Monash University Secretariat - Academic Board - Minutes

Monash University

Academic Board Meeting 5/97

Meeting No 5/97 of the Academic Board was held on Wednesday, 23 July 1997 in the Council Room of the University, from 2:15 pm to 4:20 pm.

There were present:

Professor AW Lindsay (Chair), Vice-Chancellor Professor DA Robinson, Mr P Annal, Mr C Avram, Ms A Bardoel, Professor DH Barkla, Associate Professor J Breen, Professor ML Brisk, Dr C Browne, Professor B Caine, Associate Professor N Cameron, Professors R Cas and MN Clayton, Ms V Clulow, Professors PLeP Darvall, G Davison, RW Davies and R Dickson, Dr J Edwards, Professor GK Egan, Associate Professors M Evans and A Farley, Dr B Foddy, Professors P Forsyth, M Gabbot and CL Gibbs, Associate Professor M Gill, Mr H Greenham, Professors G Griffin and RHJ Grimshaw, Mr J Hurley and D Imber, Professors JB Jacobs, B Jarrott and J Jarvis, Ms A Jawary, Dr H Johnson, Professors MJ Kartomi and ML King, Mr Q Le, Ms C Lewis, Associate Professor A Lill, Professor E Lim, Professor JE Maloney, Associate Professor S McNicol, Professors W Melbourne and P Nagley, Associate Professor F Ng, Professor B Parmenter, Associate Professor J Peterson, Professor JR Pilbrow, Associate Professor M Pittard, Dr R Pollard, Professors R Porter, J Powell, M Quartly, J Redmond, JA Rickard, A Rizvi, J Rosenberg and A Russell, Associate Professors T Seddon and J Sheridan, Professor MT Skully, Ms J Southcott, Professor P Spearritt, Ms C Spencer, Dr K Stewart, Associate Professors P Swatman and GV Taylor, Professors P Tharenou, N Thomson and T Threadgold, Ms S Varney, Professors L Waller, RT White and CJ Williams, Mr D Wong and Dr CG Worth.

Apologies were received from: Professors W Anderson and AJ Bishop, Dr J Brien, Miss ML Brien, Professors W Charman, RL Coppel, DM de Kretser, P Grundy, RF Gunstone, J Hamill, MTW Hearn, and S Holdsworth, Associate Professor M Hooper, Professor WR Jackson, Associate Professor L Nethercott, Professors D Schauder, B Schroder and PJ Stewart, Mr M Vitlin and Mr PB Wade.

Present by invitation: Professors J Harris and G Webb and Mr I Dobson.

In attendance was: Ms K Wilson-Reid.

Observers: Mr R Burnet, Ms H Dunne, Dr Gail Ellis and Ms C Mingins.

The Steering Committee had met on Tuesday, 15 July 1997 in the James McNeill Room.

Present were: Professor AW Lindsay (Chair), Professors DA Robinson, JE Maloney, B Caine, JR Pilbrow and P Tharenou and Dr C Browne.

In attendance were : Ms H Dunne and Ms ER Brooks.

M I N U T E S

The Chair, Professor AW Lindsay, welcomed the new and recently re-appointed members of Academic Board.

*1. ARRANGEMENT OF AGENDA AND PROCEDURAL MATTERS

1.1 Starring of Items

Items 3, 18.3.4, 18.4.14 and 22.1 were starred by members of the Board.

1.2 Approval of Non-Starred Items

The recommendations of the Steering Committee were adopted without discussion for all items other than those starred.

2. MINUTES

Action/Information: Secretary

2.1 Minutes of Academic Board Meeting No 4/97 held on 4 June 1997

Previously circulated.

The Minutes of Academic Board Meeting 4/97 held on 4 June 1997 were confirmed and signed, subject to amendments to the attendance record so that it reads:

"There were present:

... Professor W Anderson, Mr P Annal, ... Professors PL Waller, ...".

2.2 Minutes of the special meeting of Academic Board held on 18 June 1997

Previously circulated.

The Minutes of the special meeting of Academic Board held on 18 June 1997 were confirmed and signed.

3. MATTERS ARISING FROM THE MINUTES

3.1 Admission of MOSA Candidates Into Undergraduate Degrees in the Faculties of Business and Economics and Law 88/0831

Minute 15.1 of Academic Board Meeting 1/97 requested that relevant Deans report to the Academic Board regarding the admission of MOSA candidates into the first year of various undergraduate degrees.

Academic Board noted details of admission of MOSA candidates into undergraduate degrees in the Faculties of Business and Economics and Law as follows:

Faculty of Business and Economics:

letters of offer were distributed to three candidates nominated by MOSA for admission into degrees of the Faculty of Business and Economics in 1997; and
of those three candidates, two enrolled in the Bachelor of Business (Business Administration), and one did not enrol for 1997.

Faculty of Law:

two candidates were nominated by MOSA for admission into degrees of the Faculty of Law in 1997; and
- of those two candidates, one enrolled in the Bachelor of Arts / Bachelor of Law, and one enrolled in three subjects from the Faculty of Arts on the advice of the MOSA Board of Examiners.

*3.2 Minute 5.1, Meeting 4/97 - Contents and Portions of the University Corporate Plan for 1998 - 2002

This item was added at the meeting.

Revised Contents and Portions of the University Corporate Plan (now titled the "Monash Plan") for 1998 - 2002, which had been tabled at Meeting 4/97 of the Academic Board, were attached to the Minutes of that meeting.

A member requested clarification of figures presented in Table 3 of the attachment in relation to the progressive increase in the student load figures of the Faculty of Medicine and the Victorian College of Pharmacy, relative to the decrease in student load which would be sustained by most other faculties over the five year period.

The Vice-Chancellor informed members that the figures presented in Table 3 reflected commitments made previously by the University, the need to reduce HECS liable student load imposed by the Federal Government and the University's desire to quarantine some student load in order to accommodate new initiatives. Professor Robinson also advised the Board that HECS liable places in the Faculty of Medicine were not reduced as the Faculty would not be permitted to accept Australian fee-paying students and that the figures for the College of Pharmacy reflected the demand for those courses and extension to a four-year degree.

Academic Board noted the advice of the Vice-Chancellor, Professor DA Robinson, regarding this item.

4. MATTERS REFERRED TO ACADEMIC BOARD BY COUNCIL

No matters were referred to Academic Board by Council for this meeting.

*5. VICE-CHANCELLOR'S GROUP BUSINESS

5.1 Draft Information Technology Policy 97/0846

A Draft of the University's Information Technology Policy was circulated (p 1-12). Suggestions for improvement to an exposure draft of this Policy had been sought from the Academic Board at its Meeting 4/97. This draft was presented to the Board for further improvement.

The Chair invited Mr I Dobson, Associate of the Deputy Vice-Chancellor (Research and Development) Professor PLeP Darvall, to speak about the draft Information Technology Policy presented. Mr Dobson informed members that the document was intended as guide for the University's management of Information Technology infrastructure and devolution, encompassing the objectives of the Education Policy. He requested that ideas for further improvement to the document be received and highlighted to the Board the importance of making timely progress with the issues involved.

The key issues discussed were:

funding for Information Technology infrastructure;
boundaries for Information Technology devolution;
the policy as a general statement of University guidelines;
further development of faculty requirements of Information Technology;
appointment of a Director of Information Technology; and
the University's purchasing power for hardware and software.

Discussion occurred regarding possibilities for re-titling the draft Policy in light of issues raised by the Board.

Members noted the advice of the Deputy Vice-Chancellor (Academic and Planning) Professor Lindsay, that initiatives to be developed for teaching and learning further to the Monash Plan should steer the University's requirements for Information Technology infrastructure and devolution.

Academic Board noted comments from Mr I Dobson, Mr Annal, Professor Robinson and Professor Lindsay and considered ideas for improvement to the draft Information Technology Policy presented. The advice of the Vice-Chancellor was noted that directions for further development of the draft and related issues would be considered at the next meeting of the Vice-Chancellor's Group.

Action/Information: Vice-Chancellor; Mr I Dobson; Secretary

5.2 Items of Interest from the Minutes of Council

An extract from the unconfirmed Minutes of Council Meeting 4/97 was circulated (p 329-338). The extract contained Minutes of items which were approved by Council such as "Leading the Way: Monash Plan, 1998-2002", "Australian Undergraduate Fees and Scholarships" and granting of faculty status for the Monash University College of Art and Design.

The Vice-Chancellor addressed the Board regarding the extract, highlighting the importance of the recent decisions made by Council which would serve as a foundation for future development of the University and achievement of its goals and objectives.

The Vice-Chancellor informed members that Deputy Vice-Chancellors and the General Manager would soon be commissioned for action on responsibilities contained within the Monash Plan and that Mr D Phillips, Special Advisor to the Vice-Chancellor on Corporate Planning and Review, and the Corporate Planning Group would work with deans and directors to help implement aspects of the Plan. Members noted that Mr Phillips would also work with relevant deans and campus leaders to develop the future profile of the Peninsula Campus. Professor Robinson advised that a report on the progress of implementation and development of issues within the Monash Plan would be presented by him at three-monthly intervals.

Professor Robinson commented that debate of the issue of Australian under-graduate full fee-paying places, which took place before Council's consideration of the Monash Plan, had been thoughtful and well argued.

The Vice-Chancellor also commended Council's approval of the decision to grant faculty status to the Monash University College of Art and Design, welcoming Professor J Redmond as the College's founding Dean.

