Meeting No 4/97 of the Academic Board was held on Wednesday, 4 June 1997 in the Council Room of the University, from 2:15 pm to 4:45 pm.
There were present:
Professor AW Lindsay (Chair), Vice-Chancellor Professor DA Robinson, Professor W Anderson, Mr C Avram, Professors DH Barkla, AJ Bishop and A Bond, Miss M-L Brien, Professors ML Brisk and RL Brown, Dr C Browne, Professors B Caine and R Cas, Associate Professor JD Cashion, Professors C Chapman, MN Clayton, RL Coppel, PLeP Darvall and G Davison, Dr G Davies, Professors RW Davies, RR Doherty and GK Egan, Dr M Eley, Associate Professors M Evans and A Farley, Professors R Fox and CL Gibbs, Mr H Greenham, Professors P Grundy and JD Hamill, Mr B Harding, Dr B Hatley, Professor M Hearn, Mr D Imber, Dr M Iskander, Professors WR Jackson, JB Jacobs and ML King, Mr BA Knox, Professors JE Maloney, P Nagley and I Nicholls, Associate Professor F Ng, Professors JR Pilbrow, R Porter, J Powell, C Probyn, U Proske, M Quartly, J Redmond, JA Rickard and D Schauder, Associate Professor J Sheridan, Professor MT Skully, Ms J Southcott, Professor P Spearritt, Ms C Spencer, Associate Professor GV Taylor, Professors P Tharenou and N Thomson, Messrs M Vitlin and PB Wade, Professors RL Waller, RT White, CJ Williams, CR Williams and RJ Willis.
Apologies were received from: Ms A Bardoel, Dr J Brien, Associate Professor RAR Bywater, Ms V Clulow, Professors JN Crossley and DM de Kretser, Ms C Fletcher, Associate Professor M Gill, Professors G Griffin, RHJ Grimshaw, RF Gunstone, J Harris, E Lim, M J Kartomi, J Northfield and B Parmenter, Ms A Parr, Associate Professor M Pittard, Professor A Rizvi, Dr K Stewart, Professor PJ Stewart, Associate Professor P Swatman and Ms S Varney.
In attendance was: Ms K Wilson-Reid.
Present by invitation: Professors J Anderson, Mr P Annal, Professor B Dunstan, Ms D Lampard, Professor RB McKern, Messrs D Phillips, P Summers and C Vernon and Associate Professor N White.
Observers: Mr R Burnet, Dr F Burstein, Mr T Calder, Ms H Dunne, Mr H Groenewegen, Ms C Holland, Mr J Hurley and Ms C Mingins.
The Steering Committee had met on Tuesday 27 May 1997 in the James McNeill Room.
Present were: Professor AW Lindsay (Chair), Professors DA Robinson, JE Maloney, JR Pilbrow and P Tharenou and Dr C Browne.
In attendance was: Ms H Dunne and Ms K Wilson-Reid.
M I N U T E S
The Vice-Chancellor and members of the Board welcomed Professor Alan Lindsay, Deputy Vice-Chancellor (Academic & Planning) and new Chair of Academic Board.
*1. ARRANGEMENT OF AGENDA AND PROCEDURAL MATTERS
1.1 Starring of Items
Item 5.3 was added, and items 15.1, 15.4 and 20 were starred by members of the Board.
1.2 Approval of Non-Starred Items
The recommendations of the Steering Committee were adopted without discussion for all items other than those starred.
2. MINUTES
2.1 Minutes of Academic Board Meeting No 3/97 held on 16 April 1997
Previously circulated.
The Minutes of Academic Board Meeting 3/97 held on 16 April 1997 were confirmed and signed, subject to an addition to the second paragraph of Minute 15.2 so that it reads:
"A document submitted by the Monash Postgraduate Association (MPA) and the Gippsland Association of Postgraduate Students..."
3. MATTERS ARISING FROM THE MINUTES
3.1 Admission of MOSA Candidates Into Undergraduate Degrees in the Faculty of Arts
88/0831
Minute 15.1 of Academic Board Meeting 1/97 had requested that relevant Deans report to the Academic Board regarding the admission of MOSA candidates into the first year of various undergraduate degrees.
