Minutes of Academic Board Meeting No. 6/93 held in the Council Room of the University at 2.15 pm on Wednesday, 14 July 1993.
There were present : The Acting Vice-Chancellor (Professor I.W. Chubb) presiding, Professors D. Arnott, R. Bayly, Dr J. Brien, Associate Professor R. Bywater, Dr G. Cambrell, Professors R. Cas, C. Chapman, M. Clyne, P. Darvall, D. de Kretser, Mr A. Dixon, Associate Professor E. Duffy, Professors A. Duggan, B. Dunstan, A. Edwards, H. Emy, J. Freebairn, J. Greig, Dr I. Griffith, Associate Professor J. Harris, Professors T. Hore, W. Jackson, M. Kartomi, F. Kent, M. King, B. Knox, Mr D. Lowe, Dr A. Luff, Professors J. Miller, J. Monaghan, Dr P. Nestor, Associate Professor J. O'Neil, Professors R. Pargetter, C. Peirson, J. Pilbrow, R. Porter, M. Quartly, I. Rae, Dr A. Romano, Professors P. Rossiter, S. Ricketson, Mr B. Searle, Professor R. Selleck, Dr A. Shorten, Mrs S. Sievers, Professors R. Snape, R. Snedden, T. Sridhar, P. Stewart, T. Triggs, G. Tucker, Associate Professor W. Veit, Mr P. Wade.
Apologies were received from : Mr P. Annal, Professors D. Aspin, B. Barry, C. Bellamy, L. Cairns, Associate Professor J. Cashion, Professors P. Chandler, B. Cherry, Mr E. Chow, Professors D. Craik, M. Cree, P. Dowling, C. Gibbs, J. Hamill, Mr B. Harding, Associate Professor D. Hewitt, Professor M. Holman, Associate Professor R. Keller, Professor E. Laurenson, Mr E. Lim, Professor J. McCarty, Ms M. McVeigh, Professor P. Nagley, Messrs A. Pappas, J. Rogers, Professor G.C. Smith, Mr K. Tant, Professor R. Willis, Mr J. Wingate.
In attendance was : Ms J.A. Dunn, Secretary and Acting Academic Registrar.
The Chairman welcomed the new members appointed as a result of recent elections to the Board.
* * * * * * * *
Items marked with an asterisk were discussed by the Board. In all other cases the recommendations of the Steering Committee were adopted without discussion (cf. Item 1 below)
* * * * * * * *
MINUTES
*1. NOTICE OF MOTION : APPROVAL OF STEERING COMMITTEE'S RECOMMENDATIONS
The recommendations of the Steering Committee were adopted for all items of agenda other than those starred.
2. MINUTES
2.1 Minutes of Academic Board Meeting No. 5/93 held on 16 June 1993
The Minutes of Academic Board Meeting No. 4/93 had been circulated.
The Board confirmed the Minutes.
3. MATTERS ARISING FROM THE MINUTES OF ACADEMIC BOARD
3.1 Matters Arising from Meeting No. 10/92 held on 18 November 1992 (item 4.1)
3.1.1 AVCC Guidelines for Effective University Teaching
At Meeting No. 10/92 the Board had discussed a draft paper prepared by the Australian Vice-Chancellor's Committee. The Board had recommended that the paper be referred to faculties for their consideration and comment.
A final version of the AVCC Guidelines for Effective University Teaching was received (p1228) and distributed.
3.2 Matters Reported to Council
3.2.1 Matters Arising from Meeting No. 4/93 held on 12 May 1993
The enclosed document was received (p1237). The Board noted the information.
3.2.2 Matters Arising from Meeting No. 5/93 held on 16 June 1993
The enclosed document was received (p1238). The Board noted the information.
*3.3 Matters Arising from the Previous Meeting (No. 5/93)
3.3.1 Accumulated Debt in the Faculty of Professional Studies
A question was asked arising from the Report of the General Manager (minute 4.4).
In relation to his report (minute 4.4), Mr Wade was asked about the absorption of a debt resulting from embezzlement. In response Mr Wade spoke of work in progress on tighter invoicing procedures and a budgetary reporting system which would monitor expenditure more closely without impinging on faculty management.