Discussion occurred regarding the comparative entry requirements for Australian under-graduate full fee-paying students and students admitted into HECS places. The Vice-Chancellor informed members that a booklet (titled "More Options: New Ways to Monash") would be completed for distribution to Victorian Schools within the following two weeks, which would provide further detail about admission to Monash University of Australian under-graduate full fee-paying students from 1998.

Members noted the comment of a student member that Academic Board members should lobby government representatives in relation to public funding of education in Australia.

The Academic Board noted the advice of the Vice-Chancellor regarding items of interest to the Board from the unconfirmed Minutes of Council Meeting 4/97 held on 7 July 1997.

6. REPORT OF THE COMMITTEE OF DEANS

(Circulated p 13-14)

The Academic Board received and noted the report of Meetings 6/97 and 7/97 of the Committee of Deans held on 27 May and 17 June 1997.

Action/Information: Mr T Calder

6.1 Proposal to Fill a Chair in Civil Engineering Personnel

(Circulated p 15-16)

Refer also to Item 10.7.

A proposal dated 14 May 1997 prepared by the Dean of the Faculty of Engineering, Professor ML Brisk, to fill a Chair in Civil Engineering upon the retirement of Professor EM Laurenson, was circulated.

Noting the endorsement of the Committee of Deans, Academic Board approved the proposal of the Faculty of Engineering to fill a chair in Civil Engineering, as detailed in the document presented dated 14 May 1997.

Action/Information: Secretary

6.2 Establishment of a Position of Professor / Director of Trauma Personnel

Refer also to item 12.2.

At its Meeting 8/97 held on Tuesday 8 July 1997 (after the submission date for Academic Board papers), the Committee of Deans endorsed a proposal which had received "in principle" support from the Board of the Faculty of Medicine, to establish the wholly externally funded position of Professor / Director of Trauma at the Alfred Hospital.

Academic Board noted that a proposal of the Board of the Faculty of Medicine to establish the wholly externally funded position of Professor / Director of Trauma at the Alfred Hospital, was endorsed by the Committee of Deans.

Proceedings

7. REPORT OF THE BOARD OF THE FACULTY OF ARTS 91/1098

(Circulated p 17-18)

The Academic Board received and noted the Report of Meeting 3/97 of the Board of the Faculty of Arts held on Wednesday 21 May 1997.

Action/Information: Ms C Jordan

7.1 Honorary Appointments Personnel Files

The Academic Board noted the following honorary appointments approved by the Dean of the Faculty of Arts (none of the people below were currently employed within the University):

Dr Xiaowei Zang as Honorary Visiting Fellow in the Department of Asian Languages and Studies from 2 July 1997 to 8 August 1997
Dr Brenda Niall as Honorary Research Associate in the Department of English from 1 January 1998 to 31 December 1999
Associate Professor David Muschamp as Honorary Associate in the Centre for Police and Justice Studies from 1 April 1997 to 31 December 1999
Dr Stephen Wright as an Associate in the Department of Politics for two years commencing July 1997
Dr Len Eastop as Honorary Research Associate in the Department of Anthropology & Sociology from 1 May 1997 to 30 April 1999
Dr Rashmi Desai as Honorary Research Associate in the Department of Anthropology & Sociology from 1 May 1997 to 30 April 1999
Dr Kathryn Eriksson as Honorary Research Associate in the Department of Classics and Archaeology from 1 May 1997 to 30 April 1999

7.2 Departmental and Centre Reviews in the Faculty of Arts 94/1111

Revised procedures for the Conduct of Departmental and Centre Reviews in the Faculty of Arts were circulated (p 19-22).

Academic Board noted the revised procedures for the Conduct of Departmental and Centre Reviews in the Faculty of Arts presented (noting that amendments to the original policy were italicised and underlined).

7.3 Appointment of Chief Examiners for Semester One 1997 89/1928

Academic Board noted that, in accordance with the University's Examination Regulations, the Board of the Faculty of Arts had appointed Chief Examiners for semester one, 1997.

Proceedings

8. REPORT OF THE BOARD OF THE FACULTY OF BUSINESS AND ECONOMICS 93/1071

(Circulated p 23-26)

The Academic Board received and noted the Report of Meeting 3/97 of the Board of the Faculty of Business and Economics held on Wednesday 11 June 1997.

Action/Information: Ms A Pilgrim

8.1 Appointment of Associate Dean (Graduate Teaching) 93/1234

At Meeting 7/96 Council approved, subject to the drafting of appropriate legislation, the proposal that the term of appointment for associate deans run for a calendar year instead of the first day of July to the thirtieth day of June (RESOLUTION CL7/96/462).

Academic Board approved for submission to Council the proposal of the Board of the Faculty of Business and Economics to appoint Professor L Nethercott as Associate Dean (Graduate Teaching), for 18 months from 1 July 1997 until 31 December 1998.

Action/Information: Professor L Nethercott; Secretary

8.2 Faculty Board Membership 1997 93/1071

At Meeting 3/97, Academic Board noted a revised proposal concerning membership of the Board of the Faculty of Business and Economics, and referred the proposal to the University Solicitor for the drafting of appropriate legislation. One of the issues addressed by the proposal, which had previously been raised by Council, was Council's policy on Student Representation on Senior University Committees. The recommendation below sought to fill three of the student positions included in that proposal for membership of the Faculty Board.

Academic Board approved for submission to Council the following nominations to membership of the Board of the Faculty of Business and Economics:

Student representation:

Ms Karen McGillivray as the Bachelor of Business by External Study student;
Ms Fiona Clarke as the postgraduate student representative for the Clayton Campus; and
Ms Elaine Ong as the representative of the International students.

Casual vacancies:

Ms Judy Gray, to replace Ms Marilyn Fenwick as the Peninsula Campus representative of the Department of Management; and
Mr Abe Herzberg, to replace Associate Professor Greg Tucker who is on leave during 1997.

Action/Information: Secretary; Ms K McGillivray; Ms F Clarke; Ms E Ong; Ms J Gray; Mr A Herzberg

8.3 Academic Board Membership 96/0688

The Board was asked to note that this item would be considered under item 30.1.1.

8.4 Amendment to Examinations Regulations - Board of Examiners 90/1027

(Circulated p 27-28)

Subject to the drafting of appropriate legislation, the Academic Board approved for submission to Council the proposal of the Board of the Faculty of Business and Economics to amend Section 7 of the University's Examination Regulations to allow for:

the Dean, or Dean's nominee, to be the Chair of a Board of Examiners; and
some, but not necessarily all, Associate Deans to attend as members of a Board of Examiners.

Action/Information: Secretary; University Solicitor

Proceedings

9. REPORT OF THE BOARD OF THE FACULTY OF COMPUTING AND INFORMATION TECHNOLOGY 94/1208

(Circulated p 29-30)

The Academic Board received and noted the Report of Meeting 3/97 of the Board of the Faculty of Computing and Information Technology held on Wednesday 25 June 1997.

Action/Information: Mr K Hobbs

9.1 Binding of PhD Theses 90/1255

The recommendation of the Board of the Faculty of Computing and Information Technology below sought to avoid any unnecessary binding of PhD theses by allowing doctoral candidates to submit loose bound or spiral bound thesis copies for examination.

Academic Board referred to the PhD and Scholarships Committee for advice, a proposal to establish a policy statement to allow avoidance of any unnecessary binding of theses by allowing doctoral and PhD candidates to submit loose bound or spiral bound thesis copies for examination.

Action/Information: Secretary; Ms P Herman

9.2 Appointment of Associate Deans 94/0951

Members were asked to note that a recommendation made the Board of the Faculty of Computing and Information Technology relating to an appointment of Associate Dean (International) would be considered at a future meeting of the Academic Board, together with the appointment of Associate Deans (International) within all Faculties.

Academic Board approved for submission to Council the proposal of the Board of the Faculty of Computing and Information Technology to appoint:

Professor H Schmidt as Associate Dean (Research),
Associate Professor J Hurst as Associate Dean (Teaching), and
Professor D Arnott as Associate Dean (Caulfield Campus),

for 6 months from 1 July 1997 until 31 December 1997, to bring the appointments into line with the period of appointments recently approved by Council.

Action/Information: Deputy Vice-Chancellor (I&PA); Professor H Schmidt; Associate Professor J Hurst; Professor D Arnott; Secretary

9.3 Outside Studies Program (OSP) Report 96/0314

Academic Board was asked to note that a Report of the Outside Studies Program (OSP) of the Faculty of Computing and Information Technology had been submitted directly to Council.

Action/Information: Secretary to Council

9.4 Appointment of Chief Examiners for 1997 (Proceeding No 2.3) 89/1928

Academic Board noted that, in accordance with the University's Examination Regulations, the Board of the Faculty of Computing and Information Technology had appointed Chief Examiners for 1997.

Proceedings

10. REPORT OF THE BOARD OF THE FACULTY OF ENGINEERING 88/1044

(Circulated p 31-34)

The Academic Board received and noted the Report of Meeting 3/97 of the Board of the Faculty of Engineering held on Wednesday 11 June 1997.

Action/Information: Mr D Secomb

10.1 Annual Report of a Centre of the Faculty of Engineering 90/0954

(Circulated p 35-36)

Academic Board noted for transmission to Council the 1996 Annual Report of the Institute of Transport Studies, The Australian Key Centre in Transport Management.

