Minutes of Academic Board Meeting No. 1/94 held in the Council Room of the University at 2.15 p.m. on Wednesday, 2 February 1994.
There were present: The Vice-Chancellor (Professor M.I. Logan) presiding, Dr K. Amarasekara, Mr C. Anderson, Professor D. Angell, Mr P. Annal, Professors D. Arnott, R. Bayly, A. Barnett, B. Barry, C. Bellamy, Mr M. Belmar, Mr R. Burnet, Professor J. Breen, Dr J. Brien, Professors L. Cairns, R. Cas, Associate Professor J. Cashion, Professors C. Chapman, B. Cherry, L. Chipman, I. Chubb, Ms O. Cornelius, Professors D. de Kretser, P. Darvall, Associate Professor E. Duffy, Professor A. Edwards, Mr R. Edwards, Professors J. Freebairn, C. Gibbs, Mr J. Glover, Associate Professor M. Gould, Drs J. Grant, I. Griffith, Professor R. Grimshaw, Ms M. Guli, Mr B. Harding, Associate Professor J. Harris, Associate Professor D. Hewitt, Professors T. Hore, W. Jackson, R. Jarvis, M. Kartomi, Associate Professor R. Keller, Professor M. King, Mr B. Knox, Professor E. Laurenson, Messrs E. Lim, D. Lowe, Dr A. Luff, Associate Professor K. McLaren, Professor S. Marshall, Associate Professor E. Mellor, Professors J. Monaghan, P. Nagley, A. O'Grady, Mr A. Pappas, Professors R. Pargetter, C. Peirson, J. Pilbrow, R. Porter, M. Quartly, I. Rae, Dr K. Ralston, Professor J. Ratnatunga, Dr J. Rood, Professor R. Selleck, Mr G. Shanks, Dr A. Shorten, Mrs S. Sievers, Professors M. Skully, R. Snape, P. Spearritt, T. Sridhar, Mr P. Steinberg, Professor P. Stewart, P. Thomson, Associate Professor R. Trembath, Associate Professor W. Veit, Professor E. Walters, Associate Professor I. Ward, Professor L. West, Mr J. White, Professors R. White, C. Williams, Mr J. Wingate, Dr K. Young.
Apologies were received from: Professor A.J. Bishop, Dr G.K.Cambrell, Professors P. Chandler, M. Cree, Ms A. Dean, Mr A. Dixon, Mr R. Hagan, Professors J.D. Hamill, M.E. Holman, Associate Professor M. Hooper, Mr P. Jones, Professors F.W. Kent, J.J. McNeil, W.H. Melbourne, Associate Professor D. Muschamp, Professor M. Neave, Associate Professor J.N. O'Neil, Professors S. Ricketson, P.L. Rossiter, T. Threadgold, B.J. Tonge, G. Tucker, M.L. Wahlqvist, R.J. Willis
In attendance was: Ms J.A. Dunn, Secretary.
Observers attending were: Professor R.M. Anderson, Ms V. Kelly, Dr G. Baldwin
* * * * * * * * * * *
Items marked with an asterisk were discussed by the Board. In all other cases the recommendations of the Steering Committee were adopted without discussion (cf. Item 1 below).
* * * * * * * * * * *
MINUTES
1. NOTICE OF MOTION : APPROVAL OF STEERING COMMITTEE'S RECOMMENDATIONS
The recommendations of the Steering Committee were adopted for all items of agenda other than those starred.
2. MINUTES
2.1 Minutes of Academic Board Meeting No. 10/93 held on 17 November 1993
The Minutes of Academic Board Meeting No. 10/93 were confirmed subject to an amendment to the wording of Minute 4.4 as follows:
`The Academic Board approved the proposed re-structure of the Faculty of Business and Economics as outlined in the tabled paper. With respect to the establishment of a Graduate School of Business and Government, the Board gave "in principle" endorsement, noting that further discussions on detail were to be held at faculty level.'
Secretary
(File 93/1693)
3. MATTERS ARISING FROM THE MINUTES OF ACADEMIC BOARD
3.1 Matters Arising from Meeting No. 10/93 held on 17 November 1993
In reply to a question related to Minute 4.8, Professor Chubb Professor confirmed that the budgets for the service divisions would be Chubb presented to the Board at the March meeting. Mr Wade
3.1.1 Matters Reported to Council
A document was received (p3).
The Board noted Council's action on the matters reported by the Secretary Board.
(File 90/1726)
4. REPORT OF THE VICE-CHANCELLOR
4.1 Proposed Twinning Arrangement with a Clinical Medical College in Malaysia
A document was received (p10).
