Meeting No 3/97 of the Academic Board will be held on Wednesday, 16 April 1997 in the Council Room of the University, commencing at 2.15 pm.
Meetings of the Academic Board are attended by ex officio and elected members. A current list of members may be obtained from the Secretary. A non-member may request permission to attend a meeting of the Board as an observer, by telephoning extension 52061. Observers have no speaking or voting rights.
The Index of Recommendations is set out below, and the agenda papers are attached.
Members are reminded that apologies should be telephoned to extension 52061.
Members are required to refrain from voting and absent themselves from the discussion of an item of business in which they have a personal interest.
Tea and coffee will be served in the foyer prior to the meeting.
JH Newham
Secretary
9 April 1997
A G E N D A
INDEX OF RECOMMENDATIONS
AND
AGENDA PAPERS
*1. ARRANGEMENT OF AGENDA AND PROCEDURAL MATTERS
1.1 Starring of Items
Members who wish a non-starred item to be discussed may so request at this point.
1.2 Approval of Non-Starred Items
The Chair will move:
That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred.
2. MINUTES
2.1 Minutes of Academic Board Meeting No 2/97 held on 26 February 1997
Previously circulated.
RECOMMENDATION:
That the Minutes of Academic Board Meeting 2/97 held on 26 February 1997 be confirmed and signed.
3. MATTERS ARISING FROM THE MINUTES
Nil.
4. MATTERS REFERRED TO ACADEMIC BOARD BY COUNCIL
4.1 Offshore Quality Assurance Committee
An extract from the Minutes of Council Meeting 1/97; an extract from Monash University Act 1958; and a copy of Statute 2.2 - The Academic Board are attached.
At its Meeting 1/97 (Minute 22), the Academic Board agreed to recommend to Council that the Offshore Quality Assurance Committee of Council be re-constituted as a standing committee of the Academic Board.
At Meeting 1/97 of Council, it was resolved to ask the Academic Board to develop a proposal as outlined below. Membership and terms of reference for the re-constituted committee will be presented to a later meeting of the Board.
RECOMMENDATION:
That the Academic Board re-constitute the Offshore Quality Assurance Committee of Council as a committee of the Academic Board, under the Board's authority as provided in section 9.1.3 of Statute 2.2.
4.2 Review of Council
An extract from the Minutes of Council Meeting 2/97; the Review of the Council of Monash University: Final Report on Outcomes of a Council Retreat; a covering memorandum from the Academic Registrar dated 24 March 1997; and the Terms of Reference for the Council Working Party on Review of Committees are attached.
RECOMMENDATION:
1. That the Academic Board note:
2. That the Academic Board establish a small working party of the following members to consider the Board's role, to receive submissions from members of the Board and the academic community with the ultimate aim of providing advice to the Review of Committees Working Party of Council:
4.2.1 Pecuniary Interests of Committee Members
Steering Committee noted the following clause which, as stated in the document Review of the Council of Monash University: Final Report on Outcomes of a Council Retreat, must now be added to University committee agendas (see p 9):
"Members are required to refrain from voting and absent themselves from the discussion of an item of business in which they have a personal interest."
Members considered that the words "personal interest" did not reflect Council's focus on pecuniary interests of committee members.
RECOMMENDATION:
That the Academic Board recommend to Council that the statement be amended to read:
"Members are required to refrain from voting and absent themselves from the discussion of an item of business in which they have a pecuniary interest."
*5. VICE-CHANCELLOR'S BUSINESS
5.1 Fees, Charges and Scholarships
The Vice-Chancellor, Professor DA Robinson, will speak to this item.
RECOMMENDATION:
That the Academic Board note the advice of the Vice-Chancellor, Professor DA Robinson, regarding fees, charges and scholarships.
5.2 Monash Mt Eliza Business School Offshore MBA - Procedure for English Language Standards
Documentation is attached.
The Deputy Vice-Chancellor (Research and Development), Professor PLeP Darvall, will speak to this item.
RECOMMENDATION:
That the Academic Board note the document presented, and the advice of the Deputy Vice-Chancellor (Research and Development), Professor PLeP Darvall, concerning the procedure for english language standards in the Monash Mt Eliza Business School offshore MBA.
6. REPORT OF THE COMMITTEE OF DEANS
Attached.
RECOMMENDATION:
That the Academic Board receive and note the report of Meetings 2/97 and 3/97
of the Committee of Deans held on 27 February and 20 March 1997.
6.1 Policy on Admission of Observers to Academic Board Meetings p 61-64
A draft policy prepared by the Secretary to Academic Board and dated 17 March 1997, which was endorsed by the Committee of Deans at Meeting 3/97; and a covering memorandum dated 7 April 1997 are attached.
RECOMMENDATION:
That the Academic Board approve the policy titled "Admission of observers to Academic Board meetings" dated 17 March 1997.
*6.2 CASMAC
Steering Committee has invited the General Manager to give a brief report on the current status of CASMAC, and the position of the University with respect to current difficulties.
RECOMMENDATION:
That the Academic Board note the advice of the General Manager, Mr PB Wade, regarding CASMAC.
Proceedings
7. REPORT OF THE BOARD OF THE FACULTY OF ARTS
Report of Faculty Board Meeting 1/97
.Attached
RECOMMENDATION:
That the Academic Board receive and note the Report of Meeting 1/97 of the Board of the Faculty of Arts held on Wednesday 19 February 1997.
7.1 Honorary Appointments
RECOMMENDATION:
That the Academic Board note for transmission to Council the following honorary appointments approved by the Dean of the Faculty of Arts, which will take effect from the respective dates on which each staff member retires from the University:
Department of Anthropology & Sociology
Honorary Research Associates for a period of 2 years:
Department of Geography & Environmental Science
Department of Japanese Studies
Department of Politics
Department of Romance Languages
7.2 Monash University College of Art and Design - Reporting Lines p 67-72
Attached.
RECOMMENDATION:
That, on the recommendation of the Board of the Faculty of Arts, the Academic Board note for transmission to Council the change to management arrangements for the Monash University College of Art and Design as detailed in the document presented.
Proceedings
8. REPORT OF THE BOARD OF THE FACULTY OF BUSINESS AND ECONOMICS p 73-74
Attached.
RECOMMENDATION:
That the Academic Board receive and note the Report of Meeting 1/97 of the Board of the Faculty of Business and Economics held on Wednesday 12 February 1997.
8.1 Faculty Board Membership 1997 p 75-78
Attached.
RECOMMENDATION:
That Academic Board note the revised proposal concerning membership of the Board of the Faculty of Business and Economics that addresses issues raised by Council at meeting 1/97, namely, Council's policy on Student Representation on Senior University Committees and the correct titling of the new Department of Taxation and Business Regulation, and refer the proposal to the University Solicitor for drafting of appropriate legislation.
8.2 Membership of Academic Board
The Board is asked to note that this item will be considered under item 26.1.1.
Proceedings
9. REPORT OF THE BOARD OF THE FACULTY OF EDUCATION p 79-80
Attached.
RECOMMENDATION:
That the Academic Board receive and note the Report of Meeting 1/97 of the Board of the Faculty of Education held on Wednesday 5 March 1997.
9.1 Faculty Restructure p 81-88
Attached.
RECOMMENDATION:
That, subject to the drafting of appropriate legislation, the Academic Board approve for transmission to Council the changes to structure of the Faculty of Education as detailed in the document presented.
9.2 Minute of Appreciation (Proceedings No 1)
RECOMMENDATION:
That the Academic Board note the Minute of Appreciation in respect of Professor RJW Selleck, who has recently retired from the Faculty of Education, and will continue his association with the Faculty as Emeritus Professor.
Proceedings
10. REPORT OF THE BOARD OF THE FACULTY OF ENGINEERING
Attached.
RECOMMENDATION:
That the Academic Board receive and note the Report of Meeting 1/97 of the Board of the Faculty of Engineering held on Monday 24 February 1997.
10.1 Establishment of Prizes and Awards
10.1.1 Esso Engineering Prizes
RECOMMENDATION:
That the Academic Board approve for transmission to Council the proposal of the Board of the Faculty of Engineering to establish six prizes each to the value of $500, to be awarded annually to two students in the Departments of Chemical Engineering, Civil Engineering and Materials Engineering under the following criteria:
Chemical Engineering
Civil Engineering
Materials Engineering
said prizes each to be named the "Esso Engineering Prize".
10.1.2 RS Components Award for Engineering Excellence
RECOMMENDATION:
That the Academic Board approve for transmission to Council the proposal of the Board of the Faculty of Engineering to establish an award which includes an instrument or combination of instruments to the value of $500, a Radio Spares "Plaque of Excellence" and a commemorative certificate, to be awarded annually, on the recommendation of the Head of the Department of Electrical and Computer Systems Engineering, to the final year student in the Department of Electrical and Computer Systems Engineering who has achieved at the highest level of academic excellence or who has conducted the best final year project; said prize to be named the "RS Components Award for Engineering Excellence".
10.1.3 Turnbull Fenner Traffic Engineering Prize
RECOMMENDATION:
That the Academic Board approve for transmission to Council the proposal of the Board of the Faculty of Engineering to establish a prize to the value of $250, to be awarded annually on the recommendation of the Head of the Department of Civil Engineering to the student who has shown the greatest proficiency in a level four Transport Engineering elective subject; said prize to be named the "Turnbull Fenner Traffic Engineering Prize".
Proceedings (Proceeding 4 - will be considered under item 26.1.2)
11. REPORT OF THE BOARD OF THE FACULTY OF SCIENCE
Attached.
RECOMMENDATION:
That the Academic Board receive and note the Report of Meeting 1/97 of the Board of the Faculty of Science held on Wednesday 5 March 1997.
11.1 Award of Doctor of Science
RECOMMENDATION:
That the Academic Board approve for submission to Council the proposal of the Board of the Faculty of Science to award the degree of Doctor of Science to Professor J Findlay for his thesis entitled "Peripheral and Local Regulators of Folliculogenesis in the Ovary".
11.2 School of Applied Science - Change of Name
RECOMMENDATION:
That, on the recommendation of the Board of the Faculty of Science, the Academic Board approve for transmission to Council the change in name of the "School of Applied Science" at the Gippsland Campus, so that it becomes the "School of Applied Sciences".
11.3 Director of the Centre of Applied and Professional Psychology
As the establishment of the Centre of Applied and Professional Psychology has not yet been approved by the Academic Board and Council (refer to Minute 9.1 of Board Meeting 2/95), consideration of this item is deferred until the next meeting of the Academic Board, when a revised proposal to establish the Centre will be submitted.
11.4 Minutes of Appreciation:
Attached.
RECOMMENDATION:
That the Academic Board note the Minutes of Appreciation presented in respect of Mr K Anker and Dr AR Padmanabhan who recently retired from the University.
Proceedings (Proceeding 1 - refer also to item 13.2)
12. REPORT OF THE BOARD OF THE VICTORIAN COLLEGE OF PHARMACY
Attached
12.1 Appointment of Associate Dean (Graduate Studies)
RECOMMENDATION:
That the Academic Board approve for submission to Council the proposal of the Board of the Victorian College of Pharmacy to appoint Professor PJ Stewart as Associate Dean (Graduate Studies) for 1997.
12.2 Minute of Appreciation p 99-100
Attached.
RECOMMENDATION:
That the Academic Board note the Minute of Appreciation in respect of Professor Colin Raper, who recently retired from the Victorian College of Pharmacy, and will continue his association with the College as Emeritus Professor.
Proceedings
13. REPORT OF THE ADMISSIONS COMMITTEE
Attached.
RECOMMENDATION:
That the Academic Board receive and note the Report of Meeting 1/97 of the Admissions Committee held on 13 March 1997.
13.1 Policy on Credit Transfer and Recognition of Prior Learning
Attached is a document prepared by Professor RJ Pargetter in April 1994 and recently amended by the Admissions Committee, setting out guidelines for credit transfer and the recognition of prior learning.
RECOMMENDATION:
That the Academic Board approve for submission to Council the recommendation of the Admissions Committee to adopt the guidelines presented as policy on credit transfer and the recognition of prior learning.
* 13.2 1996/97 Selection Reports p 111-144
Attached are reports prepared by Mr CT Vernon, Manager Student Admissions and Records, relating to the 1996/97 selection period.
The Steering Committee has invited Mr Vernon to attend the meeting to speak to these reports and particularly about the Monash ranking in the total school leaver preferences.
RECOMMENDATION:
That the Academic Board note the 1996/97 selection reports and the advice of Mr CT Vernon, Manager Admissions and Records.
13.3 Age of Entry (Proceedings No 3)
Attached is the University's Age of Entry Policy (as approved by Academic Board at meeting 4/96 (item 13.1)).
RECOMMENDATION:
That, subject to the drafting of appropriate legislation, the Academic Board approve the proposal of the Admissions Committee to amend the University's Age of Entry Policy (due for introduction in 1998) to include the statement that:
"Students who are up to one year younger than the minimum age for entry and are in the top 10% of school leavers for that year would be admitted and have a mentor provided by the faculty who would monitor their transition during the first year of study. Those more than one year younger than the minimum age or not in the top 10% of students would require faculty approval before being admitted."
13.4 Deferment and Special Entry Arrangements (Proceedings Nos 4 and 5)
RECOMMENDATION:
That the Academic Board note that revised policies on deferment and special entry will come to a later meeting of the Board.
Proceedings
14. REPORT OF THE EDUCATION COMMITTEE
Attached.
RECOMMENDATION:
That the Academic Board receive and note the Report of Meeting 2/97 of the Education Committee held on 19 March 1997.
14.1 Quality Assurance in Distance Education and Open Learning Program
Attached.
RECOMMENDATION:
That the Academic Board endorse the document "Policy and Procedures for Quality Assurance in Distance Education and Open Learning Programs" as presented.
14.2 Amendment to Membership and Terms of Reference of Education
Committee
Attached.
The membership of the Committee has been amended to take into account the disestablishment of the Subfaculty of Nursing.
The terms of reference of the Education Committee have been amended as a result of the formalising of the interrelationship between the Education Committee and the PhD and Scholarships Committee with regard to course and subject approval for Masters by Research programs.
RECOMMENDATION:
That the Academic Board endorse the revised terms of reference and membership of the Education Committee as detailed in the document presented.
14.3 New Course Proposals
14.3.1 Bachelor of Arts (Administrative Studies)
Attached.
RECOMMENDATION:
That the Academic Board approve the proposal of the Faculty of Arts to establish a new degree, to be titled Bachelor of Arts (Administrative Studies).
14.3.2 Graduate Certificate in Regional Economic Development
Attached.
RECOMMENDATION:
That the Academic Board approve the proposal of the Faculty of Business and Economics to establish a new course, to be titled Graduate Certificate in Regional Economic Development.
14.3.3 Bachelor of Music / Bachelor of Education
Attached.
RECOMMENDATION:
That the Academic Board approve the proposal of the Faculties of Arts and Education to establish a new double degree program, to be titled Bachelor of Music / Bachelor of Education.