Action/Information: Secretary

10.2 Establishment of Prizes - Moldflow Pty Ltd Prize 94/1288

Academic Board approved the proposal of the Board of the Faculty of Engineering to establish a prize of $250, to be awarded annually on the recommendation of the Head of the Department of Materials Engineering, to the student who achieves the highest mark in a Fourth Year Project in Polymers of Polymer Processing; said prize to be named the "Moldflow Pty Ltd Prize".

Action/Information: Secretary

10.3 Access to Computer Infrastructure 97/0744

See also item 5.1.

At its Meeting 3/97, the Engineering Faculty Board noted that growth in the usage of multimedia teaching materials was placing an increased strain on computer infrastructure in the University. Multimedia teaching required students, both on-campus and off-campus, to make increased use of University networks and web-based resources; however, the Faculty Board was concerned that the allocation of University resources and enhancement of computer infrastructure was not keeping pace with the current and anticipated demand for on-campus access and off-campus modem access.

Academic Board noted the concern expressed by the Board of the Faculty of Engineering in the following motion:

"That the Academic Board be advised of the Faculty's concern with the apparent slow development of increased network access within the University."

10.4 Membership of the Harold Armstrong Memorial Fund Committee 90/0518

Academic Board was asked to note that this item would be considered under item 29.1.

10.5 Re-appointment of Associate Deans and Sub-Deans 90/0413

Academic Board approved, for submission to Council, the proposal of the Board of the Faculty of Engineering to re-appoint the following Associate Deans and Sub-Deans for 18 months from 1 July 1997 until 31 December 1998, to bring their appointments into line with the period of appointments recently approved by Council:

Professor T Sridhar as Associate Dean,
Associate Professor ZJ Pudlowski as Associate Dean (Engineering Education),
Associate Professor RJ Alfredson as Associate Dean (Teaching),
Mr BT Harding as Subdean (Caulfield), and
Associate Professor RJ Alfredson as Subdean (Clayton).

Action/Information: Secretary; Professor T Sridhar; Associate Professor ZJ Pudlowski; Associate Professor RJ Alfredson; Mr BT Harding

10.6 Appointment of Associate Dean (Research and Development) 90/0413

Academic Board approved, for submission to Council, the proposal of the Board of the Faculty of Engineering to appoint Associate Professor J Sheridan as Associate Dean (Research and Development), until 30 December 1998, to replace Professor BW Cherry who had recently retired.

Action/Information: Secretary; Associate Professor J Sheridan

10.7 Chair in Civil Engineering Personnel

Refer also to item 6.1.

A proposal dated 14 May 1997 prepared by the Dean of the Faculty of Engineering, Professor ML Brisk, to fill a Chair in Civil Engineering, was approved by the Board of the Faculty of Engineering and submitted to the Committee of Deans and Academic Board.

Academic Board noted that the Board of the Faculty of Engineering approved a proposal to fill the Chair in Civil Engineering upon the retirement of Professor EM Laurenson.

10.8 Appointment of Associate - Department of Mechanical Engineering (Proceeding No 2) Personnel

Academic Board noted the appointment made by the Board of the Faculty of Engineering of Dr M Wadsley as an Associate of the Department of Mechanical Engineering, for a period of one year from 1 June 1997.

Proceedings

11. REPORT OF THE BOARD OF THE FACULTY OF LAW 91/0904

(Circulated p 37-38)

The Academic Board received and noted the Report of Meeting 1/97 of the Board of the Faculty of Law held on Wednesday 23 April 1997.

Action/Information: Ms E Wilson

11.1 Faculty Board Membership 91/0904

Academic Board approved for submission to Council the nominations of Dr Sue Kenny and Mr Kevin Pose to fill casual vacancies on the Board of the Faculty of Law.

Action/Information: Secretary; Dr S Kenny; Mr K Pose

11.2 Academic Board Membership 96/0688

Academic Board was asked to note that this item would be considered under item 30.1.2.

11.3 Establishment of Prizes

11.3.1 Ebsworth & Ebsworth Prize 96/0414

Academic Board approved the proposal of the Board of the Faculty of Law to establish a prize of $200, to be awarded annually over a three year period to the student who achieves the best result in the subject Legal Issues in Medicine; said prize to be named the "Ebsworth and Ebsworth Prize".

11.3.2 AFC Finance Industry Prize 96/0414

Academic Board approved the proposal of the Board of the Faculty of Law to establish a prize of $400, to be awarded for the subject Consumer Credit in the years in which that subject was offered, and in those years when it was not offered to be awarded for any subject selected by the Faculty from the following:

Insolvency
Commercial and Consumer Transactions

Business Finance: Law and Practice

said prize to be named the "AFC Finance Industry Prize".

Proceedings

12. REPORT OF THE BOARD OF THE FACULTY OF MEDICINE 87/0301

(Circulated p 39-40)

The Academic Board received and noted the Report of Meeting 3/97 of the Board of the Faculty of Medicine held on Wednesday 28 May 1997.

Action/Information: Mr B Ruck

12.1 Establishment of a Sectional Board of Examiners - School of Nursing 89/1928

(Circulated p 41-42)

Subsequent to the meeting, the Minute below was amended in light of advice from the University Solicitor's Office.

In accordance with the University's Examination regulations, Academic Board noted for transmission to Council that the Board of the Faculty of Medicine had established a sectional Board of Examiners of the School of Nursing, as detailed in the document presented.

12.2 Establishment of a Position of Professor / Director of Trauma Personnel

Refer also to item 6.2.

A proposal which had received "in principle" support from the Board of the Faculty of Medicine, to establish the wholly externally funded position of Professor / Director of Trauma at the Alfred Hospital, was circulated (p 43-54).

The Academic Board approved for submission to Council a proposal to establish the wholly externally funded position of Professor / Director of Trauma at the Alfred Hospital, as detailed in the document presented.

Action/Information: Secretary

Proceedings

13. REPORT OF THE BOARD OF THE FACULTY OF SCIENCE 90/1156

(Circulated p 55-56)

The Academic Board received and noted the Report of Meeting 3/97 of the Board of the Faculty of Science held on Wednesday 28 May 1997.

Action/Information: Dr P Rodan

13.1 Academic Board Membership 96/0688

Academic Board was asked to note that this item would be considered under item 30.1.3.

13.2 Change of Name of a Department 90/1175

Steering Committee was asked to note that supporting documentation for the name change below would be available for perusal at the meeting.

On the recommendation of the Board of the Faculty of Science, the Academic Board approved for transmission to Council a change to the name of the "Department of Mathematics", to become the "Department of Mathematics and Statistics".

Action/Information: Secretary

13.3 Appointment of Associate Dean (Teaching) 92/0401

Members were asked to note that the recommendation of the Board of the Faculty of Science relating to the appointment of an Associate Dean (International) would be considered at a future meeting of the Academic Board, together with the appointment of Associate Deans (International) within all Faculties.

The appointment below of Dr K Macrae as Associate Dean (Teaching) replaced Associate Professor N Cameron, who was due to assume headship of the Department of Mathematics.

Academic Board approved for submission to Council the proposal of the Board of the Faculty of Science to appoint Dr K Macrae as Associate Dean (Teaching), for 18 months from 1 July 1997 until 31 December 1998, to bring the appointment into line with the period of appointments recently approved by Council.

Action/Information: Deputy Vice-Chancellor (I&PA); Secretary; Dr K Macrae

Proceedings

14. REPORT OF THE BOARD OF THE VICTORIAN COLLEGE OF PHARMACY 96/1224

(Circulated p 57-58)

The Academic Board received and noted the Report of a Meeting of the Board of the Victorian College of Pharmacy held on Wednesday 11 June 1997.

Action/Information: Mr M Watson

Proceedings

15. REPORT OF THE ADMISSIONS COMMITTEE 97/0337

(Circulated p 59-60)

The Academic Board received and noted the Report of a special meeting of the Admissions Committee held on Tuesday 17 June 1997.

Action/Information: Ms E Knowles

15.1 Entry Requirements 96/0979

At its Meeting 4/97, Academic Board approved the first recommendation from a two-part proposal which sought to amend the University's minimum entry requirements to provide a more relevant means by which unqualified applicants could demonstrate academic potential. The recommendation approved was that "the minimum entry requirement of the completion of four university subjects be reduced to the completion of two university subjects from 1998."

The second section of the recommendation, detailed below, was withdrawn from the consideration of Academic Board at that meeting and referred to the Admissions Committee for further consideration:

"The Special Tertiary Admissions Test (STAT) be, from 1999, removed as a means by which the minimum entry requirements of the University can be met, thus removing regulation 4.1.1 pursuant to Statute 6.1.1 - University entrance and admissions to courses from the University Calendar."

The Admissions Committee gave further consideration to use of the STAT and made a revised recommendation to Meeting 5/97 of the Academic Board.

Academic Board:

approved the proposal of the Admissions Committee that the STAT continue to be used as an entry pathway to Monash University for unqualified applicants, but only in the following manner:
- any faculty may arrange for an otherwise unqualified applicant to sit the STAT (either through the VTAC administered sittings or individual arrangements);
- where the applicant's STAT performance is, in the view of the faculty, sufficient to establish suitability for entry, it shall present the evidence for this to the first Academic Board meeting of the relevant year, under section 2.1 of Statute 6.1.1 University entrance and admission to courses; and
- the evidence shall include the applicant's STAT score, and any other supporting information. Faculties using this pathway shall also submit each year to Academic Board a report containing the number of applicants attempting entry by this means, the number so admitted and their subsequent academic performance.
would view favourably cases for admission based on high STAT scores and other positive evidence of academic potential; and
subject to the drafting of appropriate legislation, for 1999 and beyond, rescinded Regulation 4.1.1 (providing for special entry on the basis of the STAT) pursuant to Statute 6.1.1 - University entrance and admission to courses.