The Board noted that Council, at its meeting on 13 December 1993, gave "in principle" endorsement to continuing discussions with relevant authorities in Malaysia, and endorsed continuing negotiations concerning the proposed twinning arrangement with a Professor clinical medical college in Malaysia. Porter
(File 93/1323)
*4.2 Monash University Open Learning Committee Membership
A paper was received (p37).
In accordance with the Board's decision at Meeting 10/93 the Vice-Chancellor had determined the membership of the Open Learning Committee.
A question was asked about the student representation on the Committee. Professor Pargetter replied that there were to be two student representatives, elected by open learning students from among their number. The elections would be held by the University Ms Dunn Secretariat in the normal way. Professor Pargetter also confirmed that the matter of student Professor services for open learning students would be addressed by the Pargetter Committee.
The Academic Board approved the membership of the Monash University Open Learning Committee.
(File 94/0201)
*4.3 1994 Off-Shore Graduation Ceremonies
A document was received (p38).
The Board had been asked to approve an additional off-shore graduation ceremony for 29 November 1994 in Hong Kong. However the Vice-Chancellor advised the Board that the number of prospective graduands was much smaller than originally envisaged, making the ceremony unnecessary.
The Board noted the Vice-Chancellor's advice concerning the Ms Linsten proposed additional graduation ceremony.
(File 93/1164)
*4.4 Chair in History
A document was received (p39).
The Board endorsed the filling of the vacant chair in History, for Secretary submission to Council.
(File 93/1832)
*4.5 Chair of Anthropology in the Department of Anthropology and Sociology
A document was received (p41).
The Board endorsed the filling of the vacant chair in Anthropology Secretary and Sociology, for submission to Council.
(File 94/0127)
*4.6 Subject Quotas
The Vice-Chancellor informed the Board that, as arranged through Council, he had approved the subject quotas requested by faculties for 1994. Included among these quotas were those proposed by the Faculty of Science under item 8.1. Professor Logan asked that, in future, all requests for subject quotas (whether previously imposed or new) be accompanied by a statement of justification which would be submitted to Council. All Deans
The Board determined that all requests for subject quotas referred to the Vice-Chancellor for approval be supported by a statement of justification for submission to Council.
(File 88/0957)
*4.7 1994 Enrolments
A paper was tabled by Professor Pargetter, Deputy Vice-Chancellor (Academic Projects) (p202). A copy has been circulated with the minutes.
Professor Pargetter reported on the progress with selection and enrolments for 1994, highlighting some of the issues raised in the tabled document. He mentioned some courses for which student demand had fallen and gave the Board some background information on the factors influencing students' VTAC preferences. There was some discussion about the opportunity for mature age and open learning students to enrol for on-campus study.
Professor Pargetter advised the Board that a full report would be Professor submitted when the selection process was complete. Pargetter
The Academic Board received and noted the tabled 1994 Selection Interim Report.
(File 88/1405, 89/1249)
*4.8 Structure of the Graduate School of Business and Government
The Vice-Chancellor reminded the Board of the proposal, approved by previous meetings of the Board and Council, to restructure the Faculty of Business and Economics and to establish a Graduate School of Business and Government. He went on to advise the Board of progress made on the structure of the Graduate School, informing the Board of a proposal that the new School absorb the Australian Management College, Mt Eliza. As Dean of the Faculty, Professor Chubb spoke of the proposed establishment of a company limited by share and by guarantee, to be named the "Monash Mt Eliza School of Business and Government Limited". For the information of members, Professor Chubb described the company's purpose, its full fee income base, plans for accreditation of courses, options for the appointment of staff, and the school's internal structure.
The Board noted that three of its members would be appointed to represent the Board on the academic committee of the proposed Graduate School. In response to a query from a student member, Professor Logan said that students were participating in the development of the proposal at faculty level.
The Academic Board endorsed the proposal to establish the Monash Mt Eliza School of Business and Government Limited, subject to further consideration by the Board of the Faculty of Business and Economics. Secretary
(File 94/0158, 93/0575)
5. REPORT OF THE COMMITTEE OF DEANS
A document was received (p43).
The Academic Board received the report of meetings of the Committee of Deans held on 16 November and 7 December 1993 and 18 January 1994.
(File 94/0129)
6. REPORT OF THE BOARD OF THE FACULTY OF COMPUTING AND INFORMATION TECHNOLOGY
A document was received (p47).
The Academic Board received the report of the Board of the Faculty of Computing and Information Technology and noted that, in accordance with approved procedures, recommendations of the Board of the Faculty of Computing and Information Technology relating to items 6.1 and 6.2 and supporting documents have been referred to the Secretary Education Committee for consideration.