Academic Board noted:
4. MATTERS REFERRED TO ACADEMIC BOARD BY COUNCIL
No matters were referred to Academic Board by Council for this meeting.
*5. VICE-CHANCELLOR'S BUSINESS
5.1 Contents and Portions of the University Corporate Plan for 1998 - 2002 97/0540
The contents and portions of a draft Corporate Plan for Monash University for the five year period 1998 - 2002, together with a covering memorandum from Mr P Summers, Executive Officer Corporate Planning and Review dated 20 May 1997, were circulated in the "Agenda Index of Items and Agenda Papers" (p 1-18).
A revised version of the contents for the above the draft (containing minor amendments) and completed versions of tables, used both as background to preparation of the Plan and within the Plan, were tabled at Academic Board. A copy of the tabled document is attached to these Minutes.
The Vice-Chancellor, Professor DA Robinson, advised the Board that the contents and portions of the draft Corporate Plan were presented to the Board for initial consideration and input. Professor Robinson informed members that a special meeting of the Academic Board would be held at 12 pm on Wednesday 18 June 1997 for members to consider the full Corporate Plan prior to its submission to Council.
Ms D Lampard, Corporate Planning Group, was invited to speak to the Board regarding information within the tables presented.
The Vice-Chancellor invited members to suggest additions or improvements to the document which could be taken into consideration during completion of the full draft Corporate Plan. The main issues discussed were:
Members noted that deans would respond to the Corporate Planning Group by Monday 9 June 1997 regarding allocation of agreed student load within faculty programs.
Arising from discussions regarding the objectives of the document in progress, the Vice-Chancellor accepted the suggestion of a member that the title of the "Corporate Plan" be changed to become the "Monash Plan".
Academic Board:
Action/Information: Secretary
5.2 Information Technology Policy - Exposure Draft
An exposure draft of the Information Technology Policy for Monash University, dated May 1997, was circulated (p 19-28).
The exposure draft had been considered by Deans, and was submitted to the Academic Board for preliminary discussion and input into further improvement of the document.
The Deputy Vice-Chancellor (Research and Development), Professor PLeP Darvall, invited members to comment about the Policy exposure draft at the meeting, or in writing to the office of the Deputy Vice-Chancellor (Research and Development) by Wednesday 18 June 1997.
Professor Darvall advised that swift action would be taken to establish the University Information Technology Advisory Committee (UNITAC), and members discussed the appointment of a Director of Information Technology Services. Discussion also occurred regarding the University's arrangements for the purchase of software.
Academic Board:
5.3 Academic Board Review Working Party 97/0531
The Vice-Chancellor spoke to members regarding the current Review of Academic Board, and highlighted the need for the Academic Board Review Working Party to be granted the authority to co-opt members.
Professor Lindsay spoke briefly regarding issues within the context of the Academic Board Review and encouraged future discussion of those issues.
In response to a query from a student member, the Vice-Chancellor outlined the recent re-structure of the Academic Services Division, and advised members that the independent nature of the Secretariat support to major University committees would be retained.
Academic Board approved the proposal that the Academic Board Review Working Party be granted the authority to co-opt members.
Action/Information: Professor AW Lindsay
6. REPORT OF THE COMMITTEE OF DEANS
(Circulated p 20-30)
The Academic Board received and noted the report of Meetings 4/97 and 5/97 of the Committee of Deans held on 5 April and 6 May 1997.
Action/Information: Mr T Calder
*6.1 Monash University College of Art and Design - Faculty Status 96/0636
A memorandum from the Vice-Chancellor to the Deans dated 10 April, 1997, a submission from the Director of the Monash University College of Art and Design, Professor J Redmond, and a memorandum from the Dean of the Faculty of Arts, Professor M Quartly, were circulated (p 31 46).
The proposal for faculty status for the College had been unanimously supported by the Committee of Deans.
The Vice-Chancellor spoke to this item, strongly commending the proposal to the Academic Board.
Academic Board approved for submission to Council the proposal that the Monash University College of Art and Design be granted faculty status.
Action/Information: Professor J Redmond; Secretary
Proceedings
7. REPORT OF THE BOARD OF THE FACULTY OF ARTS 91/1098
(Circulated p 47-48)
The Academic Board received and noted the Report of Meeting 2/97 of the Board of the Faculty of Arts held on Wednesday 19 April 1997.