Action/Information: Secretary; University Solicitor

Proceedings

16. REPORTS OF THE COMMITTEE OF ASSOCIATE DEANS (RESEARCH)

Action/Information: Secretary to CADRES

16.1 Report of Meeting 3/97 96/1164

(Circulated p 61-62)

The Academic Board received and noted the Report of Meeting 3/97 of the Committee of Associate Deans (Research) held on Thursday 8 May 1997.

Proceedings

16.2 Report of a Special Meeting 96/1164

(Circulated p 63-64)

The Academic Board received and noted the Report of a Special Meeting of the Committee of Associate Deans (Research) held on Thursday 5 June 1997.

Proceedings

16.3 Report of Meeting 4/97 96/1164

(Circulated p 65-68)

The Academic Board received and noted the Report of Meeting 4/97 of the Committee of Associate Deans (Research) held on Thursday 19 June 1997.

Proceedings

17. REPORT OF THE DISCIPLINE COMMITTEE 95/0694

(Circulated p 69-70)

The Academic Board received and noted the Report of Hearing 1/97 of the Discipline Committee held on Thursday 19 June 1997.

Action/Information: Secretary to Discipline Committee

Proceedings

18. REPORT OF THE EDUCATION COMMITTEE 97/0042

(Circulated p 71-86)

The Academic Board received and noted the Report of Meeting 4/97 of the Education Committee held on 2 July 1997.

Action/Information: Ms ER Brooks; Faculty Registrars

*18.1. Teaching In Languages Other Than English 97/0706

(Circulated p 87-90)

At Academic Board Meeting 2/97, the matter of teaching courses in languages other than English was referred to the Education Committee for development of a discussion paper on the topic. Subsequently the Education Committee established a working party to consider the issue and a discussion paper was put to the Academic Board at Meeting 5/97.

The Chair, Professor AW Lindsay, commended the discussion paper to the Board and invited Professor B Jacobs, a member of the working party, to speak about the proposal.

Professor Jacobs highlighted to members the importance, in the current environment of internationalisation, of the ability to teach offshore in languages other than English. He informed the Board that significant support for the discussion paper had been received from the Education Committee.

Professor Lindsay, Professor Jacobs and Associate Professor M Evans (also a member of the working party), provided clarification of the following issues that:

any courses taught in languages other than English would be externally evaluated, with the same assessor able to (but not expected to) assess both the English component and that taught in another language;
the equivalent of the English language IELTS test would be used for admission to any course taught in a language other than English;
any degree approved in accordance with this proposal would be soley a Monash degree;
academic staff employed by faculties to teach in languages other than English would be selected by panels including experts in both the relevant language and the field of study;
any course proposal developed by a faculty in accordance with this discussion paper would be subject to the University's normal approval and amendment process including the Education Committee.

Discussion occurred regarding provision of supplementary reading materials for those courses taught in languages other than English. Professor Jacobs advised that any faculty wishing to offer a course of this nature would be responsible for the provision of all study materials in the relevant language.

A motion put forward by the Chair to approve the recommendations within the discussion paper was passed by members of the Board.

The Board received and considered the discussion paper concerning teaching in languages other than English and approved the following recommendations:

That the University adopt three options in the provision of Monash courses overseas:

Courses taught and assessed in English.
Courses taught and assessed in both English and another specified language (with students choosing to be assessed in either English or the language other than English when enrolling.)
Courses taught and assessed in a language other than English.

That the minimum language requirements upon admission for all courses of the University be maintained as at present for courses assessed in English and be set at the equivalent level for courses assessed in languages other than English: ie secondary or tertiary education in the language of assessment or a minimum of 6.0 IELTS (undergraduate) and 6.5 IELTS (postgraduate) or equivalent scores on tests conducted in the language of assessment.
All courses taught and assessed in languages other than English must be considered using the University's usual course approval and amendment procedures. Any proposals to establish such courses must be submitted in English, to all committees usually concerned with the approval of courses. In addition, such proposals must also include statements justifying the course in educational, cultural and economic terms and demonstrating that proposals for off-shore courses will have adequate and regular monitoring of the course and the overseas staff responsible for its teaching and assessment.
All courses taught and assessed in languages other than English must appoint External Examiners for each subject and for the course as a whole, who would assess the quality of teaching, the translation of teaching materials, and the appropriateness of assessment materials. These external examiners must be fluent in both English and the language of teaching and assessment as well as be competent in the discipline area of the course or subject. The external examiners would then be able to assist in the process of regular review of courses conducted throughout the University.
All appointments of academic staff to teach in programs conducted off-shore must be made using similar criteria for appointments to a similar academic level in the discipline area in Australia. In addition, academic staff appointed to assess student work in a language other than English must be fluent in both English and the language of teaching and assessment.
If teaching and assessment is conducted in a language other than English, the testamur and transcript of a student enrolled in the course must be clearly differentiated from that of a student taught and assessed in English. The language of assessment in an approved course or stream of a course will be included in the formal title of the award and in the University's Statutes and legislation, allowing any non-differentiated award to remain instantly recognisable as a course taught and assessed in English.

Action/Information: Secretary

18.2 Discipline Areas Policy 97/0848

At Meeting 6/96 of the Education Committee, a small working party was established to develop a policy recommendation relating to the matter of subjects and courses offered across disciplinary boundaries, for example when the Faculty of Education wishes to offer a subject related to methods of art instruction. A series of recommendations were subsequently developed.

The Academic Board approved the policy and procedural statements concerning inter-disciplinary courses and subjects as follows:

Faculties have a responsibility to consult with other faculties which may have an interest in the discipline area when developing subject and course proposals, and information regarding the persons consulted must be included on course and subject proposals;
Faculties are enjoined to take due and sensitive care with disciplinary responsibility when developing subjects and courses;
Faculties are enjoined particularly to take due and sensitive care when naming subjects, so that appropriate acknowledgment is given (for example Art for Teachers is a more appropriate title than Art 1 if the subject is intended to prepare art teachers for teaching);
Research matters related to interdisciplinary areas should be handled carefully and with appropriate consultation within each faculty;
Matters of supervision across disciplinary boundaries should be referred to the PhD and Scholarships Committee for its consideration and the possible development of a statement of policy on the matter;
Interdisciplinary initiatives are exciting and often important developments, and require appropriate but not constrictive Quality Assurance procedures: to that end, it is recommended that the following basic procedural steps be adhered to -
1. Associate Deans (Teaching) should bear the primary responsibility for ensuring that discipline area matters are conducted with adequate consultation, by seeking that staff in their faculties obtain adequate advice and that the name of the person providing such advice is recorded on proposals
2. AD(T)s should examine each draft handbook entry submitted to the Education Committee for subjects and courses which might overlap discipline boundaries; in particular, evaluation panels of the Education Committee should take particular care when considering proposals submitted to the committee that they do not cross discipline boundaries without having undertaken adequate consultation
3. AD(T)s should consult prior to the meeting of the Education Committee to resolve the matter if discipline boundaries have been overlapped
4. Should the AD(T)s involved remain unable to arrange a resolution, the Education Committee should determine a resolution, or appoint an arbiter to resolve the situation.

18.3 New Course Proposals 95/0993

18.3.1 Graduate Diploma in Information Management (Librarianship)

(Circulated p 91-94)

This course replaced the existing Graduate Diploma in Library and Information Studies.

The Academic Board approved the proposal of the Faculty of Computing and Information Technology to establish a new award, to be titled Graduate Diploma in Information Management (Librarianship).

18.3.2 Graduate Diploma in Information Management (Teacher Librarianship)

(Circulated p 91-94)

This course replaced the existing Graduate Diploma of Education (School Librarianship).

The Academic Board approved the proposal of the Faculty of Computing and Information Technology to establish a new award, to be titled Graduate Diploma in Information Management (Teacher Librarianship).

18.3.3 Graduate Diploma in Information Management (Recordkeeping)

(Circulated p 91-94)

This course replaced the existing Graduate Diploma in Archives and Records Management.

The Academic Board approved the proposal of the Faculty of Computing and Information Technology to establish a new award, to be titled Graduate Diploma in Information Management (Recordkeeping).

*18.3.4 Bachelor of Sport and Resource Recreation / Bachelor of Education

(Circulated p 95-104)

Refer also to item 18.4.14.

This proposal related to the establishment of the double award Bachelor of Sport and Resource Recreation / Bachelor of Education. The intention was that the Bachelor of Sport and Resource Recreation would only be available in conjunction with another award of the University (in this case the Bachelor of Education). It was therefore not proposed as a stand-alone degree, although the Faculty intended that it could have been awarded if the student failed to complete the Bachelor of Education.

Clarification was requested by Professor R Porter about how the Bachelor of Sport and Resource Recreation component could be awarded as a single degree when it had not previously been approved as a stand-alone degree and under what circumstances the single degree could be awarded. The Dean of the Faculty of Education, Professor RT White, advised members that award of the single degree of Bachelor of Sport and Resource Recreation had been intended for those students who decided not to continue with the Bachelor of Education and could therefore transfer into and complete only the single degree.