14.3.4 Graduate Certificate in Gifted Education
Attached.
RECOMMENDATION:
That the Academic Board approve the proposal of the Faculty of Education to establish a new course, to be titled Graduate Certificate in Gifted Education.
14.4 Amendments to Existing Courses
14.4.1 Master of Arts - Museum Studies and Cultural Policy stream -
change to core subject
RECOMMENDATION:
That the Academic Board approve the proposal of the Faculty of Arts to amend the Museum Studies and Cultural Policy stream of the existing Master of Arts by replacing the core subject VAM4021 Beyond the Museum: institutions and insurrections with MCM4000/MCM5000 Museums as exhibiting institutions.
14.4.2 Bachelor of Arts (Humanities and Social Sciences) - amendment to title
RECOMMENDATION:
That the Academic Board approve the proposal of the Faculty of Arts that the existing Bachelor of Arts (Humanities and Social Sciences) be retitled to become Bachelor of Arts from Semester One 1998.
14.4.3 Amendment of double degree titles associated with Bachelor
of Arts (Humanities and Social Sciences)
RECOMMENDATION:
That the Academic Board approve the retitling of existing double degree courses as follows:
14.4.4 Graduate Certificate in Public Policy and Management - additional mode of offer p 223-226
Attached.
RECOMMENDATION:
That the Academic Board approve the proposal of the Faculty of Business and Economics to amend the existing Graduate Certificate in Public Policy and Management by making it available in distance education mode in addition to the current on-campus mode of offer.
14.4.5 Graduate Diploma in Public Policy and Management - additional mode of offer p 227-230
Attached.
RECOMMENDATION:
That the Academic Board approve the proposal of the Faculty of Business and Economics, which was endorsed by the Education Committee, to amend the existing Graduate Diploma in Public Policy and Management by making it available in distance education mode in addition to the current on-campus mode of offer.
14.4.6 Master of Public Policy and Management - additional mode of offer p 231-234
Attached.
RECOMMENDATION:
That the Academic Board approve the proposal of the Faculty of Business and Economics to amend the existing Master of Public Policy and Management by making it available in distance education mode in addition to the current on-campus mode of offer.
14.4.7 Graduate Certificate in Electronic Commerce - additional mode of offer and amendment to admission requirements p 235-236
Attached.
RECOMMENDATION:
That the Academic Board approve the proposal of the Faculty of Business and Economics to amend the existing Graduate Certificate in Electronic Commerce by making it available on the Berwick and city campuses in addition to the current distance education mode of offer, and by adding a component of industry experience to the entry requirements.
14.4.8 Graduate Diploma in Electronic Commerce - additional mode of offer and amendment to admission requirements p 237-238
Attached.
RECOMMENDATION:
That the Academic Board approve the proposal of the Faculty of Business and Economics to amend the existing Graduate Diploma in Electronic Commerce by making it available on the Berwick and city campuses in addition to the current distance education mode of offer, and by adding a component of industry experience to the entry requirements.
14.4.9 Master of Business (Accounting) - amendment to course structure p 239-240
Attached.
RECOMMENDATION:
That the Academic Board approve the proposal of the Faculty of Business and Economics to amend the course structure of the existing Master of Business (Accounting) as detailed in the document presented.
14.4.10 Master of Practising Accounting - amendment to course structure p 241-242
Attached.
RECOMMENDATION:
That the Academic Board approve the proposal of the Faculty of Business and Economics to amend the course structure of the existing Master of Practising Accounting as detailed in the document presented.
14.4.11 Bachelor of Business / Bachelor of Computing - amendment to structure p 243-248
Attached.
RECOMMENDATION:
That the Academic Board approve the proposal of the Faculty of Computing and Information Technology to amend the existing Bachelor of Business / Bachelor of Computing as detailed in the document presented.
14.4.12 The honours degree of Bachelor of Computing - additional mode of offer p 249-256
Attached.
RECOMMENDATION:
That the Academic Board approve the proposal of the Faculty of Computing and Information Technology to amend the existing honours degree of Bachelor of Computing by making it available in distance education mode in addition to the current on-campus mode of offer.
14.4.13 The honours degree of Bachelor of Computing - Software Development stream - amendment to structure
RECOMMENDATION:
That the Academic Board approve the proposal of the Faculty of Computing and Information Technology to amend the Software Development stream of the existing honours degree of Bachelor of Computing by allowing students to complete the program by attempting either a 50% research thesis or a 25% applied research project.
14.4.14 Bachelor of Technology (Computer Studies) - to be discontinued on the Peninsula campus
RECOMMENDATION:
That the Academic Board approve the proposal of the Faculty of Engineering to cease offering subjects for the Bachelor of Technology (Computer Studies) on the Peninsula campus as follows: first year subjects from Semester One 1997, second year subjects from Semester One 1998 and third year subjects from Semester One 1999.
14.4.15 Amendment of double degree titles associated with Bachelor of Applied Science
As a result of the amendment to the title of the Bachelor of Applied Science approved at Academic Board Meeting 2/97 (Minutes 12.4.3 and 12.4.4), the Faculty is required to make the following amendments to the titles of double degrees associated with the Bachelor of Applied Science from Semester One 1998.
RECOMMENDATION:
That the Academic Board approve the retitling of existing double degree courses as follows:
14.5 New Subject Proposals
The Education Committee endorsed for transmission to the Academic Board the proposals for subjects detailed below. Full documentation is available for perusal by members of the Board.
The Academic Board is advised that 7 new subjects have been proposed for approval: 4 from the Faculty of Business and Economics, 2 from the Faculty of Computing and Information Technology and 1 from the Faculty of Education.
RECOMMENDATION:
That the Academic Board approve the subject proposals from the Faculty of Business and Economics, Computing and Information Technology and Education as detailed below:
14.6 Disestablishment of Existing Subjects
The Academic Board is advised that 68 subjects and/or alternative codes for subjects of the Faculty of Business and Economics have been disestablished.
RECOMMENDATION:
That the Academic Board note the disestablishment of the following existing subjects and/or alternative codes for subjects of the Faculty of Business and Economics (full titles were not made available and typographical idiosyncracies are intentional):
14.7 Disestablishment of Courses
The Academic Board is advised that 17 courses of the Faculties of Arts, Business and Economics, Computing and Information Technology and Science are to be disestablished.
RECOMMENDATION:
That the Academic Board note the disestablishment of the following courses (no intake after Semester Two 1997) by the Faculties of Arts, Business and Economics, Computing and Information Technology and Science:
Proceedings
15. REPORT OF THE GENERAL LIBRARY COMMITTEE p 257-260
Attached.
RECOMMENDATION:
That the Academic Board receive and note the Report of Meeting 3/96 of the General Library Committee held on Wednesday 11 September 1996.
15.1 Proposed Distribution of the 1997 Book Budget
RECOMMENDATION:
That the Academic Board:
"Each GLC member should raise awareness through their Faculty Board meetings of the need to protect the Library's budget and to support the request to have the Library funding based on EFTSUs, or a reasonable percentage of the University's total income."
15.2 Quota Based Library Fees p 261-264
Refer also to Proceeding 4c of the General Library Committee Report.
Attached is a document submitted by the Monash Postgraduate Association (MPA) which relates to the recently established quota based library fees. A written response from Professor E Lim, University Librarian, is also attached.
RECOMMENDATION:
That the Academic Board note the correspondence received from the Monash Postgraduate Association dated March 1997 and the response of the University Librarian, Professor E Lim, dated 26 March 1997 regarding quota based library fees.
Proceedings
16. REPORT OF THE MONASH ORIENTATION SCHEME FOR ABORIGINES (MOSA) COMMITTEE p 265-266
Attached.
RECOMMENDATION:
That the Academic Board receive and note the Report of Meeting 1/97 of the Monash Orientation Scheme for Aborigines (MOSA) Committee held on Thursday 6 March 1997.
16.1 1996 Annual Report (Members Only) p 267-274
Attached.
RECOMMENDATION:
That the Academic Board note the 1996 Annual Report of the Monash Orientation Scheme for Aborigines (MOSA) presented.
Proceedings
17. REPORT OF THE PhD AND SCHOLARSHIPS COMMITTEE p 275-278
Attached.
RECOMMENDATION:
That the Academic Board receive and note the Report of Meeting 2/97 of the PhD and Scholarships Committee held on Friday 7 March 1997.
Proceedings
18. REPORT OF THE MONASH UNIVERSITY PUBLICATIONS GRANTS COMMITTEE p 279-280
Attached.
RECOMMENDATION:
That the Academic Board receive and note the Report of Meeting 1/97 of the Monash University Publication Grants Committee held on 5 March 1997.
18.1 Financial Statement as at 31 December 1996 (Proceedings No 3) p 281-284
Attached.
RECOMMENDATION:
That the Academic Board note the financial statement of the Publication Grants Committee as at 31 December 1996 as presented.
Proceedings
19. REPORT OF THE UNIVERSITY PUBLICATIONS OVERVIEW COMMITTEE p 285-288
Attached.
RECOMMENDATION:
That the Academic Board receive and note the Report of Meeting 1/97 of the University Publications Overview Committee held on 4 March 1997.
Proceedings
20. REPORT OF THE WORKING PARTY ON REVIEW OF GRADUATION CEREMONIES p 289-292
Attached.
RECOMMENDATION:
That the Academic Board receive and note the Report of a Meeting of the Working Party on Review of Graduation Ceremonies held on Tuesday 8 October 1996.
20.1 Time, Date and Format of Graduation Ceremonies
20.1.1 Satisfaction Survey of Graduates
RECOMMENDATION:
That the Academic Board approve the following recommendations of the Working Party on Review of Graduation Ceremonies that:
20.1.2 Gippsland Campus Graduations
RECOMMENDATION:
That the Academic Board approve the recommendation of the Working Party on Review of Graduation Ceremonies that in 1998 the pattern of graduation ceremonies at the Gippsland Campus continue as in 1997.
20.2 Acknowledgment of Prizes and Awards at Graduation Ceremonies
RECOMMENDATION:
That the Academic Board approve the recommendations of the Working Party on Review of Graduation Ceremonies that:
Proceedings
21. UNIVERSITY CLINICAL ASSOCIATE PROFESSORSHIP COMMITTEE
RECOMMENDATION:
That the Academic Board note for transmission to Council the recommendations made by the University Clinical Associate Professorship Committee to:
appoint the following as Honorary Clinical Associate Professors until 31 December 1997:
and reappoint the following until 31 December 1997:
22. UNIVERSITY READERSHIP / ASSOCIATE PROFESSORSHIP COMMITTEE
RECOMMENDATION:
That the Academic Board note for transmission to Council the recommendations approved by the University Readership / Associate Professorship Committee to appoint the following Honorary Associate Professors until 31 December 1997:
23. 1996 ANNUAL REPORTS
Under Section 2.9 of Statute 3.3 - Deans, Associate Deans and Subdeans of Faculties - a Dean "shall submit to the Registrar for transmission through the Academic Board to Council at its first meeting in each year a concise report of the work done in the faculty during the preceding year".
A schedule for 1996 Annual Reports to be submitted to Council through Academic Board was approved at Meeting 7/96 of Council.
*23.1 Annual Report of the Dean of the Faculty of Law p 293-312
RECOMMENDATION:
That the Academic Board receive and note for transmission to Council the 1996 Annual Report of the Dean of the Faculty of Law, Professor CR Williams, and invite the Dean to speak to his report.
*23.2 Annual Report of the Dean of the Faculty of Medicinep 313-324
This report has been submitted in place of the Annual Report of the Dean of the Faculty of Computing and Information Technology, which will be submitted to Academic Board meeting 5/97.
RECOMMENDATION:
That the Academic Board receive and note for transmission to Council the 1996 Annual Report of the Dean of the Faculty of Medicine, Professor R Porter, and invite the Dean to speak to his report.
*23.3 Annual Report of the Dean of the Faculty of Science p 325-330
RECOMMENDATION:
That the Academic Board receive and note for transmission to Council the 1996 Annual Report of the Dean of the Faculty of Science, Professor RW Davies, and invite the Dean to speak to his report.
*23.4 Annual Report of the University Librarian p 331-364
RECOMMENDATION:
That the Academic Board receive and note the 1996 Annual Report of the University Librarian, Professor E Lim, and ask the University Librarian to speak to his report, in particular about the difficult situation described on p 333 and referred to under the Report of the General Library Committee (p 258), and how these difficulties may be addressed.
24. LEGISLATION
The University Solicitor has prepared legislation in accordance with instructions from the appropriate faculties and other offices, to implement proposals which have been approved by the Academic Board for submission to Council. Copies of the legislation below will be available at the meeting for perusal by members of the Board, and copies of the explanatory memoranda prepared for the legislation are attached to this agenda.
24.1 Faculty of Engineering (Diploma of Engineering (Industrial Management)) (Amendment No 1 1997) Regulations p 365-366
24.2 Statute 6.1.2 - Courses and Degrees (Amendment No 2 1997) Statute p 367-368
24.3 Doctorate Regulations (Doctor of Philosophy and Professional Doctorate Programs (All Faculties)) (Amendment No 1 1997) Regulations p 369-370
RECOMMENDATION:
That the Academic Board approve for submission to Council the above draft legislation.
25. COMMITTEE MEMBERSHIP MATTERS
25.1 Chair Selection Committee - Department of Taxation and Business Regulation
RECOMMENDATION:
That the Academic Board approve the nomination of Professor CR Williams as the Academic Board representative on the Selection Committee for a Chair in the Department of Taxation and BusinessRegulation, and advise Council of this nomination.
25.2 Monash University Animal Welfare Committee Membership p 371-372
Attached.
RECOMMENDATION:
That the Academic Board approve the membership for 1997 of the Monash University Animal Welfare Committee as detailed in the document presented.
25.3 Personal Chairs Committee p 373-374
Attached.
RECOMMENDATION:
That the Academic Board approve the nominations of:
25.4 Standing Committee on Ethics in Research on Humans (SCERH) p 375-376
Attached.
RECOMMENDATION:
That the Academic Board approve the membership for the Standing Committee on Ethics in Research on Humans (SCERH) as detailed in the document presented.
26. ACADEMIC BOARD MEMBERSHIP
26.1 Casual Vacancies
26.1.1 Faculty of Business and Economics
Refer also to item 8.2.
RECOMMENDATION:
That the Academic Board note the appointment of Professor A Russell, made by the Board of the Faculty of Business and Economics, to fill a casual professorial vacancy on the Academic Board arising from the resignation from the Board of Professor G Tucker, for a term expiring on 30 June 1998.
26.1.2 Faculty of Engineering
Refer also to item 10, Proceeding 4.
RECOMMENDATION:
That the Academic Board note the appointment of Associate Professor J Sheridan, made by the Board of the Faculty of Engineering, to fill a casual non-professorial vacancy on the Academic Board arising from the resignation of Associate Professor MSJ Gani, for a term expiring on 30 June 1997.
