Academic Board Meeting 3-2008

Index of Recommendations and Supplementary Papers

Meeting No 3/2008 of the Academic Board will be held on Wednesday 4 June 2008 from 3:30pm-5:30pm, in the Council Chambers, First floor, Building 3A, Clayton campus.

The Agenda papers have been circulated. The Index of Recommendations is set out below and supplementary papers are attached.

Meetings of the Academic Board are attended by ex officio, elected and appointed members. A non-member may request permission to attend a meeting of the Board as an observer by telephoning extension 59005. Observers have no speaking or voting rights.

Members are reminded that items may be starred prior to the meeting by contacting the Secretary, or at the commencement of the meeting under item 2.1 of the Agenda.

Members’ attention is directed to agenda item 6 – Questions on Notice. Please note that questions relating to specific agenda items will be taken at the end of each such item. Therefore, 24 hours’ notice of questions not related to agenda items would be appreciated.

Tea and coffee will be served in the foyer prior to the meeting.

Rhonda Hinds Secretary
28 May 2008

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

AGENDA

A PRELIMINARY AND FORMAL BUSINESS

*  1 WELCOME

2 ARRANGEMENT OF AGENDA

*  2.1 Starring of Items

Members who wish a non-starred item to be discussed may so request at this point.

*  2.2 Approval of Non-Starred Items

The Chair will move:

That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred.

C  2.3 Confidential Items – Faculty Discipline Reports (Members Only)            1-16

2.3.1 Faculty of Science

2.3.2 Faculty of Law

2.3.3 Faculty of Business and Economics

2.3.4 Faculty of Education

2.3.5 Faculty of Information Technology – Report from the Dean

Recommendation:

That Academic Board receive and note the above Reports.

3 MINUTES

*  3.1 Minutes of Academic Board Meeting 2/2008

The Minutes of Meeting 2/2008, held on Wednesday, 16 April 2008, were distributed on 1 May 2008.

Recommendation:

That the Minutes of Academic Board Meeting 2/2008, held on 16 April 2008, be confirmed.

3.2 Business arising from the Minutes

3.2.1 Schedule of Action Items                       17-18

The updated Schedule of Action Items is attached for noting.

Recommendation:

That Academic Board receive and note the updated Schedule of Action Items.

3.2.2 ESOS Policies and Procedures (Minutes 1/2008 item 6.3)

The Manager, Policy has advised that at the request of Academic Board Meeting 1/2008, the scope of the new policies covering ESOS Students, Students Under 18 years and Course Transfer, were amended to:

• include a definition of “student visa”;
• clarify the second point of the scope statement to read “Organisational units with responsibility for … students who hold a student visa”.

For further details, please refer to the Education Policy Bank:

http://www.policy.monash.edu/policy-bank/academic/education/index.html

Recommendation:

That Academic Board receive and note the advice of the Manager, Policy.

*  4  PRESIDENT’S BUSINESS

4.1 President’s Report

Professor Jayne Godfrey will report.

Recommendation:

That Academic Board receive and note the report of the President.

4.2 Review of the Composition of Academic Board                   19-38

The last meeting of the Board was advised that the Academic Board Composition Working Party was considering a range of Academic Board membership models, and that options would be presented to the June meeting.

Attached is a Discussion Paper, to which are appended several membership models, for consideration and discussion.

Recommendation:

That Academic Board receive and discuss the attached paper.

*  5 VICE-CHANCELLOR’S BUSINESS

5.1 Vice-Chancellor’s Report                                        To follow

Professor Richard Larkins will report.

Recommendation:

That Academic Board receive the Vice-Chancellor’s report.

5.2 Award of Honorary Degrees                          159-162

Members will recall that the report of Honorary Degrees Committee Meeting held on 27 December 2007 was received by the last meeting. The Vice-Chancellor will report on additional awards of Honorary Degrees.

Recommendation:

That Academic Board receive the report on Honorary Degrees.

6 QUESTIONS ON NOTICE

Members are requested to provide at least 24 hours’ notice for questions on items not related to the agenda.

*B DIRECTION OF ACADEMIC AFFAIRS

7 NATIONAL DEVELOPMENTS

7.1 Australian Federal Budget 2008/09                                    39-44

Attached is the latest in a series of environmental scans prepared for the Board by University Planning and Statistics. This paper summarises the higher education initiatives in the Federal Budget and ALP higher education policies/election promises.

Professor Adam Shoemaker will introduce this item.

Recommendation:

That Academic Board receive the Budget briefing paper and note Professor Shoemaker’s advice.

7.2 Intellectual Property                                163-172

Mr Peter Marshall, Vice-President (Administration) and Ms Julianne Wantrup, University Solicitor, will report to the Board on implications of the recent Federal Court decision in the case of the University of Western Australia v Gray.

Recommendation:

That Academic Board receive and note the report on the implications of the Federal Court decision in the case of the University of Western Australia v Gray.

8 FACULTY PRESENTATION - PHARMACY

The purpose of the faculty presentations to Academic Board is cross-faculty sharing of research and/or education initiatives with the ultimate goal of research and educational improvements.