The Academic Board referred to the Board of the Faculty of Education the proposal to establish a new double degree course, Bachelor of Sport and Resource Recreation / Bachelor of Education, for clarification regarding the stand-alone status of the Bachelor of Sport and Resource Recreation.

Action/Information: Mr P Yates; Secretary; Ms ER Brooks

18.3.5 Graduate Diploma in International Health

(Circulated p 105-114)

The Academic Board approved the proposal of the Faculty of Medicine to establish a new award, to be titled Graduate Diploma in International Health.

18.3.6 Graduate Certificate in General Practice Psychiatry

(Circulated p 115-122)

The Academic Board approved the proposal of the Faculty of Medicine to establish a new award, to be titled Graduate Certificate in General Practice Psychiatry.

18.3.7 Graduate Diploma of Nursing (Anaesthesia / Post Anaesthesia)

(Circulated p 123-134)

The Academic Board approved the proposal of the Faculty of Medicine to establish a new award, to be titled Graduate Diploma of Nursing (Anaesthesia / Post Anaesthesia).

18.3.8 Graduate Diploma in Psychology

(Circulated p 135-140)

The Academic Board approved the proposal of the Faculty of Science to establish a new course, to be titled Graduate Diploma in Psychology.

18.4 Amendments To Existing Courses 95/0993

18.4.1 the honours degree of Bachelor of Arts - additional stream in Women's Studies

(Circulated p 141-144)

The Academic Board approved the proposal of the Faculty of Arts to establish a new stream in Women's Studies in the existing honours degree of Bachelor of Arts.

18.4.2 Master of Bioethics - additional mode of offer - distance education

(Circulated p 145-148)

The Academic Board approved the proposal of the Faculty of Arts to offer the existing Master of Bioethics by distance education in addition to its on-campus mode of offer.

18.4.3 Master of Bioethics - deletion of research component in coursework stream

(Circulated p 149-152)

The Academic Board approved the proposal of the Faculty of Arts to amend the existing coursework stream of the Master of Bioethics by removing the research paper requirement.

18.4.4 Bachelor of Arts - minor in International Studies

(Circulated p 153-154)

Students would be required to undertake a portion of their study at an overseas institution, and would receive a letter at the time of their graduation indicating their participation in this program.

The Academic Board approved the proposal of the Faculty of Arts to establish a new minor in International Studies in the existing Bachelor of Arts.

18.4.5 Bachelor of Arts and Bachelor of Arts (Communications) - amendment to structure of Communications major

(Circulated p 155-156)

The Academic Board approved the proposal of the Faculty of Arts to amend the structure of the communications major in the existing Bachelor of Arts and Bachelor of Arts (Communications).

18.4.6 Bachelor of Information Systems - amendment to structure

(Circulated p 157-178)

The Academic Board approved the proposal of the Faculty of Computing and Information Technology to restructure the Bachelor of Information Systems as detailed in the document presented.

18.4.7 Bachelor of Computing - amendment to information systems major and minor sequences

(Circulated p 157-178)

The Academic Board approved the proposal of the Faculty of Computing and Information Technology to restructure the information systems major and minor sequences of the Bachelor of Computing as detailed in the document presented.

18.4.8 Bachelor of Information Management - development of streams in Librarianship, Teacher Librarianship and Recordkeeping

(Circulated p 179-182)

The Academic Board approved the proposal of the Faculty of Computing and Information Technology to establish streams in Librarianship, Teacher Librarianship and Recordkeeping in the Bachelor of Information Management as detailed in the document presented.

18.4.9 the honours degree of Bachelor of Information Management - development of streams in Librarianship, Teacher Librarianship and Recordkeeping

(Circulated p 179-182)

The Academic Board approved the proposal of the Faculty of Computing and Information Technology to establish streams in Librarianship, Teacher Librarianship and Recordkeeping in the honours degree of Bachelor of Information Management as detailed in the document presented.

18.4.10 Master of Information Management (Archives and Records) - restructure of Part I

(Circulated p 183-190)

The Academic Board approved the proposal of the Faculty of Computing and Information Technology to restructure Part I of the Master of Information Management (Archives and Records) as detailed in the document presented.

18.4.11 Master of Information Management (Library and Information Studies) - restructure of Part I

(Circulated p 183-190)

The Academic Board approved the proposal of the Faculty of Computing and Information Technology to restructure Part I of the Master of Information Management (Library and Information Studies) as detailed in the document presented.

18.4.12 Bachelor of Applied Science / Bachelor of Computing - restructure of Bachelor of Computing component, and retitling of course

(Circulated p 191-194)

This proposal had been approved by the Faculty of Science.

The Academic Board approved the proposal of the Faculty of Computing and Information Technology to restructure the Bachelor of Science / Bachelor of Computing (at the Gippsland campus) to permit the completion of a Business Systems major sequence, and noted that the change of title referred to in the report was approved at Education Committee meeting 2/97, Minute 19.1.

18.4.13 Faculty of Engineering - common first year

(Circulated p 195-206)

These amendments, providing for a common first year in all Engineering programs, would be introduced from Semester One 1998 on all campuses and in all courses which include a Bachelor of Engineering component, viz.:

Bachelor of Computer Science and Engineering (0157)
Bachelor of Engineering (0032)
Bachelor of Environmental Engineering (1253)
Bachelor of Arts/Bachelor of Engineering (0116)
Bachelor of Commerce/Bachelor of Engineering (0548)
Bachelor of Engineering/Bachelor of Technology (Industrial Design) (1373)
Bachelor of Science/Bachelor of Engineering (0085)
Bachelor of Engineering (0330)
Bachelor of Engineering (NBCY)
Bachelor of Engineering/Bachelor of Business (BBEB)

The Bachelor of Engineering/Bachelor of Laws double degree program at Clayton, which was entered at the end of the first year of study, was not affected by the proposed changes.

The Academic Board approved the proposal of the Faculty of Engineering to restructure the courses listed above to permit a common first year engineering program on all campuses, as detailed in the documents presented.

*18.4.14 Graduate Certificate in Nursing (Psychiatric)

(Circulated p 207-214)

This proposal would amend the structure of this Graduate Certificate, which was approved for introduction in 1990 and never offered. The proposal called for retroactive awards to be made, upon registration of interest by students previously enrolled in the Graduate Diploma of Nursing (Psychiatric) who had not completed the award.

Discussion occurred regarding the retroactive granting of the Graduate Certificate in Nursing (Psychiatric) to former students of the Graduate Diploma of Nursing (Psychiatric). Members noted that this did not appear consistent with a statement contained in the Graduate Studies Policy that:

"In no case should this policy be interpreted to permit the retrospective awarding of qualifications for which the student has not enrolled." (p 8 Graduate Studies Policy).

The Academic Board referred to the Board of the Faculty of Medicine the proposal to amend the structure of the Graduate Certificate in Nursing (Psychiatric), for clarification of why the award should be made available retroactively to former students of the Graduate Diploma of Nursing (Psychiatric) who did not complete that qualification and any conditions under which the retroactive awards should be made.

Action/Information: Professor R Porter; Secretary; Ms ER Brooks

18.4.15 Amendments to Titles of Existing Graduate Diplomas - Faculty of Science

(Circulated p 215-216)

The Faculty of Science, in accordance with the Graduate Studies Policy, had made a request to retitle two Graduate Diplomas.

The Academic Board approved the proposal of the Faculty of Science to retitle two Graduate Diplomas of the Faculty, viz.

Graduate Diploma in Applied Psychology - to be retitled Postgraduate Diploma in Applied Psychology; and
Graduate Diploma in Counselling Psychology - to be retitled Postgraduate Diploma in Counselling Psychology.

18.4.16 Postgraduate Diploma in Applied Psychology - amendment to structure

(Circulated p 217-220)

The Academic Board approved the proposal of the Faculty of Science to amend the structure of the existing Postgraduate Diploma in Applied Psychology as detailed in the document presented.

18.4.17 Bachelor of Behavioural Science - amendment to structure

(Circulated p 221-222)

The Academic Board approved the proposal of the Faculty of Science to amend the structure of the existing Bachelor of Behavioural Science as detailed in the document presented.

18.5 No Further Intake To Courses 96/1355

18.5.1 Faculty of Computing and Information Technology

The Academic Board approved the advice of the Faculty of Computing and Information Technology that there will be no further intake to the following courses from Semester Two 1997:

Graduate Diploma in Library and Information Studies;
Graduate Diploma of Education (School Librarianship); and
Graduate Diploma in Archives and Records Management.

18.5.2 Faculty of Science

The Faculty of Science had recommended that there be no further intake to three Graduate Diplomas of the Faculty, effective immediately, and that since there were no current students, these awards could be deleted from Statute 6.1.2 - Courses and Degrees.

The Academic Board approved the advice of the Faculty of Science that there will be no further intake to the:

Graduate Diploma in Water Science;
Graduate Diploma in Technology Studies; and
Graduate Diploma in Applied Polymer Science.

18.6 New Subject Proposals 94/0720

The Education Committee endorsed for transmission to the Academic Board the subject proposals detailed below. Full documentation was available for perusal by members of the Board.

