Monash University

Academic Board Meeting 1/97

Meeting No 1/97 of the Academic Board will be held on Wednesday, 29 January 1997 in the Council Room of the University, commencing at 2.15 pm.

Meetings of the Academic Board are attended by ex officio and elected members. A current list of members may be obtained from the Secretary. A non-member may request permission to attend a meeting of the Board as an observer, by telephoning extension 55061. Observers have no speaking or voting rights.

The Agenda papers have been circulated. The Index of Recommendations is set out below, and supplementary papers are attached. New items, or items with new attachments, are indicated in the Index of Recommendations by a vertical line on the left hand side of the page.

Members are reminded that apologies should be telephoned to extension 55061.

Tea and coffee will be served in the foyer prior to the meeting.

17 January 1996
JH Newham
Secretary

A G E N D A

INDEX OF RECOMMENDATIONS
AND
SUPPLEMENTARY PAPERS

*1. ARRANGEMENT OF AGENDA AND PROCEDURAL MATTERS

1.1 Starring of Items

Members who wish a non-starred item to be discussed may so request at this point.

1.2 Approval of Non-Starred Items

The Chair will move:

That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred.

2. MINUTES

2.1 Minutes of Academic Board Meeting No 8/96 held on 27 November 1996

Previously circulated.

RECOMMENDATION:

That the Minutes of Academic Board Meeting 8/96 held on 27 November 1996 be confirmed and signed, subject to an amendment to Attachment A to the Minutes as follows:

1997 NHMRC Results, first dot point, "$98,017.75" to read "$1,001,468.19".

3. MATTERS ARISING FROM THE MINUTES

3.1 Quality Assurance Procedures
pp 1-4

Attached is a document which the Education Committee intended to submit for approval at Meeting 8/96 of the Academic Board. It was omitted from the papers for that meeting, the item having been presented as a proceeding of the report (12.1). A minor correction should be noted to page 4, item 6: proposals are required to be submitted using the new formats for Meeting 2/97, rather than Meeting 1/97 as indicated in the document.

RECOMMENDATION:

That the Academic Board approve the procedural document "Quality Assurance Procedures" provided by the Education Committee.

4. MATTERS REFERRED TO ACADEMIC BOARD BY COUNCIL

There were no matters referred to Academic Board by Council for this Meeting.

*5. VICE-CHANCELLOR'S BUSINESS

5.1 Chairing of the Academic Board

The Vice-Chancellor, Professor DA Robinson, will speak to this item.

RECOMMENDATION:

That the Academic Board note the advice of the Vice-Chancellor regarding the chairing of the Academic Board.

5.2 Preparation for 1998

The Vice-Chancellor, Professor DA Robinson, will speak to this item.

RECOMMENDATION:

That the Academic Board note the advice of the Vice-Chancellor regarding the University's preparation for the 1998 academic year.

5.3 Corporate Planning

The Vice-Chancellor, Professor DA Robinson, will speak to this item.

RECOMMENDATION:

That the Academic Board note the advice of the Vice-Chancellor regarding corporate planning.

5.4 1997 Selection Report

Attached.
pp 205-215

The Vice-Chancellor, Professor DA Robinson, will invite Mr CT Vernon, Manager, Admissions and Records, to speak to this item.

RECOMMENDATION:

That the Academic Board note the advice of the Manager, Admissions and Records regarding the 1997 Selection Report.

5.5 Review of Higher Education

The Vice-Chancellor, Professor DA Robinson, will speak to this item.

RECOMMENDATION:

That the Academic Board note the advice of the Vice-Chancellor regarding the federal Review of Higher Education.

5.6 Progress of Monash University Council Review

The Vice-Chancellor, Professor DA Robinson, will speak to this item.

RECOMMENDATION:

That the Academic Board note the advice of the Vice-Chancellor regarding the progress of the review of the Monash University Council.

5.7 Research Matters

The Deputy Vice-Chancellor (Research and Development), Professor PLeP Darvall, will speak to this item.

RECOMMENDATION:

That the Academic Board note the advice of the Deputy Vice-Chancellor (Research and Development) regarding research matters.

5.8 Enterprise Bargaining

The Deputy Vice-Chancellor (Research and Development), Professor PLeP Darvall, will speak to this item.

RECOMMENDATION:

That the Academic Board note the advice of the Deputy Vice-Chancellor (Research and Development) regarding enterprise bargaining.

5.9 Steering Committee for Meeting 1/97

As several members and alternate members of the Steering Committee were unavailable for the meeting of Steering Committee held on Tuesday 21 January 1997, the Vice-Chancellor nominated three academic staff members to act as members of the Steering Committee for this meeting.

RECOMMENDATION:

That the Academic Board ratify the action of the Vice-Chancellor in appointing for the 21 January 1997 meeting of the Steering Committee of the Academic Board, three members, being Professor R Grimshaw (for Professor JR Pilbrow), Professor C Gibbs (for Professor P Tharenou) and Associate Professor M Evans (for Professor B Caine).

5.10 Chairing of Committees

A number of University, Academic Board and Council committees were chaired by Professors Logan, Pargetter and West. A list of these committees, along with the names of the new chairs, will be presented to the next meeting of the Academic Board.

RECOMMENDATION:

That the Academic Board note that a list of chairs of committees previously chaired by Professors Logan, Pargetter and West will be presented to the next meeting of the Academic Board.

6. REPORT OF THE COMMITTEE OF DEANS
pp 5-26

Receipt of Report

Attached.

RECOMMENDATION:

That the Academic Board receive and note the Report of Meetings 15/96 and 16/96 of the Committee of Deans held on 26 November and 17 December 1996.

*6.1 Computing Matters: The Future of Computer Teaching Laboratories, and Charging for Use of the Internet

Attached.

The Deputy Vice-Chancellor (Research and Development), Professor P PLeP Darvall, will speak to this item. Mr P Annal, Director, Computer Centre, will respond to any queries from members of the Board.

RECOMMENDATION:

That the Academic Board note the recommendations presented by the Director, Computer Centre and the action taken by the Committee of Deans with respect to computer teaching laboratories and Internet charging.

6.2 Chair in Taxation and Business Regulation
pp 11-15

Attached.

RECOMMENDATION:

That the Academic Board

• note the endorsement of the Committee of Deans for the establishment and filling of a Chair in Taxation and Business Regulation;

• approve the recommendation of the Dean of Business and Economics, made on behalf of the Faculty Board, that the Chair be advertised and filled.

6.3 Report of the Director, University Development to the Committee of Deans
pp 17-20

Attached.

The Vice-Chancellor has advised that the Director, University Development, Ms Chandler, will be asked to provide a more detailed statement in relation to the corporate planning exercise to a meeting of the Board during the first half of 1997.

RECOMMENDATION:

That the Academic Board receive and note the report of the Director, University Development, dated 26 November 1996, and note that a more detailed report in relation to the corporate planning exercise will be presented to the Board during the first half of 1997.

6.4 CASMAC
pp 21-22

Attached.

RECOMMENDATION:

That the Academic Board receive and note the report on CASMAC dated 26 November 1996.

6.5 Report of the Director, Research Services Division
pp 23-26

Executive Summary attached. The Board should note that the full Report, submitted to the Committee of Deans at Meeting 15/96, is available for perusal on the WWW (http://www.monash.edu.au/unisec/c'tees/ag-min.htm).

RECOMMENDATION:

That the Academic Board receive and note the report of the Director, Research Services, dated November 1996, and the comments of the Committee of Deans concerning the research publications audit.

Proceedings

7. REPORT OF THE BOARD OF THE FACULTY OF ARTS
pp 27-29

Receipt of Report

Attached.

RECOMMENDATION:

That the Academic Board receive and note the report of Meeting 7/96 of the Board of the Faculty of Arts held on Wednesday 4 December 1996.

7.1 Honorary Appointments

RECOMMENDATION:

That the Academic Board note for transmission to Council the following honorary appointments approved by the Dean of the Faculty of Arts:

Centre for Human Bioethics

• Father Norman Ford as Honorary Senior Lecturer for a two year period commencing 16 October 1996

Department of Geography & Environmental Science

• Dr Alan Roberts as Honorary Research Fellow for the period 1 January 1997 to 31 December 1997

Department of Classics and Archaeology

• Mr Gerald J Fitzgerald as Honorary Research Associate for a two year period commencing 1 November 1996.
• Dr Peter Bicknell as Honorary Research Associate for a two year period commencing 1 January 1997.

National Centre for Australian Studies

• Dr David Crean as Honorary Research Associate from 1 January 1997 to 31 December 1997.

Department of Anthropology & Sociology

• Dr George Silberbauer as Honorary Research Associate for a two year period commencing 1 January 1997.
• Dr Joy Fisher as Honorary Research Associate for a two year period commencing 1 January 1997.
• Dr Ian Marshall as Honorary Research Fellow for a two year period commencing 1 January 1997.

Department of English

• Associate Professor Bruce Steele as Honorary Research Associate for a two year period commencing 1 January 1997.

Department of Politics

• Associate Professor Tony O'Grady as Honorary Research Associate for a two year period commencing 1 January 1997.
• Assistant Professor Troy McGrath as a Visiting Fellow for the period 1 January 1997 to 28 February 1997.

Department of Asian Languages and Studies

• Mr Rabin Hardjadibrata as Honorary Research Associate for a two year period commencing 1 January 1997.

School of Humanities and Social Sciences, Gippsland

• Dr Bryan Coleborne as Honorary Research Associate for a two year period commencing 1 January 1997.
  • Mr Neil Courtney as Honorary Research Associate for a two year period commencing 1 January 1997.

7.2 Appointment of Chief Examiners for Semester 2, 1996

The Steering Committee noted that the reporting of appointments of chief examiners would be one of the matters considered in a review of the role of the Academic Board to be conducted later in 1997.

RECOMMENDATION:

That the Academic Board note that the Board of the Faculty of Arts approved the appointment of chief examiners for semester 2, 1996 in accordance with University regulations.

8. REPORT OF THE BOARD OF THE FACULTY OF BUSINESS AND

ECONOMICS
pp 31-44

Receipt of Report

Attached.

RECOMMENDATION:

That the Academic Board receive and note the report of Meeting 6/96 of the Board of the Faculty of Business and Economics held on Friday 13 December 1996.

8.1 Restructure of Faculty Board
pp 33-42

Attached.

The Board is asked to note that the Schedule of departments of the restructured Faculty (found on page 42 of the Agenda papers) incorrectly listed the name of one of the departments. The correct name of the department in question is "Department of Taxation and Business Regulation".

RECOMMENDATION:

That, subject to the drafting of appropriate legislation, the Academic Board approve for submission to Council the proposal for changes to the structure of the Board of the Faculty of Business and Economics as detailed in the document presented.

8.2 Outside Studies Program
pp 43-44

This item has been returned to the Faculty for revision in accordance with the guidelines for OSP Reports to Council prior to its submission direct to Council.

RECOMMENDATION:

That the Academic Board note that this Outside Studies Program report has been returned to the Faculty of Business and Economics for revision prior to submission direct to Council.

Proceedings

9. REPORT OF THE BOARD OF THE FACULTY OF ENGINEERING
pp 45-98

Receipt of Report

Attached.

RECOMMENDATION:

That the Academic Board receive and note the Report of Meeting 5/96 of the Board of the Faculty of Engineering held on Wednesday 6 November 1996.

*9.1 Re-appointment of Fellow of the Faculty

The Dean of the Faculty of Engineering, Professor M Brisk, will speak to this item.

RECOMMENDATION:

That the Academic Board approve for submission to Council the proposal of the Faculty of Engineering to reappoint a Fellow of the Faculty for a further two year term of office to 31 December 1998. Details will be provided to the Academic Board by the Dean of the Faculty at the Meeting.

9.2 Appointment of Sub-Dean

RECOMMENDATION:

That the Academic Board approve for submission to Council the proposal of the Board of the Faculty of Engineering to appoint Associate Professor RJ Alfredson as Sub-Dean (Clayton) from 1 January 1997 to 30 June 1997, and note that Associate Professor Alfredson would continue to perform his present duties as Associate Dean (Teaching) and would retain that title.

9.3 Establishment of Prizes

9.3.1 Siemens Prize for Telecommunications Engineering

RECOMMENDATION:

That the Academic Board approve the proposal of the Board of the Faculty of Engineering to establish a prize of $400, to be awarded annually to the student in Electrical and Computer Systems Engineering who displays the greatest proficiency in studies in the fields of electronics or telecommunications engineering. The award shall be made on the recommendation of the Head of the Department of Electrical and Computer Systems Engineering and will be made only if it is considered that the student is of sufficient merit; said prize to be named the "Siemens Prize for Telecommunications Engineering".

9.3.2 NEC Prize for Fourth Year Telecommunications Project Thesis

RECOMMENDATION:

That the Academic Board approve the proposal of the Board of the Faculty of Engineering to establish a prize of $350, to be awarded annually to the level four student in Electrical and Computer Systems Engineering who displays the greatest proficiency in a project in electronics or telecommunications engineering. The award shall be made on the recommendation of the Head of the Department of Electrical and Computer Systems Engineering and will be made only if it is considered that the student is of sufficient merit; said prize to be named the "NEC Prize for Fourth Year Telecommunications Project Thesis".

9.3.3 Telstra Prize for Telecommunications MEngSc Thesis or Dissertation

RECOMMENDATION:

That the Academic Board approve the proposal of the Board of the Faculty of Engineering to establish a prize of $400, to be awarded annually to the best Master of Engineering Science thesis or dissertation in the fields of electronics or telecommunications engineering. The award shall be made on the recommendation of the Head of the Department of Electrical and Computer Systems Engineering and will be made only if it is considered that the student is of sufficient merit; said prize to be named the "Telstra Prize for Telecommunications MEngSc Thesis or Dissertation".

9.3.4 Silicon Graphics International Prize for Fourth Year Computer Systems Engineering

RECOMMENDATION:

That the Academic Board approve the proposal of the Board of the Faculty of Engineering to establish a prize of $400, to be awarded annually to the level four student in Electrical and Computer Systems Engineering who displays the greatest proficiency in a project in digital electronics or computer engineering. The award shall be made on the recommendation of the Head of the Department of Electrical and Computer Systems Engineering and will be made only if it is considered that the student is of sufficient merit; said prize to be named the "Silicon Graphics International Prize for Fourth Year Computer Systems Engineering".

9.3.5 Goulburn Riverina Environmental Engineering Prize

RECOMMENDATION:

That the Academic Board approve the proposal of the Board of the Faculty of Engineering to establish a prize of $200 and a certificate, to be awarded annually on the recommendation of the course leader of the Environmental Engineering degree, to the environmental engineering student who achieves the highest overall results in the project related subjects ENE3602 (Environmental Management Systems) and ENE3603 (Impact of Engineering Systems); said prize to be named the "Goulburn Riverina Environmental Engineering Prize".

9.3.6 Railand Prize in Water Engineering

RECOMMENDATION:

That the Academic Board approve the proposal of the Board of the Faculty of Engineering to establish a prize of $500, to be awarded annually on the recommendation of the Head of the Department of Civil Engineering to the student in Civil Engineering who in any year gains the highest aggregate marks in the level three subjects hydraulics, public health engineering and hydrology. The prize may be shared but will be awarded only if there is a student (or students) of sufficient merit; said prize to be named the "Railand Prize in Water Engineering".

9.4. Diploma of Engineering (Industrial Management) Regulations

RECOMMENDATION:

That the Academic Board note that Regulations are in the process of being drafted for the Diploma of Engineering (Industrial Management).

9.5. Proposal to Establish the Institute of Transport Studies (Monash

University Node): A Commonwealth Key Centre of Teaching and

Research in Transport Management
pp 49-95

Attached.

RECOMMENDATION:

That, on the recommendation of the Board of the Faculty of Engineering, the Academic Board approve for submission to Council the proposal to establish the Institute of Transport Studies (Monash University Node): A Commonwealth Key Centre of Teaching and Research in Transport Management.

*9.6 Nomination for Monash University Visiting Professorship
p 97

Attached.

The Vice-Chancellor, Professor DA Robinson, will speak to the matter of funding for Visiting Professorships in faculties.

RECOMMENDATION:

That the Academic Board approve for submission to Council the appointment of Professor Masayuki Horio as a Visiting Professor in the Faculty of Engineering in accordance with SHB:1.3.4, and note the advice of the Vice-Chancellor regarding the matter of funding for Visiting Professorships in faculties.

Proceedings

10. REPORT OF THE BOARD OF THE FACULTY OF SCIENCE
pp 99-111

Receipt of Report

Attached.

RECOMMENDATION:

That the Academic Board receive and note the report of Meeting 6/96 of the Board of the Faculty of Science held on Wednesday 4 December 1996.

10.1 Award of Posthumous BSc

RECOMMENDATION:

That the Academic Board endorse for submission to Council the proposal of the Board of the Faculty of Science to award a posthumous degree of Bachelor of Science to Mr Pedram Kousari-Rad, in accordance with the guidelines approved at Meeting 7/96 of the Academic Board (Minute 11.1).

10.2 Minutes of Appreciation
pp 101-109

Attached.

RECOMMENDATION:

That the Academic Board note the Minutes of Appreciation in respect of the following members of staff who have recently retired from the University:

Professor RFC Brown Chemistry
Dr DJ Collins Chemistry
Dr S Middleton Chemistry
Dr TD Smith Chemistry
Associate Professor J Murphy Mathematics
Dr R Phatarfod Mathematics
Associate Professor AE Crook Psychology
Professor W Muntz Ecology & Evolutionary Biology

*10.3 School of Arts and Science (Peninsula)
p 111

Attached.

The Faculty of Arts considered this matter at Faculty Board Meeting 8/96, held on 6 December 1996. Oral advice received indicates that the Faculty of Arts is in agreement with this recommendation. The Dean of the Faculty of Arts is asked to confirm this advice at the meeting.

RECOMMENDATION:

That, noting the agreement of the Board of the Faculty of Arts, the Academic Board approve for transmission to Council the proposal of the Dean of the Faculty of Science to disestablish the School of Arts and Science, Peninsula.

Proceedings

11. REPORT OF THE VICTORIAN COLLEGE OF PHARMACY
pp 113-115

11.1 Report of Meeting held on 13 November 1996
p 113

Attached.

RECOMMENDATION:

That the Academic Board receive and note the report of the Meeting of the Board of the Victorian College of Pharmacy held on 13 November 1996.

11.1.1 Appointment of Associate Deans for 1997

The Board of the Victorian College of Pharmacy had recommended that the Associate Dean (Teaching) be described as "Associate Dean (Education)". This has been altered by the Steering Committee in accordance with usual University practice.

RECOMMENDATION:

That the Academic Board approve for submission to Council the proposal of the Board of the Victorian College of Pharmacy to appoint the following Associate Deans for 1997:

Associate Dean (Research) - Professor Mark von Itzstein; and

Associate Dean (Teaching) - Associate Professor Louis Roller

11.1.2 Proposal for a New Course of Master of Computational Chemistry
p 115

The Steering Committee has agreed that in future new course proposals are best reported under the proceedings of a report of a Faculty Board meeting, as course proposals are considered at each meeting of the Academic Board under the Report of the Education Committee.

See item 14.2.4.

RECOMMENDATION:

That the Academic Board note that this matter will be considered under item 14.2.4 of this Agenda.

11.1.3 Proposal for a New Joint Degree Course of Bachelor of Pharmacy/Bachelor of Commerce

The Steering Committee has agreed that in future new course proposals are best reported under the proceedings of a report of a Faculty Board meeting, as course proposals are considered at each meeting of the Academic Board under the Report of the Education Committee.

See item 14.2.3.

RECOMMENDATION:

That the Academic Board note that this matter will be considered under item 14.2.3 of this Agenda.

Proceedings

11.2 Report of Meeting held on 4 December 1996

Attached.

RECOMMENDATION:

That the Academic Board receive and note the report of the Meeting of the Board of the Victorian College of Pharmacy held on 4 December 1996.

11.2.1 Appointment of Acting Head of the Department of Pharmaceutical Biology and Pharmacology

RECOMMENDATION:

That the Academic Board approve for submission to Council the appointment by the Board of the Victorian College of Pharmacy of Dr FJ Mitchelson as Acting Head of the Department of Pharmaceutical Biology and Pharmacology until such time as the Chair of Pharmacology, vacated by Professor Colin Raper on 31 December 1996, is filled.

11.2.2 Appointment of Associate Dean (Graduate Studies) for 1997

RECOMMENDATION:

That the Academic Board note that the Board of the College of Pharmacy will consider the matter of the vacancy in the position of Associate Dean (Graduate Studies) for 1997 at its first meeting in 1997 (to be held on 5 March).

Proceedings

12. REPORT OF THE COMMITTEE OF ASSOCIATE DEANS (RESEARCH)
pp 117-121

Receipt of Report

Attached.

RECOMMENDATION:

That the Academic Board receive the Report of Meeting 7/96 of the Committee of Associate Deans (Research) held on Thursday 24 October 1996.

Proceedings

13. REPORT OF THE EXTERNAL RELATIONS AND COMMUNITY

SERVICES TASK FORCE COMMITTEE
pp 123-126

Receipt of Report

Attached.

The Steering Committee asked that in future all reports of committees and boards include the membership list.

RECOMMENDATION:

That the Academic Board receive the Report of Meeting 1/96 of the External Relations and Community Services Task Force held on Friday 18 October 1996.

Proceedings

14. REPORT OF THE EDUCATION COMMITTEE
pp 127-177

Receipt of Report

RECOMMENDATION:

That the Academic Board receive the Report of Education Committee Meeting 8/96 held on 18 December 1996.

14.1 Policy on Cancellation of Subjects - Faculty of Business and Economics
p 135

Attached.

The Steering Committee discussed this matter and agreed to recommend that a University-wide statement of policy on cancellation of subjects be developed by the Education Committee following advice from the University Solicitor.

RECOMMENDATION:

That the Academic Board approve the policy of the Faculty of Business and Economics on the cancellation of subjects as detailed in the document presented (subject to the advice of the University Solicitor), and request that the Education Committee revisit this issue with a view to the development of a University-wide statement of policy on the matter.

14.2 New Course Proposals

14.2.1 Postgraduate Diploma in Marketing
pp 137-141

Attached.

RECOMMENDATION:

That the Academic Board approve the proposal of the Faculty of Business and Economics to establish a new course, to be titled Postgraduate Diploma in Marketing.

14.2.2 Master of Marketing
pp 137-138, 141-144

Attached.

RECOMMENDATION:

That the Academic Board approve the proposal of the Faculty of Business and Economics to establish a new course to be titled Master of Marketing, subject to the provision that no enrolments to the new course be permitted until Semester One 1999.

14.2.3 Bachelor of Pharmacy / Bachelor of Commerce
pp 145-150

Attached.

