monash.edu.au.

Notices and Advertising

Notices and Advertisements are distributed every Wednesday as part of Monash Memo. Only Monash affiliated items can be included. There are four sections in which an item can appear:

• Notices cover announcements and activities. Examples may include notices from ITS, OHSE, Student and Staff Services, Security and Traffic and Performing Arts;
  
  
• Conferences, lectures and seminars;
  
  
• Participants sought. Examples may include survey or study trial notices. All notices involving human trials much include the ethics approval number (not for publication);
  
  
• Advertisements cover items such as sales (eg The Bookshop, Monash Club), special deals, sports and recreation information, short courses and tickets to performances.

The deadline for Notices and Advertising is 12pm Friday for the following Wednesday's edition of Monash Memo.

All notices and advertisements will be published for a period of three weeks after which time they will be removed. If you want your notice to run after this period, you will need to re-submit it via the same process.

Staff wanting items included in the Notice or Advertising Bulletins sections of Monash Memo should send the information to global.emails@adm.monash.edu.au.

For those submitting events, seminars or guest lectures to be promoted within the University community please include the following information: host of the event (eg Monash Asia Institute), title of the event, location, date and time, brief event description and a contact extension, website or email address for people wanting further information. A 150 word limit applies.

Staff should highlight any time sensitive information to ensure outdated information is not distributed.

If you are uncertain into which category an item falls contact Media Communications for clarification on ext 34840.