Action/Information: Ms C Jordan
7.1 Honorary Appointments Personnel Files
The Academic Board noted the following honorary appointments approved by the Dean of the Faculty of Arts (none of the people below were currently employed within the University):
Department of Classics and Archaeology
Department of History
Department of Music
Department of Romance Languages
Centre for Women's Studies
Action/Information: Secretary
7.2 Faculty Board Membership
(Circulated p 49-58)
The list of membership presented did not involve changes to the constitution of the Board of the Faculty of Arts.
The Academic Board noted for transmission to Council the current membership of the Board of the Faculty of Arts as detailed in the document presented.
Action/Information: Secretary
7.3 Faculty of Arts Exclusion Progress Report
Refer also to item 16.
Registrars had provided details to the Exclusion Appeals Committee of Academic Board regarding the number of students excluded within each faculty for the 1996 academic year. The figures for all faculties were incorporated in the Exclusion Appeals Committee Report under item 16 of the agenda.
The more detailed report of exclusions from the Faculty of Arts which was submitted to both Faculty Board and the Exclusion Appeals Committee was circulated (p 59-62).
Academic Board noted the report of exclusions within the Faculty of Arts for the 1996 academic year.
8. REPORT OF THE BOARD OF THE FACULTY OF BUSINESS AND ECONOMICS
93/1071
(Circulated p 63-64)
The Academic Board received and noted the Report of Meeting 2/97 of the Board of the Faculty of Business and Economics held on Wednesday 2 April 1997.
Action/Information: Ms A Pilgrim
8.1 Appointment of Associate Deans 1997-1998
93/1234
At Meeting 7/96 Council approved, subject to the drafting of appropriate legislation, the proposal that the term of appointment for associate deans run for a calendar year instead of the first day of July to the thirtieth day of June (RESOLUTION CL7/96/462).
Academic Board approved, for submission to Council, the proposal of the Board of the Faculty of Business and Economics to appoint the following Associate Deans for 18 months from 1 July 1997 until 31 December 1998, to bring their appointments into line with the period of appointments recently approved by Council:
Action/Information: Professor B Parmenter; Associate Professor M Evans
8.2 Appointment of Associate of the School of Business and Electronic Commerce
93/1234
Academic Board noted, for transmission to Council, the approval of the Board of the Faculty of Business and Economics of the appointment of Mr Michael Crowley as Associate of the School of Business and Electronic Commerce for a three year period commencing 2 April 1997.
Action/Information: Mr M Crowley; Secretary
Proceedings
9. REPORT OF THE BOARD OF THE FACULTY OF COMPUTING AND
INFORMATION TECHNOLOGY 94/1208
(Circulated p 65-66)
The Academic Board received and noted the Report of Meeting 2/97 of the Board of the Faculty of Computing and Information Technology held on Wednesday 7 May 1997.
Action/Information: Mr K Hobbs
9.1 Appointment of Associate Dean (Teaching) 94/0951
Refer also to item 8.1.
The Board was asked to note that, with the agreement of the Registrar of the Faculty of Computing and Information Technology, the dates for the term of the following appointment had been altered from the Faculty Board Report to reflect the decision made by Council that the term of appointment for associate deans run for a calendar year.
Academic Board approved, for submission to Council, the proposal of the Board of the Faculty of Computing and Information Technology to appoint Associate Professor J Hurst as Associate Dean (Teaching) until 30 June 1997, and renew his appointment from 1 July 1997 to 31 December 1997.
Action/Information: Associate Professor J Hurst; Secretary
9.2 Casual Vacancy on Academic Board 96/0688
The Board was asked to note that this item would be considered under item 22.1.
9.3 Casual Vacancy in Membership of Faculty Board 96/0688
Academic Board approved for submission to Council the nomination of Mr G Shanks, Senior Lecturer in the Department of Information Systems, to fill a casual vacancy on the Board of the Faculty of Computing and Information Technology.
Action/Information: Mr G Shanks; Secretary
9.4 Discipline Committee Membership 95/0694
The Board was asked to note that this item would be considered under item 21.1.