3.3.2 University Budget 1994 (Minute 4.8)
In response to a request, Professor Chubb agreed to include the Prof. Chubb budget for administrative service areas in the budget papers. Mr Wade There was a short discussion about the possible merits of estimating the total expenditure on travel at Monash, to be compared with the amount to be allocated for research travel. Professor Prof. Chubb Chubb said that he would take this matter up with the Committee of Deans.
Members affirmed the view that the University ought to commit up front a level of support for CRCs, to assist staff in deciding to place bids.
3.3.3 Position of Deputy Vice-Chancellor (Research)
A question was asked arising from the Vice-Chancellor's report to Council about the arrangements put in place for research management in the University. Professor Chubb advised that a joint committee of Council and Academic Board was to review a number of issues surrounding this position, which would be advertised and filled in the regular way after the completion of these discussions.
A view was expressed that the roles of Council and Academic Board may need to be clarified again.
*4. REPORT OF THE VICE-CHANCELLOR
4.1 Performing and Creative Arts Committee
The enclosed document was received (p1239). The Board approved the proposed committee structure and membership.
*4.2 Report of the General Manager
The enclosed document was received (p1397). The Board noted the information.
Mr Lowe, a member representing graduate students, asked a question Mr Lowe about the process of investigating options and approving a policy Mr White for student insurance. Professor Chubb and Mr Wade confirmed the invitation to the Monash Postgraduate Association to provide input through contact with the Deputy General Manager.
*4.3 Student Evaluation of Teaching
Professor Darvall made reference to the recommendations of the Eley Report which had been approved by the Board at Meeting No. 3/93. He expressed his disappointment over the reaction of SAMU to the `MonQueST' student evaluation questionnaires, in advising a ban on their use to its members.
Dr Romano expressed discontent over the consultation process undertaken and elements of the questionnaire itself. Members were reminded however that the Board's approval of the project had been based on continued development of the questionnaires. It was also noted that staff had the right to use alternative appropriate questionnaires; and it was a voluntary matter whether such questionnaires were used by an academic for promotion and other purposes.
The Board affirmed its support of the use of student evaluation of teaching and courses, and reaffirmed its earlier decision to proceed with the project.
The Board asked Professor Chubb, as a matter of urgency, to Prof. Chubb discuss the project with representatives of the Staff Association so that any confusion might be dispelled.
*4.4 Graduate Certificate of Employment Skills
The enclosed document was received (p1399). The Steering Committee had commended the general thrust of the proposal, but noted that it raised fundamental questions of the place of employment skills in the undergraduate curriculum. The Steering Committee recommended that the Board ask the new Undergraduate Education Committee to examine the proposal and advise the Board on the university-wide implications and responsibility for such courses.
Members expressed a number of concerns about the proposed course. The appropriateness of the level of the course, its content, course fees and funding arrangements, and the identification of the target student groups were seen as needing further investigation and discussion. With these matters in mind, the Board referred the Prof. Chubb proposal to the Undergraduate Education Committee for advice.
4.5 Faculty of Business and Economics - Deputy Vice-Chancellor's Report
The enclosed report was received (p1403). The Board noted the organisational structure and arrangements outlined in the report.
4.6 Review of Librarianship, Archives and Records
The enclosed document was received (p1408). The Board endorsed the report subject to the satisfactory completion of negotiations Prof. Chubb between the Dean of the Faculty of Computing and Information Prof. Bellamy Technology, the Deputy Vice-Chancellor and the General Manager. Mr Wade The Steering Committee had noted that the report's recommendations Prof. Chubb raised the matter of the distribution of student load, and suggested that the university-wide implications of the proposals be addressed specifically during the University's profile planning process. The Board approved this recommendation.
*4.7 Review of Community Services Area
The enclosed document was received (p1416). The Board endorsed the general thrust of the report, subject to the satisfactory Prof. Chubb completion of negotiations between the Acting Dean of the Faculty of Prof. Clarke Arts, the Deputy Vice-Chancellor and the General Manager. As with Mr Wade the review of Librarianship, Archives and Records, the Steering Committee had noted that the recommendations raised the matter of the distribution of student load, and suggested that the Prof. Chubb university-wide implications of the proposals be addressed specifically during the University's profile planning process. The Board approved this recommendation.
Professor Quartly advised the Board of the Arts Faculty's concerns about adopting the Community Services group, particularly because of the debt.