6.1 Major and Minor Studies in the School of Computing and Information Technology - Peninsula
6.2 New Subject Proposals
6.2.1 Computing and Information Technology Project
6.2.2 Chinese Language Information Technology
(File 93/0971)
7. REPORT OF THE BOARD OF THE FACULTY OF MEDICINE
A document was received (p50).
The Academic Board received the report of the Board of the Faculty of Medicine and noted that, in accordance with approved procedures, recommendations of the Board of the Faculty of Medicine relating to items 7.1, 7.2 and 7.3 and supporting documentation have been Secretary referred to the Education Committee for consideration.
7.1 Standardisation of Course Nomenclature for Nursing
7.2 Graduate Diploma in Nursing - Caroline Chisholm School of Nursing
7.3 Regulations: Combined MBBS/LLB and MBBS/BMedSc (Hons) Degrees
(File 93/0971)
7.4 Establishment: National Rural Health Unit
The Board endorsed the establishment of the National Rural Health Secretary Unit.
(File 93/1390)
7.5 Annual Report 1992 - Institute of Reproduction and Development
A document was received (p53).
The Board received and noted the Annual Report of the Institute of Secretary Reproduction and Development.
(File 93/1648)
8. REPORT OF THE BOARD OF THE FACULTY OF SCIENCE
A document was received (p75).
The Academic Board received the report of the Board of the Faculty of Science.
8.1 Subject Quotas for 1994
The Board noted that the Vice-Chancellor had approved the proposed Secretary subject quota for Zoology on behalf of Council.
(File 88/0957)
8.2 Minutes of Appreciation
Documents were received (p81).
The Board noted the Minutes of Appreciation for Professors B.O. Secretary West, J.R. Anderson and B.W. Holloway.
(File Staff Files)
8.3 Membership of Psychology Advisory Board
A document was received (p86).
The Board approved the composition of the Psychology Advisory Secretary Board.
(File 91/0730)
8.4 Centres of the Faculty
*8.4.1 Australian Crustal Research Centre
A document was received (p88).
The Steering Committee had proposed that the Dean provide details of the Centre's reporting line, mission, funding and budget, and a rationale for its identity in relation to the Department of Earth Sciences.
Professor Rae spoke briefly, referring to information provided in the document.
The Board approved, for submission to Council, the establishment Secretary of the Australian Crustal Research Centre as a centre of the Faculty.
(File 92/1257)
8.4.2 Centre for Dynamical Meteorology
The Board approved the change of name of the Centre for Dynamical Meteorology to the `Centre for Dynamical Meteorology and Oceanography'. Secretary
(File 89/1429)
*8.5 Prize for Top Female Students in Third Year Physics
A document was received (p89).
In response to a query, Professor Pilbrow said that the donor of the prize had placed a maximum age requirement as a criterion for eligibility.
The Board approved the creation of a prize for top female students Secretary in third year Physics.
(File 93/1863)
*8.6 Programs in the Faculty of Science
The Steering Committee had recommended that the Dean provide further information about the proposed programs of study outlined under Item 2 of Proceedings. Professor Rae spoke briefly. There was some discussion about suitable methods of publicising the faculty's science programs with secondary schools.
The Vice-Chancellor affirmed his view that the Board and its Education Committee should contribute to the development of faculty plans, and would benefit from seeing a paper in the case of the Faculty of Science proposals.
The Board noted the proposed programs of study in the Faculty of Professor Rae Science and the Dean's undertaking to provide a paper for discussion Secretary at the March meeting.
(File 90/2115)
9. REPORT OF THE VICTORIAN COLLEGE OF PHARMACY
A document was received (p91).
The Academic Board received the report of the Victorian College of Pharmacy.
9.1 Appointment of Associate Dean (Education)
The Board approved the appointment of Dr Louis Roller to the Secretary position of Associate Dean (Education).
(File 91/0410)
10. REPORT OF THE BOARD OF MANAGEMENT FOR UNIVERSITY THEATRES
A document was received (p93).
The Board received the report of the Board of Management for Secretary University Theatres and noted that future reports would be submitted to the Academic Board through the Performing and Creative Arts Committee.
(File 92/1544)
11. REPORT OF THE EDUCATION COMMITTEE
A document was received (p96).
The Board received the report of the Education Committee.
(File 93/0971)
12. REPORT OF THE GENERAL LIBRARY COMMITTEE
A document was received (p99).
The Board received the report of the General Library Committee.
(File 93/0287)
13. REPORT OF MONASH ORIENTATION SCHEME FOR ABORIGINES (MOSA) COMMITTEE
A document was received (p103).