The first in this series of presentations will be delivered by Professor Bill Charman, Dean, Victorian College of Pharmacy.

Recommendation:

That Academic Board receive and note Professor Charman’s presentation.

C SUPERVISION OF ACADEMIC AFFAIRS

9 UNIVERSITY ACADEMIC STRUCTURE

9.1 Establishment of the Centre for Multimedia Computing, Communications and
Applications          45-48

Academic Board Meeting 7/2007 endorsed in principle the proposal to establish the Centre for Multimedia Computing, Communications and Applications subject to further consultation between the Faculties of Art and Design and Information Technology, and noted that the proposal would, following agreement between the two faculties, be returned to the Board for its formal endorsement and thence transmission to Council.

Attached for consideration is a memorandum from the Dean, Faculty of Information Technology, regarding the process of consultation.

Recommendation:

That Academic Board receive the memorandum from the Dean, Faculty of Information Technology and endorse, for transmission to Council, the proposal to establish the Centre for Multimedia Computing, Communications and Applications.

9.2 Establishment of the Department of Architecture              49-52

At its Meeting 6/2007, the Board of the Faculty of Art & Design endorsed the attached proposal to establish a Department of Architecture.

Recommendation:

That Academic Board endorse for submission to Council the proposal from the Board of the Faculty of Art & Design to establish a Department of Architecture.

9.3 Renaming of the Centre for Muslim Minorities and Islam Policy Studies
To be tabled

Subsequent to the Board’s endorsement at its last meeting of the proposal to rename the above Centre as the Centre for Islam and Modernity, the Faculty of Arts indicated that there had been further consultation on the recommended nomenclature and that a revised proposal would be considered by the meeting of Faculty Board scheduled for 28 May 2008. Council was advised that this second request had been made and deferred approval of the renaming of the Centre pending further advice from Academic Board. An updated proposal is therefore attached for consideration.

Recommendation:

That Academic Board endorse for submission to Council the proposal from the Board of the Faculty of Arts to rename the Centre for Muslim Minorities and Islam Policy Studies as the Centre for Islam and the Modern World.

* 9.4 Education Portfolio

9.4.1 Education Portfolio Organisational Changes

Professor Adam Shoemaker will report.

9.4.2 Establishment of the eEducation Centre           173-176

Attached for the Board’s endorsement is a proposal to establish the eEducation Centre.

Recommendation:

That Academic Board endorse the proposal to establish the eEducation Centre.

* 9A QUALITY AUDIT PROGRESS REPORT         177-184

Professor Shoemaker will introduce the attached draft Progress Report.

Recommendation:

That Academic Board receive the report and note Professor Shoemaker’s advice.

10 AWARD OF DEGREES

10.1 MPsych /PhD – Naming of Degree (and Testamur) to be awarded               53-58

Academic Board Meeting 7/2007 approved introduction of the proposed MPsych /PhD practitioner/research degree. Following further consultation, RGSC Meeting 1/2008 agreed the program was a single combined degree, to be awarded at the completion of the PhD thesis. Meeting 4/2008 then recommended the following nomenclature:

• Master of Psychology (Counselling)/Doctor of Philosophy; and
• Master of Psychology (Educational and Developmental)/Doctor of Philosophy and also recommended that these names be used on the relevant testamur.

Recommendation:

That Academic Board:

• Approve the proposal of the RGSC that the name of the MPsych /PhD practitioner/research degree be:
• Master of Psychology (Counselling)/Doctor of Philosophy; or
• Master of Psychology (Educational and Developmental)/Doctor of Philosophy
• Endorse for submission to Council that these names be used on the relevant testamur.

D GOVERNANCE

11 LEGISLATION

11.1 Victorian College of Pharmacy                         59-74

Attached are Explanatory Memoranda and proposals for:

• Amendment to Statute 2.3 – The Faculties
• Repeal of Statute 2.14 – Victorian College of Pharmacy
• Amendment to the Faculties Regulations
• Repeal of the Victorian College of Pharmacy Regulations

These proposals give effect to the Victorian College of Pharmacy changing from being a College to a Faculty of the University, and at the same time changing the nomenclature from “Pharmacy” to “Pharmacy and Pharmaceutical Sciences”.

Recommendation:

That Academic Board endorse, for submission to Council:

• The proposal to amend Statute 2.3 – The Faculties (Amendment no. 1 2008).
• The proposal to repeal Statute 2.14 – Victorian College of Pharmacy.
• The proposal to amend the Faculties Regulations (Amendment no. 2 2008).
• The proposal to repeal the Victorian College of Pharmacy Regulations.

11.2 Discipline                 75-84

Attached are an Explanatory Memorandum and proposal for amendment to Statute 4.1 – Discipline.

The proposals expand the category of examination-related general misconduct, covered by Statute 4.1, increase the authority of the Chair of the Appeals Committee to dismiss an appeal determined to be frivolous, vexatious, misconceived or lacking in substance, and also fold non-examination assisting to cheat into the University’s Statutory framework.