5. REPORT OF THE COMMITTEE OF DEANS
The enclosed document was received (p1241).
5.1 1994 Graduation Ceremonies
The Board approved the proposal (p1242).
Proceedings
The Board noted the information.
6. REPORT OF THE BOARD OF THE FACULTY OF ARTS
The enclosed document was received (p1243). Due to the large number of library impact statements submitted, members were given notice that a copy would be tabled at the meeting rather than circulated with the agenda.
The Board invited the Acting Dean to speak to items 6.1, 6.2 and 6.3, outlining the basis for the changes and their impact on teaching load and EFTSU. Professor Quartly spoke briefly on each of these items.
*6.1 New Subject Proposals
6.1.1 Undergraduate Subjects
The enclosed document was received as Appendix A (p1249). Library impact statements for each new subject were available for viewing at the meeting.
The Board approved the proposal for submission to Council. Council
6.1.2 Postgraduate Subjects
The enclosed document was received as Appendix B (p1252). Library impact statements for each new subject were available for viewing at the meeting.
The Board approved the proposal for submission to Council. Council
6.1.3 Gippsland Campus - GSC2105 Research Methods in Psychology, GSC3108 Cognitive Psychology
The Board was asked to note that while they were Psychology subjects not taught by the Faculty of Arts, these proposals had been referred to the Faculty by the Interim Psychology Board through the School of Humanities and Social Science.
The Board approved the proposal for submission to Council. Council
*6.2 Gippsland Campus New Course Proposals
6.2.1 Bachelor of Social Welfare
The enclosed document was received (p1253).
The Board approved the proposal for submission to Council. Council
6.2.2 Bachelor of Arts (Humanities and Social Sciences)/Bachelor of Social Welfare
The enclosed document was received (p1259).
The Board approved the proposal for submission to Council. Council
*6.3 Course Changes
6.3.1 Masters Coursework Changes - Department of Anthropology & Sociology
The enclosed document was received (p1262).
The Board approved the proposal for submission to Council. Council
6.3.2 Masters: Department of Geography and Environmental Science - changes to Master of Arts in Environment and Public Policy
The enclosed document was received (p1264).
The Board approved the proposal for submission to Council. Council
6.3.3 Change of Title and Course Structure for Arts Degree Taught on Gippsland Campus - Bachelor of Arts (Humanities and Social Sciences)
The Board approved the proposal for submission to Council. Council
6.4 Swot Vac
The Board noted the information.
6.5 Desemesterisation
The enclosed document was received (p1268). Accepting the Acting Steering Committee's recommendation, the Board did not endorse the Dean of proposal, but suggested that the Faculty of Arts explore the Arts flexibility available within the existing procedures for the teaching of year-length courses.
6.6 Status of Masters and Graduate Diploma Courses in the University
The enclosed document was received (p1269). The Board noted the response, which had been forwarded along with those from other faculties to the Deputy Vice-Chancellor (Research) for consideration.
6.7 PhD Coursework Programme
The Board noted the information.
6.8 Head of Department Appointments
The Board approved the appointments for submission to Council. Council
6.9 Change of Name: Centre of Malaysian Studies
The Board approved the proposal for submission to Council. Council
6.10 National Housing and Urban Research Institute - establishment proposal
The enclosed document was received (p1272).
The Board approved the proposal for submission to Council. Council
Proceedings
The enclosed documents were received (p1274).
*4. Centre for Australian State Politics
The enclosed document was received (p1296). The Board invited Professor Emy to speak to the proposal, including the matter of location of the Centre.
Professor Emy advised the Board that the Centre's purpose was to give a higher profile to the work of two staff members on the Caulfield campus, particularly with a view to attracting further external funding.
Questions were raised about the legitimacy of a centre which offered no cross-disciplinary activities. Not wishing to endorse a Assistant proposal for a centre in name only, the Board agreed to refer the Registrar proposal back to the Faculty for further development. Arts
The Board noted the other items of Proceedings.
7. REPORT OF THE BOARD OF THE DAVID SYME FACULTY OF BUSINESS
The enclosed document was received (p1300). Due to the large number of library impact statements submitted, members were given notice that a copy would be tabled at the meeting rather than circulated with the agenda.