9.5 Minute of Appreciation for Mrs Anne Mc Millan
(Circulated p 67-68)
Academic Board endorsed the Minute of Appreciation for Mrs Anne McMillan, who was Associate Dean (Teaching) of the Faculty until her untimely death in March 1997.
Proceedings
10. REPORT OF THE BOARD OF THE FACULTY OF ENGINEERING 88/1044
(Circulated p 69-70)
The Academic Board received and noted the Report of Meeting 2/97 of the Board of the Faculty of Engineering held on Wednesday 23 April 1997.
Action/Information: Mr D Secomb
*10.1 Annual Reports of Centres
Annual reports for the centres listed below were circulated (p 71-108).
The Dean of the Faculty of Engineering, Professor ML Brisk, spoke regarding the progress and status of the centres listed below, making particular reference to the centres' high levels of activity and contributions to research within the Faculty.
Academic Board:
1. received and noted for transmission to Council the annual reports of the following centres:
2. noted the comments of the Dean of the Faculty of Engineering, Professor ML Brisk, regarding the progress and status of the above centres.
Action/Information: Secretary
10.2 Establishment of Prizes - Kemcor Australia Scholarship
Academic Board approved the proposal of the Board of the Faculty of Engineering to establish a scholarship for 1997 of $1250, to be awarded to a mechanical engineering student under the conditions detailed in the Faculty Board Report presented; said scholarship to be named the "Kemcor Australia Scholarship".
Action/Information: Secretary
Proceedings
11. REPORT OF THE BOARD OF THE FACULTY OF MEDICINE 87/0301
(Circulated p 109-110)
The Academic Board received and noted the Report of Meeting 2/97 of the Board of the Faculty of Medicine held on Wednesday 26 March 1997.
Action/Information: Mr B Ruck
11.1 Personnel Matters (Proceeding No 6)
*11.1.1 Honour and Appointments 97/0482
The Vice-Chancellor, Professor DA Robinson, commended the honour and appointments below, and asked the Board to welcome with acclamation the appointment of Professor W Anderson as Chairman of the NH&MRC Research Committee (Medical and Public Health).
Academic Board noted the following honour and appointments:
Action/Information: Assoc Professor YL Lim; Professor W Anderson; Professor J Funder
11.1.2 Obituary for Associate Professor Edmundo Guli
(Circulated p 111-114)
Academic Board endorsed the obituary in respect of Associate Professor Edmond Guli, who died on 14 February 1997.
Proceedings
12. REPORT OF THE BOARD OF THE FACULTY OF SCIENCE 90/1156
(Circulated p 115-116)
The Academic Board received and noted the Report of Meeting 2/97 of the Board of the Faculty of Science held on Wednesday 23 April 1997.
Action/Information: Dr P Rodan
12.1 Associate of the Faculty Personnel File
Academic Board noted, for transmission to Council, the approval of the Board of the Faculty of Science of the re-appointment of Professor JR Anderson as Associate of the Faculty for a further three year term from 1 June 1997.
Action/Information: Professor JR Anderson; Secretary
12.2 Establishment of the Meteorology CRC Prize 97/0643
(Circulated p 117-118)
The Cooperative Research Centre for Southern Hemisphere Meteorology, the Department of Mathematics and the Department of Geography and Environmental Science were sponsors of a new undergraduate discipline in Atmospheric Science.
Academic Board approved the proposal of the Board of the Faculty of Science to establish a prize from 1998 of $200, to be awarded annually by the Director of the Meteorology CRC (with advice from the Education Committee of the Meteorology CRC) to the student with the highest overall mark in the 24 point discipline of Atmospheric Science at third year; said prize to be named the "Meteorology CRC Prize".
Action/Information: Secretary
12.3 Student Representation on Faculty Board
(Circulated p 115)
At Meeting 7/96 Council approved the proposal "Student Representation on Senior University Committees", with the exception of the section relating to Council which was at that stage under review. The proposal had been developed in consultation with student organisations, the Committee of Deans, Academic Board and Council.
The section relating to Faculty Boards required that student membership comprise at least one undergraduate student per campus on which the faculty operates with a minimum of four, and at least one research and one non-research postgraduate student.