Recommendation:

That Academic Board endorse, for submission to Council, the proposal to amend Statute 4.1 – Discipline.

11.3 Miscellaneous Statutes Review 2008                    85-112

Attached are an Explanatory Memorandum and proposals for the following amendments:

• Repeal of Statute 2.3.1 - The Subfaculties.
• Repeal of Divisions II and IV of Statute 2.5 - Committees, Boards of Studies and Institutes.
• Further amendments to Statute 2.5.
• Statute 3.5 – Administrative Staff.
• Chapter 5 –The Library and Computer Centre.
• Statute 6.1.2 – Courses and Degrees.
• Repeal of Chapter 6B– Multi-faculty degrees.

Recommendation:

That Academic Board endorse, for submission to Council the making of the statute entitled Miscellaneous Statutes Review 2008:

• Repeal of Statute 2.3.1 - The Subfaculties.
• Repeal of Divisions II and IV of Statute 2.5 - Committees, Boards of Studies and Institutes.
• Further amendments to Statute 2.5.
• Statute 3.5 – Administrative Staff.
• Chapter 5 –The Library and Computer Centre.
• Statute 6.1.2 – Courses and Degrees.
• Repeal of Chapter 6B – Multi-faculty degrees.

12 POLICY DEVELOPMENT AND REVIEW

12.1 Course and Unit Handbook Policy and Procedures                   113-120

Education Committee Meeting 2/2008 endorsed the Course and Unit Handbook Policy for submission to the Board and approved the accompanying Procedures.

Recommendation:

That Academic Board:

• Approve the Course and Unit Handbook Policy.
• Note the Course and Unit Handbook Procedures.

13 ACADEMIC BOARD MEMBERSHIP

13.1 Election of Vice-President, Academic Board                        121-122

Attached is the Returning Officer’s Declaration of the Poll in the recent election for the position of Vice-President, Academic Board.

Recommendation:

That Academic Board receive and note the Declaration of the Poll.

13.2 Election of Professorial Members to Academic Board           123-124

Attached is the Returning Officer’s Declaration of the Poll in the recent elections for Professorial members to Academic Board.

Recommendation:

That Academic Board receive and note the Declaration of the Poll.

13.3 Election of Academic Staff (other than the Professors) to Academic Board
125-126

Attached is the Returning Officer’s Declaration of the Poll in the recent elections for Academic Staff (other than the Professors) to Academic Board.

Recommendation:

That Academic Board receive and note the Declaration of the Poll.

13.4 Special Leave

14 FACULTY BOARD AND STANDING COMMITTEES MEMBERSHIP

14.1 Membership of the Board of the Faculty of Law

Section 7.6 of Schedule 7 to the Faculties Regulations – Faculty of Law provides for appointment by Council of certain external members to the Faculty Board.

Recommendation:

That Academic Board endorse for transmission to Council the recommendation to appoint the following external members of the Board of the Faculty of Law, with a period of office from March 2008 – March 2011:

• The Hon Justice Shane Marshall, Federal Court of Australia.
• Mr David Fanning, Magistrates Court of Australia.
• Ms Kristine Hanscombe SC.

15 REPORTS FROM STANDING COMMITTEES

15.1 Research Graduate School Committee Meetings 2/2008 - 4/2008
127-132, 185-186

Recommendation:

That Academic Board receive and note the Report of Meetings 2/2008 and 4/2008 of the Research Graduate School Committee.

15.2 Education Committee Meeting 2/2008                              133-136

Recommendation:

That Academic Board receive and note the Report of Meeting 2/2008 of the Education Committee.

15.3 Monash University Research Committee Meeting 2/2008                     137-138

Recommendation:

That Academic Board receive and note the Report of Meeting 2/2008 of the Monash University Research Committee.

16 FACULTY BOARD REPORTS

16.1 Faculty of Art & Design Meeting 6/2007               139-140

Recommendation:

That Academic Board receive and note the Report of Meeting 6/2007 of the Board of the Faculty of Art & Design.

16.2 Faculty of Engineering Meeting 1/2008                    141-148

Recommendation:

That Academic Board receive and note the Report of Meeting 1/2008 of the Board of the Faculty of Engineering.

16.3 Faculty of Law Meeting 1/2008                             149-156

Recommendation:

That Academic Board receive and note the Report of Meeting 1/2008 of the Board of the Faculty of Law.

16.4 Faculty of Medicine, Nursing & Health Sciences Meeting 2/2008         157-158

Recommendation:

That Academic Board receive and note the Report of Meeting 2/2008 of the Board of the Faculty of Medicine, Nursing & Health Sciences Meeting 2/2008.

E ITEMS OF OTHER BUSINESS

17 OTHER BUSINESS

18 NEXT MEETING

The meeting of the Academic Board to be held on Wednesday 16 July 2008 has been cancelled. The next meeting will therefore be held on Wednesday 3 September 2008 in the Council Chambers, 1st floor, Building 3a, Clayton Campus commencing at 3.30pm.