RECOMMENDATION:

That the Academic Board approve the proposal of the Victorian College of Pharmacy and the Faculty of Business and Economics to establish a new double degree, to be titled Bachelor of Pharmacy / Bachelor of Commerce.

14.2.4 Master of Computational Chemistry
pp 151-153

Attached.

The Education Committee asks the Board to note that this course is the first of its kind (combining largely electronic instruction with a brief period of on-campus instruction and research) to be introduced at Monash. A number of academic staff who have examined the proposal documentation in some detail have considered it to be an excellent proposal.

RECOMMENDATION:

That the Academic Board approve the proposal of the Victorian College of Pharmacy to establish a new degree to be titled Master of Computational Chemistry for introduction in Semester One 1997, subject to approval of the three remaining subjects to be made available for the first year of the course.

14.3 Amendments to Existing Courses

14.3.1 Master of Marketing - amendment to structure and change of title
pp 137-138, 141, 155-156

Attached.

RECOMMENDATION:

That the Academic Board approve the proposal of the Faculty of Business and Economics to amend the structure of the existing Master of Marketing as detailed in the document presented and to amend the title of the award so that it becomes Master of Business (Marketing).

14.3.2 Graduate Diploma in Retail and Wholesale Management - amendment to structure

Attached.

RECOMMENDATION:

That the Academic Board approve the proposal of the Faculty of Business and Economics to amend the structure of the Graduate Diploma in Retail and Wholesale Management by replacing the subject MGM9761 Strategic Planning and Management with the subject MKT9251 Case Studies in Strategy.

14.3.3 Master of Management (Operations Systems) - amendment to title

This amendment is proposed for immediate introduction, as it is a correction of a typographical error. The incorrect change of name was approved at Academic Board Meeting 5/96, Minute 14.6.14.

RECOMMENDATION:

That the Academic Board approve the proposal of the Faculty of Business and Economics to correct the title of the existing Master of Management (Operations Systems) so that it becomes Master of Management (Operations Management) and to delete all reference to the erroneous title approved previously.

14.3.4 Bachelor of Business / Diploma in Hospitality Management - to be offered on an additional campus
pp 157-168

Attached.

RECOMMENDATION:

That the Academic Board approve the proposal of the Faculty of Business and Economics to offer the Bachelor of Business / Diploma in Hospitality Management on the Gippsland campus in conjunction with the East Gippsland Institute of TAFE, in addition to its availability at the Berwick campus in conjunction with the Casey College of TAFE.

14.3.5 Bachelor of Business - addition of Accounting major (Berwick campus)
pp 169-173

Attached.

RECOMMENDATION:

That the Academic Board approve the proposal of the Faculty of Business and Economics that the Bachelor of Business available at the Berwick campus be amended by the establishment of a new major sequence in Accounting.

14.3.6 Bachelor of Business - addition of Marketing major (Berwick campus)
pp 169, 175-177

Attached.

RECOMMENDATION:

That the Academic Board approve the proposal of the Faculty of Business and Economics that the Bachelor of Business available at the Berwick campus be amended by the establishment of a new major sequence in Marketing.

14.4 New Subject Proposals

The Education Committee endorsed for transmission to the Academic Board the proposals for subjects detailed below. Full documentation is available for perusal by members of the Board.

The Academic Board is advised that 17 new subjects have been proposed for approval in this Agenda: 2 from the Faculty of Business and Economics, 9 from the Faculty of Education, 3 from Monash Mt Eliza School of Business and Government Ltd, and 3 from the Victorian College of Pharmacy.

RECOMMENDATION:

That the Academic Board approve the subject proposals from the Faculties of Business and Economics and Education, Monash Mt Eliza School of Business and Government Ltd and the Victorian College of Pharmacy as detailed below:

• GBU3602 Information Law
• AAF3250 Financial Aspects of Business Taxation
• EDFxxxx Achieving Quality in Teaching
• GEDxxxx Research in Music Education
• GED3905 Improving the Quality of Education
• GED3907 Lifelong Learning
• EDPxxxx School Effectiveness and School Improvement: A Comparative Review
• EDCxxxx How Learners Learn
• EDCxxxx How Teachers Teach
• EDCxxxx Beyond the Classroom
• EDCxxxx The Teacher's World
• XXXXXXX Economics and Competitive Analysis
• XXXXXXX Managing for Sustainable Development
• XXXXXXX 21st Century Leadership
• MCC410 The Scope of Computational Chemistry
• MCC411 Molecular Modelling

• MCC412 Approximate Quantum Chemistry

14.5 Disestablishment of Existing Subjects

The Academic Board is advised that 2 subjects have been disestablished in this Agenda, from the Faculty of Business and Economics.

RECOMMENDATION:

That the Academic Board note the disestablishment of existing subjects of the Faculty of Business and Economics:

• PPM6449 Structure and Management

• PPM6940 Development Administration

14.6 No Further Intake to Course

RECOMMENDATION:

That the Academic Board note that there will be no intake to the course Master of Marketing, after Semester Two 1996 until the restructured course is introduced by the Faculty of Business and Economics in Semester One 1999.

Proceedings

15. REPORT OF THE MONASH ORIENTATION SCHEME FOR

ABORIGINES (MOSA) COMMITTEE
pp 179-183

Receipt of Report

Attached. (Members only)

RECOMMENDATION:

That the Academic Board receive and note the report of Meeting 4/96 of the Monash Orientation Scheme for Aborigines (MOSA) Committee held on Thursday 28 November 1996.

Proceedings

15.1 Admission of MOSA Candidates as First Year Undergraduates in 1997
pp 181-183

Attached. (Members only)

RECOMMENDATION:

That the Academic Board endorse the recommendation of the MOSA Committee that MOSA candidates named in the documents presented be eligible for admission as fist year undergraduates in the faculties listed for 1997, and request that the Deans concerned report to the Academic Board on the admission of candidates

16. REPORT OF THE PERFORMING AND CREATIVE ARTS COMMITTEE
pp 185-186

Receipt of Report

Attached.

RECOMMENDATION:

That the Academic Board receive and note the report of Meeting 4/96 of the Performing and Creative Arts Committee held on Monday 25 November 1996.

Proceedings

17. REPORT OF THE PhD AND SCHOLARSHIPS COMMITTEE
pp 187-189

17.1 Report of Meeting 11/96 held on 6 December 1996
pp 187-188

Attached.

RECOMMENDATION:

That the Academic Board receive and note the report of Meeting 11/96 of the PhD and Scholarships Committee held on Friday 6 December 1996.

Proceedings

17.2 Report of Meeting 12/96 held on 13 December 1996
pp 189

Attached.

RECOMMENDATION:

That the Academic Board receive and note the report of Meeting 12/96 of the PhD and Scholarships Committee held on Friday 13 December1996.

Proceedings

18. LEGISLATION

The University Solicitor has prepared legislation in accordance with instructions from the appropriate faculties and other offices, to implement proposals which have been approved by the Academic Board for submission to Council. A copy of the following item of legislation is tabled for perusal by members of the Board, and a copy of the explanatory memoranda prepared with this item of legislation is attached to this Agenda.

18.1 Faculty of Medicine (Amendment No 1 1997) Regulations
p 191

RECOMMENDATION:

That Academic Board approve for submission to Council the above draft legislation.

19. FIXED TERM PROFESSORIAL COMMITTEE - CHANGE OF NAME
p 193

Attached.

RECOMMENDATION:

That the Academic Board note the change in name of the Fixed Term Professorial Committee (formerly the Adjunct and Honorary Professors Selection Committee) so that it becomes the Special Professorial Appointments Committee.

20. COMMITTEE MEMBERSHIP MATTERS
p 195

20.1 Oscar Mendelsohn Lecture Committee

The Committee is entitled to a membership of at least three and no more than five members nominated by the Academic Board. Currently there are three members.

The Steering Committee asks that in future all requests for nominations of committee members include a list of the current members, and a copy of the terms of reference for that committee.

RECOMMENDATION:

That the Academic Board nominate Mr Chin Liew Ten, Department of Philosophy, and Emeritus Professor P Fensham as additional members of the Oscar Mendelsohn Lecture Committee.

20.2 Steering Committee of Academic Board - alternate

RECOMMENDATION:

That the Academic Board note the Vice-Chancellor's nomination of Professor P Thomson as an alternate member of Steering Committee of Academic Board to fill a professorial casual vacancy arising from the resignation of Professor J Bowers, for a term of office ending 31 August 1998.

20.3 Steering Committee of Academic Board

RECOMMENDATION:

That the Academic Board note the Vice-Chancellor's nomination of Dr C Browne as a member of Steering Committee of Academic Board to fill a non-professorial casual vacancy arising from the resignation of Associate Professor M Gani, for a term of office ending 31 August 1997.

20.4 Animal Welfare Committee
p 195

Attached.

The Board is asked to approve the request of the Chair for the authority to co-opt up to two suitably qualified additional members.

RECOMMENDATION:

That the Academic Board approve the membership of the Animal Welfare Committee as detailed in the document presented, and approve the request of the Chair for the authority to co-opt up to two suitably qualified additional members.

20.5 Selection Committee for a Chair of Geriatric Medicine (Faculty of Medicine)

RECOMMENDATION:

That the Academic Board nominate Professor S Crossley as the representative of the Board on the Selection Committee for a Chair of Geriatric Medicine in the Faculty of Medicine.

21. ACADEMIC BOARD MEMBERSHIP

21.1 Casual Vacancies

21.1.1 Faculty of Arts

RECOMMENDATION:

That the Academic Board note the appointment by the Board of the Faculty of Arts of Professor P Spearritt and Professor J Powell to fill two professorial casual vacancies on Academic Board (arising from the resignations of Professor A Henry and Professor S Marshall) for terms of office ending 30 June 1998; and the appointment of Professor H Emy to fill a professorial casual vacancy on Academic Board (arising from the resignation of Professor K Hart) for a term of office ending 30 June 1997.

22. ITEMS OF INTEREST FROM MINUTES OF COUNCIL
pp 197-204

The Steering Committee considered the status of the Offshore Quality Assurance Committee of Council, and considered that it would be better placed in the structure of academic management as a sub-committee of the Education Committee. It was noted that this committee was the interface between academic and international affairs, and as such, retained an important place in the development of new programs for the University.

RECOMMENDATION:

That the Academic Board note the Items of Interest from the unconfirmed Minutes of Council Meeting 8/96, held on Monday 16 December 1996, and recommend to Council that the Offshore Quality Assurance Committee of Council become a sub-committee of the Education Committee.

Academic Board 1/97

Item 3.1

Quality Assurance Procedures

7/11/1996

One of the primary responsibilities of the Education Committee in implementing the University Education Policy is to act as the working arm of the Academic Board in relation to course and subject proposals. The Committee has to that end developed proformas for the use of faculties when developing new courses and subjects, and guidelines for reporting of amendments to courses and subjects. These proformas now include cover sheets which the Dean or Associate Dean (Teaching) is asked to complete, certifying that a number of conditions have been met, including inter-faculty consultation.

The Education Committee has considered thousands of pages of text relating to course and subject proposals in the past two and one-half years. At particular times, this mass of paperwork has meant that less intense scrutiny has been given to individual proposals. In order to resolve some of this difficulty, a series of Evaluation Panels have been established, in which the Associate Deans (Teaching) from each Faculty participate in examining the proposals of other Faculties prior to their consideration by the Committee as a whole. Subject proposals are now seen only by these Evaluation Panels, and only the handbook entries are submitted to the Committee as a whole, although the full documentation is always available. The Executive Officer confirms to the Committee (usually at the following Meeting) that requested amendments have been made to any proposals over which a query has been raised.

The amendments made to reporting guidelines over the past year (and reiterated below) were intended to reflect the spirit of devolution of responsibility, without reducing the accountability of the university for the programs of study it presents. The reporting requirements, which it is expected will continue to be reduced over the next year or so, have allowed for a greater understanding of the processes necessary to maintain the highest standards, and of the activities of faculties other than the ones to which individuals belong.

The current reporting guidelines are as follows:

1. Course Proposals

All course proposals must be referred to the Education Committee for endorsement and subsequent submission to the Academic Board for approval. Full documentation is submitted to the Committee and draft handbook entries, prepared according to guidelines developed by the Course Publications Overview Committee, are submitted to the Board (from 1997). Course approval, when granted by the Academic Board, is then noted by Council, and the course legislation (when drafted) is referred by the Academic Board for approval by Council.

New double degree or double award programs are considered new courses, and must be forwarded to the Education Committee, with full documentation, and to the Academic Board with the usual draft handbook entry for approval.

All course proposals with implications for another faculty or faculties must be signed (on the cover sheet) by the Associate Dean (Teaching) of the other unit, and indication of consultation should be included in the course proposal.

2. Course amendments

According to current legislation, all amendments to courses, no matter how minor, must be approved by the Academic Board on behalf of Council, and subsequently noted by Council. The Committee has been working for the past year using the guidelines below for major amendments needing approval by the Board and noting by Council, and the principle that other/minor amendments to courses are reported by Faculties for noting on a regular and frequent basis by the Education Committee.

In terms of the documentation required for a major amendment, a memorandum signed by the faculty's Associate Dean (Teaching) or Dean is sufficient to satisfy the reporting requirements. This memorandum would need to include, at a minimum:

• The changes proposed to be made to the course, including the superseded information (to allow a more comprehensive evaluation);
• the rationale for all proposed changes;
• the implications of these changes; and
• a statement that the proposal has gone through the processes of the Faculty or Faculties, and that it conforms to policies of the University, including the Education Policy.

Changes to courses with implications for another faculty or faculties should be also signed by the other Associate Dean(s) (Teaching).

The memorandum indicated above is sufficient for the University committees as identified. Faculty committees may require more comprehensive information, and the Associate Deans (Teaching) or Faculty Registrar should inform the academics in their faculties of their individual requirements.

Major Amendments to Courses - to be referred for endorsement by the Education Committee and approval by the Academic Board

These include:

• Amendments to courses with legislative consequences, including amendments to the title of a course, as this affects legislation
• Amendments to courses with consequences for the course progressions of other faculties
• Amendments to courses which involve change in mode or campus of offering (eg from on-campus to distance education), including a statement of whether the existing course will continue or be disestablished. A change involving increased use of intensive teaching or shortened semesters is a major amendment.
• Amendments to courses where more than 25% of a course structure, a major sequence or a core component of a course is amended, including changes to more than 25% of one component of a double degree or a change adding to more than 25% of both components
• Development of a new major sequence or stream needs to be reported in full as if a new course were proposed, with the greater level of detail required for a new course (eg a new stream in the generic Master of Arts program); it would still be listed in Agendas as an amendment however
• Amendments to courses where the amendment leads to a change in teaching load for another faculty

Minor Amendments to Courses - to be reported for information to the Education Committee

These include:

• Alteration of the sequencing of several sets of subjects, such that the requirements of the course are not altered;
• changes to titles of sequences or of streams when such are not reflected in the title of a course;
• amendments to prerequisites within courses (sometimes necessary because of title and code changes at the subject level).

Care should be taken when amending courses that, over time, not more than 25% of the course is altered without indicating such change to the relevant committees.

3. Subject Proposals

According to current legislation, all subject proposals and major amendments to subjects must be approved by the Academic Board, on the recommendation of the Education Committee. The definition of a minor amendment to a subject is able to be determined by the Academic Board.

Faculties develop subject proposals according to the proforma, which is submitted with the draft handbook entry and a completed coversheet to the Education Committee. The Executive Officer and Academic Evaluation panels read each of these proposals carefully and continue to submit full documentation to the Education Committee for any proposals which appear to be unusual or of benefit to the wider university community, or which raise wider issues which should be considered by the Education Committee. The Executive Officer and Academic Evaluation Panels have the authority to recommend amendments to the proposals in order to expedite the approvals process.

Proposals evaluated by the Executive Officer and Academic Evaluation Panels and considered ready for approval are submitted to the Education Committee with only the handbook entry attached to the Agenda. Full documentation is held by the Executive Officer and the Faculty originating the proposal in a readily accessible fashion for 12 months, after which it is to be archived. Members of the Education Committee and any interested parties are welcome to examine the proposals at any time.

None of this paperwork is submitted to the Academic Board, although members of the Board also have free access to the documents should they wish to see them.

All proposals with implications for other faculties require the countersignature of the Associate Dean (Teaching) of the other faculty. Prior to approval at least one Associate Dean (Teaching) from a faculty other than that making the proposal must have evaluated the proposal, which is ensured by the Evaluation Panels.

4. Subject Amendments

In cases of major change to a subject, the revised handbook and a memorandum with a brief explanation of the change, the reason for the change and its implications entry should be submitted to the Education Committee,. Where the change is the proposed offering of an existing subject on another campus or through another mode, a statement indicating the status of the Library Impact Statement (although not necessarily the entire LIS) is also be necessary.

Major amendments - to be reported for information to the Education Committee

These include:

• amendments to credit points (also require a statement of the changes to be made to the assessment)
• changes to year level of offering (whether this is a replacement for the original subject or if this is in addition to the original offering)
• change to mode of offering
• change to campus of offering

The concept of major amendments to a subject presupposes an effective set of guidelines in each Faculty defining the difference between amending a subject and creating a new subject.

Dividing an existing subject into two or more parts (often when a subject is semesterised) should be seen as developing two new subjects rather than amending an existing subject, although the documentation presented might be substantially less than usual. This division of an existing subject would require no less than a set of objectives for both the newly created subject and the existing now-smaller subject and, similarly, a handbook entry for both subjects. It is recommended that two new subject codes are brought forward, rather than re-using one of the existing codes.

Minor amendments - to be reported to the Education Committee for information

No documentation is required for these changes, including:

• changes to the title of a subject
• changes to the code of a subject, including the addition of a code where the subject level is not altered
• changes to content, objectives and/or assessment of a subject where this conforms to faculty guidelines determining minor subject amendments
• changes to subject prerequisites and changes to the titles or codes due to changes of sequence as described above.

Statements to the Education Committee may take the form of a list of such amendments, usually simply stating the code (or codes) and title of the subject and a one line description of the change.

5. Deletions of Subjects

Deletions of subjects should also be reported to the Education Committee for information, indicating the codes and titles of subjects being deleted.

6. Presentation of Proposals

No proposal which is not made using the current proforma will be accepted by the Evaluation Panels for assessment after December 1996.

All course and subject proposals must include a handbook entry after December 1996.

All proposals should be page numbered (preferably at the bottom of the page), and all should include the title of the proposal (either the abbreviation of the course title or the subject code) in the header or footer of every page. This is very important.

Amendments made upon the recommendations of the Evaluation Panels should be submitted as follows:

Amendments to course proposals should be made and the entire proposal resubmitted (in full) with the words "Amended on (date)" included in the header or footer of the document. Revised versions of course proposals must include revisions to the handbook entry. It is particularly important that these are completed, if possible, before the second submission date, so that the correct version may be included in the Agenda.

Amendments to subject proposals should take the form of a single (or more if necessary) additional sheet indicating the code and title of the subject, the recommendation of the Evaluation Panel, and the amendment, usually a new paragraph to replace the old version. Please ensure that the document is dated. There is no need to resubmit the entire proposal. The original proposal, and the amendment, are then kept together. These are less necessary to complete prior to the second submission date, and may be submitted at the Education Committee Meeting.

Academic Board 1/97

Item 5.4

20 January, 1997

Professor D A Robinson

Vice Chancellor

Please find attached further statistics regarding the 1997 undergraduate intake through VTAC. These provide detail on offers made and "clearly-in" ranks for first round selection, and comparative numbers for 1996. The enrolment of offered applicants will take place over the period 24-29 January. Points to note are:

Part A- Offers Made

• the University has made just 77 (or 1.2%) less offers than in 1996, but almost 500 less than in 1995. The number of school leaver offers however has increased by 244 or 5.6% over 1996.

• of the campuses, Parkville increased its offers by some 49 or 46% over last year, whilst Clayton increased its offers by 81 or 2.5%. There was a fall of almost 10% in offers from the Gippsland campus.

• despite decreasing demand for science education, the Faculty of Science was able to increase its offer total by some 22%, including an increase of 16% in school leavers. Computing and Information Technology reduced its offers by 28% whilst those for the Faculty of Business and Economics fell by 11%.

Part B- "Clearly-In" Tertiary Entrance Ranks

• the increasing importance of Clearly-In ranks as a marketing tool has clearly affected the way in which selection is being undertaken throughout Victoria, with many courses now building offer strategies around preferred TER levels. This can have a detrimental affect on attempts to meet course student load targets, especially when the means by which clearly-in ranks are calculated are not uniformly understood.

• there were no clear cut trends in TER movements in the system, although lower profile courses appeared to have fared comparatively worse than last year, and the quality of science applicants appears to have declined.

• Monash courses have fared relatively well overall, although Business courses have suffered a loss of quality applicants in addition to reduced demand as a result of strengthening course prerequisites. Commerce continues to do well, albeit on smaller numbers of offers, while the quality of demand for Arts and Engineering courses is steady.

C T Vernon

Manager

Admissions and Records

cc Mr P B Wade

Mr R Burnet

Academic Board 1/97

Item 5.4

Attachment A

MONASH UNIVERSITY

VTAC 1997 ROUND ONE OFFER STATISTICS

Notes: # Combined degrees listed under managing faculty
** Individual offers based on factors other than TER SUMMARIES:

Academic Board 1/97

Item 5.4

Attachment B

MONASH UNIVERSITY

VTAC 1997 ROUND ONE CLEARLY-IN TER RANKS

Notes:
* Courses are either untagged Business degrees or Business-Accounting degrees.
**Arts/Law used as example.
# I indicates that offers were made individually and not necessarily based on TER.
## Courses are either untagged Science degrees or Science-Biological degrees.

Academic Board 1/97

Item 6

Monash University

COMMITTEE OF DEANS

Report to the Academic Board

The Committee of Deans met on 26 November 1996 (Meeting 15/96) and 17 December 1996 (Meeting 16/96).

R E C O M M E N D A T I O N S

1. Receipt of Report

RECOMMENDATION

That the Report of the Committee of Deans for Meeting 15/96 held on 26 November 1996, and Meeting 16/96 held on 17 December 1996 be received and noted.

2. Computing Matters: The Future of Computer Teaching Laboratories, and Charging for Use of the Internet

At Meeting 16/96 the Committee of Deans discussed two papers submitted to previous meetings by Mr P R Annal, Director, Computer Centre. The documents had been placed for perusal on the Web (Monash community only) as follows:

D132/96, Charging for use of the Internet, 30 October 1996, attached to Agenda for Meeting 14/96 of the Committee of Deans

http://www.monash.edu.au/unisec/c'tees/dag/96-14da.htm

D145/96 (tabled paper), The Future of Computer Teaching Laboratories, 19 November 1996, attached to Minutes of Meeting 15/96 of the Committee of Deans

http://www.monash.edu.au/unisec/c'tees/dmin/96-15dm.htm

The Future of Computer Teaching Laboratories

The Committee of Deans discussed Mr Annal's paper and the eight recommendations set out below, receiving further clarification from Mr Annal on budgetary and other matters.