26.1.3 Faculty of Law
RECOMMENDATION:
That the Academic Board note the appointment of Associate Professor M Pittard, made by the Board of the Faculty of Law, to fill a casual non-professorial vacancy on the Academic Board arising from the resignation of Mr R Garnett, for a term expiring 30 June 1997.
26.1.4 Campus-Based Non-Professorial Member
RECOMMENDATION:
That the Academic Board note the appointment of Ms I Breuer, made by the Vice-Chancellor on the recommendation of (Peninsula) Campus Director's Advisory Committee, to fill a campus-based non-professorial casual vacancy on the Academic Board arising from the resignation of Dr R Curnow, for a term expiring 30 June 1997.
26.2 Notice of Election of Members of Academic Board p 377-378
Attached is a document indicating the procedures for election and the number of vacancies to be filled from each faculty at this forthcoming election of members of the Board.
RECOMMENDATION:
That the Academic Board note:
26.3 Special Leave
RECOMMENDATION:
That the Academic Board grant Professor DR Arnott, Faculty of Computing and Information Technology, special leave from Academic Board meetings held from April 1997 until September 1997 as he will be overseas on study leave.
27. ITEMS OF INTEREST FROM MINUTES OF COUNCIL p 379-380
Attached.
RECOMMENDATION:
That the Academic Board note the items of interest from the unconfirmed Minutes of Council Meetings 1/97 and 2/97 as detailed in the document presented.
r:/unisec/academic/agenda/agrec397.doc
_________________________________
Item 4.1 - Academic Board 3/97
_________________________________
MONASH UNIVERSITY COUNCIL
Matters Referred to Academic Board by Council for Action
Council Meeting 1/97 - 17 February 1997
Off-Shore Quality Assurance Committee of Council (Council 1/97, Item 9.9)
Council discussed the Board's proposal that the Offshore Quality Assurance Committee of Council may be placed more appropriately within the academic structure of the University and was assured by the Vice-Chancellor that the Vice-Chancellor's Group would ensure that all issues outstanding from the last meeting of the Committee in 1996 would be addressed.
Council resolved to ask the Academic Board to develop a proposal to re-constitute the Offshore Quality Assurance Committee of Council so that it becomes a committee within the academic structure. (CL1/97/34)
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Item 4.2 - Academic Board 3/97
________________________________
MONASH UNIVERSITY COUNCIL
Matters Referred to Academic Board by Council for Action
Council Meeting 2/97 - 17 March 1997
Review of the Council of Monash University (Council 2/97, Item 7)
A request for comments from Academic Board and the wider University community regarding the document "Review of the Council of Monash University: Report on Outcomes of a Council Retreat" was referred to Academic Board separately following Meeting 1/97.
At Meeting 2/97, Council considered responses received and resolved:
(i) that the Chair of Academic Board and the President, MUFSO, should each be ex officio members of a reconstituted Council;
(ii) that Academic Board be routinely responsible for approving proposals relating to new and amended courses and subjects.....; and
(iii) to refer to the Academic Board relevant provisions of the Monash University Act and Statute 2.2, for consideration and advice to Council of an appropriate role for the Board which would ensure that the Board was free to accept appropriate delegations of authority from Council (relevant documents are attached). (CL2/97/54, CL2/97/57, CL2/97/69)
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Item 6 - Academic Board 3/97
________________________________
Monash University
COMMITTEE OF DEANS
Report to the Academic Board
The Committee of Deans met on 27 February 1997 (Meeting 2/97) and 20 March 1997 (Meeting 3/97).
R E C O M M E N D A T I O N S
1. Receipt of Report
RECOMMENDATION
That the Report of the Committee of Deans for Meeting 2/97 held on 27 February 1997 and meeting 3/97 held on 20 March 1997 be received and noted.
2. Policy on admission of observers to Academic Board meetings
A draft policy, prepared by the Secretary to Academic Board in accordance with minute 5.1 of the Board's meeting 8/96, was endorsed by the Committee of Deans. A copy is attached. (Attachment A)
RECOMMENDATION
That the Academic Board approve the policy titled "Admission of observers to Academic Board meetings" dated 17 March 1997.
3. Receipt of Proceedings
RECOMMENDATION
That the Academic Board note the Proceedings of the Committee of Deans detailed below.
P R O C E E D I N G S
4. Higher Education Review Committee - submission guidelines
Deans were asked to comment on the themes and terms of reference of the Higher Education Review Committee, chaired by Mr R West. It was noted that the Review Committee had resolved to publish all submissions on the Internet.
Three members of Mr West's Review Committee visited the University briefly on 13 March.
5. Review of Council
The Committee noted the report prepared by Deputy Chancellors, Mr P Ramler and Dr G Knights, and Professor M L Brisk on the outcomes of the Council retreat. The report had been placed on the Internet for information and response by members of the Monash community.
It was also noted that Council had agreed that the Committee of Deans report to Council through the Vice-Chancellor, thus creating a way for Council to obtain the views of Deans on non academic matters. Academic matters will continue to be reported to Council through the Academic Board.
6. Reports and briefings
The Committee received additional reports and/or oral advice on the following subjects:
7. Matters Under Consideration by the Committee
The following matters are under consideration / awaiting advice to the Committee:
8. Meetings for 1997
The dates of the remaining meetings for 1997 are at 2.15 pm as follows:
4/97 Tuesday, 15 April 10/97 Tuesday, 19 August
5/97 Tuesday, 6 May 11/97 Tuesday, 9 September
6/97 Tuesday, 27 May 12/97 Tuesday, 30 September
7/97 Tuesday, 17 June 13/97 Tuesday, 21 October
8/97 Tuesday, 8 July 14/97 Tuesday, 11 November
9/97 Tuesday, 29 July 15/97 Tuesday, 2 December
Membership:
Vice-Chancellor
Deputy Vice-Chancellors
General Manager
Deans
Executive Assistant to Vice-Chancellor
24 March 1997 Janice H Newham
96/0636 Secretary to the Committee of Deans
c:word/CofDeans/reports97/Febrpt.doc
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Item 6.1 - Academic Board 3/97
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ATTACHMENT A
DRAFT
MONASH UNIVERSITY
ADMISSION OF OBSERVERS TO ACADEMIC BOARD MEETINGS
CATEGORIES OF OBSERVERS
Observers in this category are not permitted to speak (except as outlined under the conditions below - paragraph 3) and have no voting rights.
CONDITIONS
Meetings of the Academic Board of Monash University shall be open to observers subject to the following:
Subject to this, no observer will be allowed to speak, interject, move or second motions or vote at Academic Board meetings. Any observer may be requested by the Chair to leave the meeting.
J H Newham
Secretary to Academic Board
17 March 1997
File no. 96/0822
tc\ c:\work\word\jhn\observer.doc
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Item 7 - Academic Board 3/97
________________________________
Ref:Acbrd3
MONASH UNIVERSITY
FACULTY OF ARTS
REPORT OF MEETING 1/97 OF THE FACULTY BOARD OF THE FACULTY OF ARTS TO ACADEMIC BOARD
PART A RECOMMENDATIONS
1. Receipt of Report
RECOMMENDATION
That Academic Board receive and note the report of meeting 1/97 of the Faculty Board of the Faculty of Arts held on Wednesday 19 February 1997.
2. Honorary Appointments
RECOMMENDATION
That Academic Board note the approval of the Dean of Arts of the following Honorary Appointments:
2.1 Department of Anthropology & Sociology
Honorary Research Associates for a period of 2 years commencing 31 October 1996:
Dr Harry Ballis
Dr Marion Collis
Mr Ian Hamilton
Mr Lyle Munro
Associate Professor Daryl Nation
Ms Marianne Robinson
Dr Parimal Roy
Dr Arthur Veno
2.2 Department of Geography & Environmental Science
Mr Eric Bottomley as Honorary Research Fellow for the period 1 January 1997 to 31 December 1997.
Mr John Jack as Honorary Research Fellow for the period 1 January 1997 to 31 December 1997.
2.3 Department of Japanese Studies
Dr Pam Oliver as Honorary Research Associate for a period of 1 year commencing 29 January 1997.
2.4 Department of Politics
Dr John Dalton as Honorary Associate for a two year period commencing 1 January 1997.
2.5 Department of Romance Languages
Dr Jacques Birnberg as Honorary Associate for a period of two years commencing 1 January 1997.
3. Monash College of Art and Design
RECOMMENDATION
That Academic Board note that the Faculty Board approved the academic and administrative responsibilities and reporting lines of the College of Art and Design.
(Appendix 1)
PART B - PROCEEDINGS
4. International Committee
RECOMMENDATION
That Academic Board note that Faculty Board approved the establishment of a new standing committee, the International Committee.
Carol Jordon
Faculty Registrar (Arts)
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Item 8 - Academic Board 3/97
________________________________
MONASH UNIVERSITY
FACULTY OF BUSINESS AND ECONOMICS
Meeting 1/97 of the Faculty Board of the Faculty of Business and Economics held on
Wednesday 12 February 1997 at the Caulfield campus.
REPORT TO ACADEMIC BOARD
A. RECOMMENDATIONS
1. RECEIPT OF REPORT
Recommendation
That Academic Board receive and note the Report of the Faculty Board Meeting
1/97 of the Faculty of Business and Economics held on 12 February 1997.
2. FACULTY BOARD MEMBERSHIP 1997
The Board recommends to Academic Board and Council, the new membership of
the Faculty Board of Business and Economics for 1997. A document is
attached. (Attachment 1).
3. MEMBERSHIP OF ACADEMIC BOARD
The Board recommends that Academic Board approve the appointment of
Professor Allen Russell to fill a casual professorial vacancy on the
Academic Board until 30 June 1998.
B. PROCEEDINGS
4. RECEIPT OF PROCEEDINGS
Recommendation
That Academic Board note the proceedings of the Faculty Board meeting 1/97
as detailed below.
5. MATTERS FOR EDUCATION COMMITTEE
Faculty Board has forwarded several recommendations to Education Committee
covering the following matters:
5.1 New Course Proposal
5.1.1 Graduate Certificate in Regional Economic Development
5.2 Amendments to Existing Courses
5.2.1 Graduate Certificate in Public Policy and Management
5.2.2 Graduate Diploma in Public Policy and Management
5.2.3 Graduate Diploma in Public Policy and Management
5.2.4 Graduate Certificate in Electronic Commerce
5.2.5 Graduate Diploma in Electronic Commerce
5.2.6 Master of Business (Accounting)
5.2.7 Master of Practising Accounting
5.2.8 Master of Business (Banking and Finance)
5.3 New Subject Proposals
5.3.1 GBU9121 Introduction to Macroeconomic Theory and Policy
5.3.2 GBU9122 Introduction to Microeconomic Theory and Policy
5.3.3 GBU9123 Regional Economic Development and Policy
5.3.4 GBU9124 Natural Resources and Environment
5.4 Major Amendments to Existing Subjects
5.4.1 Additional Mode of Offering for Subjects Offered in the Graduate
Certificate and Graduate Diploma in Electronic Commerce
5.4.2 Additional Mode of Offering for Subjects Offered in the Graduate
Certificate, Graduate Diploma and Masters of Public Policy and Management
6. OTHER MATTERS DISCUSSED BY THE BOARD
Undergraduate Selection
Deregulation of Higher Education System
Heads of Departments and Directors of Centres
Aca1.97.Rpt
11-Apr-97
________________________________
Item 8.1 - Academic Board 3/97
________________________________
Members
A. Dean - Professor John Rickard
B. Heads of Department - (6)
Professor Robert Brown (Department of Accounting and Finance)
Professor Allen Russell (Department of Taxation and Business Regulation)
Professor Max King (Department of Econometrics and Business Statistics)
Professor Dietrich Fausten (Department of Economics)
Professor Gerry Griffin (Department of Management)
Professor Peter FitzRoy (Department of Marketing)
Elected Representatives (25)
old structure elected representative department under new
structure
2 positions (Syme Ms Lynette Ellis Accounting and Finance,
Accounting Caulfield) Caulfield
Mr William Richardson Accounting and Finance,
Caulfield
1 position (Syme Mr Paul De Lange Accounting and Finance,
Accounting Peninsula) Peninsula
2 positions Associate Professor Alan Accounting and Finance,
(Accounting and Farley Clayton
Finance)
Associate Professor Kim Accounting and Finance,
Langfield-Smith Clayton
3 positions (Banking Mr Chris Viney Accounting and Finance,
and Finance Caulfield
Caulfield)
Mr Richard Morgan Taxation & Business
Regulation, Caulfield
Mr Kevin Tant Accounting and Finance,
Caulfield
1 position (Banking Mr Ron Edwards Management, Peninsula
and Finance
Peninsula)
1 position Mr Alan McLean Econometrics and Business
(Econometrics Statistics, Caulfield
Caulfield)
1 position Associate Professor Ralph Econometrics and Business
(Econometrics Snyder Statistics, Clayton
Clayton)
2 positions Associate Professor Keith Economics, Clayton
(Economics) Trace
Dr Christis Tombazos Economics, Clayton
2 positions (Bus Mgt Ms Ann Bardoel Management, Caulfield
Caulfield)
Mr Stuart Orr Management, Caulfield
2 positions (Bus Mgt Dr Eddie Vaughan Management, Clayton
Clayton)
Ms Dierdre O'Neill Management, Clayton
1 position (Bus Mgt Ms Marilyn Fenwick Management, Peninsula
Peninsula)
2 positions Dr Robin Pollard Marketing, Caulfield
(Marketing Caulfield)
Mr Ken Grant Marketing, Caulfield
1 position (Marketing Dr Felix Mavondo Marketing, Peninsula
Peninsula)
4 positions (School Ms Mary-Louise Brien Taxation and Business
of Business and Regulation, Gippsland
Electronic Commerce,
Gippsland)
Mr John Rodwell Management, Gippsland
Dr Brian Corbitt Management, Berwick
Ms Suzanne Harrold Accounting and Finance,
Gippsland
Nominated members (15)
old structure nominated representative new departmental names
1 position (Syme Mr Laurie Webb Accounting and Finance,
Accounting Caulfield) Caulfield
2 positions Associate Professor Les Taxation and Business Law,
(Accounting and Nethercott Clayton
Finance)
Professor Graham Peirson Accounting and Finance,
Clayton
2 positions (Banking Associate Professor Greg Taxation and Business
and Finance Tucker Regulation
Caulfield)
Associate Professor Robin Taxation and Business
Edwards Regulation
1 position Associate Professor Keith Econometrics and Business
(Econometrics, McLaren Statistics, Clayton
Clayton)
2 positions Ms Catherine Fletcher Economics, Clayton
(Economics)
Associate Professor Ian Economics, Clayton
Wills
2 positions (Bus Mgt Mr Rolf Bergman Management, Caulfield
Caulfield)
Dr Brian D'Netto Management, Caulfield
1 position (Bus Mgt Associate Professor Julian Management, Clayton
Clayton) Teicher
1 position (Marketing Mr David Watson Marketing, Caulfield
Caulfield)
3 positions (School Dr Gennadi Kazakevitch Economics, Gippsland
of Business and
Electronic Commerce)
Mr Len Pullin Management, Gippsland
Ms Jasmine Rushdi Economics, Gippsland
C. Deans of other Faculties, or nominees 5
positions
Faculty of Arts Dr Colin Rubenstein (1997)
Faculty of Comp. & Info. Technology Dr Andrew Flitman (1997)
Faculty of Engineering Assoc Professor Gary Codner
(1997)
Faculty of Law Mr John Glover (1997)
Faculty of Science Dr Kristina Macrae (1997)
D. Librarian 1 position
Librarian or nominee Ms Barbara Jacoby
E. Students (10)
Three B Business undergraduate students
Caulfield: Ms Sally Beaumont
Ms Sue Pleasance
Peninsula: Mr Sean Straton
Two students studying a B Economics or Mr Damien Kenny
B Commerce course on the Clayton Campus Mr Anthony Oxley
-
Two students studying a B Business
course: on the Gippsland campus - TBA
by External Study - TBA
One business postgraduate student at Mr Richard Winter
the Caulfield or Peninsula campus -
One postgraduate student from the TBA
Clayton campus -
One International student - TBA
F. Two graduates of the Faculty
David Syme Business School - Mr Josh Beggs
School of Economics and Commerce, Mr Brendan Darcy
Clayton -
G. Associate Deans 4
positions
If not already on the Faculty Board
Undergraduate Teaching Associate Professor Merran
Evans
Graduate Teaching Professor Amrik Sohal
Research Professor Brian Parmenter
Special Projects Professor Allen Russell
H. Chair of Graduate Studies Committee
If not already on the Faculty Board Professor Amrik Sohal
Chair of the Undergraduate Studies
Committee
If not already on the Faculty Board Associate Professor Merran
Evans
I. Head of David Syme Business School - Professor Bill Schroder
Frankston
J. Head of School of Business and Professor John Anderson
Electronic Commerce, Gippsland
11 April, 1997
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Item 9 - Academic Board 3/97
________________________________
MONASH UNIVERSITY
FACULTY OF EDUCATION
REPORT TO ACADEMIC BOARD
RECOMMENDATIONS
1. Report of Meeting
That the Academic Board receive and note the report of Meeting 1/97 of the Board of the Faculty of Education.