The Academic Board received the report of the Monash Orientation Scheme for Aborigines (MOSA) Committee.
(File 94/0122)
13.1 Amendments to Constitution of Committee
The Board approved the amendments to the constitution of the MOSA Secretary Committee.
14. REPORT OF THE PhD AND SCHOLARSHIPS COMMITTEE
A document was received (p107).
The Academic Board received the report of the PhD and Scholarships Committee.
14.1 Report of Meeting held on 5 November 1993
14.1.1 Attendance/Residency Requirements
A document was received (p110).
The Board noted that the relevant draft legislation was submitted under item 15.1.
The Board endorsed the proposed amended prescriptions pursuant to Secretary attendance and residency requirements.
(File 93/1160)
14.2 Report of Meeting held on 3 December 1993
A document was received (p113).
*14.2.1 Postgraduate Study-Travel Grants-in-Aid Scheme
The Steering Committee had recommended that the Deputy Vice-Chancellor (Research) speak on this item.
Professor Darvall said that he endorsed a proposed study-travel grants-in-aid program and suggested that a proposal be developed by the Committee on the basis of dollar for dollar faculty and central funding.
The Board referred the matter of a study-travel grants-in-aid program back to the PhD and Scholarships Committee for development of a proposal along the lines suggested by the Deputy Vice-Chancellor (Research). Ms Herman
(File 94/0160)
*14.2.2 Insurance Cover for Postgraduates
The Steering Committee had recommended that the Acting General Manager provide details of progress on the matter of insurance cover for postgraduate students mentioned under Item 3 of Proceedings of the Report of the PhD and Scholarships Committee.
Mr White spoke briefly, advising the Board that a proposal was to be considered at the March meeting of the Finance Committee.
The Board asked the General Manager to present at the next meeting details of the proposed insurance cover for postgraduate students. Mr Wade
(File 89/0539)
14.3 Report of Meeting held on 15 December 1993
A document was received (p115).
14.3.1 MGS Part-time Award
The Board ratified the Committee's decision to amend the MGS Conditions of Award to allow the offer of part-time MGS awards, noting that only applicants who for compelling social reasons were unable to study full-time would be eligible to apply for part-time Ms Herman awards.
(File 93/0871)
15. LEGISLATION
15.1 Courses and Degrees (Doctor of Philosophy and Professional Doctorate Programmes (all Faculties)) (Amendment No. 3) Regulations
A document was received (p117).
The Board endorsed for submission to Council the draft Amendment No. 3 to the Doctor of Philosophy and Professional Doctorate Programmes (All Faculties) Regulations, relating to attendance and residency requirements. Secretary
(File 93/1690, 93/1160)
15.2 Amendments to Statute and Regulations as a consequence of the approved change of name of Frankston Campus to Peninsula Campus and the Frankston School of Art to the Peninsula School of Art
A document was received (p120).
The Board endorsed for submission to Council the draft legislation consequent upon the change of name of Frankston Campus to Peninsula Campus and the Frankston School of Art to the Peninsula School of Art. Secretary
(File 93/1231)
16. COMMITTEE AND BOARD MEMBERSHIP MATTERS
16.1 Equal Opportunity Committee
A document was received (p136).
The Board appointed Professor J. Bigelow as a member of the Equal Secretary Opportunity Committee.
(File 93/0338)
17. CHAIR SELECTION COMMITTEES
A document was received (p138).
17.1 Chair of Asian Law Selection Committee
Academic Board was requested to nominate a member to serve on the Chair in Asian Law Selection Committee.
The Board appointed Professor B. Parmenter. Ms Meredith
17.2 Chair of Paediatrics Selection Committee
Academic Board was requested to nominate a member to serve on the Chair of Paediatrics Selection Committee.
The Board appointed Professor R. Cas. Ms Meredith
17.3 Professor and Head, School of Business - Gippsland
Academic Board was requested to nominate a member to serve on the Selection Committee for the Professor and Head, School of Business - Gippsland.
The Board appointed Professor P. Thomson. Ms Meredith
(File 93/1457; 93/1153; 93/0928)
*18. ANNUAL REPORTS TO COUNCIL
The Steering Committee had recommended that the deans of the faculties of Education, Law and Medicine and the University Librarian speak to their reports, each for a maximum of five minutes.
Professors White, Williams and Porter and Mr Lim each spoke, highlighting issues of interest to the Board from their reports.
The Academic Board endorsed the reports of the deans of Education, Law and Medicine and of the University Librarian for submission to Secretary Council.
(File 91/1500)