1. A moratorium should apply to the provision of new laboratories and the upgrade or other enhancement of the client computing equipment in existing laboratories.

2. Consideration should be given to extending the moratorium beyond 1997 to allow time to prepare for a new paradigm and as a means of extinguishing the remaining equity some faculties might have in the equipment in public laboratories.

3. Requests from faculties for the transfer of joint laboratories should be accepted. Such laboratories would become faculty laboratories.

4. Faculties may replace or upgrade the equipment in faculty laboratories provided such changes are coordinated through the Computer Centre so as to conform to requirements for the equipment to operate with the central server equipment and the network.

5. Faculties and the University should develop strategies encouraging a change from the use of computer teaching laboratories to the use of home-based computers in teaching and learning.

6. 1997 should be a time to reflect on and plan for the future role of computer teaching laboratories taking account of changes expected following the implementation of the recommendations from the Telecommunications & Computing Infrastructure Review.

7. Recommendations from Directions for the Future - Volume 2 should be considered in the discussion and planning process during 1997.

8. The future purpose of laboratories should be determined allowing sufficient time for funding the outcomes and implementing them in time for the 1998 academic year.

The Committee agreed that:

• the paper prepared by Mr Annal pointed to some inevitable directions to be considered early in 1997 in view of overall IT policy;
• future decisions should recognise the impact of teaching and learning paradigms and that some policy decisions would vary from faculty to faculty (eg ownership of computers by students);
• a transfer of responsibilities for computer laboratories to faculties should be accompanied by a budgetary transfer where central funds were presently available;
• a decision about the proposed moratorium on upgrading the computer laboratories was urgent.

Charging for use of the Internet

Mr Annal's paper contained the following recommendations:

1. Beginning in fourth quarter 1996, charging for use of the Internet should be introduced for that portion of cost identifiable to a Budget Group. The reports should be published on the World Wide Web.

2. Reports of Internet usage should be published monthly beginning with the summary for October. Indicative costs should be posted subject to adjustment at the end of the quarter when the AVCC announces the final cost for the quarter. Beginning in January 1997 usage should be published on a weekly basis, until the end of a month, then the month's information should be summarised and published.

3. The ability to identify the source of Internet use should be refined so as to increase the proportion of overall Internet usage cost charged to Budget Groups.

4. Mechanisms should be introduced to reduce or remove access to the Internet from shared central servers so that users accessing the Internet do so from computers residing in offices or joint teaching laboratories.

5. Beginning in 1997 access to the Internet from Joint teaching laboratories should be charged to the faculties associated with the laboratories.

6. By the end of 1997 access to the Internet from Public teaching laboratories should be disabled.

7. Mechanisms should be provided before 1997 to effect priorities determined by the University for access to the Internet from modems.

8. Access to the Internet from Yoyo should be monitored and reviewed annually when a decision should be made whether its use of the Internet should be continued with central funding as a student service.

9. The cost of operating the News service should be reviewed annually for a decision to be made whether to fund its Internet costs centrally. Concurrently steps should be taken to reduce Internet charges associated with providing the service.

10. Steps should be taken before the end of 1997 to charge Budget Groups for Internet charges accruing from use of electronic mail. This should be done so that email is not exploited as a means of avoiding Internet charging for other services.

The Committee was briefed by Mr Annal about the process of identification of users for the purpose of charging, which (Deputy Vice-Chancellor Professor P LeP Darvall confirmed) was to commence from the last quarter of 1996. Professor Darvall reminded members that the general principle of "user pays" for University budgeting was to be considered by the small group (Professors Darvall, Davies, Porter and Quartly and Mr Wade) established at Meeting 14/96.

RECOMMENDATION

That the Academic Board note the recommendations presented by the Director, Computer Centre and the action taken by the Committee of Deans with respect to computer teaching laboratories and Internet charging.

3. Chair in Taxation and Business Regulation

On 17 December 1996 the Committee of Deans endorsed the proposal from the Dean of the Faculty of Business and Economics for the establishment and filling of a Chair in Taxation and Business Regulation. The documentation seen by the Committee is attached, along with a memorandum from the Dean on behalf of the Faculty Board recommending that the proposal be approved by the Academic Board for submission to Council. (Attachment A)

RECOMMENDATION

That the Academic Board

• note the endorsement of the Committee of Deans for the establishment and filling of a Chair in Business and Taxation Regulation;
• approve the recommendation of the Dean of Business and Economics, made on behalf of the Faculty Board, that the Chair be advertised and filled.

4. Report of the Director, University Development to the Committee of Deans

A report dated 26 November 1996 from Ms J Chandler, Director, University Development, was discussed by the Committee at Meeting 15/96. (Attachment B)

RECOMMENDATION

That the Academic Board receive and note the report of the Director, University Development, dated 26 November 1996.

5. CASMAC

A report on CASMAC dated 26 November 1996 prepared by the Deputy General Manager, Mr J S White, was received and noted at Meeting 15/96. (Attachment C)

RECOMMENDATION

That the Academic Board receive and note the report on CASMAC dated 26 November 1996.

6. Report of the Director, Research Services Division

A report dated November 1996 from Research Services Division by Dr T Stokes, Director, Research Services Division, and Mr R Burnet, Acting Director, Research Services Division, was discussed at Meeting 15/96. (Attachment D)

With reference to results of the DEETYA / KPMG research publications audit mentioned in the report, Deputy Vice-Chancellor Professor P LeP Darvall said he would be working to find the reasons for the apparently high error rate at Monash, noting however that the average system wide error rate was also unacceptably high (65%). At Meeting 16/96 the matter of the error rate was discussed at length by the Committee; it was noted that the definition of categories used by KPMG provided some explanation for the errors. Professor Darvall also suggested that heads of department needed to check submissions from their staff, and since the 1995 data was to be collected again, indicated that he would be advising heads on what was required.

RECOMMENDATION

That the Academic Board receive and note the report of the Director, Research Services, dated November 1996, and the comments of the Committee of Deans concerning the research publications audit.

P R O C E E D I N G S

7. Receipt of Proceedings

RECOMMENDATION

That the Academic Board note the Proceedings of the Committee of Deans detailed below.

8. Restructure of the Faculty of Business and Economics

On 26 November, the Committee discussed the matter of the proposed name of a new department in the Faculty of Business and Economics. The Dean, Professor Rickard, was asked to provide an alternative title for the department which did not contain the words "law" or "legal".

The Academic Board is now advised that on 16 December 1996 Council approved the title "Department of Business and Taxation Regulation" for this department, as a part of the Faculty restructure.

9. Principal Dates 1997

The Academic Board is asked to note that the principal dates of the University are accessible on the World Wide Web at:

http://www.monash.edu.au/unisec/prindates/index97.htm

The information will be updated progressively throughout the year as the University Secretariat receives notification of changes to dates, times or locations of meetings and events.

10. Minutes of Appreciation

The Committee of Deans recorded minutes of appreciation for Professor M I Logan AC, Professor L H T West and Professor R J Pargetter, each of whom were attending their last meetings of the Committee. On behalf of the Deans, Professor C R Williams read out a summary statement of Professor Logan's most significant contributions to the University over his ten year term as Vice-Chancellor. This statement was endorsed by all those present.

11. Matters for the Information of Deans

The Committee received additional briefings and/or reports on the following subjects:

• 1997 Budget Planning, including matters concerning international students
• The Monash Package
• Environmental issues in the APEC region - the "Monash Group"
• Student selection for 1997 - VTAC preferences
• Supervision / evaluation of staff - reports on practices in faculties and the divisions
• Review of off-shore programs
• Interim Award in Fixed Term Employment, 9 December 1996

12. Matters Under Consideration by the Committee

The following matters are under consideration / awaiting advice to the Committee:

• Report of Review of Affiliations
• Monash University Purchase and Leaseback Proposal

• Management of Environmental Matters at the University
  • Monash Institute of Languages
  • Report of Working Party to Develop Equity Places in Fee-courses
  • OHS&E Zone Audit
  • Graduate Placement Proposal
  • Employment of Academic Staff Beyond Normal Retirement Age
  • "User Pays" regimes within the University
  • Policy on appropriate ratio of professorial to non-professorial positions
  • Strategies for funding severance payments

13 January 1997 Janice H. Newham

96/0636 Secretary to the Committee of Deans

c:word/CofDeans/report/jan97.doc

Academic Board 1/97

Item 6.2

Attachment A to the Report of the Committee of Deans is available in hard copy only.

Academic Board 1/97

Item 6.3

_____________________________________________________________

MONASH UNIVERSITY

UNIVERSITY DEVELOPMENT

A PRESENTATION TO COMMITTEE OF DEANS

November 26, 1996

_____________________________________________________________

Sometimes, academic excellence hinges on discretionary funding. The capacity to fund a visiting scholar; to provide specialist resources for an outstanding researcher; or to initiate visionary teaching programs which go beyond the mainstream can often require access to funding in addition to that allocated to core programs.

And increasingly, as government allocated resources become compressed, the funding of this margin of excellence will be dependent on how well Monash University enlists the support of the community.

Alumni, corporations, foundations, individuals, friends, parents of students and staff are all potential benefactors to the University, but in seeking a share of their wealth we need to interest and enthuse them about particular programs and ensure they are both nurtured and involved in the University.

It's a truism that people rarely give large amounts of money to strangers - generally they give where they are involved, where their association satisfies their needs for affiliation, status, recognition or more altruistically, where they believe their investment in a program will help change the way people live or work. People give to people and for this reason it's vital that members of the University build and expand their relationships with key prospective donors.

Earlier this year, a University Development office was established, funded by the Monash University Foundation. Ms Jenni Chandler has been appointed as Director and the role of the area is to establish and structure the development function to help the University and its faculties achieve non-government funding in support of academic priorities.

Following a ten week study tour of 11 universities on the west coast of USA (including six weeks with the development staff at UCLA), Jenni Chandler is now working towards the implementation of a development structure which recognises that faculty and academic unit priorities will drive the fundraising function.

The various building blocks to this goal include:

• Faculty involvement
• Donor prospect identification, cultivation, solicitation and recognition.
• Database management
• Identification and cultivation of lead volunteers
• Policy development

Faculty involvement

Fundraising is never better or clearer than the strategic vision for a faculty and it will be faculty priorities that determine the fundraising priorities.

As a first step, faculties need to identify the giving opportunities for the faculty. Developed as a wish list, these giving opportunities will help set priorities and enable the Office of University Development and the faculty to identify key prospects and seek appropriate matches of opportunity and donor. Giving opportunities may include:

• chairs
• professorships
• scholarships
• bricks and mortar needs
• equipment requirements
• research funding
• naming opportunities
• overseas lectureships

In many ways, the development role is one of brokering the dreams of the faculty -- but an important prerequisite is to know those dreams and their order of importance -both to the faculty and to the University.

Prospect identification

Potential donors are everywhere, and an important role for the Office of University Development is to help faculties identify and research prospects.

An obvious starting point is within the alumni body. Monash has some 90,000 alumni, and faculties to varying degrees are supportive of alumni associations and programs. Generally though we know little about our alumni. Their professional roles, their attitudes to Monash, how they affiliate with the University, their net worth, and their business, philanthropic and community affiliations are all unknown quantities.

Many of our alumni would like to be more involved with the University and many may become significant donors to Monash. The task is to identify these people. To this end the Office of University Development is proposing an Alumni Census, to be mailed in the first quarter 1997 with a covering letter from the new Vice-Chancellor, Professor David Robinson. It is expected that about 30% of alumni will complete the survey and about 30% of those who respond willcomplete the optional financial data.

The valuable information gleaned from the survey will be available to faculties and academic units to enable them to target key individuals and to begin to cultivate their involvement.

Other donor prospects include foundations, corporations, parents of students, and individuals. The Office of University Development, through its prospect research area, will help identify prospective donors within these constituencies and will work with academic units to maximise, over time, the useful gift support donors are able to provide.

As a first step, the Office of University Development is compiling a catalogue of Foundations, indexed by area of giving. This catalogue will be available to faculties and academic units to enable them to take advantage of the opportunities for funding that foundations provide.

Database management

The current alumni database is more than ten years old and limited in its ability to store data. As a priority in 1997, the Office of University Development in concert with the Alumni Office, will purchase and implement a state-of-the-art alumni/development database. To be fully integrated with existing University systems, the database will give University leaders access to details of alumni, prospects and donors. It will also allow for on-line entry of contact reports so that individual involvement with the University can be easily ascertained and updated.

Top 200 clearing house

A key donor list incorporating high net worth individuals, families, trusts and companies will be compiled by the Office of University Development. The list will be closely managed and it is expected that any approaches to this group will require approval by an appropriate committee. This clearing house approach will ensure that gifts are maximised, that each faculty has the opportunity to approach key donors and that key donors are not subject to simultaneous requests for funds from a variety of areas of the University.

Identification and cultivation of lead volunteers

Groups of volunteers can maximise the fund raising potential of the University. When they believe in the worthiness of philanthropic support, volunteers can take a lead role in identifying, cultivating and asking prospects for gifts. Steering Committees, Boards of Benefactors, Development Boards, or Friends of ... groups comprised of volunteers can serve as advocates with a vested interest in particular faculties or academic units and, if well chosen and well briefed on their role, these board members can be both individual donors and askers of funds.

In developing a volunteer board, faculties should identify one or two key people - people with an interest in the work of the academic unit or faculty, an affiliation with Monash and a capacity to donate. This selection may take some time, but the right initial choices will bring others on to the board. The Office of University Development is available to assist faculties and academic units in identifying and briefing prospective volunteer board members.

Policy issues

Because faculties do not operate in a vacuum, the Office of University Development will work to develop appropriate University-wide policies and procedures which assist the development process. Policy issues such as how gifts should be acknowledged and handled, how donors should be recognised, and what monetary values should be placed on chairs, scholarships, centres etc. will need to be agreed and promulgated.

The Role of the Dean

The fundraising role will be of increasing importance to the future of faculties and to the University as a whole. To enable it to happen, Deans have four tasks:

1. Priority setting

2. Representing the faculty to key alumni, parents, corporations, foundations and faculty friends

3. Asking for gifts

4. Stewardship of donors

The stewardship of donors is vital for several reasons, not least of which is the on-going recognition of donors gifts, but also because donors are key prospects. The most likely person to give to University programs is someone who has already given.

Resources

In assisting the faculties meet their fundraising goals, the Office of University Development will provide resources such as prospect identification, prospect research, database management, policy guidance, planning, training, and advice. In addition, the office will work closely with the Top 200 prospects and will assist in developing appropriate approaches to them.

It is envisaged that through the Office of University Development, three Faculty Advancement Officers will be funded in 1997. These officers will work closely with faculties to help develop and implement fundraising programs.

_____________________________

The fundraising area is a new and exciting challenge which can literally bring big rewards. I look forward to working with you to help you secure your vision for the faculty and to keep Monash at the forefront of university excellence.

Jenni Chandler

Director University Development

November 1996

Academic Board 1/97

Item 6.4

MONASH UNIVERSITY

REPORT ON CASMAC TO COMMITTEE OF DEANS

MEETING -26 NOVEMBER 1996

Progress on development and delivery of the five main UniPower CASMAC applications is as follows:

FINANCE

Final stages of acceptance testing of the Finance application are currently taking place at Monash University on software which was delivered by CHA on 11 November 1996 and which includes corrections to errors, the Chart of Accounts enhanced functionality and some of the data loading and interface facilities requested by Monash through UniPower. Formal acceptance of the software is scheduled to occur in early to mid December 1996. A further software delivery will occur during December to provide the remaining data loading and interface facilities and the electronic IDN enhancement.

HUMAN RESOURCES

The Human Resources application was formally accepted by UniPower in October, and will be implemented by the Lead Site, RMIT, early in 1997. A presentation and workshop demonstrating the application, to assist universities planning to implement the software in the near future, will occur at the University of Queensland on November 14th and 15th, 1996.

PHYSICAL RESOURCES

The Physical Resources Application Product Team is currently involved in acceptance testing of the latest version of software. The final version of the software is due for delivery on November 15th for acceptance testing and it is anticipated that acceptance of the application will occur around the end of November, 1996.

STUDENT RECORDS

The preparation of legal agreements covering the recommencement of the Student Records development for the de-scoped application are well under way. RMIT has been selected by UniPower as the Lead Site for the development, which will deliver software for implementation at the Lead Site for the 1998 academic year.

RESEARCH AND CONSULTANCY

The Research and Consultancy User Group, following acceptance of the product in 1995, are currently working through requests for enhancements to the application from UniPower member universities.

AT MONASH

Preparation for MUFIN's implementation at Monash is progressing, with the development of data conversion programs and the MUFIN/ISIS and MUFIN/MUSIS interfaces well advanced. The development of these programs has been facilitated by the addition of short term analyst and programming resources in A&MIS.

A major focus currently is the determination and documentation of the financial and administrative procedures within which the MUFIN system will operate. Also, strategies are being prepared for the testing of the software at Pharmacy then Gippsland campuses in parallel with their existing financial systems.

The GUI version of the training materials for MUFIN are close to completion and detailed, hands-on training of Pharmacy staff in the use of the system has commenced.

Other implementation issues such as the confirmation of hardware requirements, system security processes, and additional reports and/or enquiries required by Monash are still being progressed.

Because of the slippage in delivery and acceptance of the Finance software by UniPower from CHA and the resulting clash with end-of-year finance activities, the Monash implementation schedule has been revised. Parallel running at Pharmacy is now planned for late January 1997 and all campuses live on 5 May, 1997.

John S White

Deputy General Manager

Academic Board 1/97

Item 6.5

RESEARCH SERVICES DIVISION

REPORT TO THE COMMITTEE OF DEANS

NOVEMBER, 1996

Detailed reports from the Managers of the Research Grants and Ethics Branch, and Research Training and Support Branch, and the Executive officer, Animal Ethics are attached. The Director and Acting Director wish to highlight the following matters:-

Director's consultancy

For six months from September, 1996, to March, 1997, the Director, Research Services, Dr Stokes, is Special Adviser to the Australian Research Council. During this period, the Director, Student Services, Mr Burnet, is Acting for Dr Stokes - who has, however, continued to undertake certain projects for the University, being present on the Clayton campus about one day a week.

Additional administrative load

The year to November, 1996 saw the Research Services Division provide administrative support for two significant initiatives - the Logan Research Fellowship scheme and a second University committee dealing with applications for the use of human subjects in research. Both placed a major strain on the Research Grants and Ethics Branch.

There is little doubt that the Logan Fellowship scheme was a success in its initial round. The five successful applicants are of a quite outstanding calibre, and the scheme has been imitated by several other Australian institutions.

International advertisement of the Logan Fellowships attracted widespread interest and, in the event, just over one hundred applicants. Although an attempt was made to maximise use of the World Wide Web to provide information about the scheme, in fact a considerable number of inquiries had to dealt with by email or hardcopy. In addition, the key staff member within the Research Grants and Ethics Branch was unexpectedly absent on sick leave throughout the selection process.

The decision of the Academic Board to accept the recommendation of its Standing Committee on Ethics on Research on Humans to establish a second central committee doubled the administrative load in this area, with a meeting of committee A or committee B being held every three weeks. Because several subordinate committees were abolished, these new arrangements meant a net transfer of administrative costs from faculties to the General Manager's administration. This is in marked contrast with developments in relation to animal ethics, described below.

No additional staff resources were provided to service the Logan Fellowships, but a position held vacant to meet the reduction in the 1996 budget was eventually filled to provide additional support in human ethics. The Committee of Deans may wish to consider whether these new human ethics arrangements are sensible in the context of subsequent budget cuts.

The second round of Logan Fellowships have now been advertised, with no additional resourcing. In order to support this round, the Research Grants and Ethics Branch will have to reduce service in other areas. Withdrawal of assistance to fast track research contracts is one likely cost.

Animal ethics

As the Deans are aware, the Standing Committee on Ethics in Animal Experimentation has recommended new arrangements for dealing with applications for the use of animals in teaching and research. If approved by at the November Academic Board, these should not only improve timeliness in the dealing with such applications, they should also significantly reduce the administrative load within the Division, assisting it too meet the required budget cuts. An addition, a period of estrangement between the University and the RSPCA has been brought to an end, providing the possibility of the Society's senior officers, voluntary members, and its professional veterinary staff serving on University animal ethics committees.

During the past year, the University has been subjected to a campaign against its use of non-human primates in the study of Parkinson's Disease. As the work is important, funded by the NHMRC, and had proper ethical approval, the University has supported the researchers concerned, and sought to allay public concern about their work.

Use of information technology

The Research Services Division has been a leader in the General Manager's administration in the use of information technology to achieve both increased efficiency and increased effectiveness in its work. The Division and both its Branches have extensive pages on the World Wide Web. Of course these provide a great deal of information to external enquirers, but they have an even more important function in addressing the needs of internal clients - researchers, research administrators, and research students.

One limitation for the Research Training and Support Branch is the patchy and, indeed, somewhat indeterminate extent to which research students have access to email and the Web.

Whilst initially, the use of the Web and email was aimed at improving client service, budgetary constraints have increasingly meant that attention has focussed on reducing the administrative load associated with the delivery of client service. A major effort to extend these economies will be undertaken in the next year.

CASMAC research and consultancy module

During 1996, the CASMAC research and consultancy module was partially implemented by the Lead Site, La Trobe University, and at the University of Adelaide. The University of South Australia and the University of Newcastle are currently beginning to implement the module. At present, only the Sponsors and Applications sub-systems have been thoroughly implemented at La Trobe and Adelaide. The Grants and Project Management sub-system will probably be used for the first time 'in anger' in 1997. Some patchy application of the Ethics sub-system has been done to date. It will probably be fully implemented at some institutions during 1997. La Trobe should also utilise the Publications sub-system in 1997. No institution has yet evinced interest in the Intellectual Property sub-system.

With priority at Monash being given to the implementation of MUFIN, and then to the human resources module, the second quarter of 1998 appears to be the earliest the research and consultancy module could be implemented. The decision to do so, however, remains to be made.

PhD completion and examination

As the Manager, Research Training and Support Branch notes below, average candidature for a PhD at Monash remains four and a quarter years - far too long. On the other hand, average examination time - four months - seems satisfactory. Serious attention should be given to devising mechanisms which bring average candidacy under four years. One possible option would be to introduce it as anelement in the formula used to determine the notional quota of scholarships allocated to faculties.

Postgraduate centre

Whilst the Postgraduate Centre has undoubtedly been a success, it makes a significant call on the resources of the Research Training and Support Branch. With two thirds of the users coming from the Faculty of Arts, and PhD students comprising only just over half of users, the question must be asked whether the facility is genuinely needed by all faculties, and whether its administration should remain a central responsibility.