2. Faculty Restructure
That the Academic Board approve for submission to Council the proposal of the Board of the Faculty of Education for the Faculty Restructure. Appendix A
PROCEEDINGS
1. Minute of Appreciation for Professor R J W Selleck
Professor Richard Selleck served the Faculty of Education for 24 years. During this period he encouraged a large number of staff and students to engage in historical studies of education, the outcomes of which became one of the primary bases on which the very high international standing of the Faculty's research reputation has been built. His own very substantial reputation as a scholar of important foundations of education in England expanded as he and his colleagues developed particularly fruitful links with North American scholars. We are looking forward to reading more of his insightful and attractive prose when his major history of the University of Melbourne is published.
Dick Selleck gave academic and administrative leadership to the Faulty in many ways over the years, never sparing his own health and needs in the process. He is much loved by those staff and students who worked most closely with him. The rest of us were regularly reminded by his care and attention that administration in universities needs to be personal and concerned with good of the whole. Although his direct contribution to the work of the Faculty will be greatly missed, we hope that as Emeritus Professor he will long be a part of our community.
c:\work\academic\acdrpt.1fb
19.3/97
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Item 9.1 - Academic Board 3/97
________________________________
APPENDIX A
PROPOSAL TO RESTRUCTURE
The Board adopted the motion that:
The Faculty of Education shall cease to be divided
into Schools and shall become a single budgetary
and administrative unit.
BACKGROUND TO THE RECOMMENDATION
The present structure of the Faculty as three Schools followed from the amalgamations of the original faculty with the Chisholm Institute School of Education (1991) and the School of Education of the Gippsland Institute of Advanced Education (1992). The structure was created as an interim one, designed to cope with the possibility of further amalgamations that were being discussed at that time, with all or part of Victoria College. It allowed time for members of the three institutions to understand the strengths each had brought to the amalgamation, and so to be able to make informed decisions about how the Faculty should be organised in order to fulfil its purpose of high quality teaching and research and service to the community.
Since the amalgamations, there has been significant change in the context in which we work. Cuts in funds to schools, with consequent falls in recruitment of teachers, and to universities are an element in this change. Increases in HECS fees have dissuaded teachers from enrolling in postgraduate courses. Expectations for the qualifications of early childhood and primary school teachers have risen. The Faculty has to adapt to the context. To do so quickly, effectively, and efficiently it has to operate as a coordinated unit.
Teaching programs must be planned so that students can move between them with ease. Delivery of the programs must be efficient: the Faculty cannot afford to run classes with small enrolments. On the other hand, it must offer an attractive range of courses. Therefore all programs must be planned with all of the Faculty's human resources in mind, not piece-meal in three separate Schools.
As government funding shrinks, the Faculty must earn more from fee-paying courses. This requires more subjects to be prepared for flexible delivery. Development of distance education packages and multi-media methods, and conversion of semester-length subjects to shorter modules, and introduction of programs for new groups of students such as trainers in industry, require commitment of resources that are beyond the capacity of small units. They will even strain the resources of the unified Faculty.
Streamlining of courses and the development of new ones, and the earning of money, must be managed without damage to the Faculty's responsibility to carry out research. The proposal for restructure is in part based on the principle that although individuals do research they do it best as part of a coherent team, and are most productive when they can discuss ideas with a substantial number of colleagues. The restructure is intended to foster academic teams across the campuses.
The academic teams are a vital element in the structure. Their function is, as groupings of colleagues with similar scholarly interests, to provide support for their members, especially in mentoring and career development of younger staff. In most teams members will come from more than one campus; the teams have a key role in communication between campuses. Teams will be responsible for generation of research programs and for production and maintenance of teaching within the total Faculty program.
The essence of the proposal is that major decisions will be taken from a whole-Faculty perspective. The Dean will be assisted by colleagues with Faculty responsibility for research, teaching, coordination of programs, development, and international matters. These colleagues, together with elected staff, will be the Faculty Executive Committee. Advice on local matters, to do with the management of facilities on each campus, will be provided by campus coordinators. Staff will continue to have the opportunity to contribute to the government of the Faculty through administrative committees. Staff will also exercise scholarly control and development of the Faculty through academic teams.
The proposal comes to the Board after half a year of discussion within the Faculty, at staff meetings, in working parties in which both academic and general staff were represented, through widely-circulated discussion papers, and at a strongly attended whole-day meeting of the Faculty on 7 February. The recommended motion was endorsed by the Faculty Management Committee on 14 February.
CONSEQUENCES OF THE PROPOSAL
Budgetary
Since the amalgamations the Faculty budget has been divided each year into four. After a certain amount has been taken for the Dean's establishment, the Head of each School has received a fraction, based on target enrolments and research performance. Within these sums, each Head of School has budgeted for salaries and expenditure on maintenance and equipment. Under the new arrangement, salaries and expenditure on major items of equipment will be managed by the Dean, treating the Faculty as a single unit. Each campus will have a relatively small budget allocated for maintenance and equipment (lighting, telephones, stationery, furnishings, local travel, internet charges, etc.), which will be administered by the campus co-ordinator. There will be other small budget allocations to the Directors and academic teams.
Staffing and Work Loads
A major purpose of the proposal is to make full use of each present, and each future, staff member's capacity to contribute to the work of the Faculty. This should be easier to effect in a whole-Faculty unit than in separate, smaller School units. Apart from direct management of work loads, the proposal requires staff to appreciate that they can contribute beyond their base campus, and that there is reasonable equality of loads. To this end, following acceptance of the proposal there will be an analysis of each academic's teaching, supervisory, research, and administrative load, and an analysis of the support services that general staff are needed to supply. These analyses, and consequent decisions on changes in loads and on staffing, will be a major responsibility of the Dean, assisted of course by a range of colleagues.
Management Positions
In formal terms, all responsibility and all power to implement university policies lies with the Dean. That is the case whatever the structure of the Faculty. In practice, such concentration would be intolerable, both for the Dean and everyone else. Other officers are appointed, under the Dean, with specific responsibilities and delegated powers. The proposal involves a change in these responsibilities.
Associate Dean (Teaching).
The main effect of the change is to shift planning and management of the Faculty's teaching from a campus orientation to a whole-Faculty one. The Faculty has to develop new programs, such as the double degrees with Arts, Science, and Computing & Information Technology, for which the first years are already in place, and the prospective ones with Business & Economics, Engineering, Music, and Art & Design. These programs have to have a uniform pattern of subjects. There are further developments such as the Master of Teaching, and a major reform of the postgraduate coursework programs necessitated by changes in student interest and in government funding. The Associate Dean (Teaching) has already had carriage of these matters, but the proposal involves some minor changes in duties.
Position Description:
Associate Dean (Personnel)
The Faculty has to ensure maximum efficiency in its deployment of personnel, both academic and general. The Dean will be supported in reviewing work loads, assigning tasks, and co-ordinating the Academic Teams by a senior academic.
Position description:
Associate Dean (Research)
The functions of the Associate Dean (Research) are not changed.
Position description:
Director of Development.
The Faculty, like all parts of the University, faces a challenge to earn large sums from sources other than the federal government. This is not easy in the poorly-funded industry of education. The Faculty also is challenged to contribute more than
it now does to the professional development of teachers. To meet both parts of the challenge, we should expand our professional development courses that we offer for fees and that we deliver in flexible modes to teachers and to other groups for whom our knowledge is relevant. Some of those groups remain to be identified. To drive that identification along, to guide staff in the production and delivery of professional development packages, and to manage all aspects of professional development, is the task of the Director.
Position description:
Director of International Initiatives.
Monash publicises itself as the International University. The Faculty has a wide range of involvements in international activities, a range that has accumulated as the outcome of many individual contacts and initiatives. Some registration, co-ordination, and identification of new possibilities is now due, which will be the responsibility of this Director. The position description shows the range of important functions that the Director will fill:
Position description:
Campus Co-ordinators.
Most of the devolved leadership provided by the Heads of Schools will, under the proposal, shift to the Associate Deans and Directors, and some will shift to the leaders of the academic teams. There will, however, remain local responsibilities that will be carried by a co-ordinator on each campus. These include any staff mentoring and development that escapes the Dean and the other holders of executive positions and the leaders of academic teams, management of the Campus M&E budget, representation of the Faculty on campus-based committees of the University, management of campus resources, preparation of budgetary submissions for campus activities, and provision of student services (including initial handling of enquiries and provision of academic advice). The scope and balance of these responsibilities may differ between campuses. Staff on each campus will determine what sort of person, and what supporting structures (committees, etc.) will best serve the campus.
Position description:
Faculty Committees
Faculty Board and its committees.
The roles of Faculty Board and its committees are unaffected by the proposal. The Associate Deans, Directors and Campus Co-ordinators should have ex officio membership of the Board and relevant committees.
The Faculty has a substantial number of committees that have no statutory power but are created to advise the Dean or the Heads of Schools. Staff on each campus will determine what should happen to the committees set up by Heads of Schools.
Executive Committee.
Of the Faculty committees that advise the Dean, the most central is the Management Committee, which currently has the Dean as chair and the three Heads of Schools, the Associate Deans, and several elected staff. This will be replaced by an Executive Committee (the name change being to avoid confusion between the old and the new committees), Dean as chair, the Associate Deans and Directors, and elected staff.
The Executive Committee would be advisory to the Dean and require Faculty Board approval for matters under its auspices, as did the previous Management Committee.
Membership
Dean (Chair)
Asociate Dean
Associate Dean (Teaching)
Associate Dean (Research)
Director of Development
Director of International Initiatives
Campus Co-ordinators (see Note 1)
Elected staff (2)
Co-opted staff (2) (see Note 2)
Registrar
Functions
Develop and monitor Faculty strategic plan
Advise Dean on general policy
Advise Dean on staff appointments
Set enrolment targets for Faculty programs
Commission and receive reports from Curriculum and Finance Committees, and make recommendations to them
Note 1: Presence of Campus Co-ordinators on the Executive Committee is an interim measure, likely to end in December.
Note 2: The Dean will appoint two staff, with the intent of securing a more balanced representation of campuses, sexes, and disciplines.
Curriculum Committee
Membership
Associate Dean (Teaching) (Chair)
Chairs of Level Committees (3)
Director of Development
Academic Team Leaders (2)
Elected Staff (2)
Functions
Plan Faculty curriculum
Monitor and evaluate teaching
Finance Committee
Membership
Dean (Chair)
Director of Development
Nominated staff (4)
University Budget Branch Officer
Registrar
Resources Manager
Functions
Advise Dean on budget
Develop and approve plans for raising income
Oversee expenditure
Research Committee
Membership
Associate Dean (Research) (Chair)
Elected staff (4)
Research student
Co-opted staff (3)
Functions
Promote research
Distribute research funds
Staff Committee
Membership
Dean (Chair)
Associate Dean (Personnel)
Leaders of Academic Teams
Registrar
Functions
Consider staffing loads
Identify career development opportunities for staff
Determine criteria for continued appointment of staff
Determine supervisors of staff
Professional Development Committee
Membership
Director of Development (Chair)
Chair of Postgraduate Coursework Committee
Nominated staff (3)
Director of Professional Development Institute
Functions
Generate professional development activities
Set fees for professional development courses
Approve professional development courses for delivery
Publicise professional development activities
Richard White
Dean
8 April 1997
________________________________
Item 10 - Academic Board 3/97
________________________________
MONASH UNIVERSITY
REPORT OF THE BOARD OF THE FACULTY OF ENGINEERING
The Engineering Faculty Board held meeting no. 1/97 on Monday 24 February 1997.
R E P O R T
1. Establishment of Prizes
1.1 Esso Engineering Prizes
Esso Australia Ltd have confirmed funding for Esso Engineering prizes and provision of equipment, course notes and text books. The Handbook entry for the prizes will be as follows:
Esso Engineering Prizes
Six prizes to the value of $500 each to be awarded annually to two students in each of the Departments of Chemical Engineering, Civil Engineering and Materials Engineering. The criteria for the award of the prizes in each Department will be as follows:
Chemical Engineering
The third year chemical engineering student submitting the best project work in CHE3108 Process Design and Operation I
The third year chemical engineering student submitting the best project work in CHE3109 Process Design and Operation II
Civil Engineering
The third year civil engineering student submitting the best project work in the subject CIV3202 Civil Engineering Practice 3
The third year civil engineering student submitting the best project work in the subjects ENC3411 Industrial Project 1C and ENC3412 Industrial Project 2C.