The Academic Board was advised that 218 new subjects had been proposed for approval in this Agenda: 62 from the Faculty of Arts, 54 from the Faculty of Computing and Information Technology, 25 from the Faculty of Education, 26 from the Faculty of Engineering, 13 from the Faculty of Medicine and 38 from the Faculty of Science.

The Academic Board approved the subjects proposed by the Faculties of Arts, Computing and Information Technology, Education, Engineering. Medicine and Science as detailed below:

MFA5010 Multilateral Diplomacy
WMN4180 Sex, Power, Self: Feminist Interventions in Contemporary Discourse
WMN4005 Minor Thesis
JWC1090 Jewish Foundations Texts 1A
JWC1110 Jewish Foundations Texts 1B
JWC3010 Hebrew Language and Literature III (Part A)
JWC3020 Hebrew Language and Literature III (Part B)
COS4100/ANY4100/SCY4100 Violences
PLT2010/PLT3010 Public Opinion and Australian Democracy
SCY2560/3560 Sociology of Working Life
PLT2020/PLT3020 The Politics of Cultural Conflict
PLT2030/PLT3030 Inventing Reality: The Politics of Propaganda, States and Publics
PLT2040/PLT3040 Raging Against the Machine: The Politics of Rock and Global Identities
PLT2050/PLT3050 World Politics and International Law
PLT2060/PLT3060 Images of Democracy: Early Greek Origins
LIN3010 BA (Languages) Cap 1: Second Language Acquisition
LIN3020 BA (Languages) Cap 2: Language, Culture and Society
CAD2XXX/CAD3XXX Past and Present: Continuity in European Visual Culture
AUS1060 Contemporary Australia
ENM4120 Dissertation
CRT4080 Research Project
ASM4100/ASM5100 Violences
CHB4215 Bioethics Supervised Research Paper
CHB5206 Bioethics Supervised Reading Subject
AST2930/AST3930/HSY2930/HSY3930/MUS2930/MUS3930 The American West: From wilderness to urban sprawl
CLS2140/CLS3140 Cultural Studies and its Figures of Knowing
CLS3880/CLS4880 Modern and Postmodern Subjects
CLS2860/CLS3860 Music and Philosophy
CLS3870/CLS4870 Prefacing: From Kant to Derrida
DTS2870/DTS3870 Stages: Issues in Theatre History
DTS2660 Technical Aspects of Performance Making
PER1050 Music Theatre: Theory and Practice
JWC2030/JWC3030 Jewish Law - Ancient, Medieval, Modern
CHI2610/CHI3610 Advanced Chinese Part 5
CHI2620/CHI3620 Advanced Chinese Part 6
KOR3410 Advanced Korean Part 1
KOR3420 Advanced Korean Part 2
ENH1230 Language, Style and Literature
GES1050 Human Geographies of Global Change
GES2430 Environmental Policy and Management
GES2490 Applied Geography and Field Studies
GES2660 Power and Poverty: Geographies of the Third World
GES2750 Cities and Communities
GES3880 Prehistoric People and Environment
GRN2015 Two Centuries of German Literature I: From Lessing to B�chner
GRN2025 Two Centuries of German Literature II: From Rilke to Grass
HSY2940/HSY3940/AST2940/AST3940 The American Experience: Faith, Freeways, Success and Consumption.
HSY2950/HSY3950/EUR2950/EUR3950 Europe in the Age of Enlightenment and Revolution, c. 1680 - 1850.
JPL3850 Advanced Texts A
JPL3852 Advanced Texts B
JPL1250R/JPL2250R Japanese Level B part 1(Berwick Campus)
JPL1260R/JPL2260R Japanese Level B part 2(Berwick Campus)
PHL2120 Language Truth and Power
GSC3402R Policies, Audiences, Futures
WMN4770 Gender, Race and Empire: Feminist Readings
IAS2001 Thinking about Science - 6 point subject @ Peninsula
IAS2005 Thinking about Science) - 8 point subject @ Clayton
PHL1070 Philosophy: Life, Death and Morality
PHL1080 Time, Self and Freedom
PHL2090 Introduction to Logic
PHL2110 Origins of Modern Philosophy
PHL2150 Ethics
CFR1150 World Wide Web Applications
SYS1002 Information Systems 2
SYS1003 Information Systems for Business & Government
SYS2001 Information Systems 3
SYS2002 Information Systems 4
SYS2003 Professional Practice in Information Systems
SYS3001 Management Support Systems
SYS3002 Information Systems Strategy & Management
SYS3110 Information Systems Security
SYS3160 Decision Aids
SYS3230 Systems Development Methodologies
SYS3280 Electronic Commerce
SYS3290 Inter-Organisational Systems
SYS3330 Geographical Information Systems
SYS3470 Human-Computer Interaction
SYS3540 Intelligent Decision Aids
SYS4230 Systems Development Methodologies
SYS4330 Geographical Information Systems
SYS5290 Developing Electronic Commerce Systems
SYS5300 Managing Legacy Systems
SYS5400 Data Warehousing
CFR3613 Concurrent programming with Java
GCO4010 Research methods & reading in Info Tech.
GCO4012 Image processing and computer vision
GCO4013 Formal methods in software engineering
GCO4014 Multimedia programming
GCO4500 Honours research project
GCO4600 Honours applied research project
LAR3630 Recordkeeping contexts and clients
LAR3631 Appraisal and description
LAR3632 Recordkeeping concepts
LAR3634 Professional practice
LAR3650 Information resources: acquisition and access
LAR3651 Information resources: organisation
LAR3652 Reference principles and practice
LAR3653 Library contexts and clients (Lib)
LAR3654 Professional practice (Lib)
LAR3671 Libraries, curriculum and literature
LAR3672 Professional practice (teacher librarianship)
LAR4001 The information continuum
LAR4002 Computing for information professionals
LAR4630 Recordkeeping contexts and clients
LAR4631 Appraisal and description
LAR4632 Recordkeeping concepts
LAR4634 Professional practice (Recordkeeping)
LAR4650 Information resources: acquisition and access
LAR4651 Information resources: organisation
LAR4652 Reference principles and practice
LAR4653 Library contexts and clients
LAR4654 Professional practice (Librarianship)
LAR4671 Libraries, curriculum and literature
LAR4672 Professional practice (Teacher Librarianship)
LAR4610 Managing information services
LAR4633 Recordkeeping and archival processes
GEDXXXX Advanced Studies In Gifted Education
GEC2101B Teaching and Curriculum Studies: Studies of Society and Environment, and Science
EDP2101 Mathematic Education and Learning Technologies
EDP2102 Literacy and Culture in the Curriculum
EDP2103 Arts & Technology
EDP2104 Structuring Education
EDP2105 Education and the Individual 2
EDP2106 Early Childhood Literacy and Studies of Society
EDP2201 Conservation of Bio-resources
EDP2202 Environmental Health
EDP2203 Exercise Physiology
EDP2204 Fitness Leadership
EDP2207 Graphical Computer Programming
EDP2208 Computer Control
EDP2302 Popular Culture: Structures, Perceptions, Interpretations
EDP2303 Studio Arts in Education - Two Dimensional Studies
EDP2304 Studio Arts in Education - Three Dimensional Studies
EDP2305 Keyboard Musicianship
EDP2306 Program Music: Seeing with your Ears
GEC4514 Science Education Studies
GEC4520 Special Topic in Education Studies
GEC4523 History of Childhood
GEC4525 Outdoor Education
GEC4527 Gender and Schooling
GEC4529 Teaching Language & Literacy: Curriculum & Pedagogy
ENG1101 Chemical Engineering
ENG1201 Civil Engineering
ENG1301 Electrical Engineering
ENG1401 Mechanical Engineering
ENG1501 Materials Engineering
ENG1601 Engineering Context
ENG1602 Engineering Computing
ENG1603 Engineering Systems
ENG1701 Chemistry A
ENG1801 Physics A
ENG1802 Physics B
ENG1803 Physics C
ENG1901 Engineering Mathematics A
ENG1902 Engineering Mathematics B
ENG1302 Engineering for Medicine and Biology
CIV4249 Foundation engineering (Clayton campus)
CIV4248 Geoengineering hazards (Clayton campus)
CVE3146 Geoengineering: stability and settlement (Caulfield campus)
CHE4151 Wastewater treatment processes
CHE4152 Cleaner production technologies
ENE4601 Risk assessment, occupational health and toxicology
ENE4603 Environmental project
ENE4506 Materials and the environment
ENE4201 Transport, land use and the environment
ENE4212 Environmental design
NUR9201 Case Management and Care Integration
NUR9202 Nursing Informatics
MPH2057 Aboriginal Health
MPH2058 Managing Community-based HIV Programs
CGPP1001 Introduction to General Practice Psychiatry
CGPP1002 Depression and Other Mood Disorders
CGPP1003 Anxiety Disorders
CGPP1004 Alcohol and Drugs
CGPP1005 Introduction to Psychotherapy
CGPP1006 Stress Management and Relaxation Therapy
CGPP1007 Introduction to Family Therapy
CNS6591 Specialist Anaesthesia / Post Anaesthesia Nursing Practice 1
CNS6591 Specialist Anaesthesia / Post Anaesthesia Nursing Practice 2
ASP1022 Life and the Universe
MMS2011/MAT2091 Mathematics for Industry
MMS3012/MAT3182 Operations Research
ASP4000 Astrophysics Honours
ATM4000 Atmospheric Science Honours
ASP1010 Earth to Cosmos - Introductory Astronomy
ASC2666 Introductory Microbiology
ASC2676 The Microorganisms
ASC2687 Microbial Cell Function
ASC2697 Food Microbiology
ASC3666 Pathogens of Food and Water
ASC3676 Industrial Microbiology
ASC3697 Environmental Microbiology
ENV2626 Conservation of Bioresources
ENV2657 Environmental Health
CHM2616 Physical and Inorganic Chemistry
CHM2627 Organic and Biocoordination Chemistry
CHM2636 Instrumental Techniques
CHM2647 Chemical Analysis and Chromatography
CHM3616 Biotransformations and Natural Products
CHM3626 Advanced Elemental Analysis
CHM3637 Advanced Chemical Principles
CHM3647 Chemistry of New Materials
ASC1619 Communication and Methods in Science
ASC3615 Laboratory and Workplace Management
MAT3199 Mathematical Sciences Project
BIO3011 Research Methods in Biology
BIO3031 Marine and Freshwater Ecology
BIO3041 Mammalian Biology
BIO3061 Marine Botany
BIO3072 Animal Ecophysiology
BIO3052 Animal Behaviour
BIO3082 Plant Ecophysiology
BIO3092 Ecology and Evolution of the Australian Flora
BIO3112 Ecological Management of Biological Resources
PSY2011 Psychology 2A
PSY2022 Psychology 2B
MIC3032 Medical Microbiology and Infectious Diseases