Research grants and fellowships

Generally, Monash performance in attracting research income from the main agencies has been static relative to its competitors for several years (ranked about fifth). The main exception has been in relation to NHMRC project grants, where overall ranking has improved markedly. The Division made a particular effort to target interest in the ARC Collaborative Research Grants scheme during late 1995 and 1996. Although this resulted in a significant improvement in both the number of applications, and of successful applications, our view is that the scheme is still under appreciated. The success rate, 50%, is more than double that for the ARC Large Grants Scheme, as is the average grant . Furthermore, the Federal Government proposes to increase the funding available in both 1998 and 1999. Academic interest is still focused on the ARC Large Grants Scheme, however, even in faculties where support might be more readily available through the Collaborative Research Grants scheme.

Research and research training development activities

At the initiative of the Director, and with the support of Professor Darvall, a successful retreat for the members of the Committee of Associate Deans (Research) was held during 1996. This took place in Bairnsdale, in association with a meeting of CADRES at the Gippsland campus.

The Director was allocated $30,000 in round 3 Quality funding, which has been committed for development of research off the Clayton campus in nursing, art and design and at the Peninsula campus.

On the negative side, previous collaboration between the Research Services Division and the Professional Development Centre took place at a markedly lower level during 1996. The Director of the PDC considered that previous involvement by the Division in staff induction was no longer appropriate - although the Division continued its involvement in staff development for senior academic managers. The Director, Research Services, made a submission on this subject to the 1996 Review of the PDC.

Publications audit

The University' 1994 research publications data, supplied for use in calculation of the Research Quantum, has been audited by KPMG on behalf of DEETYA. The indications are that KPMG found a much higher error rate than we believe to be the case. KPMG are visiting the University on 22 November to provide a detailed de-brief. Our view is that the level of detail provided must be such as will enable reconciliation of the discrepancy. It is currently proposed that, at the same time as the 1996 data are collected, institutions will be asked to re-visit their 1996 data, following which a full audit will be undertaken. Heavy financial penalties (funding + 100%) for unacceptable error rates are proposed. The resource implications of a double collection are very considerable.

New line reporting arrangements for Research Services

The incoming Vice-Chancellor, Professor Robinson, has indicated that from January, 1997, the Director, Research Services Division will no longer report to the General Manager. Instead Deputy Vice-Chancellor, Professor Darvall will have line responsibility for the Division.

Terry Stokes Bob Burnet

Director Acting Director

November, 1996

Academic Board 1/97

Item 7

Ref:acbrd7.96

MONASH UNIVERSITY

FACULTY OF ARTS

REPORT OF MEETING 7/96 OF THE BOARD OF THE FACULTY OF ARTS

A Report of Meeting 7/96 of the Faculty Board of the Faculty of Arts held on Wednesday 6 December 1996 at 2.15 pm in the Council Chambers, Clayton campus.

RECOMMENDATIONS

1. RECEIPT OF REPORT

Recommendation:

That Academic Board receive and note the Report of Meeting 7/96of the Faculty Board of the Faculty of Arts held on Wednesday 6 December 1996.

2. HONORARY APPOINTMENTS

Recommendation:

That Academic Board note that the Dean has approved the following Honorary Appointments:

Centre for Human Bioethics

Father Norman Ford as Honorary Senior Lecturer for a two year period commencing 16 October 1996.

Department of Geography & Environmental Science

Dr Alan Roberts as Honorary Research Fellow for the period 1 January 1997 to 31 December 1997.

Department of Classics and Archaeology

Mr Gerald J Fitzgerald as Honorary Research Associate for a two year period commencing 1 November 1996.

Dr Peter Bicknell as Honorary Research Associate for a two year period commencing 1 January 1997.

National Centre for Australian Studies

Dr David Crean as Honorary Research Associate from 1 January 1997 to 31 December 1997.

Department of Anthropology & Sociology

Dr George Silberbauer as Honorary Research Associate for a two year period commencing 1 January 1997.

Dr Joy Fisher as Honorary Research Associate for a two year period commencing 1 January 1997.

Dr Ian Marshall as Honorary Research Fellow for a two year period commencing 1 January 1997.

Department of English

Associate Professor Bruce Steele as Honorary Research Associate for a two year period commencing 1 January 1997.

Department of Politics

Associate Professor Tony O'Grady as Honorary Research Associate for a two year period commencing 1 January 1997.

Assistant Professor Troy McGrath as a Visiting Fellow for the period 1 January 1997 to 28 February 1997.

Department of Asian Languages and Studies

Mr Rabin Hardjadibrata as Honorary Research Associate for a two year period commencing 1 January 1997.

School of Humanities and Social Sciences, Gippsland

Dr Bryan Coleborne as Honorary Research Associate for a two year period commencing 1 January 1997.

Mr Neil Courtney as Honorary Research Associate for a two year period commencing 1 January 1997.

3. APPOINTMENT OF CHIEF EXAMINERS FOR SEMESTER 2, 1997

Recommendation:

That Academic Board note that Faculty Board approved the appointment of chief examiners for semester 2, 1996 in accordance with university regulations.

PROCEEDINGS

There are none.

Carol Jordon.

Academic Board 1/97

Item 8

MONASH UNIVERSITY

FACULTY OF BUSINESS AND ECONOMICS

Meeting 6/96 of the Faculty Board of the Faculty of Business and Economics held on
Friday 13 December in the Crofton Hatsell Room, Gippsland campus.

REPORT TO ACADEMIC BOARD

A. RECOMMENDATIONS

1. RECEIPT OF REPORT

Recommendation

That Academic Board receive and note the Report of the Faculty Board Meeting 6/96 of the Faculty of Business and Economics held on 13 December 1996.

2. RESTRUCTURE OF FACULTY BOARD

The Board recommends that, subject to the drafting of appropriate legislation, the Academic Board approve for submission to Council the attached proposal for changes to the structure of Faculty Board. The effect of the recommendation is to change the basis of representation from campus to department, in line with Council's recent approval of the new Faculty structure. Other changes are also recommended, for example, provisions for alternates and for general staff representation and the expansion of other faculty representation. A document is attached. (Attachment 1)

3. OUTSIDE STUDIES PROGRAM REPORT

The Board recommends that Academic Board approve for transmission to Council the Outside Studies Program Report of Mr Peter Schelluch, Department of Accounting and Finance. A document is attached. (Attachment 2)

B. PROCEEDINGS

4. RECEIPT OF PROCEEDINGS

Recommendation

That Academic Board note the proceedings of the Faculty Board meeting 6/96 as detailed below.

5. MATTERS FOR EDUCATION COMMITTEE

Faculty Board has forwarded several recommendations to Education Committee covering the following matters:

5.1 New Course Proposals

5.1.1 Bachelor of Pharmacy/Bachelor of Commerce

5.1.2 Bachelor of Commerce/Bachelor of Education

5.2 Amendments to Existing Course

5.2.1 Bachelor of Business - amendments to Accounting major

5.3 New Subject Proposals

5.3.1 Bridging subject in Mathematics

5.3.2 GBU2016 Financial Accounting and Reporting

5.3.3 GBU3017 Financial Accounting Issues

5.4 Monash University Grading Scale

The Board recommends to Education Committee that it approve the use of additional trades within the Faculty for undergraduate subjects.

5.5 Student Grade Ranks

The Board recommends to Education Committee that academic transcripts (or if not feasible, a signed Faculty certificate/transcript) include the percentile ranking of students in each subject whose grades have been in the top five percentile for large subjects and ten percentile for smaller subjects.

6. OTHER MATTERS DISCUSSED BY THE BOARD

Appeals for Credit Transfer Assessment

Use of Open Learning Subjects in on-campus Programs

Tertiary Entrance Requirements for the year 2000

Transition from School to University

Research

Science Watch

Awards to the Dean and the Associate Dean (Special Projects)

1997 Budget

Building at Caulfield

Aca696.Rpt

24-Jan-97Academic Board 1/97

Item 8.1

MONASH UNIVERSITY

FACULTY OF BUSINESS AND ECONOMICS

Proposed Faculty Board Membership and Terms of Reference

In line with Council approval of the Dean's recommendation that the Faculty organisation be department-based rather than campus-based, the membership of Faculty Board should also be department-based. The terms of reference of the Board remain as they are at present (below).

Faculty Board Steering Committee has been considering a new structure for Faculty Board in the light of the Dean's restructure of departments within the Faculty. The University Solicitor has advised the Faculty Registrar that the Faculty is unable to implement any new structure until it is approved by Faculty Board, Academic Board and Council. Membership of Faculty Board has therefore proceeded for 1997 under the current legislation as set out in the University Calendar, pp 175 and 176 Part II - Faculty boards Schedule 1 - Faculty of Business and Economics except that in 1997 all representation will be to 31 December 1997.

Faculty Board recommends that the existing provision for staff members to be nominated be deleted so that all positions on the Board are either ex-officio or elected, that representation be department-based, that provision be made for alternates and a general staff member, that other faculty representatives be expanded to include all faculties that share double degrees with this faculty, and that the quorum be returned to 50% plus 1.

As a result of these changes, the new Faculty Board will comprise:

Membership

1. Dean - ex-officio

1. Associate Deans - ex-officio

1. Heads of Departments (including acting Heads) - ex-officio

1. Heads of Schools (including acting Heads) - ex-officio

1. Other staff membership:

5.1 Academic staff

Full time academic staff at the level of 0.4 Assistant Lecturer and above shall be eligible for membership of the Board.

Representatives of each Department of the Faculty shall be elected as follows:

the number of representatives of each Department shall be no less than two and subject thereto shall be that figure, to the nearest whole number, which bears the same proportion to twenty-five as the number of equivalent full time members of the faculty in the department bears to the total number of equivalent full time members of the faculty in all the departments of the faculty at the level of Assistant Lecturer and above. The representatives of a Department shall be elected from among the departmental staff at the level of Assistant Lecturer (0.4 equivalent full-time) and above by the members of the department of the rank of Assistant Lecturer and above employed at a full-time equivalent fraction of 0.4 and above. All statistics will be as according to the University's Budget and Statistical Services Branch at 31 March in the preceding year.

5.2 General staff

There shall be one member of the Faculty's full-time general (including for this purpose non-academic research) staff, elected by all full-time members of the general staff (including for this purpose non-academic research staff).

5.3 Committees, Centres and Schools

Chairs of Graduate Studies Committee, Research Committee and Undergraduate Studies Committee, if not already members in another capacity, and one or more members from any Centre and School of the faculty which, in the opinion of the dean is not adequately represented on the board, may be appointed by the dean for a specified term.

5.4 Representation External to the Faculty

In accordance with the existing provisions of Statute 3.3, representation from the Library will be maintained. Faculty Board recommends that other faculties to be represented be expanded now to include those with whom the Faculty shared double degrees, ie Education, Pharmacy, Science, Arts, Law, Computing and Information Technology and Engineering.

6. Students

6.1 Undergraduate students

There shall be one currently-enrolled student representative from each family of courses in the Faculty, nominated or elected by the Monash University Student Association or other similar relevant body.

6.2 International students

There shall be one currently-enrolled student representative from one of the Faculty's courses nominated or elected by the Monash University International Student Service.

6.3 Graduate students

There shall be one currently-enrolled student representative from any graduate or postgraduate course in the Faculty, nominated or elected by the Monash University Graduate Students Association or other similar relevant body.

6.4 Alumni

There shall be one graduate from any course offered by the Faculty who shall be nominated or elected by the University Alumni Office.

7. Invited members

There shall be places for up to three persons who are interested in the work of the Faculty whom Faculty Board may invite to membership, on the recommendation of the Dean.

8. Alternates

Departmental elections will be used for the appointment of alternate members of the Board. The alternate of the member may, in the absence of the member, attend and vote at any meeting of the Board.

9. Casual Vacancy

A casual vacancy shall be deemed to have arisen if the member and any such alternate are absent for 3 consecutive meetings of the Board, without special leave granted by the Board before the close of the last of those meetings.

10. Terms of office

The term of office of an elected member of a faculty board shall be for two years from 1 January of the year after that in which the election was held or, if so prescribed in respect of that member, for one year from such date as is prescribed by regulations made hereunder; provided that where more than one office for a term of two years is newly created at one time in accordance with a schedule to the regulations made hereunder, half the number of the members elected to such offices (or such number being approximately half as the registrar shall specify) selected in a manner determined by the faculty board shall hold office for one year only.

The election of each elected member of a faculty board shall be conducted within the three months preceding the start of the member's term of office by the registrar in accordance with the regulations made hereunder.

11. Filling of Mid-Term and Casual Vacancies

Any vacancy in an elective office or in an office to which a member may be or is appointed for a specified term, other than a vacancy occurring by expiry of the term of a member appointed or elected thereto, shall be filled by the appointment by the Council on the recommendation of the faculty board of a member to fill the vacancy for the residue of the term.

The member so appointed shall have the like qualifications, if any, as would have been required for his/her eligibility for election or appointment to that office for the full term.

Academic staff members- two years*, with half being elected each year.

General staff member - two years

Student members - one year

Alumni member - one year

Invited members - one year

* year = calendar year

Attached is a table which sets out the changes from the existing provisions.

Terms of Reference:

As advised in Statute 2.3, Section 9 (below) Faculty Board shall:

7.1 meet at least once in every term or when summoned by its dean or upon the written request of the vice-chancellor and president or of one-third of its members;

7.2 report to the Council or the Academic Board on any question referred to it by either of those bodies;

7.3 deal with all matters brought before it by the vice-chancellor and president, the dean, the general manager or the registrar;

7.4 manage and control, and advise the Council or Academic Board on, all matters relating to studies within the faculty's academic fields of interest and responsibility, and in particular matters relating to:

7.4.1 the teaching of courses in such fields, and, with the assistance of such examiners as the Council may by resolution appoint on the recommendation of the board or the dean, the conduct of examinations in such courses;

7.4.2 advice to the Academic Board on any application for admission ad eundem statum when such status is dependent on the recognition of any qualifications which in the opinion of the Academic Board falls within such field; provided that the faculty of Medicine shall deal with any application for admission ad eundem statum from any candidate for a degree in medicine or surgery;

7.4.3 the curriculum for any degree or diploma the courses for which fall within the faculty's field of responsibility;

7.5 supervise the course of study and subjects within the faculty's academic fields of interest and responsibility and may as it from time to time thinks necessary, prescribe outlines of the books for such courses and subjects;

7.6 have such powers and duties as are conferred or imposed on it by any other statute or by any regulation or resolution of the Council;

7.7 consider and take action upon any resolution transmitted to it from a meeting of the faculty;

8. Except when the Council resolves otherwise, every report, recommendation, resolution or other matter which faculty or a faculty board wishes or is required to place before the Council shall be submitted to the Academic Board for its consideration and for transmission by it to the Council;

9.1 Where a faculty board or its delegate has in the exercise of the powers or duties of the faculty board made a decision upon any matter, the faculty may in general meeting consider and resolve upon the matter and direct that the resolution be transmitted to the faculty board;

9.2 Where a faculty in general meeting resolves upon a matter pursuant to subsection 9.1, the faculty board of the faculty shall comply with the resolution provided that-

9.2.1 not less than seven days' notice in writing of the meeting and of the matter to be considered was forwarded to each member of the faculty and to the vice-chancellor and president and the registrar,

9.2.2 the resolution was passed by a majority of the members of the faculty entitled to attend and vote at the meeting; and

9.2.3 the dean of the faculty or his representative, being a member of the faculty board, was given an opportunity of addressing the meeting before the motion was put.

Quorum:

With the provision of an alternate for each member of the Board Steering Committee recommends that the quorum will be 50% plus 1 of the faculty membership of the Board.

24 January, 1997

newstruc.doc

Academic Board 1/97

Item 8.1

Schedule 2 - Faculty of Business and Economics

TABLE

FACULTY BOARD AS PRESCRIBED IN STATUTE 2.3 AND ITS RELATED REGULATIONS

  Part III - Faculty Boards                   Existing Provision                              Suggested Provision                

subsection 7.1                 Under subsection 7.1                             No change                                        
Under section 27(1D) of the    The chancellor.                                                                                   
Monash University Act 1958     The deputy chancellors.                                                                           
the chancellor, the deputy     The vice-chancellor and president                                                                 
chancellors, the               The dean of the faculty.                                                                          
vice-chancellor and                                                                                                              
president, and the dean of                                                                                                       
the faculty                                                                                                                      

subsection 7.2                 Under subsection 7.2                             Under subsection 7.2                             
representatives of each        representatives of the departments of the        Full time academic staff at the level of 0.4     
department or school of the    faculty shall be drawn from each teaching        Assistant Lecturer and above shall be eligible   
faculty as specified in Part   campus of the faculty so that the                for membership of the Board.                     
1 of the schedule hereto       representation from each campus is in the same   Representatives of each Department of the        
relating to the faculty,       proportion as the weighted teaching equivalent   Faculty shall be elected as follows:             
together with such further     full-time teaching students units the campus     2.1 the number of representatives of each        
members of the faculty as      contributes to the total weighted teaching       Department shall be no less than two and         
specified in part II of the    equivalent full-time teaching student units for  subject thereto shall be that figure, to the     
schedule hereto; or where a    the faculty, calculated by the Planning and      nearest whole number, which bears the same       
faculty has not been divided   Analysis Branch of the university as at 31       proportion to twenty-five as the number of       
into departments or schools    March of the year preceding appointment.         equivalent full time members of the faculty in   
representatives of the         representatives of each department of the        the department bears to the total number of      
faculty as a whole             faculty in accordance with item one shall be as  equivalent full time members of the faculty in   
                               follows;                                         all the departments of the faculty at a          
                               2.1 the head of each division of each            full-time equivalent level at a fraction of 0.4  
                               department and in the case of a department with  Assistant Lecturer and above.  The               
                               no divisions the head of the department          representatives of a Department shall be         
                               2.2 fifty percent, or the next nearest whole     elected from among the departmental staff at     
                               number, of the representatives of the            the level of Assistant Lecturer (0.4 equivalent  
                               departments of the faculty from each teaching    full time) and above by the members of the       
                               campus shall be elected (Academic staff          department of the rank of Assistant Lecturer     
                               eligible for election shall be of the rank of    and above employed at a fraction of a full-time  
                               lecturer or above employed at a fraction of 0.4  equivalent level of 0.4 and above. All           
                               or above, of each division of each department    statistics will be as according to the           
                               and of each department having no divisions,      University's Budgets and Statistical Services    
                               elected from among the members of the division   Branch at 31 March in the preceding year.        
                               or department of the rank of assistant lecturer  There shall be one member of the Faculty's       
                               or above employed at a fraction of 0.4 or        full-time general (including for this purpose    
                               above);                                          non-academic research) staff, elected by all     
                               2.3 such other representation as is determined   full-time members of the general staff           
                               by the dean having regard to gender balance and  (including for this purpose non-academic         
                               the view of any deputy dean of each head of      research staff).                                 
                               department. A head of department, before         Departmental elections will be used for the      
                               expressing a view under this provision, shall    appointment of alternate members of the Board.   
                               consult with the head of any school or division  The alternate of the member may, in the absence  
                               of the department. Representatives under this    of the member, attend and vote at any meeting    
                               provisions shall be appointed by the dean for a  of the Board.                                    
                               term of two years.                               A casual vacancy shall be deemed to have arisen  
                                                                                if the member and any such alternate are absent  
                                                                                for 3 consecutive meetings of the Board,         
                                                                                without special leave granted by the Board       
                                                                                before the close of the last of those meetings.  
                                                                                Terms of office: Academic staff members - two    
                                                                                years*, with half being elected or nominated     
                                                                                each year, general staff member - two years,     
                                                                                student members - one year, alumni member - one  
                                                                                year, invited members - one year.                
                                                                                * year = calendar year                           

subsection 7.3                 Nil                                              Nil                                              
representatives of any                                                                                                           
department of school                                                                                                             
responsible for the teaching                                                                                                     
of a full honours sequence of                                                                                                    
courses in the faculty                                                                                                           

subsection 7.4                 Nil                                              Nil                                              
representatives of any                                                                                                           
department or school                                                                                                             
responsible for the teaching                                                                                                     
of a compulsory course in the                                                                                                    
faculty                                                                                                                          

subsection 7.5                 Under subsection 7.5                             The dean of the Faculty of Arts or the dean's    
the dean (or dean's nominee)   The dean of the Faculty of Arts or the dean's    nominee                                          
of any other faculty -         nominee                                          The dean of the Faculty of Computing and         
7.5.1 which is responsible,    The dean of the Faculty of Computing and         Information Technology or the dean's nominee     
in the opinion of the          Information Technology or the dean's nominee     The dean of the Faculty of Engineering or the    
registrar, for at least 75     The dean of the Faculty of Engineering or the    dean's nominee                                   
per cent of the teaching of a  dean's nominee                                   The dean of the Faculty of Law or the dean's     
subject which is a component   The dean of the Faculty of Law or the dean's     nominee                                          
part of a degree or a diploma  nominee                                          The dean of the Faculty of Science or the        
taken in the faculty and for   The dean of the Faculty of Science or the        dean's nominee.                                  
which one or more students of  dean's nominee.                                  The dean of the Faculty of Education             
the faculty are enrolled;                                                       The dean of the Victorian College of Pharmacy.   
7.5.2 one or more students                                                                                                       
who are enrolled in subjects                                                                                                     
at least 75 per cent of the                                                                                                      
course which, in the opinion                                                                                                     
of the registrar, is taught                                                                                                      
by the faculty                                                                                                                   

subsection 7.6                 Under subsection 7.6                             Under subsection 7.6.                            
such other persons as are not  The librarian or the librarian's nominee         The librarian or the librarian's nominee         
otherwise members of the       Nine students of the faculty elected or          Students                                         
faculty and are ex officio,    appointed for a term of two years, being;        2.1 There shall be one currently-enrolled        
elected or appointed members   2.1 three students studying a Syme Business      student representative from each family of       
of the board                   undergraduate course, two on the Caulfield       courses in the Faculty, nominated or elected by  
                               campus and one on the Peninsula campus, elected  the Monash University Student Association or     
                               or appointed by the Monash University Student    other similar relevant body.                     
                               Union Inc;                                       2.2 International students                       
                               2.2 two students studying a School of Economics  There shall be one currently-enrolled student    
                               and Commerce undergraduate course on the         representative from one of the Faculty's         
                               Clayton campus elected or appointed by the       courses nominated or elected by the Monash       
                               Monash Associate of Students;                    University International Student Service.        
                               2.3 two students studying a Syme Business        2.3 Graduate students                            
                               undergraduate course, one on the Gippsland       There shall be one currently-enrolled student    
                               campus and one by external study, elected or     representative from any graduate or              
                               appointed by the student union at Gippsland      postgraduate course in the Faculty, elected by   
                               campus, currently known as Monash University     the Monash University Graduate Students          
                               College Gippsland Union;                         Association or other similar relevant body.      
                               2.4 one student studying a Syme Business         Alumni                                           
                               postgraduate course elected or appointed by the  There shall be one graduate from any course      
                               Monash University Student Union Inc;             offered by the Faculty who shall be nominated    
                               2.5 one student studying a School of Economics   or elected by the University Alumni Office.      
                               and Commerce postgraduate course elected or      Invited members                                  
                               appointed by the Monash Postgraduate             There shall be places for up to three persons    
                               Association.                                     who are interested in the work of the Faculty    
                               Two graduates of the faculty, each appointed     whom Faculty Board may invite to membership, on  
                               for a term of two years, being:                  the recommendation of the Dean.                  
                               3.1 one graduate of the David Syme Business                                                       
                               School appointed by the Monash University                                                         
                               Student Union Inc. in consultation with the                                                       
                               student union at Gippsland campus, currently                                                      
                               known as Monash University College Gippsland                                                      
                               Union; and                                                                                        
                               3.2 one graduate of the School of Economics and                                                   
                               Commerce appointed by the Monash Postgraduate                                                     
                               Association.                                                                                      
                                                                                                                                 

subsection 7.7                 Each associate dean of the faculty if not        Associate Deans - ex-officio                     
such persons who are           otherwise a member of the board.                 Heads of Departments (including acting Heads) -  
appointed to the board by      The Chairperson of:                              ex-officio                                       
virtue of an office held in    2.1 the Graduate Studies Committee of the        Heads of Schools (including acting Heads) -      
the faculty                    faculty; and                                     ex-officio                                       
                               2.2 the Undergraduate Studies Committee of the   The Chairperson of:                              
                               faculty - in each case if not otherwise a        4.1 the Graduate Studies Committee of the        
                               member of the board.                             faculty;                                         
                               The head of school, Syme Business School -       4.2 the Undergraduate Studies Committee of the   
                               Peninsula.                                       faculty, and                                     
                               The head of school, Syme Business School -       4.3 the Research Committee of the faculty  - in  
                               Gippsland.                                       each case if not otherwise a member of the       
                               One office holder in any centre of the faculty   board.                                           
                               which, in the opinion of the dean is not         One or more office holders in any centre and     
                               adequately represented on the board, appointed   school of the faculty which, in the opinion of   
                               by the dean for a specified term.                the dean is not adequately represented on the    
                                                                                board, may be appointed by the dean, for a       
                                                                                specified term.                                  