Academic Board noted the comments and suggestions made by the Board of the Faculty of Science in relation to the requirements for student representation on faculty boards (as detailed in the Faculty Board Report presented).
*12.4 Annual Reports from Centres of the Faculty
A two page executive summary of the annual reports of Centres received by the Board of the Faculty of Science was circulated(p 119-120).
The full version of each annual report was available for perusal by members upon request to the Secretary of Academic Board.
The Dean of the Faculty of Science, Professor RW Davies, spoke regarding the progress and status of the centres included in the executive summary presented, mentioning in particular their continuing value to the University, and possible changes to reporting arrangements of certain centres.
Academic Board:
Action/Information: Secretary
Proceedings
13. REPORT OF THE ADMISSIONS COMMITTEE 97/0337
(Circulated p 121-122)
The Academic Board received and noted the Report of Meeting 2/97 of the Admissions Committee held on Thursday 8 May 1997.
Action/Information: Ms E Knowles
*13.1 Entry Requirements 96/0979
The proposal of the Admissions Committee under this item had sought to amend the University's minimum entry requirements to provide a more relevant means by which unqualified applicants could demonstrate academic potential.
Prior to commencement of the meeting, the Faculty of Arts had communicated a request which was accepted by the Admissions Committee that further consideration be given to the second part of the recommendation.
The Academic Board:
Action/Information: Secretary; Ms E Knowles
13.2 Revenue and Scholarships Executive Officer Personnel File
(Circulated p 122)
Academic Board:
Action/Information: Secretary
13.3 Deferment Policy 89/1540
The proposal of the Admissions Committee below sought to amend the University's deferment policy so as not to allow for deferment for the purpose of study elsewhere except with prior faculty approval.
Academic Board approved for submission to Council an amendment to the deferment policy as follows:
"The University will allow a one year deferment of study for all new undergraduate students who apply to their faculty of intended enrolment, except where the student intends to study elsewhere in Australia. In this case the faculty will determine whether the deferment is appropriate. Any approved study completed in Australia in the year of deferral cannot be used to gain credit unless specified in the conditions of the deferment."
Action/Information: Secretary
Proceedings
14. REPORT OF THE COMMITTEE OF ASSOCIATE DEANS (RESEARCH) 96/1164
(Circulated p 123-126)
The Academic Board received and noted the Report of Meeting 2/97 of the Committee of Associate Deans (Research) held on Thursday 27 March 1997.
Action/Information: Secretary CADRES
*14.1 Re-collection of 1995 Research Publications Data - Proceedings No 4 95/0735
The Deputy Vice-Chancellor (Research and Development), Professor PLeP Darvall, thanked the general staff who had been involved with re-collection of the 1995 research publications data.
Discussion also occurred regarding results from the audit of 1995 research publications data within Monash University.
Academic Board noted the advice of the Deputy Vice-Chancellor (Research and Development) regarding the collection of 1995 publications data.
*14.2 Minute of Appreciation for Professor Brian Cherry - Proceedings No 8 Personnel File
The Deputy Vice-Chancellor (Research and Development) spoke to the Minute of Appreciation for Professor B Cherry, who retired from the University in March 1997. Professor Darvall commended Professor Cherry's contributions to the PhD and Scholarships Committee and the Committee of Associate Deans (Research), highlighting his continued efforts to achieve high standards in performance and quality.
Academic Board endorsed the Minute of Appreciation for Professor B Cherry, and the comments of the Deputy Vice-Chancellor (Research and Development), Professor PLeP Darvall, regarding Professor Cherry's major contribution to the University.
Proceedings
15. REPORT OF THE EDUCATION COMMITTEE 96/1211
(Circulated p 127-132)
The Academic Board received and noted the Report of Meeting 3/97 of the Education Committee held on 7 May 1997.
Action/Information: Ms ER Brooks
*15.1 Amendment to Membership of the Education Committee 95/1454
This amendment was proposed by the Education Committee in response to the need to include Monash Mt Eliza Graduate School of Business and Government Ltd more fully in the formal course and subject approval and amendment processes of the University.