18.7 Disestablishment of Existing Subjects 96/1355

Academic Board noted that 422 existing subjects and/or alternative codes for subjects had been disestablished within the Faculties of Arts (7) Business and Economics (273), Computing and Information Technology (30) and Science (112).

Proceedings

19. REPORT OF THE EXTERNAL RELATIONS AND COMMUNITY SERVICES TASK FORCE 95/1523

(Circulated p 223-226)

The Academic Board received and noted the Report of Meeting 1/97 of the External Relations and Community Services Task Force held on 22 May 1997.

Action/Information: Ms A Dunneman

19.1 Re-naming of the Taskforce

At its meeting 1/97, members of the External Relations and Community Services Task Force expressed concern that the current name of the Task Force was misleading and ill-defined.

The Academic Board approved a proposal to change the name of the "External Relations and Community Services Task Force", to become the "External Relations and Community Services Committee".

Action/Information: Secretary

Proceedings

20. REPORT OF THE MONASH ORIENTATION SCHEME FOR ABORIGINES (MOSA) 96/1061

(Circulated p 227-228)

The Academic Board received and noted the Report of Meeting 2/97 of the Monash Orientation Scheme for Aborigines (MOSA) Committee held on Thursday 5 June 1997.

Action/Information: Secretary to MOSA

Proceedings

21. REPORT OF THE MONASH UNIVERSITY PUBLICATIONS GRANTS COMMITTEE 88/1487

(Circulated p 229-230)

The Academic Board received and noted the Report of Meeting 2/97 of the Monash University Publications Grants Committee held on Wednesday 30 April 1997.

Action/Information: Secretary to Publication Grants Committee

21.1 Financial Statement as at 21 April 1997

(Circulated p 231-232)

Academic Board noted the financial statement presented for the Publications Grants Committee as at 21 April 1997.

Proceedings

22. REPORT OF THE PhD AND SCHOLARSHIPS COMMITTEE 96/0969

Action/Information: Ms P Herman

22.1 Report of Meeting 5/97 96/0969

(Circulated p 233-236)

The Academic Board received and noted the Report of Meeting 5/97 of the PhD and Scholarships Committee held on Friday 6 June 1997.

*22.1.1 Status of Doctoral Examinees 96/0503

Two documents related to this item were circulated (p 237-238).

For some time the PhD and Scholarships Committee had sought clarification on the status of doctoral students under examination. Since enrolment ceased on the date of thesis submission, former candidates could be denied access to university facilities such as libraries and laboratories. This was of particular concern if a student was required to undertake amendments to the thesis.

Following negotiations with the Director of Student Services and Personnel Services staff, a draft Staff Handbook entry had been prepared, which identified a new category of staff called Junior Honorary Research Associate.

The appointment to the position of Junior Honorary Research Associate would only be recommended where there was a demonstrated need for continuing use of university facilities during the period of examination. The appointment would be for a fixed term only, for an initial period of no longer than six months. The appointee would be entitled to a Monash University Staff identity card and access to such facilities as may ordinarily be accessed with a staff identity card. The cost of insurance cover would be met through the PhD and Scholarships Committee's discretionary fund.

The Chair invited Professor M King, Chair of the PhD and Scholarships Committee, to address the Board regarding this item.

Members discussed reasoning behind the development of this proposal and possible alternatives to the recommendation made.

The Board noted the advice of Professor King that the award of this position would be recommended by the head of the relevant department to the dean of that faculty, whereby Personnel Services would convey the award. Subsequent to the meeting, arrangements were made for minor amendment of the appointment form (p 238 of the agenda) to reflect the approval process above.

Following discussion members noted that research students awarded this title would be more clearly categorised within DEETYA publication audits as honorary staff. This honorary staff classification would also enable continued access to the Internet as a valuable resource for further research within the department.

The Academic Board approved for submission to Council a proposal of the PhD and Scholarships Committee to create a new staff category of Honorary Junior Research Associate, for appropriate research students whose theses are under examination, under the guidelines detailed in the documentation presented.

Action/Information: Mr R Burnet; Mr P Marshall; Secretary

*22.1.2 (Proceeding No 10) Mid-Year Selection

This item, from the Proceedings of the Report of the PhD and Scholarships Committee for Meeting 5/97, was starred/added at the meeting.

Discussion occurred about whether Overseas Postgraduate Research Scholarships (OPRS) could be granted at mid-year to coincide with commencement of the academic year in the northern hemisphere. Members noted Professor King's advice that government policy only allowed for the University to grant an OPRS to a commencing student at the beginning of our own academic year.

Associate Professor N Cameron informed members that the female Science student referred to under this item had been 16 years of age when recently granted a mid-year Monash Graduate Scholarship and that she had subsequently accepted an offer to study at Cambridge University.

Members discussed aspects of granting Overseas Postgraduate Research Scholarships and Monash Graduate Scholarships.

Proceedings

22.2 Report of Meeting 6/97 96/0969

(Circulated p 239-242)

The Academic Board received and noted the Report of Meeting 6/97 of the PhD and Scholarships Committee held on Friday 4 July 1997.

Proceedings

23. REPORT OF THE UNIVERSITY CLINICAL ASSOCIATE PROFESSORSHIP COMMITTEE Personnel

The Academic Board noted for transmission to Council the recommendations approved by the University Clinical / Associate Professorship Committee to:

appoint Dr JW Kelly as Honorary Clinical Associate Professor at the Alfred Hospital, for a term ending 31 December 2000; and
re-appoint the following Honorary Clinical Associate Professorships in the Faculty of Medicine:
- Associate Professor WE Fabb, Community Medicine and General Practice, for a term ending 31 December 1998; and
- Dr ML Grayson, Epidemiology and Preventive Medicine, for a term ending 31 December 2000.

Action/Information: Ms B Hateley; Secretary

24. REPORT OF THE UNIVERSITY READERSHIP / ASSOCIATE PROFESSORSHIP COMMITTEE Personnel

RECOMMENDATION:

Academic Board noted for transmission to Council the recommendations approved by the University Readership / Associate Professorship Committee to:

appoint Dr B Ritchie as Honorary Associate Professor, Institute of Reproduction and Development, for a term ending 31 December 2000; and
re-appoint the following as Honorary Associate Professors:
- Associate Professor F McDermott, Surgery, Alfred Hospital, for a term ending 31 December 1998; and
- Dr H Sathananthan, Institute of Reproduction and Development, for a term ending 31 December 2000.

Action/Information: Ms B Hateley; Secretary

25. SUPPLEMENTARY AND SPECIAL (DEFERRED) EXAMINATIONS 1997/1998 96/0862

Academic Board set the period of 12 - 16 January 1998 for the University's supplementary and special (deferred) examinations, as recommended by the Examinations and Certifications Branch of the Student Services Division, in accordance with paragraph 4.6 of the Examinations regulations.

Action/Information: Mr N Thorburn; Mr R Burnet; Secretary

26. MONASH UNIVERSITY ANIMAL WELFARE COMMITTEE (MUAWC)

26.1 Role of the Monash University Animal Welfare Committee (MUAWC)

A proposal for a revised role, membership and terms of reference for the Monash University Animal Welfare Committee (MUAWC), together with a covering memorandum dated 3 July 1997 from the Chair of the Committee, Professor JW Warren, were circulated (p 243-248).

Academic Board approved a proposal for a revised role, membership and terms of reference for the Monash University Animal Welfare Committee (MUAWC), as detailed in the documentation presented.

Action/Information: Secretary to MUAWC; Secretary

*27. 1996 ANNUAL REPORTS

Under Section 2.9 of Statute 3.3 - Deans, Associate Deans and Subdeans of Faculties - a Dean "shall submit to the Registrar for transmission through the Academic Board to Council at its first meeting in each year a concise report of the work done in the Faculty during the preceding year."

A schedule for 1996 Annual Reports to be submitted to Council through Academic Board was approved at Meeting 7/96 of Council.