subsection 8.1                 Note: Schedule 1 - Faculty of Business and       Note: As suggested above                         
The number of representatives  Economics is reproduced above                                                                     
and the manner of                                                                                                                
representation on each                                                                                                           
faculty board of the                                                                                                             
categories specified in                                                                                                          
section 7 above shall be as                                                                                                      
set out in the appropriate                                                                                                       
schedule to these                                                                                                                
regulations.                                                                                                                     
8.2 An acting chairman or                                                                                                        
acting head of a department                                                                                                      
or school whilst so acting                                                                                                       
shall cease to be a                                                                                                              
representative on a faculty                                                                                                      
board in any other category.                                                                                                     
8.3 The faculty board may                                                                                                        
appoint a member of a                                                                                                            
department or school not                                                                                                         
already being a member of the                                                                                                    
faculty board, as a member of                                                                                                    
the faculty board to replace                                                                                                     
a member of the department or                                                                                                    
school whilst that member is                                                                                                     
acting chairman or acting                                                                                                        
head of the department or                                                                                                        
school                                                                                                                           

Section 9 and 10 concern                                                                                                         
elections and quorum                                                                                                             

subsection 11                                                                                                                    
A casual vacancy occurs when                                                                                                     
in the case of any elected                                                                                                       
member of the faculty board                                                                                                      
of a faculty specified in the                                                                                                    
schedule to this section, the                                                                                                    
member's office and the                                                                                                          
office of any alternate for                                                                                                      
the member shall become                                                                                                          
vacant. A casual vacancy                                                                                                         
shall be deemed to have                                                                                                          
arisen if the member and any                                                                                                     
such alternate are absent                                                                                                        
from three consecutive                                                                                                           
meetings of the board without                                                                                                    
special leave granted by the                                                                                                     
board before the close of the                                                                                                    
last of those meetings.                                                                                                          

Schedule I - Faculty of        Part I - Departments of the faculty              Part I - Departments of the faculty              
Business and Economics                                                                                                           
                               Department of Accounting and Finance             Department of Accounting and Finance             
                               Department of Banking and Finance                Department of Business and Taxation Regulation   
                               Department of Econometrics                       (name tba)                                       
                               Department of Economics                          Department of Business Management                
                               Department of Management                         Department of Econometrics                       
                               Department of Marketing                          Department of Economics                          
                                                                                Department of Marketing                          

Academic Board 1/97

Item 8.1

Attachment 2 to the Report of the Board of the Faculty of Business and Economics is available in hard copy only.

Academic Board 1/97

Item 9

MONASH UNIVERSITY

REPORT OF THE BOARD OF THE FACULTY OF ENGINEERING

The Engineering Faculty Board held meeting no. 5/96 on Wednesday 6 November 1996.

R E P O R T

1. Re-appointment of Fellow of the Faculty

In accordance with the procedures outlined in section 1.4.2 of the Staff Handbook, the Faculty Board has received a recommendation from a duly constituted Fellow of the Faculty Standing Committee that a Fellow of the Faculty be reappointed for a further two year term of office to 31 December 1998.

The Faculty Board recommends that the reappointment be made, and noted that the Dean will provide details to Academic Board.

2. Appointment of Sub-Dean

In accordance with Sections 4 and 5 of Statute 3.3 - Deans, Associate Deans and Subdeans of Faculties, the Faculty Board recommends that the Academic Board approve, for transmission to Council, the appointment of Associate Professor R J Alfredson as Sub-Dean (Clayton) from 1 January 1997 to 30 June 1997.

The appointment is made upon the retirement of Associate Professor M S J Gani with an initial appointment for the remainder of Associate Professor Gani's current term with a view to reappointment for at least a further year. Associate Professor Alfredson would continue to perform his present duties as Associate Dean (Teaching) and would retain that title.

3. Establishment of Prizes

3.1 Siemens Prize for Telecommunications Engineering

The Head of the Department of Electrical and Computer Systems Engineering has advised that Siemens has agreed to establish a prize for which the Handbook entry will be as follows:

Siemens Prize for Telecommunications Engineering

A prize of $400 to be awarded annually to the student in Electrical and Computer Systems Engineering who displays the greatest proficiency in studies in the fields of electronics or telecommunications engineering. The award shall be made on the recommendation of the Head of the Department of Electrical and Computer Systems Engineering and will only be made if it is considered that the student is of sufficient merit.

The Faculty Board recommends that the Academic Board approve the establishment of the prize for transmission to Council.

3.2 NEC Prize for Fourth Year Telecommunications Project Thesis

The Head of the Department of Electrical and Computer Systems Engineering has advised that NEC has agreed to establish a prize for which the Handbook entry will be as follows:

NEC Prize for Fourth Year Telecommunications Project Thesis

A prize of $350 to be awarded annually to the level four student in Electrical and Computer Systems Engineering who displays the greatest proficiency in a project in electronics or telecommunications engineering. The award shall be made on the recommendation of the Head of the Department of Electrical and Computer Systems Engineering and will only be made if it is considered that the student is of sufficient merit.

The Faculty Board recommends that the Academic Board approve the establishment of the prize for transmission to Council.

3.3 Telstra Prize for Telecommunications MEngSc Thesis or Dissertation

The Head of the Department of Electrical and Computer Systems Engineering has advised that the Telstra Research Laboratory has agreed to establish a prize for which the Handbook entry would be as follows:

Telstra Prize for Telecommunications MEngSc Thesis or Dissertation

A prize of $400 to be awarded annually to the best Master of Engineering Science thesis or dissertation in the fields of electronics or telecommunications engineering. The award shall be made on the recommendation of the Head of the Department of Electrical and Computer Systems Engineering and will only be made if it is considered that the student is of sufficient merit.

The Faculty Board recommends that the Academic Board approve the establishment of the prize for transmission to Council.

3.4 Silicon Graphics International Prize for Fourth Year Computer Systems Engineering

The Head of the Department of Electrical and Computer Systems Engineering has advised that Silicon Graphics International has agreed to establish a prize for which the Handbook entry will be as follows:

Silicon Graphics International Prize for Fourth Year Computer Systems Engineering

A prize of $400 to be awarded annually to the level four student in Electrical and Computer Systems Engineering who displays the greatest proficiency in a project in digital electronics or computer engineering. The award shall be made on the recommendation of the Head of the Department of Electrical and Computer Systems Engineering and will only be made if it is considered that the student is of sufficient merit.

The Faculty Board recommends that the Academic Board approve the establishment of the prize for transmission to Council.

3.5 Goulburn Riverina Environmental Engineering Prize

The Goulburn Riverina Group have agreed to the establishment of a prize, for which the Handbook entry will be as follows:

Goulburn Riverina Environmental Engineering Prize

A prize of $200 and a certificate, donated by the Goulburn Riverina Group, (consisting of Deniliquin Council, Goulburn Valley Water, Goulburn Murray Water, City of Greater Shepparton, Vicroads, Fisher Stewart, Rural City of Wangaratta, and Turnbull Fenner) will be awarded annually on the recommendation of the course leader of the Environmental Engineering degree, to the environmental engineering student who achieves the highest overall results in the project related subjects ENE3602 (Environmental Management Systems) and ENE3603 (Impact of Engineering Systems).

The Faculty Board recommends that the Academic Board approve the establishment of the prize for transmission to Council.

3.6 Railand Prize in Water Engineering

The Department of Civil Engineering has advised that Railand Pty Ltd has agreed to the establishment of a prize for which the Handbook entry will be as follows:

Railand Prize in Water Engineering

A prize of $500 to be awarded annually on the recommendation of the Head of the Department of Civil Engineering to the student in Civil Engineering who in any year gains the highest aggregate marks in the level three subjects hydraulics, public health engineering and hydrology. The prize is awarded only if there is a student of sufficient merit. The prize may be shared.

The Faculty Board recommends that the Academic Board approve the establishment of the prize for transmission to Council.

4. Diploma of Engineering (Industrial Management) Regulations

The Faculty Board recommends that the Academic Board approve the regulations for transmission to Council, upon receipt of a satisfactory draft from the University Solicitor's office.

5. Proposal for the Establishment of the Key Centre in Transport Studies in the Department of Civil Engineering

The Faculty Board has approved the attached proposal.

Appendix A

The Faculty Board recommends that the Academic Board approve the establishment of the Key Centre in Transport Studies.

6. Nomination for Monash University Visiting Professorship

The Faculty Board has approved the nomination of Professor Masayuki Horio as a Visiting Professor. Details are contained in the attached document.

Appendix B

The Faculty Board recommends that the Academic Board approve the nomination for transmission to Council.

P R O C E E D I N G S

1. Appointment of Research Associate

The Faculty Board noted that the Dean had approved the appointment of Dr K P Dabke as Research Associate with the Faculty for a period of one year from 1 January 1997.

2. Faculty's Representative on the University Readership/Associate Professorship Committee

The Board approved the appointment of Associate Professor W A Brown as Faculty representative on the University Readership/Associate Professorship Committee, to replace Professor P L Rossiter, for a period of two years.

3. Convenor of Faculty Affirmative Action Committee

The Board noted that the Dean had appointed Professor E M Laurenson as convenor of the Faculty Affirmative Action Committee due to the departure of Professor P L Rossiter.

RAS

FB\FB596.REP

12.02.07

6 January 1997

Academic Board 1/97

Items 9.5 and 9.6

Attachments A and B to the Report of the Board of the Faculty of Engineering are available in hard copy only.

Academic Board 1/97

Item 10

The Report of the Board of the Faculty of Science is available in hard copy only.

Academic Board 1/97

Item 11

The Reports of the Board of the Victorian College of Pharmacy (13/11/1996 and 4/12/1996) are available in hard copy only.

Academic Board 1/97

Item 12

MONASH UNIVERSITY

COMMITTEE OF ASSOCIATE DEANS (RESEARCH)

REPORT TO ACADEMIC BOARD

Report to the Academic Board of meeting No.7/96 of the Committee of Associate Deans (Research) held on Thursday 24 October 1996, in the Sir George Lush meeting room, Clayton Campus.

PROCEEDINGS

1. Receipt of Proceedings

Recommendation

That the Academic Board note the proceedings of the Committee of Associate Deans (Research) meeting No.7/96 as detailed below.

2. Review of the Discipline Statute

The document Discipline Procedures for Doctoral Candidates, ADR 97/96, prepared by the PhD and Scholarships Committee was noted.

CADRES discussed the paper and noted the following omissions:

• the document did not address how misconduct should be identified or procedures for reporting misconduct,
• the document did not deal with the difference between serious misconduct and misconduct, and
• if misconduct were found to be serious misconduct or misconduct, it is not clear what difference this categorisation would make to the discipline procedures for dealing with the misconduct.

and asked that the PhD and Scholarships Committee give consideration to these points.

It is the opinion of CADRES that the falsification of results constitutes serious misconduct.

CADRES also requested that the PhD and Scholarships Committee address procedures for dealing with misconduct by postgraduate students who have left the University.

An agreed policy statement with respect to Section D, Research Misconduct, of the Discipline Statute would be forwarded to the Solicitor's Office and the Committee of Deans after further consideration by the PhD and Scholarships Committee on the matters raised by CADRES.

3. Report of the Guidelines Subcommittee - Logan Fellowships

Professor Parmenter spoke to the paper ADR 98/96, notes of the Subcommittee meeting, and referred to Ms Gleeson's paper ADR 99/96 and electronic discussions between Research Grants and Ethics Branch staff and himself regarding the Logan Fellowships.

The Subcommittee had considered both how to generate a stronger field and how to administer the Logan Fellowships. It was noted that the decision to move from single copy and electronic applications to multiple copies of the application, was driven mainly by the administrative burden the Logan Fellowships placed on the Research Grants and Ethics Branch in 1996.

The Committee agreed that an increased pro-active campaign to attract both male and female, world class researchers should be undertaken. The production and distribution of a flyer and/or brochure in conjunction with the planned advertising of the Logan Fellowship Scheme should be undertaken to achieve this aim.

Following discussion of how to fund the administrative and additional advertising costs of the Logans, it was concluded that the University budget allocation for the Logan Research Fellowships should include provision for:

• administrative support and general costs associated with the administration of the Logan Research Fellowships, and
• a flyer and/or brochure for distribution by Departments/Faculties.

Mr Robert Burnet, Acting Divisional Director, Research Services Division, was asked to write to the University Budget Committee to request the additional budget allocation to the Logan Research Fellowships.

The Subcommittee recommendation that each of the selection panels should include at least one female academic was accepted by CADRES.

Correspondence tabled (ADR 113/96) from Professor Crossley was noted and it was agreed that a particular effort to attract world class female researchers would be undertaken.

4. ARC Small and Large Grant funding discussion paper

Professor Spearritt reported on recent discussions he and Professor Nicholls had had with Dr Stokes. It was noted that the ARC are to undertake a review of each of the programs. It is not expected that there would be any change to the ARC Small or Large Grant Programs until the reviews of both programs were completed. Universities would be invited to contribute to both reviews.

CADRES re-stated its opinion that any move to incorporate Small Grant allocations either into the operating grant to universities or within the Large Grant program would be opposed by Monash University.

5. National AVCC Meeting of Deputy Vice Chancellors (Research)

The additional information from this meeting, which Professor Spearritt attended on 5 and 6 September 1996 on behalf of Professor Darvall, was noted.

The unconfirmed minutes of the AVCC Standing Committee on Research were discussed. Dr Stokes was asked to convey to the appropriate people in Canberra that Monash opposed the removal of the publications component of the Research Quantum (RQ) Composite Index (CI) and, that the use of proxies would be detrimental to disciplines such as the humanities and social sciences.

A number of ADRs commented that in their faculties the collection of publications data and financial reward to the university and faculty, were important incentives to publish and catalogue publications.

Dr Stokes stated that the statistically significant correlation between publications and research income indicated that research income may provide an appropriate proxy for distributing funds between universities, however, within universities this would not be appropriate. Comment was made that this correlation would almost certainly change and that proxies may then not be appropriate if publications were no longer a part of the CI formula.

It was noted that until it could be shown that the publications collection was accurate, support within Canberra to amend the CI would remain. The outcome of the recent KPMG audit of publications data will also impact on the discussions surrounding the CI.

6. Revision of University Procedures for Animal Experimentation Ethics

CADRES was advised that the procedures for dealing with animal experimentation ethics were to be streamlined. Faculty Animal Ethics Committees will become Animal Experimentation Ethics Committees (AEEC). It had been resolved by Deans that the Standing Committee on Ethics in Animal Experimentation (SCEAE) will have an auditing and review role and would not be required to process all applications for animal experimentation ethics. The position of Executive Officer of the SCEAE would become that of Animal Welfare Officer.

The SCEAE will audit department AEEC proceedings. This is intended to reduce the administrative burden of animal experimentation ethics and increase the speed of approvals or otherwise. Currently applications for ethics clearance to the SCEAE can take up to two months to process.

The RSPCA would be invited to have representation on the SCEAE. Professor Jarrott commented that the Faculty of Medicine had reservations about the invitation to the RSPCA. Dr Stokes responded that membership of the SCEAE must include lay members, a veterinarian, researchers and representatives of the animal welfare sector. The decision to invite the RSPCA to have representation on the SCEAE was taken after consideration of which members of the animal welfare sector it would be appropriate to invite.

7. Provision of Replacement Maternity Leave For Researchers

Ms Gleeson reported on recent discussions with Deborah Lampard, Budget Section, regarding the progress of establishing administrative procedures for the provision of replacement maternity leave for researchers.

For general staff the replacement provision would be up to HEW 5, step 8, which is consistent with the University staff handbook (section 5.3.7.15). The academic equivalent is uncertain at this stage - the provision may include Level B. This is being discussed with Personnel.

The Branch will be advised of the procedures for the provision of replacement maternity leave and will advise ADRs in turn.

8. Compliance with the Trade Practices Act

In 1995, by agreement between the Commonwealth and the States, major changes were made to the Trade Practices Act. This was part if the National Competition Policy package and the changes have dramatically expanded the application of the Act.

The Australian Competition and Consumer Commission has been created with the primary responsibility for ensuring compliance with the Act. The Commission has extensive powers of investigation and enforcement.

The University of Melbourne has produced a Trade Practices Compliance Guide and Monash is in the process of producing a similar guide.

Ms Gleeson will advise ADRs of the development of the guide and the responsibilities of researchers to comply with the Act.

9. Analysis of Funding for Small Grants 1994 - 1996

Paper ADR 109/96 was noted.

Ms Watson reported that the analysis showed that projects were unlikely to receive funding above $15,000 in the humanities & social sciences, mathematics and theoretical physics and above $20,000 in applied science fields.

Dr Stokes suggested a number of strategies that CADRES and ADRs may like to consider to increase the number of projects receiving funding near the upper limit. ADRs however noted that faculties were aware of this pattern of funding and were reluctant to impose any sort of central formula or process for funding near the limit. In one Faculty, policy dictated that no project would be funded within $10,000 of the upper limit.

It was noted that those projects which required funding in the upper ranges were able to apply to other funding schemes.

10. HPC Resource Allocation Policy Committee

It was noted that the High Performance Computing Facility started up on Monday 21 October 1996.

CADRES approved the establishment and membership of the High Performance Computer (HPC) Resource Allocation Committee as detailed in paper ADR 112/96. It was noted that the ADRs nominated could nominate alternates. Discussion arose in relation to the nomination of alternates. It was suggested that alternates should not be experts in the field however this was not a view shared by all ADRs. Professor Cherry, Chair of the HPC Resource Allocation Committee, will draft some guidelines for the nomination of alternates.

The Research Grants and Ethics Branch will provide secretarial assistance to this subcommittee of CADRES.

11. Review of the CADRES Statute

CADRES approved the recommendation that from 1997 the CADRES Statute be amended to remove the Pro-Vice-Chancellor (Gippsland) or delegate from the membership of CADRES.

Professor Darvall noted that this decision was in no way a reflection on the excellent representation that Gippsland had received from its delegates.

Professor Harvey thanked the committee and acknowledged the valuable assistance provided by the Research Grants and Ethics Branch staff, not only to him, but to all Gippsland researchers.

r\rgpb\word\cadres\proced7.doc

SJW

7.1.97

Academic Board 1/97

Item 13

Monash University

External Relations and Community Services Task Force

Report to the Academic Board of meeting 1/96 of the External Relations and Community Services Task Force held on 18 October 1996.

Recommendations

1. Receipt of Report

RECOMMENDATION

That the Academic Board receive and note the report of the External Relations and Community Services Task Force meeting held on Friday 18 October 1996.

Proceedings

2. Receipt of Proceedings

RECOMMENDATION

That the Academic Board note the proceedings of the External Relations and Community Services Task Force meeting 1/96 as detailed below.

3. Community Services Policy Statement and External Relations Task Force

The committee noted that the policy statement and terms of reference for this task force had been received by Academic Board.

Changes within the university structure, particularly within community services areas, may necessitate revisions to the policy. Two directories, a research expertise directory and a register of community service, had been produced and were available via the Monash homepage. Ideally, each faculty would produce, control and update an electronic page on the Net providing specific faculty community service information.

A diary of current events was another information tool which could be used with great effect.

The meeting discussed the idea of an information office which could facilitate an effective communication flow to internal and external audiences, using database information and electronic information sources.

The meeting agreed that the university needed to provide a reliable and usable facility which could provide information concerning research expertise, available community services, a diary of current and upcoming events and community service developments from each of the faculties and the General Manager.

Following changes to Student Employment, a representative would be sought from Mr Joe Curtis, Union. The campus director, or nominee, of Berwick, Caulfield, Gippsland and Peninsula campuses would also be included in the membership. Faculties will also be requested to nominate a representative on to this task force.

4. Reports on Activities

4.1 Open Day

The meeting received a verbal report on 1996 Open Day. Visitor numbers were comparable to 1995 except on Gippsland campus where a decrease had been noted.

Marketing and promotion of this event was seen as successful with visitor surveys indicating that the majority of visitors were prospective students aged 15 -18 years and their major influencers. Press and radio advertising would continue with a firm emphasis remaining on reaching schools and teachers.

The idea of an “open’ weekend was discussed to allow visitors to visit over two days. Reimbursement of travel costs for visitors was seen as an enticement to visit campuses further away from home. This may also promote Gippsland campus to metropolitan visitors.