Professor RB McKern, Chief Executive of the Monash Mt Eliza Graduate School of Business Ltd, expressed appreciation to those who had helped with recent developments in the offshore Master of Business Administration program. Professor McKern re-iterated the School's commitment to quality assurance and enhancement processes, and welcomed the opportunity for Monash Mt Eliza to become further involved with the Education Committee through this recommendation.
Academic Board invited the Monash Mt Eliza Graduate School of Business and Government to nominate an academic staff member to become a member with full voting rights of the Education Committee.
Action/Information: Professor RB McKern
15.2 Amendment to Regulations for the Faculty of Arts 92/0094
Documents were circulated (p 133-136).
At Meeting 8/96 of Council (Minute 9.6), regulations were approved for the undergraduate degrees of the Faculty of Arts. These regulations (and the amendment to Statute 6.1.2 which accompanied them) contained reference to Bachelor of Arts (Arts Scholars Program), which would not now be presented by the Faculty of Arts.
The Academic Board approved for submission to Council the amendment deleting reference to a Bachelor of Arts (Arts Scholars Program) in the Faculty of Arts (Undergraduate Degree) Regulations and Statute 6.1.2 - Courses and Degrees.
Action/Information: Secretary
15.3 Student Academic Grievance Policy 97/0462
(Circulated p 137-142)
Council had referred the Student Academic Grievance Policy to the Education Committee for reconsideration after questions were raised at Council Meeting 8/96 regarding the timeframe for the process and the order of hearings in cases when grievance and other (eg exclusion) hearings were both scheduled.
Further submissions were also received from the University Solicitor's Office and from student representatives and Student Rights Officers.
The drafting process was overseen by a small working party, comprising Ms K McGillivray, Associate Professor R Alfredson, and Associate Professor J Hurst. The version of the document presented was debated extensively at the Education Committee, and matters such as a central grievance appeals panel and the timeline for any action were considered at some length.
The draft policy was further revised by the inclusion of a statement that the policy would be reviewed at the end of 1998.
The Academic Board approved for submission to Council the attached policy document entitled "Student Academic Grievance Policy", dated 9 May 1997.
Action/Information: Secretary
*15.4 Recommendations Regarding PII Grade 91/1455
(Circulated p 143-144)
In response to a member's query, the Chair advised that implementation of this recommendation would become effective immediately following approval by the Academic Board. The Deputy Vice-Chancellor (Academic and Planning), Professor Lindsay, and the Dean of the Faculty of Arts, Professor Quartly, agreed that they would resolve any outstanding issues within the Faculty of Arts resulting from the implementation of this recommendation.
The Academic Board:
1. approved:
15.5 New Course Proposals 95/0993
15.5.1 the honours degree of Bachelor of Science (Advanced Mathematics and Computing)
(Circulated p 145-150)
The Academic Board approved the proposal of the Faculty of Science to establish a new degree, to be titled the honours degree of Bachelor of Science (Advanced Mathematics and Computing).
15.5.2 the honours degree of Bachelor of Science (Behavioural)
(Circulated p 145-150)
The Academic Board approved the proposal of the Faculty of Science to establish a new degree, to be titled the honours degree of Bachelor of Science (Behavioural).
15.5.3 the honours degree of Bachelor of Science (Biomedical)
(Circulated p 145-150)
The Academic Board approved the proposal of the Faculty of Science to establish a new degree, to be titled the honours degree of Bachelor of Science (Biomedical).
15.5.4 the honours degree of Bachelor of Science (Environmental)
(Circulated p 145-150)
The Academic Board approved the proposal of the Faculty of Science to establish a new degree, to be titled the honours degree of Bachelor of Science (Environmental).
Action/Information: Secretary
15.6 Amendments to Existing Courses 95/0993
15.6.1 Graduate Certificate in Management - Change to Admission Criteria
(Circulated p 151-152)
The Academic Board approved the proposal of the Faculty of Business and Economics to amend the admission requirements for the existing Graduate Certificate in Management by requiring a minimum of two years relevant experience prior to admission to the course.
15.6.2 Diploma of Business - Amendment to Compulsory Subject and Changes to Subject Prerequisites
(Circulated p 153-156)
The Academic Board approved the proposal of the Faculty of Business and Economics to amend the existing Diploma of Business by making GBU7015 Business Applications a compulsory subject and amending the subject prerequisites for a number of subjects in the course as detailed in the document presented.
