Information for members of Academic Board

• How to become a member of Academic Board
• Academic Board Agenda
• Venue for Board Meetings
• Attendance at Board Meetings
• Apologies
• Request for Special Leave
• Submissions to Academic Board
• Reminder to Academic Board Attendees

How to become a member of Academic Board

Professorial/Academic Staff

Membership of Academic Board (staff) is for a period of two years.

Staff elections to the Board are held once a year, usually around April/May.

To nominate for election to the Board you will need to go to the Elections page and download nomination forms and details.

From time to time casual vacancies arise and these are usually filled by the relevant Faculty Board. If there is a casual vacancy for a professorial or non-professorial member, submit a nomination to the Dean of your faculty.

Students

Student members of Academic Board are elected for a one year period. Student elections to the Board are held once a year, usually around late August/ early October.

To nominate for election to the Board as a student member you will need to go to the Elections page and download nomination forms and details.

Academic Board Agenda

1. An Index of Items and Agenda Papers will be forwarded to you approximately 10 days prior to the meeting. This will include:
   
   

   • An index of items for consideration at the meeting.

   • Any attached reports/submissions which were submitted in relation to those items.

2. Approximately five days prior to the meeting, an Index of Recommendations and Supplementary Papers will be forwarded to you.  This will include:
   
   

   • Recommendations to the Board relating to items contained in the previously circulated “Index of Items and Agenda Papers”.

   • Any additional or substituted papers.

3. On receipt of the Index of Recommendations and Supplementary Papers, members should:
   
   

   • Remove the original Index of Items from the front of the Agenda and replace it with the “Index of Recommendations”.

   • Insert any supplementary papers at the back of the original Agenda Papers.

   Members then attend the Board with one complete Agenda.

4. Agendas and Minutes are also available electronically.
   
   
5. Academic Board papers will be sent to you at the address shown on the Monash electronic staff directory.  Please advise the Administrative Assistant if you have a different preferred mail address.  Should your address change, please notify the Administrative Assistant immediately and independently from Student and Staff Services, so that your receipt of papers is not delayed.

Venue for Board Meetings

Meetings are usually from 3.30pm to 5.30pm on a Wednesday in the Council Chamber, Level 1, University Offices, Building 3A, Clayton campus.

Tea and coffee is available to members in the foyer outside the Council Chamber from 3.15pm.

Attendance at Board Meetings

An administrative staff member will require you to declare your attendance upon entry to each meeting of the Board. If, for any reason, you arrive late to a meeting and the staff member is no longer recording attendance at the entrance, you are required to initial the attendance list as you enter the meeting – the list will be placed on the table immediately outside the main door of the Council Room.

Please note that in accordance with Section 4.1.2 of Statute 2.2- a member's membership ceases if three consecutive ordinary meetings of the Board are missed.

Apologies

Apologies are accepted up to the day of the meeting by email to the Administrative Assistant, Secretary or by phone.

Request for Special Leave

If a member is unable to attend a series of meetings (due to OSP etc), a request for special leave should be made (in advance) to the Secretary.

Submissions to Academic Board

Any Board member is entitled to make a submission to Academic Board.  Please adhere to the submission due dates.

Please note that all reports and supporting documentation must be submitted electronically to Ms Rhonda Hinds, copied to Ms Helen Pavlovski.

All Committee/Board reports must include a list of members attending the meeting.

Submissions must be forwarded as attachments to email messages.

2009 Submission Dates

Reminder to Academic Board Attendees

When attending Academic Board meetings

Please,

• Switch off mobile phones.
• Use mouse mats for cup and saucer.
• Do not cover microphones with folders or papers.
• Fill front row seats before filling back row seats unless leaving prior to close of meeting. 
• If you wish to speak

  • Identify yourself to remote/offshore campus members.

• If seated in the back row and you wish to speak

  • Stand up, identify yourself, and remain standing whilst speaking.

Thank you for your co-operation.

Meeting introduction for Academic Board Attendees (pdf 26.1kb)

Contact Information