4.2 Orientation Plans for 1997

The meeting received a verbal report from Associate Professor I Ward relating to the 1996 Orientation and plans for 1997 Orientation. In 1997, Business and Economics will finalise orientation and the transition process through a subject orientation to be held during Week 1. The possibility of all faculties running this type of activity would be further investigated.

The handbook would remain a student driven publication. The program had undergone a facelift with plans for further improvements underway, including a renaming to “Guide to Orientation Activities” and inclusion on the Monash homepage.

4.3 Schools Liaison Activities

Ms Caroline Knowles, Manager, Prospective Students’ Liaison Service, reported that staff had made over 250 school and site visits with over 56,000 students from Years 10 -12 visited. 60 campus tours had been conducted. The Junior University Program had been held to great success in September with around 230 students participating. The unit had also met with over 250 teachers.

Change of preference day would be held on 19 December 1996 on Clayton campus and 17 and 18 December 1996 on Gippsland campus.

Course inquiries made to the unit remained constant at a rate of around 90 per day, utilising the phone, email and post.

A transition video, Medicine faculty interview video and TER video (made in conjunction with VTAC) had been produced and would all be available in schools shortly.

A press campaign focusing on Monash research had been instigated. A similar positioning campaign using Monash graduates would target Year 11 students and would be heard from the week beginning 21 October on 3FOX .

Distance Education had received approximately 20,000 inquires. It was noted that changes to government policy may decrease public understanding of the process involved with university selection, particularly to mature age students. VTAC applications did not seem adversely affected at this time.

4.4 School Partnership Activities

The meeting noted information relating to the continuing Enhancement program, Science Scholars program, Interactive television programs for gifted children and Teaching fellows program.

Ms Dunne provided information regarding the Transition program. A video had been produced which explained this process.

A reciprocal arrangement which enabled Monash academics to take up a position in residence within schools was underway. Nine schools throughout Victoria were currently involved.

Monash students participated in student tutoring in schools. This provided course credits for students and provided excellent links between Monash and schools.

Later year students offered a student mentoring program to first year students in 1996. This pilot program would be evaluated to assess its future development.

4.5 Performing Arts Activities

The meeting received a report from Ms Stanhope indicating that the Gallery was experiencing a good year despite a decrease in the number of visiting school groups and extra ACCA events being arranged. The Gallery continued to plan in conjunction with the rest of the Performing Arts precinct.

4.6 Other Activities

The Monash University Facilities and Conference Office continued to sustain a high level of activity. Conferences had been booked to the year 2001.

* * * * * * *

Academic Board 1/97

Item 14

Monash University

EDUCATION COMMITTEE MEETING NO 8/96

Report to Academic Board

The Education Committee met on 18 December 1996.

R E C O M M E N D A T I O N S

1. RECEIPT OF REPORT

RECOMMENDATION:

That the Academic Board receive the Report of Education Committee Meeting 8/96 held on 18 December 1996.

2. POLICY ON CANCELLATION OF SUBJECTS

A document is attached (Attachment 1).

RECOMMENDATION:

That the Academic Board approve the policy of the Faculty of Business and Economics on the cancellation of subjects as detailed in the document presented.

3. NEW COURSE PROPOSALS

3.1 Postgraduate Diploma in Marketing

This course is proposed for introduction from Semester One 1997, as a part-time course available on the Caulfield campus.

Documents are attached (Attachments 2, 3 and 4). Attachment 4 is attached in hard copy only.

RECOMMENDATION:

That the Academic Board approve the proposal of the Faculty of Business and Economics to establish a new course, to be titled Postgraduate Diploma in Marketing.

3.2 Master of Marketing

The Faculty of Business and Economics has foreshadowed a course to be titled Master of Marketing, which will be a new cumulative specialist Masters degree. This course will not be made available to students until Semester One 1999. This course will differ in structure from the currently available Master of Marketing, which is proposed to be re-titled (see item 4.1 of this Report).

Documents are attached (Attachments 2, 4 and 5). Attachment 4 is attached in hard copy only.

RECOMMENDATION:

That the Academic Board approve the proposal of the Faculty of Business and Economics to establish a new course to be titled Master of Marketing, subject to the provision that no enrolments to the new course be permitted until Semester One 1999.

3.3 Bachelor of Pharmacy / Bachelor of Commerce

The Board of the Victorian College of Pharmacy, at its Meeting 3/96, endorsed the proposal to establish a new double degree, to be titled Bachelor of Pharmacy / Bachelor of Commerce. The Faculty of Business and Economics has also approved the proposal, at its Meeting on 13 December 1996.

This course is proposed for offer from Semester One 1998, on the Parkville and Clayton campuses, depending upon the year of the course being attempted.

A document is attached (Attachment 6). Attachment 6 is attached in hard copy only.

RECOMMENDATION:

That the Academic Board approve the proposal of the Victorian College of Pharmacy and the Faculty of Business and Economics to establish a new double degree, to be titled Bachelor of Pharmacy / Bachelor of Commerce.

3.4 Master of Computational Chemistry

This course is proposed for offer from Semester One 1997, as a multimode (distance education/on campus) course. The distance education component will be completed over the Internet and the on-campus component at the Parkville campus.

The Education Committee asks the Board to note that this course is the first of its kind (combining largely electronic instruction with a brief period of on-campus instruction and research) to be introduced at Monash. A number of academic staff who have examined the document have considered it to be an excellent proposal.

Questions raised in relation to the proposal included whether the College has developed any particular way of ensuring that the work presented is the student's own, and members were advised that the on-campus component of the course is intended to provide that verification, in addition to the on-line security involved in the Internet component.

Another question raised related to responsibility for disciplinary matters, as the proposal is one in which a number of universities will co-operatively teach the course, and members were advised that students will probably enrol in a particular university from the beginning of their study, and that they will then be bound to abide by the rules of that University.

A document is attached (Attachment 7).

RECOMMENDATION:

That the Academic Board approve the proposal of the Victorian College of Pharmacy to establish a new degree to be titled Master of Computational Chemistry for introduction in Semester One 1997, subject to approval of the three remaining subjects to be made available for the first year of the course.

4. AMENDMENTS TO EXISTING COURSES

4.1 Master of Marketing - amendment to structure and change of title

This amendment is proposed for introduction from Semester One 1997. There will be no further intake into the existing Master of Marketing (see also item 3.2 of this Report). The Faculty has advised that students currently enrolled will be encouraged to take out the award under its new name, Master of Business (Marketing). The Faculty also advised that the newly titled award would be substantially restructured. A comparative chart has been provided for information.

Documents are attached (Attachments 2, 4 and 8). Attachment 4 is attached only in hard copy.

RECOMMENDATION:

That the Academic Board approve the proposal of the Faculty of Business and Economics to amend the structure of the existing Master of Marketing as detailed in the document presented and to amend the title of the award so that it becomes Master of Business (Marketing).

4.2 Graduate Diploma in Retail and Wholesale Management - amendment to structure

This amendment is proposed for introduction from Semester One 1997.

RECOMMENDATION:

That the Academic Board approve the proposal of the Faculty of Business and Economics to amend the structure of the Graduate Diploma in Retail and Wholesale Management by replacing the subject MGM9761 Strategic Planning and Management with the subject MKT9251 Case Studies in Strategy.

4.3 Master of Management (Operations Systems) - amendment to title

This amendment is proposed for immediate introduction, as it is a correction of a typographical error. The incorrect change of name was approved at Academic Board Meeting 5/96, Minute 14.6.14.

RECOMMENDATION:

That the Academic Board approve the proposal of the Faculty of Business and Economics to correct the title of the existing Master of Management (Operations Systems) so that it becomes Master of Management (Operations Management) and to delete all reference to the erroneous title approved previously.

4.4 Bachelor of Business / Diploma in Hospitality Management - to be offered on an additional campus

This amendment is proposed for introduction from Semester One 1997. The amendment will allow the course to be offered on the Gippsland campus in conjunction with the East Gippsland Institute of TAFE, in addition to its current availability on the Berwick campus with the Casey College of TAFE.

A document is attached (Attachment 9). Attachment 9 is attached only in hard copy.

RECOMMENDATION:

That the Academic Board approve the proposal of the Faculty of Business and Economics to offer the Bachelor of Business / Diploma in Hospitality Management on the Gippsland campus in conjunction with the East Gippsland Institute of TAFE, in addition to its availability at the Berwick campus in conjunction with the Casey College of TAFE.

4.5 Bachelor of Business - addition of Accounting major (Berwick campus)

This amendment is proposed for introduction from Semester One 1997, and will affect all Bachelor of Business combined courses available at the Berwick campus.

Documents are attached (Attachments 10 and 11).

RECOMMENDATION:

That the Academic Board approve the proposal of the Faculty of Business and Economics that the Bachelor of Business available at the Berwick campus be amended by the establishment of a new major sequence in Accounting.

4.6 Bachelor of Business - addition of Marketing major (Berwick campus)

This amendment is proposed for introduction from Semester One 1997, and will affect all Bachelor of Business combined courses available at the Berwick campus.

Documents are attached (Attachments 10 and 12).

RECOMMENDATION:

That the Academic Board approve the proposal of the Faculty of Business and Economics that the Bachelor of Business available at the Berwick campus be amended by the establishment of a new major sequence in Marketing.

5. NEW SUBJECT PROPOSALS

The Education Committee endorsed for transmission to the Academic Board the proposals for subjects detailed below. Full documentation is available for perusal by members of the Board.

RECOMMENDATION:

That the Academic Board approve the subject proposals from the Faculties of Business and Economics and Education, Monash Mt Eliza School of Business and Government Ltd and the Victorian College of Pharmacy as detailed below:

• GBU3602 Information Law
• AAF3250 Financial Aspects of Business Taxation
• EDFxxxx Achieving Quality in Teaching
• GEDxxxx Research in Music Education
• GED3905 Improving the Quality of Education
• GED3907 Lifelong Learning
• EDPxxxx School Effectiveness and School Improvement: A Comparative Review
• EDCxxxx How Learners Learn
• EDCxxxx How Teachers Teach
• EDCxxxx Beyond the Classroom
• EDCxxxx The Teacher's World
• XXXXXXX Economics and Competitive Analysis
• XXXXXXX Managing for Sustainable Development
• XXXXXXX 21st Century Leadership
• MCC410 The Scope of Computational Chemistry
• MCC411 Molecular Modelling
• MCC412 Approximate Quantum Chemistry

6. DISESTABLISHMENT OF EXISTING SUBJECTS

RECOMMENDATION:

That the Academic Board note the disestablishment of existing subjects of the Faculty of Business and Economics:

• PPM6449 Structure and Management
• PPM6940 Development Administration

7. NO FURTHER INTAKE TO COURSE

RECOMMENDATION:

That the Academic Board note that there will be no intake to the Faculty of Business and Economics course, Master of Marketing, after Semester Two 1996 until the restructured course is introduced in Semester One 1999.

8. RECEIPT OF PROCEEDINGS

RECOMMENDATION:

That the Academic Board receive and note the proceedings of Meeting 8/96 of the Education Committee held on 18 December 1996.

***************************************************

P R O C E E D I N G S

9. MINUTES OF APPRECIATION

The Committee noted the resignation of a number of members of the Committee, several of whom were also leaving the University, and minuted its appreciation of several of those members, including Mrs A McMillan and Ms BL Chew. The Committee also noted its appreciation of the work of the outgoing Chair, who in turn complimented the Committee and Executive Officer on their effort.

10. AMENDMENT TO BACHELOR OF SCIENCE DEGREE STRUCTURE

This matter had originally been raised at Meeting 7/96, but discussion of the proposal was deferred because a number of members had been obliged to leave that Meeting.

Although the representative of the Faculty of Science advised the Committee that the Faculty had decided to withdraw these amendments after hearing the initial objections of the Education Committee, a brief discussion of the implications of restructuring of degrees took place.

Members noted that the proposal, which had recommended reducing the opportunity for study outside the degree faculty, would have had serious implications for the structures of many of the degrees of the University, and commended the Faculty of Science for its decision to withdraw the proposal at this time. It was further noted that in matters of academic management (as, for instance, the proposals to reduce extra-faculty subjects or electives), this Committee took very seriously its role in ensuring that such proposals, if approved, were approached from a starting point of academic merit, rather than for any other reason.

11. FACULTY PASSES FOR STUDENTS ENROLLED IN "EX-FACULTY" SUBJECTS

The Committee discussed whether there existed a policy or common understanding regarding the fate of students who are enrolled in subjects outside their degree Faculty who might (in their own Faculty) have been eligible for a Faculty pass result. This also related to the issue of PII results where faculties might have differing rules regarding when such grades were to be awarded.

Advice received from the Solicitor's Office indicated that the student's degree faculty rules would apply in all such cases.

After a general discussion, the Committee agreed to three main principles regarding the matter, which are to be circulated to Faculties for comment regarding current practice, and then considered by a small working party. Further discussion will then take place, and a policy statement developed on the matter.

12. EFTSU WEIGHTING FOR SUBJECTS

The Committee discussed the issue of EFTSU weighting for subjects in relation to the credit points allocated. It was agreed that the concept of credit points remained an important one for the University, as they were a reflection of the effort expended in order to achieve a result in the subject or subjects undertaken. It was also agreed that a Faculty was free to choose not to allow all the earned credit points to be used towards obtaining a degree. The Committee was then advised that the issue under consideration at this point related primarily to the dollar value of a subject (to both the provider and the consumer) and the EFTSU which would then be reported to the Government. In the past, the link was simple: points equalled EFTSU, but experience and the wider range of degree options now available has meant that this required reconsideration.

Recently, an attempt was made to detach points from EFTSU and argue that if a course was prescribed, then it could only equal 1.0 EFTSU per academic year. This approach required Faculties to rescale the EFTSU value and therefore the dollar value of the subjects in overloaded courses. This was not done uniformly across the University, and would, if applied universally, act as a prima facie disincentive to developing double degree programs (which are almost always overloaded). Since double degrees programs are not only educationally sound but also attractive to students, the Committee agreed to consider new options.

Discussion then concentrated on possible solutions to this recurring dilemma. A range of options were considered, and the Committee agreed to revisit this issue in the new year.

13. "VIRTUAL EDUCATION: TEACHING AND LEARNING BY MULTIMEDIA AND DELIVERY VIA THE INTERNET - NEW CHALLENGES FOR ADMINISTRATORS"

The Committee received the paper "Virtual Education: Teaching and Learning by Multimedia and Delivery via the Internet - New Challenges for Administrators", which was presented to an AITEA Conference in Perth in 1996 by Mr D Mernaugh.

The Committee noted that it had been proposed to hold a seminar in February or March 1997 to consider the issues of Internet provision of degree programs and multi-university degree programs.

It was also agreed to refer this matter to the Distance Education and Open Learning Committee, and to ask members of both Committees for input to the seminar.

14. HONOURS POLICY

The Committee was advised that the amendment of the Honours policy statement to include the two additional types of professional honours programs had not yet been finalised. It was agreed that this should be done as soon as possible and submitted to the Committee. It was also noted that there need be no attempt to force the three disparate types of programs into conformity, but that any Monash University professional honours program must take no less than four years to complete.

15. MATTERS OF CONTINUING INTEREST TO THE COMMITTEE

The Committee noted a number of matters to be considered in the New Year. These included:

• Obtaining a timeline for reviews of courses from Monash Mt Eliza;
• Review Faculty adherence to the policy on naming degrees developed earlier this year;
• Ensure that the necessary measures to amend Gippsland degrees so that they conform with other degrees of the University are undertaken (eg for the BA and BSc);
• Consider the proposals for the restructuring of all courses offered by the College of Art and Design and the Faculty of Engineering; and
  • Consider the recommendations of the Working Party established to examine the issue of discipline subjects taught by another Faculty, noting that Associate Professor Hurst is the nominee of the Faculty of Computing and Information Technology for this working party.

16. MATTERS RELATING TO THE SOLICITOR'S OFFICE

As requested in Minute 6.1, Minutes 7/96, the University Solicitor's Office provided a proposed timeline for the next draft revisions to the Discipline Statute. The Committee was advised that it could expect to receive the next draft of the Statute revisions at either Meeting 2/97 (March 19) or 3/97 (May 7).

17. REVIEWS OF SUBJECTS AND COURSES

The Committee approved the recommendations of the Graduate Courses Review Group of the Faculty of Business and Economics and commended its thoroughness and detail to all other faculties for consideration. The document will be circulated to interested parties.

18. MINOR AMENDMENTS TO EXISTING COURSES AND AMENDMENTS TO EXISTING SUBJECTS

The Committee noted amendments to existing subjects of the Faculties of Business and Economics. Information regarding these amendments may be obtained from the Executive Officer of the Education Committee.

19. SUBJECT QUOTA APPROVALS FOR 1997

The Committee noted that as a result of a decision taken late in 1994 by the Education Committee (Minute 8, Meeting 6/94) and confirmed by the Academic Board, the Education Committee has the responsibility to investigate subject quota proposals and report on these annually to the Academic Board. The Deputy Vice-Chancellor is authorised to approve the recommended quotas after investigation by the Education Committee.

In order to investigate quota applications, the Committee requested from faculties the following information:

• Name of subject
• Number of enrolments, by course, for the last three years
• Reason for quota and indication of previous quotas set
• Limitations, if any, on enrolment categories, and justification for these

• Criteria for admission to quota (eg academic merit, orderof application).

The Committee considered and approved subject quotas from the Faculty of Engineering, and noted that the Faculty of Business and Economics did not intend to set quotas on its subjects for 1997.

20. SUBMISSIONS TO THE COMMITTEE

All submissions to the Committee should be made electronically or on disk in the future, as the Agenda will not be circulated to non-members in the near future, but will be available on the University's web page only. This means that submissions not received in an electronic format will not be attached to the Agenda. A hard copy would be appreciated for record-keeping purposes. The University's word processing platform is Word for Windows; please use this format for submissions.

Academic Board 1/97

Item 14

Attachment 1

MONASH UNIVERSITY

Faculty of Business and Economics

FACULTY POLICY ON CANCELLATION OF SUBJECTS

(as amended by Undergraduate Studies Committee on 18/9/96)

Students should note that subjects advertised in the Faculty Handbook as available, other than those which form part of the compulsory or core component of any course, may be cancelled no later than the last day of the week preceding the first week of each semester if, in terms of Faculty policy, there are insufficient enrolments in the subjects or if, through unforeseeable circumstances such as death or serious illness, there is no staff member available to teach them.

If a subject is cancelled all students enrolled in it will be advised in writing of the cancellation and the reason for it and will be asked to change their enrolment.

At the time of going to press, identification of subjects at risk of cancellation and minimum enrolment numbers had not been confirmed by the Faculty. For further information contact the relevant School administrative offices -

Campus Tel.no:

Berwick            9904 7006    

Caulfield          9903 2744    

Clayton            9905 2327    

Gippsland          9902 6380    

Peninsula          9904 4314    

19 September 1996

canpol.doc

Academic Board 1/97

Item 14

Attachment 2

From: Professor Peter FitzRoy

Head of Department

Department of Marketing

To: Graduate Studies Committee

Faculty of Business and Economics

Subject: New Course Proposals - Department of Marketing

The Department of Marketing is seeking agreement to three new course proposals details of which appear below and in supporting documentation. The new courses proposed are:

• Postgraduate Diploma in Marketing;
• Master of Marketing;
• Master of Business (Marketing).

The Postgraduate Diploma in Marketing and the Master of Marketing address the needs of potential students are not currently provided for in the postgraduate course offerings of the Department of Marketing. The Master of Business (Marketing) replaces the existing Master of Marketing degree which has been renamed and restructured. These three proposals bring the Department's postgraduate course offerings into line with the postgraduate course taxonomy adopted by the Faculty of Business and Economics.

Postgraduate Diploma of Marketing

This cumulative sequential qualification is taught at the fourth year level and provides students who have completed an undergraduate degree with a major in marketing with the opportunity to significantly extend their knowledge of the marketing discipline.

Two subjects in the course are shared with the existing Marketing Honours program. MKT 4010 Developing a marketing orientation, examines the internal and external environmental forces impacting on organisations. It focuses on the issues and opportunities produced by these forces from a marketing perspective. MKT 4030 History and philosophy of marketing, critically examines the origins of marketing thought and explores the historical relationship between marketing theory and practice.

The remaining six subjects in the Postgraduate Diploma are designed to further develop and extend marketing theories and constructs which were introduced as part of the undergraduate degree but only to the extent necessary to provide appropriate illustration or context. For example the MKT 4xxx Advanced buyer behaviour takes as its starting point theories of buyer behaviour introduced in the undergraduate degree and extends them to examine specialist aspects such as the underlying theory of, and the design, implementation and management issues associated with customer loyalty programs. It also examines cross cultural differences in consumer behaviour and their implications for the globalisation of marketing.

Students undertaking the Postgraduate Diploma will have the opportunity to undertake specialist electives in areas of organisational or career interest.

Master of Marketing

This cumulative sequential course is taught at the 5th year level. The objective of the program is to provide marketing professionals who are occupying senior positions in their organisations and who have already completed and undergraduate degree with a major in marketing, and a Postgraduate Diploma in Marketing to continue study in marketing to continue their study in marketing at an advanced (5th year) level.

Master of Business (Marketing)

The objective of this program is to provide a masters (5th year) level course in marketing for students who have successfully completed a Graduate Diploma in Marketing and who are occupying managerial positions in their respective organisations. The course builds on the students prior studies in Marketing at the fourth year level; on their work experience; and on their undergraduate studies. The subjects undertaken at the 5th year level by students in the Master of Business (Marketing) will be drawn from a pool of 5th year level subjects offered by the department and a number of new subjects currently being prepared. The content, objectives and assessment of these 5th year level subjects ensure that their successful completion demonstrates that students have achieved a 5th year academic standard. In many cases students undertaking the Master of Marketing and the Master of Business (Marketing) will be taking the same subject in the same classes with the same assessment.

Marketing is a discipline which attracts people of widely varying backgrounds. Career opportunities are open not only to individuals who have completed undergraduate studies in marketing but to people who make a career change early in their employment. It is not uncommon to find that the marketing department of an industrial company may include staff who joined the organisation as a new graduate engineers and who over time have progressed to positions with titles such as sales support engineer, sales engineer, sales manager, product manager and finally marketing manager. These individuals possess extensive practical marketing experience and when this is combined with exposure to marketing theory and to the suit of marketing tools and techniques of marketing via the Graduate Diploma in Marketing (an accelerated knowledge development and extension degree) they rapidly achieve a knowledge of marketing at least equivalent to study at the fourth year level.

The Master of Business (Marketing) builds directly on this base at the fifth year level extending the students knowledge of marketing into specialist areas such as product management and planning, sales management and the assessment of marketing performance. The degree also includes a number of electives which will enable students to pursue specialist aspects of marketing which are closely aligned with their career interests.

The course structure of the existing and the proposed post graduate courses offered by the Department of Marketing is documented in the attached chart.