15.6.3 Bachelor of Business - Addition of Professional Accounting Major (Berwick Campus)
(Circulated p 157-158)
The Academic Board approved the proposal of the Faculty of Business and Economics that the Bachelor of Business available at the Berwick campus be amended by the establishment of a new major sequence in Professional Accounting.
15.6.4 Bachelor of Science - Amendment to Structure and Schedules of Subjects
(Circulated p 159-162)
The Academic Board approved the proposal of the Faculty of Science to amend the Schedule of Approved Science Subjects as detailed in the document presented.
Action/Information: Secretary
15.7 New Subject Proposal 94/0720
The Education Committee endorsed for transmission to the Academic Board the subject proposal from the Faculty of Engineering detailed below. Full documentation was available for perusal by members of the Board.
The Academic Board approved the subject proposal from the Faculty of Engineering as detailed below:
15.8 Disestablishment of an Existing Subject 96/1355
The Academic Board noted the disestablishment of the existing subject and/or alternative code for a subject of the Faculty of Arts:
15.9 Disestablishment of a Course 96/1355
The Academic Board noted the disestablishment of the following course (no intake after Semester One 1997) by the Faculty of Science:
Proceedings
16. REPORT OF THE EXCLUSION APPEALS COMMITTEE 97/0452
(Circulated p 163-166)
The Academic Board received and noted the Report of the Exclusion Appeals Committee of Academic Board, for meetings held between 20 February and 10 April 1997, for the purpose of hearing appeals against exclusion for unsatisfactory progress in the 1996 academic year.
Action/Information: Ms K Wilson-Reid
Proceedings
17. REPORT OF THE HONORARY DEGREES COMMITTEE 88/2436
(Circulated p 167-168)
Academic Board received and noted the Report of meeting 1/97 of the Honorary Degrees Committee held on Thursday 17 April 1997.
Action/Information: Secretary Honorary Degrees Committee
17.1 Award of an Honorary Degree
The terms of reference and membership of the Honorary Degrees Committee, and a biographical note about the most recent recipient of an honorary degree were circulated (p 169-172).
Under the terms of reference of the Committee, the Committee may in exceptional circumstances approve the award of an honorary degree where a recommendation has been received from the Chancellor and the Vice-Chancellor. The Committee noted that exceptional circumstances existed in the case below, and approved the nomination of the Chancellor and Vice-Chancellor. The award was conferred at the graduation ceremony held on 14 May 1997.
Academic Board noted that the Honorary Degrees Committee, having received a nomination from the Chancellor and the Vice-Chancellor, and in accordance with the authority devolving from its terms of reference, resolved unanimously to approve the award of the degree of Doctor of Laws honoris causa to Mr Rahardi Ramelan.
18. REPORTS OF THE PhD AND SCHOLARSHIPS COMMITTEE
18.1 Report of Meeting 3/97 96/0969
(Circulated p 173-174)
The Academic Board received and noted the Report of Meeting 3/97 of the PhD and Scholarships Committee held on Friday 11 April 1997.
Action/Information: Ms P Herman
18.1.1 Doctoral Candidates by External Mode
Two documents prepared by the PhD and Scholarships Committee Working Group on External Candidature were circulated (p 175-192). The document presented on pages 175 to 178 of the Agenda Papers was an executive summary of the extended version of the document which followed.
A final review by the Committee's Working Group on Doctoral Candidature by External Mode had considered comments made by the faculties on the draft policy paper. In particular, the Working group had agreed to a more flexible approach to the 20 days of annual attendance and residency in the fourth and subsequent years of candidature.
The Academic Board approved the recommendations made in the document Doctoral Candidature by External Mode: Executive Summary and Recommendations of PhD and Scholarships Committee Working Group on External Candidature (presented on pages 175 to 178 of the Agenda Papers).
Proceedings
18.2 Report of Meeting 4/97 96/0969
(Circulated p 193-194)
The Academic Board received and noted the Report of Meeting 4/97 of the PhD and Scholarships Committee held on Friday 2 May 1997.