Materials Engineering
The third year materials engineering student submitting the best project work in MTE3505 Fracture and Fracture Mechanics
The third year materials engineering student obtaining the best results in MTE3503 Engineering Practice.
The Faculty Board recommends that the Academic Board approve the establishment of the prizes for transmission to Council.
1.2 RS Components Award for Engineering Excellence
The Head of the Department of Electrical and Computer Systems Engineering has advised that Radio Spares Components Pty Ltd has offered a final year student prize in the Department of Electrical and Computer Systems Engineering for which the Handbook entry will be as follows:
RS Components Award for Engineering Excellence
Radio Spares Components will award a prize annually to the final year student in the Department of Electrical and Computer Systems Engineering who has achieved at the highest level of academic excellence or who has conducted the best final year project. The award will be made on the recommendation of the Head of the Department of Electrical and Computer Systems Engineering.
The prize will comprise an instrument or combination of instruments to the value of $500, a Radio Spares "Plaque of Excellence" and a commemorative certificate.
The Faculty Board recommends that the Academic Board approve the establishment of the prize for transmission to Council.
1.3 Turnbull Fenner Traffic Engineering Prize
The Head of the Department of Civil Engineering has advised that Turnbull Fenner Pty Ltd have agreed to the establishment of a prize for which the Handbook entry will be as follows:
Turnbull Fenner Traffic Engineering Prize
A prize of $250 donated by Turnbull Fenner Pty Ltd will be awarded annually on the recommendation of the Head of the Department of Civil Engineering to the student who has shown greatest proficiency in a level four Transport Engineering elective subject.
The Faculty Board recommends that the Academic Board approve the establishment of the prize for transmission to Council.
P R O C E E D I N G S
1. Re-Appointment and Appointment of Honorary Research Associates
The Faculty Board noted that the Dean had approved the appointment of Dr M S J Gani and Mr P R Voumard as Honorary Research Associates with the Faculty for a period of one year from 1 January 1997.
The Faculty Board also noted the Dean had approved the following re-appointments of Honorary Research Associates in the Department of Materials Engineering for a period of one year from 1 January 1997.
Dr John Bannister Dr Peter Hodgson
Dr Doug Borland Dr Stan Lynch
Dr Mark Hodge Dr Len Samuels
2. Appointment of Associate of the Department of Civil Engineering
The Board approved the appointment of Dr Alan Holgate as an Associate of the Department of Civil Engineering for a period of two years from 1 January 1997.
3. Appointment of Honorary Research Fellow
The Board noted that the Dean had approved the appointment of Mr John Bernard Watkins as an Honorary Senior Research Fellow in the Department of Chemical Engineering, for recommendation to the Deputy Vice-Chancellor.
4. Membership of Academic Board
The Board noted that upon the retirement of Associate Professor M S J Gani, a casual vacancy now existed on Academic Board for a non-professorial member. The Dean advised that Associate Professor J Sheridan was nominated for the vacancy and had accepted the nomination. The appointment was approved by Faculty Board.
5. Membership of Admissions Committee
The Faculty Board approved the appointed Associate Professor R J Alfredson as Engineering's representative on the University's Admissions Committee for a period of three years from 1 January 1997.
RAS
FB\FB1-97.REP
12.02.07
20 March 1997
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Item 11 - Academic Board 3/97
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MONASH UNIVERSITY
FACULTY OF SCIENCE
FACULTY BOARD 97/01
REPORT TO ACADEMIC BOARD
Meeting 97/01 of the Faculty Board of the Faculty of Science was held at 2.00 p.m. on Wednesday 5 March 1997 in the Council Room, University Offices, Clayton Campus.
RECOMMENDATIONS
1. Award of Doctor of Science
Academic Board is requested to approve for submission to Council, the recommnedation of the Faculty's Higher Doctorate Committee that the degree of Doctor of Science be awarded to Professor J. Findlay for his thesis entitled Peripheral and Local Regulators of Folliculogenesis in the Ovary.
2. Change of Name - School of Applied Science
Academic Board is requested to approve for submission to Council, the recommendation of the Faculty Board that the name of the School of Applied Science at the Gippsland Campus be changed to the School of Applied Sciences. The revised name reflects more accurately the range of disciplines taught within the School.
3. Director for the Centre of Applied and Professional Psychology
Academic Board is requested to approve for submission to Council, the recommendation that Dr Graeme Hyman be appointed the Director of the Centre for Applied and Professional Psychology.
4. Minutes of Appreciation
Academic Board is requested to note the Minutes of Appreciation in respect of the following members of staff who recently retired from the University.
Mr K. Anker Mathematics (Appendix A)
Dr A.R. Padmanabhan Mathematics (Appendix B)
PROCEEDINGS
1. Science Courses 1997
The Board received an oral report on what had proved to be a demanding selection season, with drops in popularity in all courses except the Scholar Program. Moreover, the Faculty was obliged to fill a larger quota because of the exit of a comparatively large cohort in 1996.
Some juggling of load between courses, particularly to double degrees, and considerable business with direct and indirect offers, had enabled the Faculty to reach a satisfactory situation. The global undergraduate target load had been exceeded and it was anticipated that after attrition, the August census date would reveal a very close proximity to the load prescribed.
Members were reminded that the TER was a rank, not a score, and that the BSc cutoff of 63 meant the cohort concerned were in the top 37 per cent; the majority of these students had TERs in the 70s, 80s and 90s.
It was hoped that the 1997 intake, with a reasonable number of transfers who would enter second year, might balance out the dip from the small 1996 first year cohort.
2. Motion of Condolence - Professor Stuart Stone
The Board endorsed a motion by the Dean extending condolences to the department, faculty and family of the late Professor Stuart Stone, the former Head of the Department of Biochemistry and Molecular Biology.
AF: FBREP1.DOC
20 March 1997.
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Item 12 - Academic Board 3/97
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MONASH UNIVERSITY
VICTORIAN COLLEGE OF PHARMACY
REPORT TO ACADEMIC BOARD
The Board of the Victorian College of Pharmacy met on 5 March 1997
REPORT
1. APPOINTMENT OF ASSOCIATE DEAN (GRADUATE STUDIES) FOR 1997
The College Board commends to the Academic Board its nomination of Professor
Peter J Stewart as Associate Dean (Graduate Studies) for 1997.
2. PROFESSOR COLIN RAPER
The College Board commends to the Academic Board the appended minute of appreciation of Emeritus Professor Colin Raper's contribution to the life and affairs of the Victorian College of Pharmacy from his appointment as Professor of Pharmacology in 1973 until his retirement at the end of 1996. (Appendix A)
PROCEEDINGS
In other business, the College Board:
24 March 1997
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Item 12.2 - Academic Board 3/97
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APPENDIX A
Professor Colin Raper
College Board hereby acknowledges and pays tribute to the contribution made by Professor Colin Raper to the life and affairs of the Victorian College of Pharmacy in the course of 24 years of service, between 1973 and 1996.
Professor Raper retired from the College on 31 December 1996 bringing to an end, in a formal sense at any rate, a distinguished career in Pharmacology. He was trained at the School of Pharmacy, University of London, taking out the degrees of Bachelor of Pharmacy in 1960 and Doctor of Philosophy in 1965. He held academic posts at the University of London and the University of Melbourne before being appointed by the Victorian College of Pharmacy in 1973 as Dean of the then School of Pharmacology in succession to Professor Anne Stafford. He remained as Professor of Pharmacology and Head of the Department, retitled the Department of Pharmaceutical Biology and Pharmacology in 1995, for the duration of his tenure at the College. In more recent years, he took on the additional role of Associate Dean (Graduate Studies).
Throughout his career, Professor Raper remained active in research, in teaching, in scientific publishing, and in the pharmacy profession. His particular research interests were in the field of skeletal muscle pharmacology and autonomic pharmacology with particular emphasis on the -adrenoselectivity of agonists and antagonists at adrenoceptors. He was an inspiring lecturer to successive generations of undergraduate pharmacy students and a meticulous supervisor of graduate research students. He has been on the editorial boards of a number of respected scientific journals over the years and maintains a continuing involvement in relation to the Journal of Pharmacological Methods, the Asia-Pacific Journal of Pharmacology, and the Journal of Pharmacy and Pharmacology. He was also a long-standing member of the NHMRC Pesticides and Agricultural Chemicals Committee, renamed the Advisory Committee on Pesticides and Health in 1993.
As Head of Department, Colin Raper provided strong and effective leadership to a close-knit community of academics, support staff and students. Scholarship was given free rein; initiative was encouraged. As Associate Dean (Graduate Studies), Colin set and maintained the highest standards for the College's graduate programs. He played a major role in establishing the Honours program and was instrumental in having the new titles of Honours degree of Bachelor of Pharmaceutical Science and Master of Pharmaceutical Science replace the BPharm(Hons) and MPharm degree nomenclature. As a member of numerous College committees, including the Graduate Studies Committee which he chaired, Colin's was ever the voice of reason. As a member of the College community, he had grace, charm and wit; always accessible, attentive to all with genuine needs, wary of artifice in any guise. He found no conflict in being at once champion of the common man and staunch defender of academic rigour. He did both uncommonly well. He will be missed.
This Board thanks Colin Raper for his significant contribution to the Victorian College of Pharmacy and wishes him and Judy a long, happy, healthy and undoubtedly active retirement.
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Item 13 - Academic Board 3/97
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MONASH UNIVERSITY
Report of the Admissions Committee to Academic Board
Meeting No 1/97 of the University Admissions Committee was held on Thursday 13 March 1997.
RECOMMENDATIONS
1. RECEIPT OF REPORT
Recommendation
That Academic Board receive and note the report of the Admissions Committee meeting No. 1/97 held on 13 March 1997.
2. RECOGNITION OF PRIOR LEARNING
The Committee considered a document prepared by Professor Pargetter in April 1994 relating to the University's guidelines on the recognition of prior learning and accepted these subject to some minor amendments to terminology.
A document is attached as Appendix A.
Recommendation
That Academic Board, on behalf of the University, formally adopt the guidelines as policy for the recognition of prior learning.
3. 1996/97 SELECTION REPORTS
The Committee considered reports from the Student Admissions and Records Branch and faculties relating to the 1996/97 selection period.
A document is attached as Appendix B.
Recommendation
That Academic Board receive the 1996/97 selection reports.
PROCEEDINGS
The Committee noted that applications for full fee places in undergraduate courses in 1998 would be made through VTAC, together with those for HECS places. It was also noted that some courses intending to offer full fee places would preannounce entry levels and would make offers prior to the usual selection period. Applicants would then receive a letter of offer stating their highest preference HECS offer and all their full fee place offers.
2. PREREQUISITES IN TERMS OF STUDY SCORES
The Committee noted that as from the year 2000 courses prerequisites would be expressed in terms of VCE study scores rather than in terms of average CAT grades. In 1998 and 1999 prerequisites would be expressed in terms of both study scores and average CAT grades.
3. AGE OF ENTRY
The Committee noted that the University's Age of Entry Policy due for introduction in 1998 would be clarified by the inclusion of the statement that students who are up to one year younger than the minimum age for entry and are in the top 10% of school leavers for that year would be admitted and have a mentor provided by the faculty who would monitor their transition during the first year of study. Those more than one year younger than the minium age or not in the top 10 % of students would require faculty approval before being admitted.
4. DEFERMENT
The Committee considered to a proposal to amend the current deferment policy to state that deferment is not granted for the purpose of study elsewhere except with prior faculty approval and that study completed in the year of deferral can not be used to gain credit unless specified in the conditions of the deferment. It was agreed to redraft the policy and present it to the next meeting of the Committee for eventual consideration by Academic Board.
5. SPECIAL ENTRY ARRANGEMENTS
The Committee agreed to amend the university's admission requirements to allow for the minimum entry requirements to be met by the completion of two single subjects rather than the STAT test as is the current policy. It was also agreed that a formal document would be prepared and presented to Academic Board at a future meeting.
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Item 13.1 - Academic Board 3/97
________________________________
MONASH UNIVERSITY
DISCUSSION PAPER ON CREDIT TRANSFER AND RECOGNITION OF PRIOR LEARNING
In 1992 the Australian Vice Chancellors' Committee developed credit transfer principals to assist universities reviewing policies and procedures on credit transfer, and has recently issued guidelines on the recognition of prior learning for credit. Both statements have implications for the University in its policies and practice relating to credit transfer.
It has been implicitly assumed for some time that Monash follows these guidelines, an that these guidelines imply acceptance for credit purposes of all subjects in the unified national system of universities, at least at the unspecified or general credit level.
However
Consequently the University now needs to clarify its position on credit transfer, and the newly emerged important area of recognition of prior learning.
The following is put forward for approval by Academic Board.
CREDIT TRANSFER
AVCC Principles
In view of the underlying assumption concerning granting at least unspecified or general credit for all units and subjects offered by universities in the unified national system, plus perhaps other named institutions, in so far as course structure and requirements permit credit transfer (specified or unspecified); this should become an eighth point. However in line with the earlier comments concerning the right Monash at least wishes to have to withhold credit in exceptional circumstances, the point should be stated:
b) the credit could be specified or unspecified (general).
c) the granting of credit would be contingent upon the structure and nature of the award program and any specification in the award regulations as to what extent credit transfer can be allowed in the program.
d) credit will be granted in response to a request from a student for credit, having been advised as to the opportunity for credit as in clause (3).
e) Where credit is withheld, the student may appeal the decision as in clause (7). Alternatively the Faculty Board could forward a decision not to grant credit for a unit or subject offered by a named institution for ratification by the Academic Board.
f) credit for courses or subjects offered by Victorian TAFE colleges should be in accord with the arrangements published by the University and subject to periodic review within the University.
g) credit for units or subjects by any other group should be handled as under clauses of Prior Learning guidelines.
Implementation
AVCC Principles recommend that all institutions publish (and review annually) information on credit transfer in their handbooks. This information should make clear that eligibility for credit does not guarantee a place in the course in which that credit would be available. The information relating to credit transfer contained in the Monash handbooks should continue to be updated annually.
Credit transfer should be determined at the time at which students accept a place in a course. Faculties should ensure that this practice is continued.
Students should be advised of their right to request credit, and their right of appeal concerning their dissatisfaction with the decision. The students should however request credit and the faculty should respond to that student's request.
Faculties should grant credit at the highest level consistent with the student's chances of success in the course being entered. AVCC guidelines indicate that all studies undertaken at an Australian University or TAFE College, at the level of Certificate IV (or Advanced Certificate) to undergraduate degree, should be considered for credit transfer. In the following areas, the AVCC has determined minimum levels of credit transfer, for institutions participating in its credit transfer pilot projects. The University would expect its relevant faculties to comply prima facie with these guidelines unless a case has been made to Academic Board to justify any lesser levels of Credit Transfer.
Business Studies
Computing Studies
Engineering
Other Areas
In all other faculties should normally agree to give at least general credit for studies successfully completed at an Australian university or TAFE College (up to the limit allowed in the particular degree program for general credit), in line with AVCC guidelines. Wherever possible credit should be granted in the form of specified credit. Any decision not to grant credit should be in line with principle 8 above .