Academic Board 1/97

Item 14

Attachment 3

Handbook Entry

Post Graduate Diploma in Marketing - PostgradDipMktg

Course Code: XXXX

Course Director: Mr. Ian Walker

The Course:

This full fee course has been especially designed for prospective students with an undergraduate degree in marketing (or a degree majoring in marketing), who wish to undertake higher level studies in marketing at the graduate level. This graduate course builds on the marketing knowledge and skills acquired in an undergraduate degree through the provision of subjects containing advanced theoretical, analytical and conceptual marketing information and their application in a wide range business and non-business environments. This course will also provide articulation, for those who successfully complete the post Graduate Diploma in Marketing with a credit average, into a Master of Marketing degree.

This course is available on campus or through Distance Education and Open Learning, as a one year full time or two year part time program.

Objectives

On completion of the course, students should:

• have an advanced understanding of the theoretical principles upon which the practice of marketing is based and be able to apply these principles in analysing a range of marketing, strategic marketing and marketing management related issues.
• have advanced knowledge of the analytical and applied tools used by marketers and be able to apply these to the formulation of superior alternative marketing actions through critical analysis and advanced theoretical formulations.
• develop an understanding of current and evolving specialist areas of marketing and how they can be used to address specific marketing situations
• have a detailed understanding of current marketing issues and the ongoing evolution of marketing in business and non-business environments.

Entrance Requirements

Admission will be open to undergraduate degree holders with a major in Marketing, or equivalent (with a credit average or better), from a recognised tertiary institution.

Successful completion of the Postgraduate Diploma in Marketing (with a credit average or better) will allow articulation into the Master of Marketing.

Venue

The teaching campus is Caulfield for both on campus and off campus delivery.

Credit for work done elsewhere

Applicants who have completed graduate level subjects at a recognised tertiary institution, within the last five years, which are equivalent to particular requirements in the course of study, may apply for credit exemptions to a maximum of 50% of subjects in the course.

Course structure (Part Time Progression)

Semester 1 Year 1

MKT 4010 Developing a marketing orientation

MKT 4030 History and philosophy of marketing

Semester 2 Year 1

MKT 4633 Advanced marketing research analysis

MKT 4XXX* Advanced buyer behaviour

Semester 1 Year 2

MKT 4XXX Marketing Performance: Assessment and Evaluating Techniques

Marketing Elective

Semester 2 Year 2

Marketing Elective

Elective

At least two electives must be drawn from the 4000 series subjects offered by the Department of Marketing. One elective may be drawn from any Monash postgraduate course provided the student has the required prerequisite(s) and the approval of the course director.

Elective subjects include:

MKT 4000 Advanced marketing

MKT 4xxx Marketing for SME's

MKT 4xxx Direct marketing opportunities and techniques

MKT 4xxx Communications policy and strategy 1

MKT 4xxx Innovation marketing

MKT 4xxx Special studies in marketing 1

Academic Board 1/97

Item 14

Attachment 5

Handbook entry

Master of Marketing

Course code: xxxx

Course director: Mr. Mike Shaw

The course:

This fee paying course is a cumulative sequential award program which will allow students who have completed a Postgraduate Diploma in Marketing to continue to their studies in Marketing at the 5th year level. The course is available as a one year full time or two year parttime basis.

Objectives:

The objective of this program is to provide marketing professionals who are occupying senior positions in their organisations and who have already completed the equivalent of four years of tertiary study in marketing to continue their study in marketing at an advanced (5th year) level.

On completion of this course, successful candidates should:

• be able to apply an advanced understanding of the theoretical constructs of marketing thought to the solution of contemporary marketing problems;
• be able to identify, critically analyse and evaluate emerging issues and trends in market theory and practice;
• be able to research environments internal and external to the organisation and to develop and critically evaluate strategic marketing actions using the suite of analytical tools and techniques available to marketers;
• be able to plan and conduct a substantive business research project, and to write up a research report.

Entrance requirements:

Admission is open to students who have successfully completed a Postgraduate Diploma in Marketing or an equivalent qualification from a recognised tertiary institution.

Venue:

This course will be offered initially on the Caulfield Campus. Planning is underway to also offer the course via Open Learning.

Course structure:

The course consists of five core units and three electives. A typical course progression for a part-time student is as follows:

Semester one - Year one

MKT 5290 Competitive analysis : strategies and issues

MKT 5270 Strategic marketing policy

Semester two - Year one

MKT 4020 Research methods for marketing

Marketing elective

Semester 0ne - Year two

MKT 5301 Minor thesis / project (Part 1)

Elective

Semester two - Year two

MKT 5301 Minor thesis / project (Part 2)

Elective

At least two electives must be drawn from the 5000 series subjects offered by the Department of Marketing. One elective may be drawn from any Monash postgraduate course providing the student has the required prerequisite(s) and the approval of the course director. Subjects which may be available include:

MKT 5260 International marketing

MKT 5281 Sales management

MKT 5381 Business marketing

MKT 5360 Services Marketing

MKT 5220 Advanced marketing research

MKT 5xxx Communications policy and strategy 11

MKT 5xxx Marketing implementation

MKT 5xxx Special studies in marketing 11

Academic Board 1/97

Item 14

Attachment 7

HANDBOOK ENTRY

Master of Computational Chemistry by coursework (MCompChem)

Introduction

Overall, this course aims to train students in a broad way in the new field of Computational Chemistry, provide them with a strong applications viewpoint supported by a good theoretical base, and provide the basis for a research degree leading to careers in industry or university.

Computational Chemistry is a new branch of science with considerable potential to assist industries such as the pharmaceutical industry and those involved in designing new materials. This course will produce graduates with a broad knowledge of the field and a specialisation in one area. They could then move directly to industry or proceed with a much better background for a PhD.

The course is unique in two ways in that it will be taught substantially over the Internet using WWW-based materials, (http://www.chem.swin.edu.au/CAUT.html) and that it is a joint universities degree. This is a result of a collaborative effort between Monash University, Northern Territory University, Swinburne University of Technology and University of Tasmania. This provides an advantage in that a broad range of expertise is provided from the different perspectives offered by these Universities and by the wide range of interactions provided over the Internet.

Use of interactive WWW pages allows quality calculations to be performed over the Internet by students, interactive self-assessment pages, use of molecular images, and many other materials. This innovative approach encourages self-paced learning with students taking responsibility for their own learning. At the same time it allows rapid and effective access to tutors and to other students.

Admission requirements

A bachelor degree in chemistry, pharmacy or biochemistry, plus one or two years of appropriate experience. This may include an Honours year, a Graduate Diploma or experience in teaching, industry or a relevant area.

Where applicants seek admission based on work experience they will need to show evidence that they have achieved an acceptable level of relevant experience and have established a commitment to the area of Computational Chemistry.

Admission at any time of the year is possible.

Assumed knowledge is that of a normal degree in chemistry with a reasonable level of mathematics and computer literacy.

English is the medium of instruction. Students whose first language is not English must demonstrate proficiency in written and spoken English at a level equivalent to the International English Language Testing System (IELTS) Band 6.

It will be a requirement for the students to obtain their own visa for the Australian residency component of the course.

Fees The fee structure is:-

International students AUD$12,000 for whole course.

Miscellaneous students AUD$1,000 per #8 credit subject

AUD$2,000 per #16 credit subject

Australian students AUD$5,000 for whole course

Miscellaneous students AUD$500 per #8 credit subject

AUD$1,000 per #16 credit subject

Duration

The course will be a four semester full-time Master's degree involving successful completion of 96 credit points. The period of distance education using the Internet, extending over three semesters for full-time students, may be extended to six semesters for part-time students. However the other components will normally be available only on a full-time basis.

Course structure

The course will involve successful completion over four semesters of 96 credit points (#96) made up of three components:

1 A common core to be done by all students.

MCC410 The scope of Computational Chemistry #8 B. Salter-Duke (NTU)*

MCC411 Molecular modelling #8 M. Wong (Swinburne)**

MCC412 Approximate Quantum Chemistry #8 B. Salter-Duke (NTU)***

MCC413 Basic QSAR #8 E. Lloyd (VCP, Monash)

MCC414 Ab initio Quantum Chemistry #8 B. Salter-Duke (NTU)***

MCC415 Molecular mechanics and dynamics #8 M. Wong (Swinburne)****

These core subjects can be completed within the first two semesters of the course. MCC410 is a prerequisite of MCC411 and MCC412. Since none of the remaining subjects is a prerequisite of the others, then they may be completed in any sequence by arrangement with the subject coordinator. These subjects require at least 45 hours per week over a normal 13-week semester composed of approximately 35 hours per week devoted to laboratory work in the form of Internet activities, plus 10 hours per week extra time spent on individual study, library work and assessment.

2 An elective. Students will select one of the following for completion in the third semester of the course.

MCC526 Advanced molecular modelling #16 M. Wong (Swinburne)**

MCC527 Advanced ab initio Quantum Chemistry #16 B. Yates (Tasmania)***

MCC528 Advanced QSAR #16 E. Lloyd (VCP, Monash)

Each subject requires at least 45 hours per week over 11 weeks composed of approximately 35 hours per week devoted to laboratory work in the form of Internet activities, plus 10 hours per week extra time spent on individual study, library work and assessment.

3 A research project to be done by all students and related to the chosen elective.

MCC539 Research Project and Report #32 B. Salter-Duke (NTU)*

The project can be commenced in the third semester, on satisfactory completion of 1. and 2. and will be completed in the fourth semester. This subject requires at least 55 hours per week over a period of 15 weeks composed of advanced computational laboratory work on a minor research project, and the writing of a project report which includes appropriate literature reviews.

Number of credit points for each subject.

Quantitative Structure Activity Relationships.

* All staff will be involved in this subject.

** M. Wong (Swinburne) E Lloyd (Monash) and B. Yates (Tasmania) will be involved.

*** Both B. Salter-Duke (NTU) and B Yates (Tasmania) will be involved.

**** M. Wong (Swinburne) and E Lloyd (Monash) will be involved.

All students will be asked to carry out tasks from our first WWW module "Introduction to the Internet for chemists" before enrolling. This will ensure that students have an adequate Internet connection to the four universities and will give them insight into the scope of the course before finally committing themselves. This activity will not be assessed as part of the course, and should be seen as essential orientation. It will be the entry point to the subject, MCC410, providing the information that will be used in this subject as described above in the subject description.

Subjects MCC410 through to MCC415 and the elective chosen from MCC526, MCC527 or MCC528 will be carried out in distance mode within the first three semesters of study or the part-time equivalent. The assessment of each subject will be continuous but will be completed in the first few weeks of a final four month period of internal study. MCC539 will be carried out during this period of internal study.

Course requirements

To do these subjects, students must have access not only to the Internet and a WWW browser, but to specialist chemical "viewer" programs. These are public domain and will be made available by file transfer protocol (FTP). Students will have e-mail contact with the subject coordinator, the course coordinator, and each other. Where appropriate, Internet interactive discussions will be established and encouraged. Additional assignments and course materials will be sent by mail.

For a student to use the materials at their local learning site, the following are required:

A Web browser, with graphics capabilities, such as Mosaic or Netscape. Lynx will not be sufficient.

Rasmol or the chime add-on to Netscape on PCs. Rasmol runs on PCs, Macs and unix. xmol, for unix machines, or review for PCs, is a definite bonus.

A standard statistical package such as that available in EXCEL, StatPac, or similar, for carrying out multiple linear regression.

Assessment

Core and elective subjects will be assessed from reports submitted by the student either by secured e-mail or post. There will be no formal examinations.

Inquiries

Dr E J Lloyd, Department of Medicinal Chemistry, Victorian College of Pharmacy, Parkville Campus, Monash University. Also look at http://lacebark.ntu.edu.au/msc/.

Academic Board 1/97

Item 14

Attachment 8

Handbook entry

Master of Business (Marketing)

Course code: xxxx Course director: Mr. David Watson

The course:

The Master of Business (Marketing) is an accelerated knowledge development and extension award program. It is targeted at marketing executives who have completed a Graduate Diploma in Marketing or an equivalent qualification in marketing and who wish to continue their studies in Marketing at an advanced (5th year) level. Typically, applicants seeking entry to this degree will have: completed an undergraduate degree in a discipline other than marketing; completed a Graduate Diploma in Marketing or an equivalent qualification: and have, a minimum of four years work experience.

The course is available as a one year full time or two year parttime basis.

Objectives:

The objective of this program is to provide a masters level course in marketing for students who have successfully completed a Graduate Diploma in Marketing and who are occupying managerial positions in their respective organisations. The course builds on the students prior studies in Marketing at the fourth year level; their work experience; and on their undergraduate studies.

On completion of this degree successful candidates should:

• have a detailed and comprehensive understanding of the theoretical underpinnings of marketing practice and be able to apply this understanding to the solution of contemporary marketing problems;
• have extensive knowledge of a range of analytical tools and techniques used by marketers and be able to apply these to the formulation of a range of tactical and strategic marketing actions;
• have a detailed understanding of the contribution specialist areas of marketing can make to the performance of an organisation operating in a competitive business environment.

Entrance requirements:

Admission is open to students who have successfully completed a Graduate Diploma in Marketing or an equivalent qualification with an average grade of credit or above from a recognised tertiary institution.

Venue:

This course will be offered initially on the Caulfield Campus. Planning is underway to also offer the course via Open Learning.

Credit for work done elsewhere:

Applicants who have completed graduate level subjects at a recognised tertiary institution within the last five years, which are similar in content to a subject forming part of the course of study, may apply for a credit transfer to a maximum of 50% of subjects in the course of study.

Course structure:

The course consists of five core subjects (all of which are part of the departments current offerings) and three electives. A typical course progression for a part-time student is as follows:

Semester One - Year One

MKT 5200 Assessing marketing performance

MKT 5280 Issues in competitive advantage 1

Semester Two - Year One

MKT 5271 Product management and planning

MKT 5281 Sales management

Semester One - Year Two

MKT 5270 Strategic marketing policy

Elective

Semester Two - Year Two

Marketing elective

Elective

At least one of the electives must be drawn from the 5000 series subjects offered by the Department of Marketing. The other two electives may be drawn from any Monash postgraduate course providing the student has the required prerequisites and the approval of the course director.

Subjects which may be available as electives include:

MKT 4020 Research methods for marketing **

MKT 5301 Minor thesis/project (two subjects)**

MKT 5200 Advanced marketing research

MKT 5260 International marketing

MKT 5291 Issues in competitive advantage 11

MKT 5630 Services marketing

** Students who elect to take MKT 5301 must also take MKT 4020.

Academic Board 1/97

Item 14

Attachment 10

MEMO

To: The Undergraduate Studies Committee

From: Professor John Anderson

Head of School

School of Business and Electronic Commerce

Date: 4 September 1996

Subject: Request for approval of additional major streams - Marketing and Accounting- in the Bachelor of Business (Berwick Campus).

The committee is requested to approve the above two additional majors in the Bachelor of Business at Berwick Campus.

These majors are currently offered to Gippsland students in addition to the majors already offered at Berwick.

Details of these proposals are documented as required by the Faculty of Business and Economics and are attached.

The proposals were approved by the School of Business and Electronic Commerce Board on 31 July 1996.

Professor John Anderson

Head of School

School of Business and Electronic Commerce

Faculty of Business and Economics

Academic Board 1/97

Item 14

Attachment 11

MONASH UNIVERSITY

Request for (additional) Major Stream Approval

Bachelor of Business - Berwick Campus

Applicable to

Bachelor of Business/Bachelor of Tourism

Bachelor of Business/Bachelor of Communication

Bachelor of Business/Associate Diploma of Business(Marketing)

Bachelor of Business/Diploma of Information Technology(Technical and User Support)

Bachelor of Business/Associate Diploma of Hospitality Management

The Faculty of Business and Economics Board, at meeting No .../..., determined that the following major stream should be proposed for consideration by the Education Committee. The Committee's recommendation will be transmitted to the next meeting of Academic Board.

COURSE NAMES:

Double Degrees:

Bachelor of Business/Bachelor of Tourism

Bachelor of Business/Bachelor of Communication

Double Awards:

Bachelor of Business/Associate Diploma of Business(Marketing)

Bachelor of Business/Diploma of Information Technology(Technical and User Support)

Bachelor of Business/Associate Diploma of Business in Hospitality Supervision

ADDITIONAL MAJOR STREAM - BACHELOR OF BUSINESS, BERWICK CAMPUS:

Accounting

REASONS FOR INTRODUCTION:

The Bachelor of Business course comprises seven compulsory Business subjects in a range of disciplines and (at Berwick) three-year sequences of subjects to form majors in three disciplines; Management, Tourism and Economics.

Accounting and Marketing majors are offered to Gippsland students in addition to the Management, Tourism and Economics majors and, as student numbers at Berwick are increasing and demand for places is high, it is considered an appropriate time to add the two additional majors, Accounting and Marketing, to the offerings on the Berwick Campus. This moves the Berwick business course to the broad based multidisciplinary approach which has been the attraction and strength of the Bachelor of Business on the Gippsland Campus. The subjects selected for the accounting major have been chosen as being relevant to internal business planning and management and thus complementing the subjects offered in the Double Degrees and Double Awards.

ACCOUNTING MAJOR OBJECTIVES:

The primary objective of the accounting major is to provide students with the theoretical knowledge and practical skills to competently and professionally contribute to the management, information systems development and operation, and financial planning of business entities. It aims also to develop skills in information technology, problem solving and communication, and an understanding of the relationships among various disciplines which contribute to a broad based multidisciplinary business education.

METHODS OF TEACHING AND RELATIONSHIP TO OBJECTIVES:

The proposed major will be offered by on-campus mode. The subjects included in this proposal are existing approved subjects from the Bachelor of Business offered at the Gippsland campus. No alteration of teaching method is proposed to that currently used at Berwick for the delivery of lectures and tutorials. Students will be provided with study material which will introduce subject content and will direct attention to current readings in each subject area. The skills required for business management, information systems development, and financial planning will be taught through the use of lectures, student tutorial presentations, research activities, group problem solving tasks, and a range of practical exercises requiring extensive student and lecturer interactive communication.

In summary, for the subjects offered under the accounting stream major, a range of teaching methods will be adopted with a view to enhancing and developing students' analytical skills and to apply their learning to make effective decisions in the volatile and rapidly changing environment of accounting and finance.

METHODS OF ASSESSMENT AND RELATIONSHIP TO OBJECTIVES:

The methods of assessment will be the same as structured and followed for the Bachelor of Business accounting major as offered from the Gippsland campus. Assessment in all the accounting subjects involves a combination of presentations, assignments and examination and includes case studies, essays and reports, problem solving and practical exercises. An emphasis is placed on information technology/electronic commerce knowledge and applications in at least one assignment per subject. This will ensure that the students have a theoretical knowledge and practical skills to competently contribute to the management, information systems structure and operation, and financial planning of business entities.

COURSE (MAJOR) STRUCTURE:

The six accounting subjects to be offered are: offered pre-req

GBU 1001 Introductory Accounting A S2 Nil

GBU 1002 Introductory Accounting B S1 GBU1001

GBU 2003 Accounting for Management Information S2 GBU1002

GBU 2004 Budgeting and Management Techniques S1 GBU2003

GBU 3009 Project Planning and Control S2 GBU2004

GBU 3010 Business Finance S2 GBU2004

LENGTH OF COURSES:

The courses are of four years duration (eight semesters full time).

ADMISSION REQUIREMENTS:

This proposal involves no changes in the existing admission requirements of the double degree courses offered at Berwick.

WORKLOAD REQUIREMENT:

For each subject, students would be expected to spend approximately twelve hours per week on individual study, library work, and completion of assessment tasks. All subjects are of an equal value of six credit points.

LIBRARY APPROVAL:

Current library arrangements will be sufficient to introduce theaccounting major. The arrangements are that printed library material for the Monash programs is housed at the Casey College of TAFE library at Berwick. The Monash library at Berwick campus is mainly an electronic library. Arrangements are in place for students to borrow materials and books from the University library at other campuses via a courier service.

RESOURCE REQUIREMENTS:

Academic staffing will be resourced from the Accounting Section of the School of Business and Electronic Commerce.

INTER-FACULTY INVOLVEMENT:

No inter-faculty involvement is required for this proposal.

INTER-DEPARTMENTAL INVOLVEMENT:

No inter-departmental involvement is required.

TEACHING CAMPUS AND MODE OF OFFERING:

Teaching will normally take place at the Berwick campus and will involve both electronic delivery and face-to-face teaching.

STUDENT FEES:

Students will pay HECS as per the normal university arrangements. International students will pay the prescribed university fee.

PROPOSED DATE OF INTRODUCTION:

The major will be offered from the first semester 1997.

ANTICIPATED EFTSU ENROLMENT:

For the accounting major - approximately 30 students.

LEGISLATION/STATUTES AFFECTED:

None.

Academic Board 1/97

Item 14

Attachment 12

MONASH UNIVERSITY

Request for Major Stream Approval (Additional) in the

Bachelor of Business- Berwick Campus

Applicable to:

Bachelor of Business/Bachelor of Tourism

Bachelor of Business/Bachelor of Communication

Bachelor of Business/ Associate Diploma of Business(Marketing)

Bachelor of Business/Diploma of Information Technology(Technical & User Support)

Bachelor of Business/Associate Diploma of Hospitality Management

The Faculty of Business and Economics Board, at Meeting No ........./........., determined that the following new course should be proposed for consideration by the Education Committee. The committee's recommendation will be transmitted to the next meeting of the Academic Board.

COURSE NAME:

Double Degree Courses offered at Berwick

Bachelor of Business/ Bachelor of Tourism

Bachelor of Business/ Bachelor of Communication

Double Awards

Bachelor of Business/Associate Diploma of Business(Marketing)

Bachelor of Business/Diploma of Information Technology(Technical and User Support)

Bachelor of Business/Associate Diploma of Hospitality Management

Additional Major Stream - Bachelor of Business, Berwick Campus: Marketing

REASONS FOR INTRODUCTION OF THE COURSE:

The Bachelor of Business Course at Berwick comprises seven compulsory Business subjects in a range of disciplines and three year sequences of subjects to form majors in three disciplines: Management, Tourism and Economics. As per current offerings, Business, students at Berwick must major in two of the above three available disciplines.

A large number of enrolled students have recently demanded offering of marketing major within the Bachelor of Business programme. Students feel that as they are doing double degrees either with Tourism or Communication(including advertising, Public Relations, Journalism etc.), majors like Management and Marketing would complement their studies. Marketing major is offered to Business students at Gippsland.

It is to be mentioned here that the offering of marketing major was not made available within the Bachelor of Business at the first instance as the appropriate demand could not be assessed earlier. However, the option was kept open. It was decided by the School of Business and Electronic Commerce while introducing. Economics, Management, and Tourism majors in these degree programmes that as student load permits, additional major and sub-major areas of study will be progressively introduced.

