Minutes of Academic Board Meeting No. 9/93 held in the Council Room of the University at 2.15 p.m. on Wednesday, 13 October 1993.
There were present: The Vice-Chancellor (Professor M.I. Logan) presiding, Drs F. Allen, K. Amarasekara, Mr P. Annal, Professors D. Arnott, B. Barry, A. Barnett, R. Bayly, Dr J. Brien, Associate Professor R. Bywater, Professor L. Cairns, Dr G.K. Cambrell, Professor R. Cas, Associate Professor J. Cashion, Ms D. Ceddia, Professors C. Chapman, B. Cherry, L. Chipman, Mr E. Chow, Professors I. Chubb, G. Clark, Associate Professor G. Clarke, Ms O. Cornelius, Professors D. Craik, D. de Kretser, P. Darvall, Ms A. Dean, Mr A. Dixon, Professor A. Duggan, Mr R. Edwards, Associate Professor A. Farley, Professors J. Freebairn, C. Gibbs, Mr J. Glover, Drs J. Grant, I. Griffith, Mr R. Hagan, Professor J. Hamill, Mr B. Harding, Associate Professor J. Harris, Professors M. Holman, T. Hore, W. Jackson, R. Jarvis, M. Kartomi, Associate Professor R. Keller, Professor F. Kent, Mr C. Kimberley, Professor M. King, Mr B. Knox, Professor E. Laurenson, Professor J. Levett, Messrs E. Lim, D. Lowe, Professor J. McCarty, Associate Professor K. McLaren, Professors J. McNeil, S. Marshall, W. Melbourne, Associate Professor E. Mellor, Professors J. Miller, J. Monaghan, Mr D. Muschamp, Professor P. Nagley, Professor A. O'Grady, Associate Professor J. O'Neil, Professors R. Pargetter, C. Peirson, J. Pilbrow, M. Quartly, I. Rae, Dr K. Ralston, Professor J. Ratnatunga, Mrs S. Richardson, Professor S. Ricketson, Drs A. Romano, J. Rood, Professor R. Selleck, Mr G. Shanks, Dr A. Shorten, Professors M. Skully, G.W. Smith, R. Snape, R. Snedden, P. Spearritt, T. Sridhar, P. Stewart, Associate Professor R. Trembath, Professor G. Tucker, Associate Professor W. Veit, Mr P. Wade, Professors J. Williamson, R. Willis.
Apologies were received from: Professors D. Aspin, C. Bellamy, A. Bishop, P. Chandler, M. Clyne, Mr J. Cooney, Professor M. Cree, Associate Professor E. Duffy, Professor H. Emy, Associate Professor G. Gill, Professor R. Grimshaw, Mr R. Hartshorn, Professor M. Hearn, Associate Professor M. Hooper, Dr A. Luff, Professor M. Neave, Dr P. Nestor, Messrs A. Pappas, A. Podhorodecki, Professors R. Porter, J. Powell, P. Rossiter, Mrs S. Sievers, Professor G.C. Smith, Mr K. Tant, Professors P. Thomson, G. Thorburn, T. Threadgold, B. Tonge, T. Triggs, M. Wahlqvist, H. Walters, Mr J. Wingate, Dr H. Wong, Dr K. Young.
In attendance was: Ms J.A. Dunn, Secretary.
* * * * * * * * * * *
The Vice-Chancellor welcomed Ms Olwen Cornelius, recently appointed Academic Registrar, to her first meeting of the Board.
Items marked with an asterisk were discussed by the Board. In all other cases the recommendations of the Steering Committee were adopted without discussion (cf. Item 1 below).
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MINUTES
*1. NOTICE OF MOTION : APPROVAL OF STEERING COMMITTEE'S RECOMMENDATIONS
The recommendations of the Steering Committee were adopted for all items of agenda other than those starred.
2. MINUTES
*2.1 Minutes of Academic Board Meeting No. 8/93 held on 15 September 1993
The Minutes of Academic Board Meeting No. 8/93 were confirmed subject to an amendment to item 7.2 New Course Proposal : Master of Psychology (Geriatric), to read ". . the matters raised might be reconsidered by Secretary the Interim Psychology Committee in consultation with Professor Tonge."
