Monash University Enterprise Agreement (Academic and General Staff) 2005

Existing University Policy - Overtime and Time Off in Lieu

1. A staff member who has accrued time off in lieu of overtime (TOIL) is entitled to take TOIL in accordance with the provisions of this policy. Such overtime, including the anticipated date for taking the TOIL, must be approved in advance and the approval must be recorded in writing to prevent any dispute as to the authorisation of either the overtime or the date at which the TOIL is to be taken.

2. It is not reasonable to accrue an excessive amount of TOIL such that the staff member is unable to utilise the time off in an acceptable timeframe in accordance with this policy.

3. The date of taking the accrued time will be by mutual agreement between the staff member and manager. If the staff member and the manager are unable to agree upon the time of taking of the TOIL, the staff member may refer the matter to the Divisional Director/Dean for final resolution. If the Divisional Director/Dean is the staff member's supervisor, the staff member may refer the matter to the Divisional Director (Human Resources). Where the Divisional Director (Human Resources) is the staff member's supervisor, the staff member may then refer the matter to the Vice-President (Administration).

It is expected that such referrals would be determined within four working weeks of the staff member's request.

4. TOIL that has not been taken, in accordance with clause 1 of this policy within a 6-month period from the accrual will be forfeited, unless the staff member has requested the decision relating to the time of taking their accrued TOIL be referred to the Divisional Director/Dean. In such instances the 6-month period will run from the date of the Divisional Director/Dean's decision.

5. Under exceptional circumstance the Divisional Director (Human Resources) may propose alternative arrangements for taking TOIL.