Faculties should publish advice to prospective students on ways in which prerequisites can be met.
Where a faculty wishes to have guidelines or restrictions on the granting of credit which are not within the award regulations, the regulations should be amended to include those guidelines or restrictions.
Where a faculty believes there are exceptional circumstances which make it inappropriate to grant credit for some particular unit offered by some particular institution, and where there is no evidence that a significant number of students are requesting or will request credit transfer for that unit, then a decision should be taken to Faculty Board and Academic Board for approval.
All faculties should establish means by which appeals against credit transfer decisions can be made, and these means of appeal should be published. A review of 1994 student handbooks reveals that only the Victorian College of Pharmacy is currently not making this information available. Any appeal against a credit transfer decision that cannot be resolved within the relevant faculty should be referred to the Deputy Vice-Chancellor (Academic and Planning) for consideration.
RECOGNITION OF PRIOR LEARNING
AVCC Guidelines infer that where credit transfer has been granted for prior study is has:
This matches closely with the University practice although it is understood that some uncredentialled learning has for some time been recognised in a few areas of the University. Credit transfer arrangements need to be extended to include other institutions, and also for credit which is not based on such a close match up between previously studies units and subjects, with the units for which credit is sought or being granted. These are the areas which the policy for recognition of prior learning is concerned.
AVCC Guidelines
4. The procedures adopted to assess a particular course or range of experiences as the basis for credit in a university course should ensure that the prior learning assessed is comparable in content and standard with the university course in which credit is sought. The standards applied in assessing RPL should not be greater than those required to pass the relevant component of the university course.
5. Procedures developed by a university for the recognition of RPL should ensure that
6. RPL assessment procedures should be completed, and the results recorded, before the beginning of the semester in which credit is sought.
7. Universities which give credit for learning from work and/or life experience, and which carry out RPL assessment of this learning for individual applicants, should indicate whether, and in what form, the costs of RPL assessment will be recovered from applicants.
Implementation
Although, in some areas of the University, recognition of prior uncredentialled learning has been practised for some time, the University has not, to date, developed a consolidated approach to RPL.
The following proposals, to comply with AVCC guidelines, are suggested:
1. University Policy
The University should endorse policies and procedures to allow for an educationally appropriate alternative and/or supplement to established forms of credit transfer based on the recognition for credit of:
These policies and procedures should make it clear that eligibility for credit based on RPL assessment does not guarantee an applicant a place in the course in which such credit may be available.
2. Recognition of Prior Learning in Specific Degree Programs
Each faculty should consider what forms and sources of prior learning they are prepared to take into account in assessing entitlement to credit in each of the undergraduate courses they offer. Information should be published in faculty handbooks and other publications for prospective students which makes clear the faculty's willingness or otherwise to take account of studies undertaken outside university or TAFE courses, and/or learning form work or life experience.
3. Procedures for Assessment of RPL
Where a faculty has indicated its willingness to recognise particular forms of learning for credit transfer towards one or more of its degree programs, procedures, in line with the following guidelines, should be implemented to assess RPL:
RJP:
April 1994 (terminology amended March 1997 by Secretary, Admissions Committee)
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Item 13.2 - Academic Board 3/97
________________________________
Monash University
1997 Undergraduate Selection Report
The selection of undergraduate students across Monash's six campuses has successfully concluded. The University is well placed to meet its DEETYA load targets for this year. The following are matters that have arisen out of this year's selection process.
Other developments planned will allow for the selection of fee paying local undergraduate students through the VTAC system.
CT Vernon
Manager
Admissions and Records
March 1997
________________________________
Item 13.3 - Academic Board 3/97
________________________________
Extract from Minutes of Academic Board Meeting 4/96
13.1 Admissions Policy
The following recommendation was made by the Admissions Committee after receipt of the response of the Faculty of Arts to the paper Admission Policy.
The Academic Board:
approved the proposal of the Admissions Committee that the Admissions Policy be amended by the addition of a clause stating that students should normally be 18 years of age by 31 December of the year in which they are admitted, noting that where a student would have been admitted other than for consideration of age they will be offered a deferred place in the course for the following year, and in some instances they will also be offered a deferment of consideration under the selection process for the course without penalty (eg Medicine);
approved the following guidelines for a Dean and the relevant selection officer should they wish to admit a student who is younger than the normal admission age:
A) The Selection Officer and the Dean must be satisfied that the student can cope with the course requirements;
B) The student should have a Tertiary Entrance Rank of 90 or above. Where the student has a Tertiary Entrance Rank less than this, the Faculty may request the approval of the Vice-Chancellor to admit the student; and
C) The faculty in which the student enrols must provide a mentor for the first year of enrolment in the course, and must ensure regular meetings between student and mentor take place;
3. noted that this policy would apply to students applying for admission to courses at Monash University in 1998 and beyond; and
4. noted that any specific difficulties created by the introduction of this policy for students already in secondary school would be sympathetically considered on a case by case basis.
Mr RE Wortley
Mr T Calder
Ms E Knowles
File No 95/0259)
*13.2 Response from the Faculty of Arts
(Circulated p 1263)
In response to concerns raised by Professor M Quartly; on behalf of the Faculty of Arts and detailed in the document presented, Professor Pargetter advised the Board that these students currently had the automatic right of entry, and that it was in the University's best interests to ensure that an underage admission had been approved by the relevant Faculty.
The Deputy Vice-Chancellor also said that 100 school principals had been consulted regarding this issue, and that they had supported the Policy developed.
The Academic Board noted:
Ms E Knowles
Extract from Minutes of Council Meeting 4/96
9.17 Admissions Policy
In response to a query from a member of Council, Deputy Vice-Chancellor Professor R J Pargetter, informed Council and advised that written legal opinion had been obtained that the recommendation presented for consideration did not contravene the provisions of the Age Discrimination Act in relation to discrimination on the ground of age. The University had also consulted with Melbourne University on their practice and had received strong support from the secondary school system for the age requirement presented. Fast-tracking of some students resulted in them spending only 4 to 5 years in the secondary school system instead of 6 years, and Faculties had reported that the younger students had experienced difficulties in particular areas, such as clinical instruction . The University had no mentoring system in place to cope with the particular needs of these students.
RESOLUTION CL4/96/241
That Council note the Academic Board:
approved the proposal of the Admissions Committee that the Admissions Policy be amended by the addition of a clause stating that students should normally be 18 years of age by 31 December of the year in which they are admitted, noting that where a student would have been admitted other than for consideration of age they will be offered a deferred place in the course for the following year, and in some instances they will also be offered a deferment of consideration under the selection process for the course without penalty (eg Medicine);
approved the following guidelines for a Dean and the relevant selection officer should they wish to admit a student who is younger than the normal admission age:
A) The Selection Officer and the Dean must be satisfied that the student can cope with the course requirements;
B) The student should have a Tertiary Entrance Rank of 90 or above. Where the student has a Tertiary Entrance Rank less than this, the Faculty may request the approval of the Vice-Chancellor to admit the student; and
C) The faculty in which the student enrols must provide a mentor for the first year of enrolment in the course, and must ensure regular meetings between student and mentor take place;
3. noted that this policy would apply to students applying for admission to courses at Monash University in 1998 and beyond; and
4. noted that any specific difficulties created by the introduction of this policy for students already in secondary school would be sympathetically considered on a case by case basis.
(File 93/1154)
Manager, Student
Admissions and
Records
________________________________
Item 15 - Academic Board 3/97
________________________________
MONASH UNIVERSITY
REPORT OF THE GENERAL LIBRARY COMMITTEE
Report to the Academic Board of meeting No. 3/96 of the General Library Committee held on Wednesday 11 September 1996 at 9.15am in the Louis Matheson Library Conference Room.
R E C O M M E N D A T I O N S
1. RECEIPT OF REPORT
RECOMMENDATION:
That the Academic Board receive and note the Report of the General Library Committee meeting No. 4/96 held on 4 December 1996.
2. PROPOSED DISTRIBUTION OF THE 1997 BOOK BUDGET
The University Librarian presented his proposal for the distribution of the 1997 book budget. After an off the top allocation totalling $349K for Library General, Berwick, Rare Books, Online Retrieval and University Librarian's Contingency, the balance was distributed to the branches using the formula developed by GLC in 1996. A three year rolling average was used. The Committee endorsed the proposed Monash University Library Book budget distribution for 1997,
RECOMMENDATION:
That Academic Board note the proposed distribution of the book budget for 1997.
Branch Library Allocation % Allocation $
Humanities & Social 30.62 2,189,278
Sciences
Hargrave 20.87 1,492,068
Biomedical 17.04 1,218,554
Law 8.51 608,235
Caulfield/Peninsula 22.97 1,642,464
TOTAL 100.00 7,150,600
RECOMMENDATION:
That Academic Board note the following recommendation
Each GLC member should raise awareness through their Faculty Board meetings of the need to protect the Library's budget and to support the request to have the Library funding based on EFTSUs, or a reasonable percentage of the University's total income.
P R O C E E D I N G S
3. RECEIPT OF PROCEEDINGS
RECOMMENDATION:
That the Academic Board note the proceedings of the General Library Committee meeting No. 4/96 as detailed below.
4. UNIVERSITY LIBRARIAN'S REPORT
(a) Report to the Committee of Deans
The University Librarian highlighted certain aspects of the report that he had presented to the Committee of Deans.
* The need for the Library to continue to handle in the foreseeable future both print and electronic formats posed a number of problems, including the following:
- Firstly, the Library would have to continue to maintain at great cost and expense what were essentially parallel libraries - one based on print and one on electronic formats. In the past few years, the Library had been fortunate in being able to gain access to other sources of funding such as Quality funds, Open Learning funds, Research Infrastructure funds and so on. Many of these sources were likely to be diminished or disappear in the next few years.
- Secondly, the Library's current experience seemed to indicate that electronic access would add a new layer of costs rather than save money. This was because the traditional scholarly publishers like Elsevier, Springer and Academic Press had been quick to protect their market by also moving into electronic publishing. Many of their publications continued to be merely electronic versions of scholarly print journals. Such publishers, not surprisingly, did not see electronic publications as a replacement of print, but as an additional source of revenue; and they had priced their publications accordingly, usually by demanding a premium for electronic access, and imposing all kinds of licensing restrictions on usage. The one saving feature was that the World Wide Web would provide an easy means of publishing electronically with minimal capital investment, and might eventually provide traditional scholarly publishers with new competition - which might in turn lead to a reduction in the cost of access.
- Finally, one of the consequences of the move to electronic access was that the Library no longer had control or ownership of the materials for which it paid large sums of money. Most of the electronic products that were acquired were actually leased or licensed for use. This meant that when the Library ceased to pay the licensing or leasing fees, it also ceased to have access. Thus, unlike in the past, the Library could no longer guarantee permanent access to scholarly information in the future.
* In spite of these problems, developments in information and communications technologies left the Library no choice but to continue to pursue its current strategy of developing a virtual library service that would ensure delivery of both analogue and digital information to our users. The University Librarian outlined some of the developments including the E-reserve, audio and video on demand and the Ovid programs.
* The Library's PALS system was obsolete and needed replacement.
Professor E Lim pointed out that Professor Darvall, who also has responsibility for IT matters, had agreed to take on board the question of replacing the Library's PALS system. It was also agreed in response to Mr Matthew's suggestions, that (a) the Library should not be required to fund capital expenditure from its operating budget, and (b) it should prepare a proposal justifying the need for a new Library system.
(b)Budget proposal for 1997
GLC noted the Library's budget proposal for 1997. In his briefing the University Librarian pointed out that the budget would face a shortfall of about $1.2 million, largely because the Library had not been funded for the normal staff increments, the expected salary increase as a result of Enterprise Bargaining, and CPI increases. In deference to the wishes of the GLC, the book budget had been protected, and all the cuts had been made in the allocations for staffing and operating expenses.
(c) New Policy on Document Delivery for 1997
The University Librarian informed GLC that because of the huge increase in demand for interlibrary loans in 1996, a quota would be imposed to contain demand and expenditure of document delivery in 1997. The software was being developed to monitor the quota system. The quota would be distributed to Branch Librarians based on 1996 usage figures. Once the "free" quota was reached, there would be a charge of $20 for an interlibrary loan and $5.00 for an intercampus or interhospital loan.
________________________________
Item 15.2 - Academic Board 3/97
________________________________
Monash Postgraduate Association
Gippsland Association of Postgraduate Students
Submission to Academic Board
The Monash Postgraduate Association (MPA) and the Gippsland Association of Postgraduate Students (GAPS) are deeply concerned at the potential academic impact on current and future research of the recently introduced quota based library fees. In brief our concerns are:
It was until this semester the case that once you were an enrolled student at Monash you had equal access to research facilities. It was also a fact that no matter what campus you were enrolled at you had equal access to the library material. This is no longer the case, this quota based fee structure has successfully created a two class university, the haves and the have nots, divided financially and geographically.
The MPA and GAPS asks the Academic Board to acknowledge the potential detrimental effect of the new quota based library fees on academic research and reputation. We request the Academic Board to ask the Monash University Council to direct the Library to suspend these fees until all outcomes relating to academic impact, equity and effect on future enrolments can be thoroughly considered.
The MPA and GAPS are willing to work with any review group or groups to look at alternative proposals to alleviate any funding problem in library services or institute other measures to fairly contain demands on document delivery services.
Monash Postgraduate Association
Gippsland Association of Postgraduate Students
March 1997
Document Delivery Service Quota System
Response to the MPA's and Gippsland Association of Postgraduate Students' Submission to Academic Board
The System
In 1996, demand for interlibrary loans grew by over 60% while demand for intercampus loans increased by 45%. Because of the current financial situation, the Library is no longer able to meet the potentially unlimited demand of academic staff and postgraduates for document supply, which is both labour intensive and very costly. Consequently, for 1997 the Library has capped its expenditure on document delivery services at the same level as 1996, i.e. approximately $700,000, which is the amount that we spent on staffing, postage, courier services, royalty payments, ABN charges, etc.
For practical reasons associated with the management of the quota, we have chosen to allocate the quota as a single amount to the Faculties (across all campuses) in proportion to their potential user population, viz. academic staff, higher degree by research students and other postgraduate students. The resultant distribution is shown below:
Faculty Academic HD by Res OPG Total Per cent Notional
Staff Allocation
ARTS* 355.1 450 494 1378.1 19.42 $135,965
BUSINESS & ECONOMICS 350.2 136 770 1256.2 17.71 $123,938
COMPUTING & IT 158.2 163 354 675.2 9.52 $66,616
EDUCATION 112.8 137 794 1043.8 14.71 $102,982
ENGINEERING 230.4 219 91 540.4 7.62 $53,316
LAW 63.9 40 79 182.9 2.58 $18,045
MEDICINE 459.5 314 425 1198.5 16.89 $118,245
SCIENCE 363.2 298 81 742.2 10.46 $73,226
OTHER 77.7 77.7 1.10 $7,666
TOTAL 2171 1835 3089 7095 100 $700,000
* The Faculty of Arts figures include those for the College of Art & Design. The notional quota for the College Art & Design will be worked out once we have received the requisite data from Budget and Statistical Services.