3. MATTERS ARISING FROM THE MINUTES OF ACADEMIC BOARD
3.1 Matters Arising from Meeting No. 7/93 held on 11 August 1993
3.1.1 Matters Reported to Council
The enclosed document was received (p1883). The Board noted the information.
4. REPORT OF THE VICE-CHANCELLOR
4.1 Australian Vice-Chancellors' Committee Bulletin No. 6/93
The enclosed document was received (p2200). The Board noted the information.
*4.2 Honorary Degrees Committee - Nominations for Award for 1994
The Vice-Chancellor read out the nominations for the award of Doctor of Laws honoris causa and Doctor of Science honoris causa.
The Board approved the nominations for submission to Council. Secretary
*4.3 Progress Open Learning Report
The enclosed document was received and noted(p2205).
A query was raised by a postgraduate student member in relation to the section on Graduate Studies on p2224, who said that he had understood that the purpose of open learning programs was related to unmet demand at the undergraduate level. He also asked whether a full postgraduate course could be studied through OLAA, and how the matter of student rights would be handled when the students were not enrolled in the University.
In response, Professor Pargetter said through OLAA graduate courses could meet national rather than local needs, and the development of new courses by a consortium of universities was fostered. Although it was possible, he said, to study whole courses such as graduate certificates through OLAA, research degrees had not been proposed. He outlined briefly the arrangements already made to include student representation on the OLAA Board and for the formation of a Student Association.
*4.4 Report of the General Manager
The enclosed document was received (p2243).
The Board's attention was drawn to the last paragraph under Implications of the Federal Budget on p2246, which indicated that the Government's position on HECS for research postgraduates was not clear. The General Manager said that he and Professor Chubb were General working on an appropriate policy on study load allowance for Manager research degrees as part of the budgetary process. Professor Logan foreshadowed the requirement for faculties to shift fee-paying students out of DEET funded load to accommodate more DEET students. A question was asked in relation to a previous discussion about the travel component of the budget. In response Mr Wade said that General the total funding allocated by the University to international Manager travel would appear in the budget figures.
*4.5 Peninsula Campus
The Vice-Chancellor informed the Board that Council had agreed to change the name of the Frankston Campus to Peninsula Campus, Frankston.
4.5.1 Frankston School of Art - Change of Name
As a consequence of the approved change of name of the Frankston Campus to Peninsula Campus, on the recommendation of the Deputy Vice-Chancellor (Academic Projects) the Board approved the change of name of the Frankston School of Art, to be "Peninsula School of Art".
The Board approved the proposal for submission to Council. Secretary
4.5.2 Campus Director - Attendance at Academic Board
The Executive had proposed that, where a Campus Director was not a member of the Academic Board in another capacity, he or she be invited to attend the Board on a continuing basis as an observer.
The Board noted that such an arrangement operated already to Secretary enable Campus Directors to attend the Committee of Deans.
The Board approved the proposal.
*4.6 Head of the Sub-Faculty of Nursing
The Vice-Chancellor informed the Board that Professor A. Barnett had been appointed Head of the Sub-Faculty of Nursing, taking effect from 1 October 1993.
Members noted that during his term as head of a Sub-Faculty, Secretary Professor Barnett would be an ex officio member of the Board.
*4.7 Broad Outline of the Budget
The Vice-Chancellor gave the Board some information on the direction of the University Budget for 1994. He emphasised the additional funding to be available for teaching and research, and named the main aspects which would benefit. Of particular note were the increase in commencing scholarships (to 125), ongoing commitment to the Development Fund and new funding or increases in funding for CRCs, the Monash Research Fund, Grants-in-Aid, support for Language Research Students, the establishment of a Graduate School of Government, quality initiatives, an information technology strategy and the development of Open Learning programs.
