Heads of Cost Centres Vendor Payment Audit Report

Late in 1999 the Audit Committee of Council expressed concerns about the possible lack of adequate reporting arrangements in place at University Cost Centres and in particular, that Heads may not always be aware of expenditure incurred by their cost centre.

To address this matter, a separate report has been developed under instruction from the Vice Chancellor and President. This report is issued to relevant Heads of Cost Centres on a monthly basis.

The report includes details of all invoices paid to suppliers, re-imbursements to staff on personal claims and expenditure incurred on the two corporate card systems in operation throughout the University. Details of amounts charged by journal/IDN including salaries however, are not included on the report.

Heads will receive an email message each month advising that the Vendor Payment Audit Report for the previous month is available. The report is attached to this email and can be viewed by clicking on the attachment.

The Vendor Payment Audit Report is also available directly via SAP by entering transaction code ZF69 in the Command Box. The report can be opened by entering Cost Centre number/s in the Fund Centre box and then selecting the execute button. The advantage of this report is that it utilises the 'drill-down' facility provided in SAP to scrutinise transactions in greater depth. The posting date will default to the previous month’s report. These dates can be altered to enquire over a different period.

Heads are requested to peruse the report and where necessary, seek further information on particular transactions from appropriate staff in their cost centre.