The Library has obtained software which will enable it to monitor expenditure against the notional Faculty allocations, as well as issue monthly reports to Faculties.
The Concerns
Addressing some of the specific concerns of the Monash Postgraduate Association and the Gippsland Association of Postgraduate Students, I would like to make the following points.
1. There is an implication that the Library has not provided sufficient funds for document delivery services, thus requiring students to pay for these services. As pointed out earlier, the Library is in fact funding the service at the same level as for 1996, which in itself represents a considerable increase over 1995 expenditure. If the demand for the service grows beyond the 1996 level, supplementary funding will be required. Some of that can possibly be provided from other sources, such as Research Infrastructure Funds, if the Library again receives a share of these funds in 1997, or even the book vote. Branch Librarians have been asked to reserve up to 5% of their book allocation for this purpose to meet any contingency. However, any growth beyond these amounts will have to be funded by a "user pays" approach at the rate of $20.00 for an interlibrary loan and $5.00 for an intercampus loan. These charges represent the average costs of an interlibrary loan and an intercampus loan respectively.
Unless there is another exponential increase in demand, we do not expect users to have to pay in 1997. But we obviously cannot guarantee that we can continue to fund 100% of all requests in 1998 and beyond, unless we divert an increasing proportion of the book budget to this purpose. General Library Committee has agreed to review the position towards the end of this year, with a view to (a) refining the formula for distribution (e.g. providing more weight for HDRs and less for OPGs); and (b) allowing some re-allocation of funds from those faculties which may not require the funds to those which have a greater need for them on the basis of actual usage.
2. There is an implication that the smaller campuses will be disadvantaged. Firstly, it should be noted that the distribution of the funding is faculty-based and not campus-based. Thus each faculty has the opportunity to distribute the quota in a manner that meets the needs of their staff on different campuses. Secondly, our experience has shown that there is very little correlation between the size of a campus collection and the demand for document delivery services. The flow of materials between campuses is surprisingly evenly spread out, while the volume of research activity seems to have a big influence on interlibrary loans.
It is unfortunate that we have had to impose a quota. But it must be recognised that we are now operating in an environment where the Library budget is likely to be static or shrinking, while demand continues to grow without any check. We are trying our best to deliver a high quality service in an environment where the budget is finite, but demand is theoretically limitless.
E. Lim
University Librarian
26.3.97
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Item 16 - Academic Board 3/97
________________________________
Monash University
REPORT OF THE MONASH ORIENTATION SCHEME FOR ABORIGINES (MOSA)
COMMITTEE TO THE ACADEMIC BOARD
The Monash Orientation Scheme for Aborigines (MOSA) Committee meeting No. 1/97 was held on Thursday, 6 March 1997.
RECOMMENDATIONS
1. RECEIPT OF REPORT
Recommendation
That Academic Board receive and note the Report of the Monash Orientation Scheme for Aborigines Committee meeting no. 1/97 held on 6 March 1997.
2. RECEIPT OF ANNUAL REPORT
Recommendation
That Academic Board receive and note the Annual Report 1996 of the Monash Orientation Scheme for Aborigines (MOSA).
PROCEEDINGS
3. NEW MEMBERS
The Chair welcomed Professor Richard Doherty, who was replacing Professor David Barkla as the nominee of the Dean of the Faculty of Medicine and Ms Dianne Singh as the representative of the Department of Employment, Education, Training and Youth Affairs (DEETYA).
4. CURRENT REPORT OF THE CHAIR
In response to concerns by the staff and students of MOSA on the uncertainty of the program in second semester due to the expiry of the contracts of two staff members on 30 June, the Committee passed a motion that the Vice-Chancellor be directly asked to approve the extension of contracts of the staff members concerned to 31 December 1997.
5. REPORT OF THE MOSA SCHOLARSHIPS SUB-COMMITTEE
Associate Professor A Markus, Chair of the MOSA Scholarships Sub-Committee addressed the meeting and the Committee noted that 3 students would be awarded scholarships for this year. Results and progress on scholarship holders in 1996 were discussed. The Chair agreed to contact the sponsors and the students concerned.
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Membership
Associate Professor S Campbell (Chair)
Associate Professor W A Brown
Associate Professor N Cameron
Ms H Curzon-Siggers (Director)
Professor R Doherty
Ms M Drysdale
Associate Professor E Duffy
Mr J A Epstein
Ms R Gardner
Ms L Inglis
Ms J James
Ms J Kimm
Associate Professor A Markus
Ms N Maynard
Ms P Ockwell
Professor D Robinson
Mr M Rose
Ms D Singh
Mr P Wand
Ms I Ferreira (Secretary)
7 March 1997
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Item 17 - Academic Board 3/97
________________________________
Monash University
PhD AND SCHOLARSHIPS COMMITTEE
Report to Academic Board
Meeting No. 2/97 of the PhD and Scholarships Committee was held at 2:15 pm on Friday 7 March 1997.
P R O C E E D I N G S
1. INTERIM SCHOLARSHIPS REPORT
The Committee reviewed a scholarship selection status report as at 1 March. It was noted an initial 25% over-offer had resulted in the acceptance target of 234 being met. However, further subsequent declines would probably allow a small mid-year selection round to be held.
2. CORPORATE SPONSORSHIP WORKING GROUP
The minutes of Meeting No. 1/97 of the PhD and Scholarships Committee's Corporate Sponsorship Group, held on Friday 21 February, were received.
The following issues were noted:
3. DISCIPLINE, TERMINATION, GRIEVANCE AND APPEAL PROCEDURES
Members were informed that the Committee's draft discipline, termination, grievance and appeal guidelines for doctoral students, approved in principle by Academic Board on 5 June 1996, were not to be included in current amendments to the University's doctoral regulations. Instead the guidelines are to be incorporated into the University's amended Discipline Statute some time in the future.
The Committee noted the need for a speedy resolution to this problem:
4. PhD AND PROFESSIONAL DOCTORATE REGULATIONS: AMENDMENT No. 8
The Committee endorsed amendment No. 8 of the PhD and Professional Doctorate Regulations prepared by the Solicitor's Office and noted that in relation to Staff Candidature
Two further amendments formalised intermission of candidature and removed minor drafting anomalies.
5. DOCTORAL CANDIDATURE BY EXTERNAL MODE
Members concurred that the External Candidature Working Group should be reconvened to redraft the discussion paper in the light of the faculties' concerns, especially in relation to:
Membership of the Working Group is to comprise Professors King, Arnott, Probyn, Pittard and Devenish.
The Working Group has been asked to report back to the Committee at its 11 April meeting with a final draft.
It was noted that only by face to face contact with the student, would the supervisor be able to certify that the thesis was the candidate's own work. For this reason alone the annual 20 days of residency was essential. It was also pointed out that the attendance requirement could be fulfilled at least in part, by the supervisor visiting the candidate, or both of them meeting at a conference or research site.
It was acknowledged however that different disciplines had different needs.
Members endorsed the view that the 20 days of residency should be a "planned program of meaningful activity" which exposed the student to the broader departmental, faculty and university-wide research culture.
In relation to the level of fees, it was agreed that faculties should be given some discretion in the setting of levels for external candidature. It was possible fees might be discounted if limited use was made of the university's facilities.
It was argued that the Working Group's recommendation in relation to quotas of external candidates both within faculties and university-wide, should operate in order to ensure the university's "critical mass of researchers" was maintained. A review of this policy might be undertaken in a year or two.
6. RATIONALISATION OF CONFERENCE AND OVERSEAS TRAVEL GRANTS-IN-AID PROGRAMS
A paper proposing that the conference and overseas study grants programs be administered concurrently, with four common selection rounds, was endorsed by members. It was noted that rationalisation of the administration of the two programs would have the following advantages:
It was further proposed that in the longer term, the two programs may be fully amalgamated.
7. STATUS REPORT ON HECS EXEMPTIONS AS AT 6 MARCH 1997
The Committee received a status report on the allocation of HECS exemptions for the 1997 enrolment period. It is predicted that there will be between 50 - 100 HECS exemptions still available, after all research students have been accommodated.
Members endorsed the proposal that exemptions now be allocated to masters coursework students in accordance with the size of their research component. If there are more students with a particular percentage level of research than there are exemptions available, it was agreed that a ballot would be used.
Professor P LeP Darvall (Chairman)
Professor M L King (Executive/Deputy Chairman)
Professor D R Arnott
Associate Professor R J Devenish
Dr P Gardner
Professor M E Holman
Dr M Morgan
Professor B R Parmenter
Associate Professor M Pittard
Professor C Probyn
Professor P Stewart
Professor T Threadgold
Dr C Tiu
Mrs P R Herman (Secretary)
FILE NAME : C:\WORK\WORD\PSC\ABREPORT\ABREPMAR.DOC
12-March-1997
________________________________
Item 18 - Academic Board 3/97
________________________________
MONASH UNIVERSITY
REPORT OF THE MONASH UNIVERSITY PUBLICATIONS GRANTS COMMITTEE
TO THE ACADEMIC BOARD
Meeting number 1/97 of the Publications Committee
was held on Wednesday 5 March 1997.
RECOMMENDATIONS
That Academic Board receive and note the report of meeting number 1/97 of the Committee.
PROCEEDINGS
Minutes of meeting 5/96 held on Wednesday, 30 October 1996, copies of which had been circulated, were confirmed and signed.
3.1 Financial statement as at 31 December 1996 was received - Appendix A.
4.1 K Ralston A man for Antarctica (m4/92) Noted that the sum of $16.17 had been received.
5.1 Lesley Lee-Wong Song Mei Requesting in Putonghua
The committee agreed to grant a non-refundable subsidy of $A2 500.00 towards the publication of the work. It is suggested that Dr Lee-Wong consider renaming the work 'Politeness and face in Chinese culture' to encourage a wider audience.
No new works subsidised by the Committee had been published since the last meeting.
Professor R Fox (Chair)
Associate Professor E Barry
Dr G Dixon
Associate Professor K Gibson
Associate Professor P C Gronn
Associate Professor A L Ramsay
Mrs J Gray (co-opted)
Associate Professor B Costar (co-opted)
Associate Professor M Hooper (co-opted)
Mr C Lucas (Secretary)
11 March, 1997
________________________________
Item 19 - Academic Board 3/97
________________________________
UNIVERSITY PUBLICATIONS OVERVIEW COMMITTEE
Report to Academic Board
Meeting No 1/97 of the University Publications Overview Committee was held on 4 March 1997.
RECOMMENDATIONS
1. Receipt of Report
Recommendation
That the Report of the University Publications Overview Committee for meeting 1/97 held on 4 March 1997 be received and noted.
PROCEEDINGS
2. Receipt of Proceedings
Recommendation
That the Academic Board note the proceedings of the University Publications Overview Committee as detailed below.
3. Report of the University Publication Overview Committee 3/96 to Academic Board meeting 7/96
The Committee noted that Academic Board meeting 6/96 approved:
and noted the Committee's priorities.
4 University Calendar on the Web
The Committee was advised that the revised hardcopy version of the Calendar would be finalised by the end of March and that the task of loading the Web version would be coordinated by Mr S Wagstaffe and Mr B Eddy (University Solicitors Office).
5. Introduction to the objectives of the Committee and welcome to new members
The Chair welcomed all members of the Committee to the meeting and emphasised that the Committee had the dual role of addressing policy and implementation matters and therefore the membership would be augmented at various times to include persons with specialist knowledge/skills pertaining to issues before the Committee.
6. Report on the publication of the 1997 Faculty Handbook set
The Committee received oral reports from:
Mr Stuart Wagstaffe Manager, Graphic Services & Publishing Department
Ms Sue Steele University Webmaster & Systems Librarian
Mr Charles Lucas Senior Editor, Graphic Services & Publishing Department
While it was noted that the publication of the 1997 hardcopy and web versions of the handbook set had occurred in a timely manner, several production and distribution issues were raised in regard to the production of the 1998 handbook set.
Following extensive discussion of these issues, the Committee approved the formation of a Working Party to consider the issues identified and any issue the Working Party deems relevant to the compilation, editorial policy and publication of the faculty handbook set.
The Working Party was requested to prepare a report for meeting 2/97.
The membership of the Working Party includes:
Ms A Pilgrim (Convenor)
Mr C Lucas
Ms M Hah
Ms S Steele
The Committee also discussed the issue of handbook price versus production cost and noted the advice of Ms J Chandler that a market survey of students is underway. Ms J Chandler will provide the next meeting of the Committee with a preliminary statement on the results of the survey with the Committee to receive a further statement on handbook pricing, production costs and distribution methods at a subsequent meeting.
7. Official University Publications
The revised draft policy relating to University publications was discussed. The Committee requested that the possibility of including a definition of "University Publication" be revisited and that the policy be resubmitted at meeting 2/97.
8 Monash Home Page Content and Structure
The Committee discussed a proposed restructure of the top level pages of the Monash Web site. Suggested refinements to the proposed structure included changing the Staff and Admin option on the first page to Information for staff and investigating options for including (more) information on copyright in a more prominent location.
9 Acceptable Use Policy - World Wide Web
Following discussion of the Acceptable Use Policy - World Wide Web, Committee members requested additional time for consultation with appropriate technical staff domiciled in departments and faculties.
10. Schedule for reports on Course Publications
A document proposing a list of publications for review by the Committee in 1997 was discussed and approved by the Committee. It was noted that the Admissions to Courses Handbook and the Student Information Handbook were produced by Mr C Vernon, Manager, Student Admissions and Records.
The Working Party reviewing the content, production and publication of the Faculty Handbook will report to meeting 2/97. A schedule of review dates for other publications will be submitted to the Committee at meeting 2/97.
Secretary
Tony Calder
University Secretariat
17 March 1997
Chair
Ms Olwen Cornelius
Members:
Ms C Jordon (Arts)
Ms A Pilgrim (Business and Economics)
Dr P Rodan (Science)
Ms E Wilson (Law)
Mr M Lewenberg (Medicine)
Mr M Watson (Pharmacy)
Mr D Secomb (Engineering)
Mr Peter Yates (Education)
Ms R Martin (Prospective Students Office)
Ms Sue Steele (University Webmaster)
Ms A Lazar (Solicitor's Office)
Mr S Wagstaffe (Manager, Publications)
Ms J Vero (Research Training & Support Branch)
Mr C Lucas (Publications)
Ms S Hodgetts (Monash International Pty Ltd)
Ms J Newham (University Secretariat)
Dr A Mitchell (University Archivist)
Ms H Oswald (Personnel Services
Ms J Hill (Distance Education Centre)
Ms M Hah (Monash University College of Art and Design)
Mr K Hobbs (Computing and Information Technology)
Ms J Chandler (Acting Executive Director, Marketing & Communication)
________________________________
Item 20 - Academic Board 3/97
________________________________
MONASH UNIVERSITY
WORKING PARTY ON REVIEW OF GRADUATION CEREMONIES
REPORT TO ACADEMIC BOARD
RECOMMENDATIONS
1. Receipt of Report
A meeting of the Working Party on Review of Graduation Ceremonies was
held on Tuesday 8 October 1996.