*4.8 The Strike
The Vice-Chancellor referred to a letter he had written to Council members on 20 September and informed the Board that negotiations were ongoing concerning the academics' strike planned by the National Tertiary Education Union for 14 October. He and Professor Chubb emphasised the University's view that redundancy and termination procedures could be streamlined without compromising fairness for individuals and university staff as a whole. It was also made clear that Monash had not supported the concept of appeals being handled by the Vice-Chancellor.
*4.9 R.L. Martin Administrative Fellowship and Caroline Chisholm General Staff Award
The Vice-Chancellor announced the names of the winners of awards for 1994 as follows:
R.L. Martin Aministrative Fellowship: Mrs Norma Gilbert
Mr Andrew Winter
Caroline Chisholm General Staff Award: Mr Antonio Benci
Ms Elizabeth Veno
5. REPORT OF THE COMMITTEE OF DEANS
The enclosed document was received (p1884).
5.1 Establishment of a Chair of Asian Law
The proposal was considered under item 8.1 below.
The Board noted the endorsement of the Chair by the Committee of Deans.
Proceedings
The Board noted the information.
6. REPORT OF THE BOARD OF THE FACULTY OF EDUCATION
The enclosed document was received (p1885).
6.1 New Subjects 1994
The enclosed document was received (p1886).
The Steering Committee had raised queries about the quality and consistency of the detail provided about the proposed subjects, and the weights and assessment to be applied to each. In view of these concerns, and having discussed the matter with the Dean, the Steering Committee had recommended that the Board refer the proposals back to the Faculty for further development.
The Board endorsed the Steering Committee's recommendation. Secretary
*6.2 Masters Courses by Open Learning
The enclosed document was received (p1962).
In response to a query, Professor Pargetter confirmed that all units to be offered by Monash through Open Learning needed to pass through the normal Monash approval process.
In relation to the courses before the Board for approval, the University Librarian observed that the Faculty of Education had not included library impact statements. Professor Pargetter indicated that contact with the library about required resources for Open Learning units was the responsibility of OLAA rather than the faculty. Mr Lim asked if liaison between the library and OLAA could Professor be initiated early in the process of course development and Pargetter approval. Professor Pargetter agreed to raise this matter with OLAA. The proposed courses were approved for submission to Council. Secretary
Proceedings
1. In view of the changes to legislation required by altering the Faculty time limits for the Bachelor of Special Education, the Board noted Registrar that the proposal would need to be brought to the Board for approval (Education) and transmission to Council.
The Board noted the other items of Proceedings.
7. REPORT OF THE BOARD OF THE FACULTY OF ENGINEERING
The enclosed document was received (p1976).
7.1 Amendments to the Graduate Diplomas in Engineering Regulations to Accommodate New Graduate Diplomas
The enclosed document was received (p1977).
Noting that the introduction of the new courses had been approved Secretary at Meeting No. 5/93, the Board endorsed the legislation for submission to Council.
7.2 Proposal for a New Scholarship - Kemcor Third Year Scholarship
The enclosed document was received (p1979).
The Board approved the proposal for submission to Council. Secretary
Proceedings
The Board noted the information.
8. REPORT OF THE BOARD OF THE FACULTY OF LAW
The enclosed document was received (p1980).
8.1 Chair of Asian Law
The enclosed document was received (p1981).
The Board approved the proposal for submission to Council. Secretary
9. REPORT OF THE BOARD OF THE FACULTY OF MEDICINE
The enclosed document was received (p1984).
9.1 Faculty Strategy Statement
The enclosed document was received (p1986).
The Board noted the Faculty's Statement.
9.2 Institute for Cultural Studies in Psychiatric Nursing (Inc.) - Proposal for Affiliation with Monash University
The enclosed document was received (p1992).
The Board approved the proposal for submission to Council. Secretary
9.3 Department of Clinical Forensic Medicine of Victoria Police - Proposal for Establishment
The enclosed document was received (p2020).
The Board approved the proposal for submission to Council. Secretary
9.4 Professor/Director of Palliative Care - Proposal for Establishment of Position
The enclosed document was received (p2047).
