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Distribution and administration

I. Paper-based Unit Evaluations

Printing process

Download the questionnaire from:

http://www.adm.monash.edu.au/cheq/evaluations/unit-evaluations/fac-unit-eval-quest-2008.html

  1. Click on the survey link to open.
  2. Select the print option ensuring you print the survey in DUPLEX mode with PAGE SCALING set to "NONE".  This is very important as the surveys will not scan if printed over two pages.
  3. Select the number of copies you require.
  4. Print.
  5. Place surveys in an unsealed envelope and write Unit Details in the space provided eg. VCM4002_S1-01_CAULFIELD_DAY (these details are printed at the top of the survey form).

    Surveys are administered between week 9 and week 14.

Please inform the CHEQ Evaluations Unit of the number of return envelopes you require.

Important

  1. Where completed paper-based unit evaluations are returned to CHEQ on forms that are of poor print quality, a manual transcription of the data is required.
  2. CHEQ will notify immediately the relevant Associate Dean (Teaching) by email advising that the issue has arisen and that a charge (at cost) will be incurred.


Distribution and administration process

  1. Independent individual administers the survey.
  2. The administrator opens the sealed envelope containing the questionnaires in the classroom and distributes the questionnaires to the students.
  3. Whilst students fill in the questionnaire, the administrator  fills in their details (name, phone number etc) on the self-addressed return envelope.  This is an essential step as random audits are carried out to ensure that the proper process has been undertaken.
  4. Put the completed questionnaires in the self-addressed return envelope.
  5. Seal the envelope in front of the class.
  6. Sign across the sealed flap.
  7. Put sealed self-addressed return envelope in internal mail.
  8. Return any blank questionnaires in a separate envelope to CHEQ Evaluations Unit.

Important

  1. Administrator must sign across seal in the space provided.  If the seal on the return envelope is broken, then the entire unit may not be processed by CHEQ.
  2. Do not alter any information on the questionnaires as such changes are not recognised by the software.

Points to highlight to students when handing out questionnaires:

  1. They are totally anonymous.
  2. Data is collated by an independent body, The Centre for Higher Education Quality (CHEQ).
  3. Results will be available on the CHEQ website: http://www.adm.monash.edu.au/cheq/evaluations/Unit_Evaluations/unit-eval-reports.html  
  4. If the seal on the return envelope is broken, then the entire unit may not be processed by  CHEQ.
  5. Students should read instructions on the questionnaire carefully.
  6. Students can write comments on the survey forms and these will be processed unedited.

 

II. Web-based Unit Evaluations

  1. Evaluations Unit activates online questionnaires.
  2. Evaluations Unit triggers system to send an email to students in each unit advising them of  the URL for the questionnaire.
  3. Students complete and submit online surveys.
  4. Reminder emails to students who have not completed the survey are triggered in the system  (weeks 11 and 13).
  5. Access to Unit Evaluation questionnaires are closed before examinations begin (Week 14).

Note: Students will not be able to submit multiple surveys

 

Further information

Distribution, timeline and procedured for Unit Evaluations (Powerpoint presentation) 388KB

If you have further queries please do not hesitate to contact the CHEQ Evaluations Unit on 9905 9097 or email at: evaluations@adm.monash.edu.au