27.1 Annual Report of the Dean of the Faculty of Arts 96/1364

(Circulated p 249-252)

The Dean of the Faculty of Arts, Professor M Quartly, spoke to her report mentioning in particular:

the significant efforts of staff to reform the Faculty in light of the current environment of funding reductions;
points from within the report relating to staffing, teaching and research;
adoption of a new tertiary entrance requirement for 1999 allowing bonus points for successful completion of studies in traditional humanities and languages;
encouragement of successful collaborative research;
rationalisation of the Faculty's administration;
technological applications used in support of teaching and administration; and
extension of thanks to recently retired staff for their contributions to the Faculty.

The Academic Board received and noted for transmission to Council the 1996 Annual Report of the Dean of the Faculty of Arts, Professor M Quartly, and noted the Dean's comments about the report.

27.2 Annual Report of the Dean of the Faculty of Business and Economics 96/1364

(Circulated p 253-274)

The Dean of the Faculty of Business and Economics, Professor JA Rickard, spoke to his report mentioning in particular:

completion of the Faculty's restructure with each department now encompassing different disciplinary areas;
current review of the graduate area of the Faculty;
information technology systems used to support the Faculty's planning, financial and student services activities;
recent studies which had ranked the Faculty's research highly relative to its competitors;
the recent ranking of the Department of Econometrics and Business Statistics at Monash University alongside Harvard University;
the success and growth of executive certificates which were recently introduced by the Faculty in response to market demand. The Dean congratulated all staff involved with those efforts.; and
commendation of the consistent growth of the Faculty's non-government funding.

The Academic Board received and noted for transmission to Council the 1996 Annual Report of the Dean of the Faculty of Business and Economics, Professor JA Rickard, and noted the Dean's comments about the report.

27.3 Annual Report of the Dean of the Faculty of Computing and Information Technology 96/1364

(Circulated p 275-288)

The newly appointed Dean of the Faculty of Computing and Information Technology, Professor J Rosenberg, spoke to the Annual Report of the Faculty which was prepared by the then Acting Dean, Professor R Willis. Professor Rosenberg mentioned in particular:

a seven percent growth in student load, including significant growth in international student numbers;
continued efforts in relation to applications for research grants;
promotion of involvement in international links with other institutions;
introduction and success of various degrees and double awards;
efforts to accommodate the growing number of research students with supervisors;
inhibited growth due to relatively low levels of funding accorded to the Faculty under the Monash and Commonwealth Relative Funding models;
spacial difficulties experienced by the Faculty;
the sad loss of Professor Bellamy as the Faculty's Foundation Dean; and
thanks to Professor R Willis for his considerable efforts as Acting Dean of the Faculty.

The Dean of the Faculty of Education, Professor RT White, also extended thanks to Professor Willis for his efforts as Acting Dean and appreciation of the collegial nature of the environment within which the two faculties have worked.

The Academic Board received and noted for transmission to Council the 1996 Annual Report of the Acting Dean of the Faculty of Computing and Information Technology, Professor RJ Willis, and noted the comments of the newly appointed Dean, Professor J Rosenberg, about the report.

27.4 Annual Report of the Dean of the Faculty of Engineering 96/1364

(Circulated p 289-298)

The Dean of the Faculty of Engineering, Professor ML Brisk, spoke to his report mentioning in particular:

new degree initiatives;
the restructuring which served to unify the Faculty, including disestablishment of the Caulfield and Clayton Schools of Engineering and various divisions within departments on those campuses;
development of a common first year for Engineering degrees across all campuses;
progress with innovative teaching initiatives based on technology;
the encouraging growth of Faculty research on the various campuses;
thanks for the contributions of the significant number of staff recently retired from the Faculty, in particular Professor Geoff Smith, previously Head of the Caulfield School of Engineering and Associate Professor Mary Gani, previously the Faculty's Sub Dean (Teaching). Professor Brisk apologised for accidentally having omitted Associate Professor Gani from his 1996 Annual Report. The Dean extended his thanks and appreciation of her invaluable services and strong contributions to the Faculty, to the Academic Board and to Steering Committee.

The Academic Board:

received and noted for transmission to Council the 1996 Annual Report of the Dean of the Faculty of Engineering, Professor ML Brisk, noting the Dean's comments about the report; and
endorsed a Minute of Appreciation for Associate Professor M Gani, recently retired, for her invaluable contributions to the Faculty of Engineering.

27.5 Annual Report of the General Manager 94/0740

(Circulated p 299-316)

The Chair, Professor AW Lindsay, informed members that Mr PB Wade was not available to speak to his report, and requested that any comments or questions be addressed to him on behalf of the General Manager.

The Academic Board received and noted for transmission to Council the 1996 Annual Report of the General Manager, Mr PB Wade.

28. LEGISLATION

The University Solicitor had prepared legislation, in accordance with instructions from the appropriate faculties and other offices, to implement proposals which had been approved by the Academic Board for submission to Council. Copies of the legislation below were available at the meeting for perusal by members of the Board, and copies of the explanatory memoranda prepared for the legislation were attached to the agenda.

28.1 Statute 3.3 - Deans, Associate Deans and Sub-Deans of Faculties (Amendment No 1 1997) 87/0022

(Circulated p 317-318)

28.2 Statute 6.1.2 - Courses and Degrees (Amendment No 3 1997) Statute 96/0861

(Circulated p 319-230)

28.3 Faculties (Amendment No 1 1997) Regulations 97/0081

(Circulated p 321-322)

28.4 Subfaculties (Amendment No 1 1997) Regulations 93/0868

(Circulated p 323-324)

28.5 Statute 6.1.1 - University Entrance and Admission to Courses (Amendment No 1 1997) 93/1940

(Circulated p 325-326)

28.6 Faculty of Medicine (Bachelor of Nursing (Undergraduate Degrees)) Regulations 1997 92/1190

(Circulated p 327-328)

The Academic Board approved for submission to Council the above draft legislation.

Action/Information: Secretary; University Solicitor

29. COMMITTEE MEMBERSHIP MATTERS

29.1 Harold Armstrong Memorial Fund Committee 90/0518

Refer also to item 10.4.

Academic Board endorsed, for submission to Council, the proposal of the Board of the Faculty of Engineering to re-appointment Professor WH Melbourne to membership of the Harold Armstrong Memorial Fund Committee, for a five year term from 1 January 1996.

Action/Information: Secretary; Professor WH Melbourne; Dean of Engineering

29.2 Selection Committee for the Dean of the Faculty of Medicine Personnel

Academic Board nominated Professors M Clayton and PL Waller as the professorial representatives of the Board on the Selection Committee for the Dean of the Faculty of Medicine.

Action/Information: Secretary; Professor M Clayton; Professor PL Waller; Ms B Meredith

29.3 Selection Committee for a Professor / Director of Surgery, Box Hill Hospital Personnel

At Meeting 2/97, Academic Board nominated Professor M Clayton as the representative of the Board on the Selection Committee for a Professor / Director of Surgery, Box Hill Hospital. Professor Clayton was no longer available to serve as the Board's representative on that Selection Committee and the Board was asked to nominate a replacement representative.

Academic Board nominated Professor J Pilbrow to replace Professor M Clayton as the representative of the Board on the Selection Committee for a Professor / Director of Surgery, Box Hill Hospital.

Action/Information: Secretary; Professor J Pilbrow; Professor M Clayton; Ms B Meredith

30. ACADEMIC BOARD MEMBERSHIP

30.1 Casual Vacancies 96/0688

The following appointments to casual vacancies on the Academic Board existed as some vacancies were not filled by the normal process of election recently conducted.

30.1.1 Faculty of Business and Economics

Refer also to item 8.3.

Academic Board noted the following appointments made by the Board of the Faculty of Business and Economics to casual vacancies on the Academic Board, for terms ending 30 June 1999:

Professor P Forsyth to fill a professorial casual vacancy; and
Dr R Pollard and Associate Professor L Nethercott to fill two non-professorial casual vacancies.

Action/Information: Professor P Forsyth; Dr R Pollard

30.1.2 Faculty of Law

Refer also to item 11.2.

Academic Board noted the following appointments made by the Board of the Faculty of Law to casual vacancies on the Academic Board, for terms ending 30 June 1999:

Professors R Fox and PL Waller to fill two professorial casual vacancies; and
Associate Professors M Pittard and S McNicol to fill two non-professorial casual vacancies.

Action/Information: Professor R Fox and PL Waller; Associate Professors M Pittard and S McNicol

30.1.3 Faculty of Science

Refer also to item 13.1.

Academic Board noted the appointment of Associate Professor N Cameron, made by the Board of the Faculty of Science, to fill a casual non-professorial vacancy on the Academic Board, for a term expiring 30 June 1999.

Action/Information: Associate Professor N Cameron

30.2 Election of Members of Steering Committee 91/0795

Members were advised that the terms of office of Professor B Caine and Dr C Browne as members of Steering Committee and Professor R Coppel and Professor R Jackson as alternate members of Steering Committee would expire on 31 August 1997.

The Academic Board noted the following information:

nominations of candidates for two vacancies for membership of Steering Committee (one professorial and one non-professorial staff member) and candidates for two vacancies for alternate membership of Steering Committee (two professorial staff members) would close at noon on Wednesday 6 August 1997;
all members of Academic Board were eligible to vote and/or nominate candidates for each position;
nomination forms could obtained from the University Secretariat; and
if necessary, elections would be held on 25 August 1997.

Action/Information: Professors B Caine, R Coppel and R Jackson; Dr C Browne