There were present:
Professor R J Pargetter, Deputy Vice-Chancellor
(Chair)
Ms O Cornelius
Mr N Thorburn
Mr B Corless
Mr H Karpin
Ms J Sayers
Dr S Matchett
In attendance were:
Ms J Allen (Secretary)
Mr M Simmonds (Minutes)
RECOMMENDATION
That Academic Board receive the report of the Working Party on Review of Graduation Ceremonies as detailed below. 2. Time, Date and Format of Graduation Ceremonies 2.1 Satisfaction Survey of Graduates
In considering a range of suggestions for ways in which graduation ceremonies might be organized differently in the future, with the specific aim of achieving savings, the Working Party took into account the results of a Satisfaction Survey of 1996 Monash graduates which was conducted by Student Services Division early in 1996.
The Working Party noted the advice of Mr N Thorburn, Manager, Examinations and Certification, that the high response rate of the survey was an assurance that the results of the survey were statistically valid.
On the basis of information gathered in the Survey, the Working Party agreed to recommend to Academic Board:
RECOMMENDATION
That the present weekday/week night times for graduation ceremonies beretained; and
That the Robert Blackwood Hall continue as the venue for metropolitan graduation
ceremonies other than those of the Victorian College of Pharmacy.
2.2 Gippsland Campus
The Working Party considered a suggestion that from 1998 two rather than three graduation ceremonies per year be conducted at Gippsland campus.
In considering the information relevant to this suggestion, the Working Party particularly noted the advice of Professor B Dunstan, Campus Director, Gippsland Campus, that the two ceremonies that are conducted on the one day in May are already stretching the graduation resources of the campus to extreme limits, and if there were no ceremony in October, it would be necessary to schedule an additional ceremony in May-June; the October ceremony is utilised by international students who increasingly wish to attend the Gippsland campus to receive awards in person.
RECOMMENDATION
That in 1998 the pattern of graduation ceremonies at the Gippsland Campus continue as in 1997.
The Working Party noted that a candidate in very urgent need of demonstrating course completion by the possession of a testamur as opposed to an academic record could always apply to graduate in absentia at another venue.
3. Acknowledgement of Prizes and Awards at Graduation Ceremonies
The Working Party noted that while it was inappropriate to recommend a minimum value for a prize to qualify it for acknowledgement at a graduation ceremony, it was nevertheless necessary to set some limit on the number of prizes to be acknowledged at a particular ceremony.
The Working Party further noted that the existence of that limit should be acknowledged by the inclusion in the graduation program of a statement to the effect that "Each of the prizes noted in this program is a major prize as identified by the responsible faculty: the program does not indicate all of the prizes awarded by each faculty."
RECOMMENDATION
That the number of prizes acknowledged by a faculty at graduation ceremonies be
limited to five per cent of the total number of students graduating from that faculty;
That a faculty wishing to exceed the prescribed quota of prizes seek leave to do so from
the Graduations Officer.
4.Receipt of Proceedings
RECOMMENDATION
That Academic Board note the Proceedings of the Meeting of the Working Party on Review of Graduation Ceremonies as detailed below.
***************************************************************************
PROCEEDINGS
5. Titles and Summaries of PhD Theses
The Working Party agreed that although the title and the summary of each PhD thesis would be printed in the graduation program (subject to the criteria set by the Research Training and Support Branch), only the title would be read by the member of the academic staff presenting the candidates.
6. Robert Blackwood Hall: Increased Seating Capacity
The Working Party noted the advice of Mr H Karpin, Assistant Director, Performing Arts Centre, that new seating on the ground floor level of Robert Blackwood Hall would increase the capacity of the Hall by approximately 250 seats.
Membership as at October 1996:
Professor R J Pargetter, Deputy Vice-Chancellor (Chair)
Ms O Cornelius
Mr N Thorburn
Ms N Cooper
Mr B Corless
Mr H Karpin
Mr A Pollock
Ms J Sayers
Dr S Matchett
Ms J Allen
Mr M Simmonds
Brian Corless
Administrative Officer
University Secretariat
Secretary
24 March 1997
________________________________
Item 24.1 - Academic Board 3/97
________________________________
EXPLANATORY MEMORANDUM
FACULTY OF ENGINEERING (DIPLOMA OF ENGINEERING
(INDUSTRIAL MANAGEMENT)) (AMENDMENT NO 1 1997)
REGULATIONS
These regulations provide for the Diploma of Engineering (Industrial Management) which, at the time of amalgamation, was an Associate Diploma at Gippsland and has since then continued as such but without regulations.
These Diploma regulations make no change in the structure of the Associate Diploma course.
The change in title from Associate Diploma to Diploma was approved by Academic Board at its meeting 8/94 on 23 November.
(f-regs)engind.mgt/as:bw
________________________________
Item 24.2 - Academic Board 3/97
________________________________
EXPLANATORY MEMORANDUM
STATUTE 6.1.2- COURSES AND DEGREES
(AMENDMENT NO 2 1997) STATUTE
The change in title from Associate Diploma to Diploma was approved by Academic Board at its meeting 8/94 on 23 November, and this statute effects the necessary consequential change to Statute 6.1.2.
(s)Amend297.as.dms
________________________________
Item 24.3 - Academic Board 3/97
________________________________
EXPLANATORY MEMORANDUM
DOCTORATE REGULATIONS (DOCTOR of PHILOSOPHY and PROFESSIONAL DOCTORATE PROGRAMS (ALL FACULTIES)) (AMENDMENT NO. 1 1997) REGULATIONS
These regulations amend the Doctorate Regulations (Doctor of Philosophy and Professional Doctorate Programs (all Faculties)) as follows:
Paragraphs 1.3.2 and 2.2.2 insert provisions concerning leave of absence for the Doctor of Philosophy and the Doctor of Education. This simply expresses in the regulations the situation that exists in practice.
Subsection 1.4 inserts a new section 14 governing staff candidates for the degree of Doctor of Philosophy. The proposal for this amendment (the only amendment of any real substance in these regulations) was approved by Academic Board at its meeting 9/96 on June 5.
Subsection 2.4 inserts a substitute credit provision which expresses simply the credit situation that exists in practice for the degree of Doctor of Education.
The remaining provisions are housekeeping only -
(i) subsections 1.2 and 2.3 effect a necessary update of references to "registrar"; and
(ii) subsections 2.5 and 2.6 are drafting amendments affecting headings in section 21.
r)Doctoral.as.dms:bw
________________________________
Item 25.3 - Academic Board 3/97
________________________________
MONASH UNIVERSITY
PERSONAL CHAIRS COMMITTEE
Terms of Reference
To consider from time to time recommendations from faculties' personal chairs advisory committees for appointments to personal chairs.
(Council 7/90)
Membership
The Vice-Chancellor Professor D.A. Robinson, Chairman
A Deputy Vice-Chancellor Professor P.LeP. Darvall
Alternates
Two deans Professor M.L. Brisk till 30 June 1999 Professor R.W. Davies
Professor C.R. Williams till 30 June 1997 Professor R.T. White
Two professors Professor M. Quartly till 30 June 1999 Professor W.R. Jackson
nominated by the Vacant Professor S. Ricketson
Academic Board
Two members of Council Professor J.M. Hearn till 30 June 1999 Mr P.H. Ramler
Professor P. Tharenou till 30 June 1997 Dr J.E. Kolm
Terms of Office
Term of office for decanal, Academic Board and Council members is four years with a turnover of one member in each of these categories every two years.
(Council 1/95)
Secretary Ms B.R. Meredith
Personnel Manager (Senior Appointments)
26 February 1997
91/1042
pcc\memship
________________________________
Item 25.4 - Academic Board 3/97
________________________________
24 March, 1997
Mrs J Newhan
Secretary
Academic Board
CLAYTON CAMPUS
Re: Standing Committee on Ethics in Research on Humans (SCERH) - Membership
The Standing Committee on Ethics in Research on Humans (SCERH) operates in accordance with the Guidelines of the NHMRC. The Monash Committee also maintains representation across various fields of study in order to ensure appropriate breadth of understanding within the membership. The nominees listed below are identified as (a) for NHMRC requirement covering membership and (b) Monash representative.
Nominees submitted for consideration
(a) Dr A Penburthy (Medical Researcher)
(a) Ms R Dunn (Laywoman)
(b) Dr M Lindorff (Member)
(b) Dr R Small (Member)
(b) Dr R Smith (Member)
(b) Ms J Raybould (Member)
(b) Dr M Collis (Member)
(b) Dr M Borromeo (Member)
(b) Ms R Kivela (Member)
The Committee submits these nominees and recommends that they be approved as members of SCERH.
A consolidated membership list of SCERH is enclosed as attachment A.
Lyn Gash
Human Ethics Officer
Standing Committee on Ethics
in Research on Humans
STANDING COMMITTEE ON ETHICS IN RESEARCH ON HUMANS
Appendix A
Committee A Committee B
Chairman Professor G Bouma **(1998) Professor G Bouma
Anthropology & Sociology Anthropology & Sociology
Medical Researcher Dr B Canny **(1996) Dr A Penburthy
Physiology Anaesthesia - MMC
A/Professor L Piterman
Community Medicine - Bentleigh
Lawyer Ms B Naylor Mr J Epstein (semester 1)
Law Law
Ms B Gaze (semester 2)
Law
Minister of Religion (Professor G Bouma) Rev Dr S Russell **(1998)
Anthropology & Sociology Sociology - Gippsland
Rev Judy Redman
Chaplain - Gippsland
Laywomen Mrs M Sinclair **(1997) Mrs Sandra O'Neale
Layman Mr B Quodling **(1998) Mr C Bannister
Mr T Pearce (alternate)
Member (Business & Econ) Dr Margaret Lindorff
Management
Member (Education) Dr R Small Dr I Snyder
Education Education
A/Professor P Gronn Dr R Smith
**(1996) Education
Education
Member (Humanities) Mr B Knox
History
Member (Health Sciences) Ms G Milton Ms J Raybould
Nursing - Peninsula Health Sciences - Gippsland
Member (Psychology) Dr F Allen Dr A Veno
Psychology Humanities & Social Sciences -
Gippsland
Member (Social Science) Dr D Ryan Professor T Brown ***(1998)
Anthropology & Sociology Social Work & Human Services
Dr M Collis
Sociology - Gippsland
Member (Postgraduate Dr M Borromeo Ms R Kivela
Student)
Semester 2 Ms Ruth Dunn (Laywomen)
** Year in which term expires
coma&b.doc
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Item 26.2 - Academic Board 3/97
________________________________
Academic Board Elections
Professors and teaching staff have until 16 April 1997 to nominate for election to Monash's Academic Board.
Vacancies for positions from 1 July this year until 30 June 1999 are as follows:
Arts
1 professorial member
5 teaching staff members
Business and Economics
5 professorial members
7 teaching staff members
Computing & Information Tech
2 teaching staff members
Education
1 teaching staff member
Engineering
4 professorial members
2 teaching staff members
Law
2 professorial members
2 teaching staff members
Medicine
2 professorial members
2 teaching staff members
Pharmacy
1 professorial member
2 teaching staff members
Science
2 professorial members
1 teaching staff member
Nominations are also called for the election of Academic Board members from campus-based professors one each from Gippsland, Parkville and Peninsula campuses and campus-based teaching staff (other than professors) one each from Clayton and Peninsula campuses.
Nominations for all positions should be lodged with the returning officer or assistant returning officers by noon on Wednesday, 16 April 1997, details as follows:
Ms O Cornelius, Academic Registrar, Clayton (Returning Officer)
Mr R Bennetts, Academic Services, Gippsland
Ms M Duncan, Administration, Pharmacy
Ms A Leftis, Student Relations Enquiries, Caulfield
Ms J McLachlan, Administration, Berwick
Ms J Hille, Student Relations Enquiries, Peninsula
A ballot will be held on Wednesday, 14 May 1997 if nominations exceed the number of vacancies.
Qualifications of candidates, nominators and voters are as in accordance with Statute 9.2 - Election of members of the Academic Board.
Monash University is endeavouring to achieve equal representation of women and men on committees by 1999. In making nominations and voting for Academic Board members in this current election, University staff are asked to take into account the need to have both genders represented.
For further details, contact Ms Marijana Gec on X52061 or email Marijana.Gec@adm in the University Secretariat.
(c:word/election/acboard/notice.doc)
________________________________
Item 27 - Academic Board 3/97
________________________________
Monash University
MATTERS OF INTEREST REFERRED TO ACADEMIC BOARD
COUNCIL MEETINGS 1/97 AND 2/97
Restructure of the Board of the Faculty of Business and Economics (Council 1/97, Item 9.3)
Council noted the advice of the Vice-Chancellor that the Faculty of Business and Economics wished to review its proposal for the restructuring of the Faculty Board, as detailed in the Agenda, to reflect Council's policy on Student Representation on University Wide Committees, as approved at Council Meeting 7/96.
During discussion, it was suggested that the Faculty might also reconsider proposed eligibility of general staff for representation on the Board: it was suggested that, if academic staff employed at the level of 0.4 were eligible for membership, that eligibility criteria should also apply to general staff.
Subject to the drafting of appropriate legislation, the correct titling of the new Department of Taxation and Business Regulation and the amendment of the proposal to reflect Council policy on Student Representation on University Wide Committees, Council approved the proposal for changes to the structure of the Board of the Faculty of Business and Economics. (CL1/97/24)
Honorary Appointments in the Faculty of Arts (Council 1/97, Item 9.7.6)
In response to a question from a member of Council, Council noted that the unusually long list of honorary appointments in the Faculty of Arts had resulted largely from the number of staff accepting early retirement packages, and who were to continue to undertake funded research at the University.
Council noted the honorary appointments approved by the Dean of the Faculty of Arts and listed in the Report of Academic Board Meeting 1/97. (CL1/97/32)
Appeal to Council from Decision of the Discipline Committee (Council 2/97, Item 5.1)
Council received a report of the Discipline Appeal Committee of Council, which met on 24 February 1997 to hear an appeal from a student against a decision of the University Discipline Committee (18 October 1996) that the student had cheated by copying the work of another student and that Committee's determination that the two relevant pieces of work should not be assessed.
The student did not dispute that two assignments contained the work of another student. In the light of submissions made on the student's behalf, the Discipline Appeal Committee of Council decided to review the penalty imposed by the University Discipline Committee, and directed that the student resubmit two assignments (these pieces of work were essentially different from those originally submitted) within set time limits. (CL2/97/52)