The availability of marketing major at Berwick will provide the students with a unique, yet complementary, and interdisciplinary mix of knowledge at Undergraduate level. This proposal would enhance the faculty's reputation for offering innovative and carrier oriented business education to the students addressing the needs of the markets.

AIMS AND OBJECTIVES:

The aims and objectives of the marketing major are to provide students within the framework of Berwick double award multidisciplinary degree course, with a sound understanding of the role, scope, principles and concepts of marketing; to develop knowledge and skills in Consumer Behaviour, Market Research, Sales Management, International marketing; and to cultivate the ability to operate effectively in domestic and international marketing management. Students demonstrating a high level of scholastic achievement will be encouraged to undertake higher level studies.

METHODS OF TEACHING AND RELATIONSHIP TO OBJECTIVES:

The Proposed course will be offered by on-campus mode. The subjects included in this proposal are existing approved subjects from the Bachelor of Business offered at Gippsland Campus. No alteration of teaching method is proposed that are currently being used at Berwick for the delivery of Lectures and Tutorials. Students will be provided study material which would introduce subject contents and would direct attention to current readings in each subject area. The link between learning and application will be through case studies, project works, field and research activities, project presentations, and a range of practical exercises requiring extensive student and lecturer interactive communication.

In summary, for the subjects proposed to be offered under the Marketing stream major, a wide range of teaching methods will be adopted with a view to enhance and develop analytical skills and ability of the students to apply their learning to make effective marketing decisions in a volatile and rapidly changing business environment. The marketing subjects are continuously being improved in terms of contents, teaching methods and presentation, assignment tasks, etc.

METHODS OF ASSESSMENTS AND RELATIONSHIP TO OBJECTIVES:

The methods of assessment will be the same as structured and followed for the Bachelor of Business Degree - marketing major offered at Gippsland Campus. Assessment in all the marketing subjects involves a combination of assignments, problem solving case analysis, and examination. Emphasis is given to facilitating and assessing development of appropriate learning skills in the application of theoretical knowledge and concepts in a practical business environment.

Specifically, student assessment will require the submission of written work and student Presentations which would demonstrate their ability to:-

• understand the marketing concepts, theories, planning processes and approaches to marketing decision making
• apply knowledge, skills and developing expertise in practical business environment
• analyse and evaluate the external and internal marketing environment effectively in an organisational situation
• develop and implement marketing strategies.

COURSE STRUCTURE(Marketing Major):

The Marketing subjects proposed to be offered are:

pre-req offered

GBU1402 Consumer Behaviour GBU1401 Sem.2

GBU2404 Marketing Research Methods GBU1402 Sem.2

GBU3405 Marketing Strategy GBU2404 Sem.2

GBU3408 Sales Management GBU1402 Sem.1

GBU3409 Export Management GBU1402 Sem.1

GBU3410 International Marketing GBU1402 Sem.1

(GBU1401 Introduction to Marketing is currently being offered as a compulsory Bachelor of Business subject)

LENGTH OF COURSE:

The courses are of four years duration( eight semesters full time).

ADMISSION REQUIREMENTS:

This proposal involves no changes in the existing admission requirements of the double degree courses offered at Berwick.

WORKLOAD REQUIREMENT:

For each subject students would be expected to spend approximately 12 hours per week on individual study, library work and completion of assessment tasks. All subjects are of an equal value of six credit points.

LIBRARY APPROVAL:

Current library arrangements will be sufficient to introduce the marketing major. The arrangements are that printed library material for the Monash Programmes is housed at the Casey College of TAFE library at Berwick. The Monash Library at Berwick is mainly an electronic library. Arrangements are in place for students to borrow materials and books from the University library at other Campuses via a courier service.

All the subjects under the marketing major to be introduced at Berwick in 1997 are based on Distance education materials which include reading excerpts and, as a result, the library demands will be somewhat less than normally applies to courses taught at other campuses.

RESOURCE REQUIREMENTS:

Academic staffing will be resourced from the Marketing Section of the School of Business and Electronic Commerce.

INTER-FACULTY INVOLVEMENT:

No inter-faculty involvement is required for this proposal.

INTER-DEPARTMENTAL INVOLVEMENT:

No inter-departmental involvement is required.

TEACHING CAMPUS AND MODE OF OFFERING:

Teaching will normally take place at the Berwick campus and will involve both electronic mode of delivery and face to face teaching. Existing facilities will be used to offer the delivery of marketing subjects.

STUDENT FEES:

Students will pay HECS as per normal university arrangements. International students will pay a fee similar to that for other subjects of Bachelor of Business.

PROPOSED DATE OF INTRODUCTION:

This course will be offered in the first semester of 1997.

ANTICIPATED EFTSU ENROLMENT:

Approximately 60 students.

LEGISLATION/STATUTES AFFECTED:

None

Academic Board 1/97

Item 15

The Report of the MOSA Committee is available only to members in hard copy

Academic Board 1/97

Item 16

MONASH UNIVERSITY

PERFORMING AND CREATIVE ARTS COMMITTEE

Meeting 4/96 of the Performing and Creative Arts Committee was held on Monday 25 November.

PROCEEDINGS

1. FESTIVAL OF SCHOOLS DRAMA

The Committee noted that the Festival of Schools Drama, which was held in the University's Drama Theatre on successive nights from 12 to 16 November 1996, had been a great success, with positive feedback received from staff, students and audiences regarding the structure and content of the Festival.

Members considered the organisation and budget for the Festival in 1997, and the possibility of expanding the event to include music and visual arts in future years.

2. PERFORMING ARTS PRECINCT RESTAURANT

Members noted that Mr J Vitale had been selected by the Bistro Tender Sub-Committee as the successful tender for the Performing Arts Precinct Restaurant. It is estimated that the restaurant will be operational within three to four months.

3. REPORTS

The Committee received reports from the Drama and Music Sub-Committees, and the Director of Performing and Creative Arts. Members considered the success of recent events and activities within the Performing Arts Precinct, and funding issues for the performing and creative arts in 1997.

4. MINUTE OF APPRECIATION

Members extended their thanks to the Chair of the Committee, Deputy Vice-Chancellor Professor RJ Pargetter, for his extensive efforts and contribution to the Committee, and the restructure of performing and creative arts within the University.

5. MEETING DATES FOR 1997

The 1997 meeting dates for the Performing and Creative Arts Committee are as follows:

Meeting 1/97 - 6 February; 2/97 - 23 April; 3/97 - 30 July; and 4/97 - 30 October 1997.

______________________________________________________________________________

Membership:

Professor Robert Pargetter, Chair

Ms Heather Anderson

Ms Mary Anderson

Associate Professor Peter Fitzpatrick

Associate Professor Conrad Hamann

Professor Roy Jackson

Professor Margaret Kartomi

Mr Jim Lawson

Dr Stephen Matchett

Professor Jeff Northfield

Professor Marian Quartly

Professor John Redmond

Professor Geoff Smith

Associate Professor Jenny Strauss

Associate Professor Bruce Steele

Professor Terry Threadgold

Mr John Trembath

Distribution:

Mr Phil A'Vard

Ms Jenepher Duncan

Mr Edward Lim

Ms Suzette Watkins

.

Academic Board 1/97

Item 17.1

Monash University

PhD AND SCHOLARSHIPS COMMITTEE

Report to Academic Board

Meeting No. 11/96 of the PhD and Scholarships Committee was held at 2:15 pm on Friday 6 December 1996.

P R O C E E D I N G S

1. DUPLICATION OF ETHICS APPROVAL

It was noted that duplication of ethics approval may occur when students pursue part of their candidature at research sites and stations outside Monash.

The Committee agreed to propose to the University's Ethics Committee that procedures be adopted that would avoid duplication of such approvals where external bodies were subject to standard Australia-wide ethics requirements.

2. DISCIPLINE, TERMINATION AND GRIEVANCE AND APPEAL GUIDELINES FOR DOCTORAL STUDENTS

The Committee endorsed an amended version of the documentation in which

• a distinction is drawn between misconduct and serious misconduct;
• membership of the proposed Doctoral Division of the University's Discipline Committee is proposed; and
• penalty guidelines are set out.

3. MEETING OF DEANS AND DIRECTORS OF GRADUATE STUDIES IN AUSTRALIA: 31 OCTOBER - 1 NOVEMBER 1996

The Executive Chair, Professor M King, gave a verbal report of the recent meeting of Deans and Directors. A Council of Deans and Directors of Graduate Education in Australia has now been constituted to review a range of issues pertinent to postgraduate studies.

4. SCHOLARSHIP SELECTION: H1 EQUIVALENCE PROCEDURES

The Committee has endorsed the proposal that before the 1997-98 selection round all graduate diploma programs are being reviewed with a view to establishing whether they may be considered equivalent in status to a standard honours program.

5. VOTE OF THANKS FOR RETIRING MEMBERS

The Chairman thanked Professors Whitelaw, Holman, Nestor, Ricketson and Hallam, and Ms T Grinham for their significant contribution to the Committee's work during their term of office.

Professor P LeP Darvall (Chairman)

Professor M L King (Executive/Deputy Chairman)

Professor S Crossley

Professor M E Holman

Associate Professor P A Nestor

Professor B Parmenter

Professor C Raper

Professor S Ricketson

Dr A K Sajeev

Dr R Small

Dr C Tiu

Professor J S Whitelaw

Ms T Grinham

Mrs P R Herman (Secretary)

PRH:ah 12-December-1996 FILE NAME : C:\WORK\WORD\PSC\ABREPORT\ABREPDEC.DOC

Academic Board 1/97

Item 17.2

Monash University

PhD AND SCHOLARSHIPS COMMITTEE

Report to Academic Board

Meeting No. 12/96 of the PhD and Scholarships Committee was held at 2:15 pm on Friday 13 December 1996.

P R O C E E D I N G S

1. APA AND MGS ALLOCATION

The offer of 295 awards, representing a 25% over-offer of scholarships was endorsed:

129 Australian Postgraduate Awards (APA)

166 Monash Graduate Scholarships (MGS)

2. OPRS ALLOCATION

The Committee noted and endorsed the recommendation that the 19 Overseas Postgraduate Research Scholarships (OPRS) allocated to Monash, be offered in accordance with a formula which compared the relative faculty rank of eligible applicants.

3. MONASH SILVER JUBILEE SCHOLARSHIP

The recommendation that Mr T Smith (Economics) be awarded the 1997 Monash Silver Jubilee Scholarship, was endorsed.

4. SIR JAMES McNEILL FOUNDATION POSTGRADUATE RESEARCH SCHOLARSHIP

It was agreed that selection of this award be deferred until early 1997.

5. QANTAS TRAVEL SCHOLARSHIP FUND

Members noted a memorandum dated 6 December 1996 from Mr John Matthews, Director, Financial Services Division, regarding the University's Qantas Travel Scholarship Fund of $58,325. Representatives were asked to raise this matter with their respective faculties as soon as possible so that the Committee can submit its recommendation to Mr Matthews.

While applauding the generosity of the fund, there was some concern that the Committee would be constrained by the "funds" being released via the purchase of domestic or international Qantas tickets. Some students intending to travel interstate or overseas would not be able to avail themselves of this opportunity if their destination was not serviced by a Qantas route. Additionally, there was some interest in some of the Qantas funding being used to create scholarship supplements. Naming rights could be accorded to Qantas for these prestigious awards (eg Australian Postgraduate Award (Qantas Scholarship) or Monash Graduate Scholarship (Qantas Award).

Professor J S Whitelaw (in the Chair)

Professor M E Holman

Associate Professor P A Nestor

Professor I A Nicholls

Professor S Ricketson

Dr R Small

Dr C Tiu

Mr E Wilson

Mrs P R Herman (Secretary)

10-January-1997

FILE NAME : C:\WORK\WORD\PSC\ABREPORT\ABREPJAN.DOC PRH:ah

Academic Board 1/97

Item 22

MONASH UNIVERSITY COUNCIL

Item of interest to the Academic Board from Council 8/96 held on 16 December 1996:

6.5 Restructure of the Faculty of Business and Economics

Council noted the related recommendation of the Academic Board on this

matter, as reported at Item 9.21 in these Minutes.

Council received and noted a document presented with the Agenda and

the Vice-Chancellor's recommendation that proposed changes be

approved.

RESOLUTION CL8/96/521

That Council:

(i) approve changes of names of departments in the Faculty of Business and Economics, as recommended by the Academic Board at item 9.21 in the Agenda;

(ii) approve the name 'Department of Taxation and Business Regulation' for the department which comprises the lawyers in the Faculty; and

(iii) note that following the multi-campus departmental restructure of the Faculty of Business and Economics, departments of the faculty are named as follows:

Department of Accounting and Finance

Department of Economics

Department of Econometrics and Business Statistics

Department of Management

Department of Marketing

Department of Taxation and Business Regulation

(File 95/0991)

6.6 Distinguished Alumni Awards

The Vice-Chancellor advised Council that a presentation of Distinguished

Alumni Awards would be made on 6 March 1997, and invited members to

attend.

RESOLUTION CL8/96/522

That Council note that the following Monash graduates have been selected to receive 1996 Alumni Awards:

Mr Ian Macfarlane, BEc Hons 1968, MEc 1971

Governor, Reserve Bank of Australia

Mr Paul McNamee, BSc 1976

Tournament Director, Ford Australian Open

Professor John Murtagh, MBBS 1966, MD 1989

Professor of General Practice, Monash University

(File 96/0057)

6.10 Appointment of Deputy Vice-Chancellor

RESOLUTION CL8/96/528

That Council receive and note a tabled report advising that Professor Alan Lindsay has accepted an offer of appointment as Deputy Vice-Chancellor (Academic and Planning).

(File 96/0070)

6.11 Interim Head and Interim Deputy Head, School of Nursing

Council considered this item after concluding its deliberations on Item

9.22, as reported in these Minutes.

Council received and noted the tabled paper from the Dean of the Faculty of Medicine advising the selection committee's recommendation for the appointments of Interim Head and Interim Deputy Head of the School of Nursing.

RESOLUTION CL8/96/529

That Council appoint, for a period of two years from 1 January 1997, as Interim Head, School of Nursing and as Interim Deputy Head, School of Nursing, those persons identified in the tabled document presented.

(Files 96/0674, 88/1674, 96/1177, 95/0991)

9.22 Restructure of Nursing

Council considered this Item prior to resolving Item 6.11, as reported

above in these Minutes.

Council received the advice of the Vice-Chancellor that, with regard to the restructuring of Nursing in the University, wide consultation had occurred with both staff and the Union.

A member of Council expressed concern that the proposal presented appeared to indicate that the Centre for Graduate Studies in Clinical Nursing would be subsumed eventually into the School of Nursing and lose its identity. The Council member considered it was important that the University not alienate itself in its relationship with the Southern Health Care Network, which body strongly supported the retention of the Centre as a separate identity, and reminded Council that the agreement on the matter with Monash Medical Centre was still in force.

Council discussed further the future of Nursing in the University and agreed it should not commit itself at this stage to any decision in relation to the future of the Centre for Graduate Studies in Clinical Nursing, and noted correspondence from the Dean of Medicine to Ms Helen Kemp of the Southern Health Care Network dated 13 December 1996, and in particular the Dean's concluding statement in that correspondence, as follows:

It is hoped that cooperation between the autonomous Centre and the new combined School of Nursing (including Gippsland and Frankston) will be enhanced in the future.

RESOLUTION CL8/96/554

That Council approve the proposal of the Board of the Faculty of Medicine to restructure Nursing within the Faculty as detailed in the document presented, with the proviso that, in so doing, it was not committing itself to any decision concerning the future of the Centre for Graduate Studies in Clinical Nursing and that any proposal concerning the future of the Centre was to be referred to Council for consideration.

(File 96/0289)

9.23 Student Academic Grievance Policy

Council discussed the order of resolution of matters as proposed in the

final paragraph of the Student Academic Grievance Policy, questioning the order in which it was proposed that discipline and exclusion hearings and grievance matters should be considered. Council agreed to refer the matter to the Vice-Chancellor for review, and that, in that review, steps 6 and 12 of the proposed policy be clarified. The Vice-Chancellor was requested to present his advice on these matters to Council Meeting 1/97.

RESOLUTION CL8/96/555

That Council refer the proposed University Student Academic Grievance Policy to the Vice-Chancellor for review of identified issues and advice to Council at Meeting 1/97.

(File 95/1020)

11. Report of the Off-Shore Quality Assurance Committee of Council

11.1 Receipt of Report

RESOLUTION CL8/96/581

That Council receive and note the report of the Off-Shore Quality Assurance Committee of Council meeting 3/96 held on 3 December 1996.

(File 96/1309)

11.2 Addition to Guidelines for Assessing Monash Courses Offered Off-
Shore

RESOLUTION CL8/96/582

That Council approve the addition to the guidelines for assessing Monash courses offered off-shore be included in the guidelines previously approved by Council at Meeting 6/96, as detailed in the document presented.

(File 96/1309)

11.3 Proposal to Offer Master of Business Systems by Distance Education

RESOLUTION CL8/96/583

That Council approve the proposal for the Master of Business Systems to be offered in Singapore by distance education as set out in the submission provided to the Sub-Committee.

(File 96/0040)

11.4 Proposal to Offer Bachelor of Arts (Communication) by Distance Education

RESOLUTION CL8/96/584

That Council approve the proposal for the Bachelor of Arts (Communication) to be offered by distance education in Singapore as set out in the submission provided to the Sub-Committee, subject to the condition that the proposal be approved and signed by the Dean of Arts; in the event that this approval is not given, Council affirms that students enrolled in the course will not be eligible to receive a Monash Bachelor of Arts degree.

(File 90/0867)

11.5 Proposal to Offer Bachelor of Arts (Journalism) by Distance Education

RESOLUTION CL8/96/585

That Council approve the proposal for the Bachelor of Arts (Journalism) to be offered by distance education in Singapore as set out in the submission provided to the Sub-Committee, subject to the condition that the proposal be approved and signed by the Dean of Arts; in the event that this approval is not given, Council affirms that students enrolled in the course will not be eligible to receive a Monash Bachelor of Arts degree.

(File 90/0867)

11.6 Review of Existing Off-Shore Programs

In response to a question from a member of Council regarding the time limit for implementation of improvements to courses as recommended by the review team, Pro Vice-Chancellor Professor LHT West advised Council that he was confident that departments and faculties would make the necessary changes rapidly.

Council agreed that it should be formally advised that the improvements had been implemented.

RESOLUTION CL8/96/586

(i) That Council approve the continuation of the courses listed in the document presented, subject to any improvements recommended by the review team being implemented. In the event that these improvements are not implemented, Council affirms that students enrolled in the relevant courses will not be eligible to receive a Monash degree.

(ii) That Council be advised when implementation of improvements recommended by the review team has taken place.

(File 96/0928)

11.7 Future Reviews of Off-Shore Programs

In response to a query from a member of Council, Professor West advised that the budget proposed to fund the review process would pay for:

• a fee for a consultant to head the review team;
• travel, accommodation and other expenses incurred by the review team.

RESOLUTION CL8/96/587

That Council approve the following recommendations with regard to future reviews of off-shore programs:

1. Reviews should be undertaken on a (phased in) three year cycle with one third of the courses being reviewed each year. For 1997, the courses in Indonesia and China should be reviewed (these are mostly MBA courses).

2. The review team should consist of at least two persons, including an external chair of eminence and appropriate experience. The review team should be appointed by and report to the Off-Shore Quality Assurance Sub-Committee of Council.

3. A self-evaluation submission should be prepared in advance of the review and both the Monash department and the partner institution should collaborate on the preparation of the self-evaluation.

4. The review team should visit each facility where Monash courses are offered and allocate at least one day for each review, depending on the number of courses that are offered at the facility.

5. The review team should visit each Monash department involved in off-shore courses prior to the site visits for discussion with both administrative and academic staff involved in the off-shore course and with former students (where relevant, eg. in twinning courses).

6. A budget of $20,000 per year should be set aside for the review process.

(File 96/0928)

11.8 Monitoring of Monash Courses Offered Off-Shore - General Matters

RESOLUTION CL8/96/588

That Council note the consultant appointed by Monash for the recent review of off-shore programs has been involved in the development of internationally recognised quality standards in education as part of a GATE (Global Alliance for Transnational Education) project. Most Monash off-shore programs will meet the GATE criteria and be eligible for inclusion on the GATE database.

(File 96/0928)

11.9 Receipt of Proceedings

RESOLUTION CL8/96/589

That Council note the Proceedings of the Off-Shore Quality Assurance Sub-Committee of Council as detailed in the document presented.

(File 96/1309)

14. Academic Headships

In considering this item, Council also noted Item 6.5, as reported above in these

Minutes.

Council received and noted a tabled paper amending the information provided in

the Agenda and resolved:

RESOLUTION CL8/96/595

That Council approve heads and deputy heads of academic units for 1997, as detailed in the document presented in the Agenda, and as amended by:

(i) inclusion of appointments to headships and deputy headships in the Faculty of Arts, as detailed in the tabled document presented; and

(ii) insertion of correct names of departments in the Faculty of Business and Economics, as approved by Council at item 6.5 above, and deletion of incorrect names.

(File 95/1327)

20. Delegation of Power to Confer Degrees and to Approve the Award of
Honorary Degrees in Exceptional Circumstances

A member of Council expressed concern that the Honorary Degrees Committee

was to be authorised to approve the award of Honorary Degrees in exceptional

circumstances, and suggested that the Executive Committee of Council should

properly endorse that Committee's recommendations.

The Academic Registrar advised Council that:

• Council had earlier agreed to authorise the Honorary Degrees Committee to approve the award of Honorary Degrees in exceptional circumstances;
• the intention of bringing the matter before Council again was to group related delegations;
• decisions of the Executive Committee of Council take about 10 days, and that time frame would possibly negate the University's ability to award Honorary Degrees in exceptional circumstances.

RESOLUTION CL8/96/601

That pursuant to S.24 of the Monash University Act 1958:

(i) the following powers of Council shall hereby be delegated to, and may be exercised by, the Chancellor or, in his absence, any one of the Deputy Chancellors or, in the absence of the Deputy Chancellors, the Vice-Chancellor:

(a) at each graduation ceremony, the power given to Council to confer any degree or award any diploma after examination, and to confer any degree honoris causa and without examination; and

(b) on occasions other than graduation ceremonies, and only in exceptional circumstances, the power given to Council to confer any degree on any person honoris causa and without examination.

(ii) Council hereby delegates to the Honorary Degrees Committee of Council the authority to approve, in exceptional circumstances, the award of any degree to any person honoris causa and without examination, subject to a recommendation having been received from the Chancellor and the Vice-Chancellor and subsequent report to Council.

(Files 92/0631, 88/2437)

Olwen Cornelius

Academic Registrar

13 January 1997