Action/Information: Ms P Herman
Proceedings
19. REPORT OF SUBJECT QUOTAS FOR 1997 97/0642
The Report of Subject Quotas for 1997 was circulated (p 195-218).
The Board was reminded that as a result of a decision taken late in 1994 by the Education Committee (Minute 8, Meeting 6/94) and confirmed by the Academic Board, the Education Committee had the responsibility to investigate subject quota proposals and report on them annually to the Academic Board. The Deputy Vice-Chancellor was authorised to approve the recommended quotas after investigation by the Education Committee.
Academic Board received and noted for transmission to Council the Report of Subject Quotas for 1997.
Action/Information: Ms ER Brooks; Secretary
20. 1996 ANNUAL REPORTS
Under Section 2.9 of Statute 3.3 - Deans, Associate Deans and Subdeans of Faculties - a Dean "shall submit to the Registrar for transmission through the Academic Board to Council at its first meeting in each year a concise report of the work done in the faculty during the preceding year".
A schedule for 1996 Annual Reports to be submitted to Council through Academic Board was approved at Meeting 7/96 of Council.
Action/Information: Secretary
20.1 Annual Report of the Dean of the Faculty of Education 96/1314
(Circulated p 219-228)
The Associate Dean of the Faculty of Education, Professor A Bishop, spoke briefly on behalf of Professor White to the Dean's report mentioning in particular:
The Academic Board received and noted for transmission to Council the 1996 Annual Report of the Dean of the Faculty of Education, Professor RT White, and noted the Associate Dean's comments about the report.
20.2 Annual Report of the Dean of the Victorian College of Pharmacy 96/1314
(Circulated p 229-246)
The Dean of the Victorian College of Pharmacy, Professor CB Chapman, spoke to his report mentioning in particular:
The Academic Board received and noted for transmission to Council the 1996 Annual Report of the Dean of the Victorian College of Pharmacy, Professor CB Chapman, and noted the Dean's comments about the report.
20.3 Annual Report of the Director of the Computer Centre 96/1314
(Circulated p 247-254)
The Director of the Computer Centre, Mr PR Annal, spoke to his report mentioning in particular:
The Academic Board received and noted for transmission to Council the 1996 Annual Report of the Director of the Computer Centre, Mr PR Annal, and noted the Director's comments about the report.
20.4 Annual Report of the Director of the Professional Development Centre 96/1314
(Circulated p 255-260)
(The Director of the previously titled Professional Development Centre, Professor T Hore, was unavailable to speak to his report.)
The Academic Board received and noted for transmission to Council the 1996 Annual Report of the Director of the former Professional Development Centre, Professor T Hore.
21. COMMITTEE MEMBERSHIP MATTERS
21.1 Discipline Committee Panel Membership 95/0694
(Original document circulated p 261-262).)
A revised list of new members to be appointed to the Discipline Committee was circulated (p 273-274) in the "Agenda Index of Recommendations and Supplementary Papers".
Academic Board approved for submission to Council appointment of new members of the Discipline Committee as detailed in the (revised) document presented.
Action/Information: Secretary; Secretary Discipline Committee
22. ACADEMIC BOARD MEMBERSHIP 96/0688
22.1 Casual Vacancy
Refer also to items 9.2 and 22.2.
Academic Board noted the appointment of Associate Professor J Breen, made by the Board of the Faculty of Computing and Information Technology, to fill a casual vacancy on the Academic Board existing as the vacancy was not filled by the normal process of election recently conducted.
Action/Information: Associate Professor J Breen; Ms M Gec
22.2 Report of the Returning Officer - Academic Board Election Results
The Report of the Returning Officer following the recent elections held to fill professorial and non-professorial vacancies on the Academic Board was circulated (p 263-266).
The Board received and noted the Report of the Returning Officer including results of an election to fill vacancies on the Academic Board.
Action/Information: Ms M Gec
23. ITEMS OF INTEREST FROM MINUTES OF COUNCIL
(Circulated p 267-272)
The Academic Board noted the items of interest from the unconfirmed Minutes of Council Meeting 3/97 as detailed in the document presented.
Academic Board thanked those who were due to retire from membership on 30 June 1997 for their contribution to the operation of the Board during their terms of office.
The Meeting concluded at 4:45 pm.