Professor J. Miller was invited by the Board to attend the meeting and spoke to items 7.1, 7.2, 7.3 and items 1, 4, 5 and 6 under Proceedings, particularly addressing the possible effects of the proposals on the distribution of teaching load and EFTSU, and in the case of the major course changes, on entry requirements.
*7.1 Master of Business (Banking) - changes to structure
The enclosed document was received (p1305). In addition, Library impact statements for each new subject were available for viewing at the meeting.
The Board approved the proposal for submission to Council. Council
*7.2 New Subject Proposals
Library impact statements for each new subject were available for viewing at the meeting.
The Board approved the proposal for submission to Council. Council
*7.3 Graduate Certificate of Business - new specialisations
Library impact statements for each new subject were available for viewing at the meeting.
The Board approved the proposal for submission to Council. Council
7.4 Academic Board Membership
The Board made the appointments.
Proceedings
*1. Bachelor of Business (Business Administration) - Changes to Course Structure
The Board approved the proposal for submission to Council. Council
*4. Subject Changes
The Board approved the proposal for submission to Council. Council
*5. Graduate Diploma in Accounting - proposal to offer at the Frankston campus
Library impact statements were available for viewing at the meeting.
The Board approved the proposal for submission to Council. Council
*6. Bachelor of Business (Honours) - proposal to offer at the Gippsland campus
Library impact statements were available for viewing at the meeting.
The question was raised on whether an honours year could be taken effectively by the distance method, or part-time. The Board deferred a decision on the proposal, agreeing to refer this matter to the Prof. Chubb Undergraduate Education Committee for advice.
The Board noted the other items of Proceedings.
8. REPORT OF THE BOARD OF THE VICTORIAN COLLEGE OF PHARMACY
The enclosed document was received (p1306).
8.1 New Course Proposal - Bachelor of Pharmacy (Honours)
The enclosed document was received (p1308).
The Board approved the proposal for submission to Council. Council
Proceedings
The Board noted the information.
9. REPORT OF THE BOARD OF THE FACULTY OF SCIENCE
The enclosed document was received (p1311).
9.1 Introduction of New Third Year Applied Physics Subjects
The enclosed document was received (p1313).
The Board approved the proposal for submission to Council. Council
9.2 Award of DSc Degrees
The Board approved the proposal for submission to Council. Council
Proceedings
The Board noted the information.
10. ANNUAL REPORTS TO COUNCIL
*10.1 Report of the Dean of the Faculty of Computing and Information Technology
The enclosed document was received (p1319). Professor Greig, Acting Dean, spoke briefly to the report which Council was endorsed for submission to Council.
11. REPORT OF THE ADMISSIONS COMMITTEE
The enclosed document was received (p1333).
Proceedings
The Board noted the information.
*12. ANNUAL REPORT OF THE EXCLUSION APPEALS COMMITTEE
The enclosed document was received (p1336).
The Board noted the information.
Professor Quartly quoted from the minutes of a Faculty of Arts Secretary exclusions committee meeting, and asked if the terms of reference and guidelines of the Exclusion Appeals Committee could be discussed at a subsequent meeting of the Board.
13. REPORT OF THE GENERAL LIBRARY COMMITTEE
The enclosed document was received (p1340).
Proceedings
The Board noted the information.
*14. REPORT OF THE HEALTH SERVICE COMMITTEE
The enclosed document was received (p1342).
14.1 Privatisation of Health Service (Clayton)
The Board approved the Steering Committee's recommendation that Prof. Chubb Professor Chubb be asked to take up the concerns expressed in the report with Professor Fitzroy. The Board recorded its appreciation for the work of the Health Secretary Service over many years.
15. JOINT ORIENTATION COMMITTEE
The enclosed document was received (p1343).
The Board noted the report and commended the work of the Committee.
16. REPORT OF THE MONASH ORIENTATION SCHEME FOR ABORIGINES (MOSA) COMMITTEE
The enclosed document was received (p1346).
16.1 Annual Report of Monash Orientation Scheme for Aborigines 1992
The enclosed document was received (p1348).
The Board noted this information.
16.2 Expansion of Committee's Membership
The Board approved this proposal. Mrs Linsten
Proceedings
The Board noted the information.
17. REPORT OF THE PhD AND SCHOLARSHIPS COMMITTEE
The enclosed document was received (p1355).