The Board approved the proposal for submission to Council. Secretary
9.5 Associate Deans
The Board approved the proposal for submission to Council. Secretary
9.6 Clinical Associate Professor Positions
The Board approved the proposal for submission to Council. Secretary
9.7 Graduate Diploma in Rural Health
The enclosed document was received (p2050).
The Board approved the proposal for submission to Council. Secretary
9.8 Master of Rural Health
The enclosed document was received (p2093).
The Board approved the proposal for submission to Council. Secretary
Proceedings
The Board noted the information, including an additional document (p2146).
10. REPORT OF THE BOARD OF THE FACULTY OF PROFESSIONAL STUDIES
The enclosed document was received (p2148).
Proceedings
The Board noted the information.
11. REPORT OF THE GENERAL LIBRARY COMMITTEE
The enclosed document was received (p2149).
Proceedings
The Board noted the information.
12. REPORT OF MONASH ORIENTATION SCHEME FOR ABORIGINES (MOSA) COMMITTEE
The enclosed document was received (p2150).
Proceedings
The Board noted the information.
13. REPORT OF THE PhD AND SCHOLARSHIPS COMMITTEE
The enclosed document was received (p2151).
13.1 1994 Federal Budget : Australian Postgraduate Course Awards (APCA)
The Board noted that this proposal had been approved at its previous meeting.
*13.2 HECS Exemption Policy 1994
The enclosed document was received (p2153).
In response to a query about the wording on p2155, Professor King Professor agreed to include a footnote clarifying the eligibility of Masters King by Research candidates to receive HECS exemptions. He said that as yet no date had been set as the last date for enrolment to secure a HECS exemption.
The Board endorsed the policy subject to the above amendment.
13.3 MGS, Postgraduate Conference Grants-in-Aid, Departmental Grants-in-Aid and Monash Undergraduate Scholarship Budget
The enclosed document was received (p2157).
The Board noted the views of the Committee with respect to the preliminary scholarship budgets, and referred the proposals to the Secretary Central Budgets Committee.
Proceedings
The Board noted the information.
14. REPORT OF THE UNDERGRADUATE EDUCATION COMMITTEE
The enclosed document was received (p2176).
Asked for an explanation of the coverage of the proposed policy document referred to on p2177, Professor Chubb said the Committee intended to give a framework outline of the type of information which faculties should provide about their proposed courses. The policy, he said, would not dictate on matters of faculty responsibility.
14.1 Bachelor of Nursing
The enclosed document was received (p2178).
The Board approved the amendments for submission to Council, Secretary subject to the resolution of the issues referred to on p2176.
14.2 Faculty of Science Subject Proposals
The Board approved the proposals for submission to Council. Secretary
Proceedings
The Board noted the information.
15. LEGISLATION
*15.1 University Entrance and Admission to Courses Statute and Regulations
Draft legislation and supporting documents prepared by the University Solicitor were received (p2182). The Steering Committee had recommended endorsement of the legislation subject to minor amendments to the sections covering fees.
The Acting Dean of the Faculty of Law referred to sections 5.1, 5.2 and 6.3 of the draft Statute concerning the matter of quotas (p2185, p2186). He asked that provision be made for selection on bases other than academic merit, to take account of limitations imposed by facilities and to enable the faculty to give preference to completing students.
Professor Pargetter agreed to look at these issues when finalising Professor the draft for submission to Council. Pargetter
In response to another question about sections 5.1 and 5.2, Professor Logan affirmed that Council was the appropriate body to approve subject quotas.
The Board endorsed the legislation for submission to Council, University subject to minor amendments. Solicitor Secretary
16. SPECIAL REPORT OF THE HONORARY DEGREES COMMITTEE
16.1 Amendment to Guidelines for the Award of an Honorary Degree
The enclosed document was received (p2248).
The Board referred the proposed changes back to the Committee, Mrs Linsten suggesting that consideration be given to the following wording for the first amendment:
.... "members of Parliament or persons holding political office in Australia".