17.1 English Proficiency Requirements for International Students Intending to undertake PhD Candidature at Monash University
The Board noted the information.
17.2 Policy and Procedures for Higher Doctorate Candidature
The enclosed document was received (p1358). Mrs Herman
The Board adopted the procedures as outlined.
Proceedings
The Board noted the information.
18. REPORT OF THE MANAGEMENT COMMITTEE FOR ROBERT BLACKWOOD HALL
The enclosed document was received (p1359).
18.1 1992 Annual Report
The enclosed document was received (p1360).
The Board noted this information.
19. REPORT OF BOARD OF MANAGEMENT FOR UNIVERSITY THEATRES
The enclosed document was received (p1385).
Proceedings
The Board noted the information.
20. LEGISLATION
20.1 Faculties (Amendment No. 114) Regulations
The enclosed document prepared by the University Solicitor was received (p1387). The Board endorsed the legislation for submission to Council. Council
21. COMMITTEE AND BOARD MEMBERSHIP MATTERS
21.1 Oscar Mendelsohn Lectures Committee
Current continuing members of this Committee (of up to five members) were Professor Bigelow and Professor Neave.
The Board was requested to nominate a Chair for the Oscar Mendelsohn Lectures Committee due to the resignation of Professor Peter Singer.
The Board appointed Professor J. Bigelow.
The Board was also requested to nominate members to fill a current vacancy, and the positions to be vacated by Professors Waller and de Kretser on the completion of their terms of office.
The Board appointed Professors D. de Kretser, A. Edwards, H. Emy.
21.2 Vice-Chancellor's Advisory Committee for People with Disabilities
The Board noted the following background information about the Committee:
The Vice-Chancellor's Advisory Committee for People with Disabilities advises the Vice-Chancellor on matters related to the promotion of access and equity for people with disabilities to enable them to participate as fully and independently as possible in opportunities for education (on-campus, open learning or distance education), employment and recreation at Monash University. The Committee is also responsible for the development of the Monash University Disability Support Program.
The VCACPD is chaired by a lay member of the Council, Mr Hugh Grayson. Members of the VCACPD include the convenors of the Campus Sub-Committees and nominees of the Academic Board, Library Management Committee, Buildings and Development Branch, Student Services and the Distance Education Centre who are appointed for up to three years. The Committee meets six times a year and Campus Sub-Committees meet prior to each of these meetings in order that convenors can report on Sub-Committee meetings at each VCACPD meeting.
The Board was requested to nominate a member of this Committee.
The Board appointed Dr Chris White.
21.3 Readership/Associate Professorship Committee
21.3.1 Membership
The Board was asked to ratify the Dean of the Faculty of Computing and Information Technology's nomination of Professor D.R. Arnott as the alternate member of this Committee in the place of Professor J.W. Breen, who will be on an Outside Studies Programme until the end of 1993.
The Board approved this nomination.
21.3.2 Promotions
The Readership/Associate Professorship Committee has supported the following recommendations from the Faculty of Medicine for transmittal to Council, through Academic Board:
Promotion to Honorary Associate Professor -
Dr D.H. Drummer
Department of Forensic Medicine
Appointment as Honorary Associate Professor -
Mr N. Paget
Department of Psychological Medicine.
The Board approved the recommendations for submission to Council. Council
*21.4 Committee of Associate Deans (Research)
21.4.1 Chair of the Committee
The Board appointed Professor Darvall as Chair of the Committee.
21.4.2 Reporting Structure
The Steering Committee had recommended that the Committee become a standing committee of the Board and report regularly to it. The Board approved this recommendation, noting that the University Solicitor had been asked to draft a Statute setting out the Committee's terms of reference and reporting structure.
21.5 Board of the Koorie Research Centre
The Board was required to nominate staff to fill positions vacated by Ms G. Bird and Professor M. Clyne, for terms ending in December 1993.
The Board appointed Mr M. Biederberg and Dr H. Bowe.
*22. REPORT OF THE RETURNING OFFICER
The enclosed document was received (p1390).
The Board noted the results of the following elections as set out in the attachment:
Election of Five Campus-based Members of the Academic Board by the Professors
Election of Five Campus-based Members of the Academic Board by the Teaching Staff other than the Professors
In addition, the Returning Officer had reported the election of the following member of the teaching staff other than professors at a ballot held on 30 June 1993:
Associate Professor Elaine Duffy (Frankston campus)
The Returning Officer also reported that Mr James Wingate was elected unopposed to represent the Caulfield Campus. (The reference on p1396 to his election as representing the Faculty of Professional Studies was incorrect).
Election of Members of the Academic Board by the Professors (Faculty-based)
Election of Members of the Academic Board by the Teaching Staff other than Professors (Faculty-based)
In addition, the Returning Officer had reported the election of the following teaching staff other than professors at a ballot held on 30 June 1993:
Mr B. Harding
Dr G.K. Cambrell
Associate Professor R.J. Keller
The Academic Board was asked to nominate, in consultation with staff of the relevant campus, members of staff to fill casual vacancies as follows:
two professors to be campus-based members of Academic Board, one from each of the Caulfield and Clayton campuses;
one member of the teaching staff other than professors to be the campus-based member of Academic Board from the Gippsland campus.
In relation to these three campus-based positions, Steering Committee had recommended that the campus directors be asked to bring nominations to the meeting. On the recommendation of Professors Miller and Dunstan respectively, the Board appointed the following staff:
Professor Michael Skully (Caulfield)
Mrs Shirley Richardson (Gippsland)
Member for the Clayton campus: to be advised at the next meeting.
The Academic Board noted that Faculty Boards would be asked to nominate members to fill casual vacancies (faculty-based) on Academic Board. The Board also noted that staff nominated by Faculty Boards or campus directors for remaining casual vacancies before Wednesday, 11 August, would be eligible to attend the meeting on that day as members.
23. CHAIR SELECTION COMMITTEES
23.1 Professor/Director of Surgery, Box Hill Hospital
The Board was requested to nominate a member to serve on the Selection Committee for the Professor/Director of Surgery, Box Hill Hospital.
The Board appointed Professor Darvall.
23.2 Chair of Maternal-Fetal Medicine
The Board was requested to nominate a member to serve on the Selection Committee for the Chair of Maternal-Fetal Medicine.
The Board appointed Professor M. Kartomi.
24. REPORT OF THE BOARD OF THE FACULTY OF ECONOMICS COMMERCE AND MANAGEMENT
The enclosed document was received (p1423).
The Board invited Professor Freebairn to speak to items 24.1, 24.2 and 24.6, outlining the basis for the changes and their impact on teaching load and EFTSU. Professor Freebairn spoke briefly on each of these items.
*24.1 New Course Proposal - Graduate Diploma in Health Economics and Evaluation
The enclosed document was received (p1426).
The Board approved the proposal for submission to Council. Council
*24.2 New Subjects - MBA6XXX Comparative Management (0.5), MBA6XXX Applied Operations Management and ECM2XXX Business Simulation
The enclosed document was received (p1461).
The Board approved the proposal for submission to Council. Council
24.3 Conversion from Full to Half Weighted Elective: MBA6450
The Board approved the proposal.
24.4 Nomenclature Change for Existing Subjects and Electives
24.4.1 Existing MBA Electives
MBA6540 - Forecasting and Inventory Management
MBA6380 - Industrial Marketing
MBA6390 - Advertising and Consumer Behaviour
The Board approved the proposal.
24.4.2 Graduate School of Management - Revised Subject Codes for Undergraduate Subjects
The enclosed document was received (p1480).
The Board approved the proposal.
24.5 Changes to Subject Assessment
The enclosed document was received (p1481).
The Board approved the proposal.
*24.6 AAF4020 Fourth Year Honours Program and Graduate Diploma in Commerce
The enclosed document was received (p1482).
The Board approved the proposal for submission to Council.
25. REPORT OF THE BOARD OF THE FACULTY OF ENGINEERING
The enclosed document was received (p1483).
25.1 Casual Vacancy on the Engineering Faculty Board
The Board approved the proposal for submission to Council. Council
25.2 Amendment to Regulations to Make Provision for the Position of Sub-Dean (Caulfield School)
The enclosed document was received (p1484).
The Board approved the amendment for submission to Council. Council
25.3 Appointment of Associate Deans and Sub-Deans
The Board approved the reappointments for submission to Council. Council