Monash University

Academic Board Meeting 8/97

Meeting No 8/97 of the Academic Board was held on Wednesday, 26 November 1997 in the Council Room of the University, between 2:15 pm and 4:50 pm.

There were present:

Professor AW Lindsay (Chair), Vice-Chancellor Professor DA Robinson, Mr P Annal, Professor DR Arnott, Mr C Avram, Ms A Bardoel, Associate Professor DH Barkla, Professors AJ Bishop and G Bouma, Associate Professor J Breen, Professors ML Brisk and RL Brown, Dr C Browne, Professor B Caine, Associate Professor N Cameron, Professors R Cas, C Chapman and MN Clayton, Ms V Clulow, Professors P LeP Darvall, G Davison, RW Davies, DM de Kretser, R Dickson, and RR Doherty, Dr J Edwards, Professor GK Egan, Associate Professors M Evans and A Farley, Dr B Foddy, Professors P Forsyth, M Gabbott and CL Gibbs, Associate Professor M Gill, Professors P Grundy, RF Gunstone, MTW Hearn and S Holdsworth, Mr J Hurley, Professors JB Jacobs, B Jarrot and J Jarvis, Dr H Johnson, Professors MJ Kartomi and ML King, Dr C Lewis, Associate Professor A Lill, Professor E Lim, Dr M Lindorff, Associate Professor S McNicol, Professors W Melbourne and P Nagley, Associate Professors L Nethercott and F Ng, Professors B Parmenter and JR Pilbrow, Dr R Pollard, Professors R Porter, M Quartly, J Redmond, JA Rickard, J Rosenberg, A Russell, D Schauder and B Schroder, Associate Professor J Sheridan, Ms J Southcott, Ms C Spencer, Associate Professors P Swatman and GV Taylor, Professor N Thomson, Mr M Vitlin, Mr PB Wade, Professor CR Williams and Dr CG Worth.

Apologies were received from:

Professor W Anderson, Dr J Brien, Miss ML Brien, Professors W Charman and R Fox, Mr H Greenham, Professors G Griffin, RHJ Grimshaw and J Harris, Associate Professor M Hooper, Mr D Imber, Professors WR Jackson and JE Maloney, Associate Professor M Pittard, Professor A Rizvi, Associate Professor T Seddon, Professors MT Skully and P Spearritt, Dr K Stewart, Professors PJ Stewart and T Threadgold, Ms S Varney, Professors L Waller and RT White.

Present by invitation:

Professor G Webb, Mr J White, Professor RJ Pargetter and Mr P Summers.

In attendance was: Ms K Wilson-Reid, Secretary

Observers:

Mr R Burnet, Ms H Dunne and Mr P Siggins.

*********

The Steering Committee had met on Tuesday, 18 November 1997 in the James McNeill Room.

Present were: Professors AW Lindsay, B Melbourne, JR Pilbrow, P Tharenou and Dr C Browne.

In attendance were: Ms K Wilson-Reid (Secretary), Ms H Dunne and Mr P Siggins.

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M I N U T E S

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*1. ARRANGEMENT OF AGENDA AND PROCEDURAL MATTERS

1.1 Starring of Items

Items 22.1 and 22.2.2 were starred and items 5.7, 5.8 and 24 were added at the meeting.

1.2 Approval of Non-Starred Items

The recommendations of the Steering Committee were adopted without discussion for all items other than those starred.

*2. MINUTES

2.1 Minutes of Academic Board Meeting No 7/97 held on 22 October 1997

The Minutes of Meeting 7/97 were circulated previously.

The Minutes of Academic Board Meeting 7/97 held on 22 October 1997 were confirmed and signed.

Action/Information: Secretary

3. MATTERS ARISING FROM THE MINUTES

3.1 Melbourne and Monash Protocol (RMO970441)

(Circulated p 119-120)

At Meeting 7/97, Academic Board noted the advice of the Vice-Chancellor that efforts were being made by the University of Melbourne and Monash University to publicly acknowledge and clarify their various collaborative involvements.

A document which was endorsed by Council at Meeting 7/97, titled The Melbourne and Monash Protocol - A proposal for Collaborative Endeavour, signed by Professor AD Gilbert, Vice-Chancellor of the University of Melbourne and Professor DA Robinson, Vice-Chancellor and President of Monash University, was circulated (p 199-120).

Academic Board received and noted the document presented titled The Melbourne and Monash Protocol - A proposal for Collaborative Endeavour, which had been endorsed by Council at its Meeting 7/97.

4. MATTERS REFERRED TO ACADEMIC BOARD BY COUNCIL

No matters were referred to the Academic Board by Council.

*5. VICE-CHANCELLOR'S GROUP BUSINESS

5.1 Stage Two Report of the Academic Board Working Party to Review Academic Board (RMO970321)

The Stage Two Report of the Academic Board Working Party to Review Academic Board was circulated (p 121-158).

The Deputy Vice-Chancellor (Academic and Planning), Professor AW Lindsay, introduced the Stage Two Report of the Academic Board Working Party to Review Academic Board and thanked all those having had extensive involvement with the review process for their contributions and dedication.

Professor Lindsay advised the Board that the Monash Act had recently been amended to reflect the Board's role as overseeing "academic matters", as opposed to "all matters", as had previously been the case. The Chair informed members however, that the definition of academic affairs would clearly include research, teaching and related matters and that taking a reasonably broad interpretation of the term would not lead to any constraint on the Monash Board's deliberations.

Members noted Professor Lindsay's advice in relation to recommendations 7 and 8 that delegations to allow faculties, the Education Committee and the Academic Board to decide upon courses of study were already provided for under legislation or could be achieved by resolution of the Board. The Chair highlighted to the Board that it was envisaged that there would be further devolution of responsibility to faculties for deciding courses of study in ways which would still assure academic standards.

The Deputy Vice-Chancellor outlined the proposed new committee structure for the Board and commented that faculties may consider some rationalisation of internal committee structures to reflect the overarching structure, although the Academic Board review had not sought a uniform committee structure across faculties.

Following discussions about the title and role of the University's research related committees, the Deputy Vice-Chancellor (Research and Development), Professor PleP Darvall, indicated that suggestions for changes to the title of the Committee of Associate Deans (Research) (CADRES) could be considered by the Office of the Deputy Vice-Chancellor (Research and Development) at a later time. The Chair informed members that the Deputy Vice-Chancellor (Research and Development) would further consider and bring forward advice in relation to committees with focus on Information Technology.

The Board noted Professor Lindsay's advice that members wishing to bring forward items to the Academic Board could present those matters to the Chair prior to the preparation of the agenda for any meeting.

The Board individually approved each of the eight recommendations contained within the Stage Two Report of the Academic Board Working Party to Review Academic Board, noting that all recommendations would take effect as at 1 January 1998.

Action/Information: Secretary

5.2 Budget for 1998 (RMO970611)

The University's Budget for 1998 (including indicative budgets for 1999 and 2000) was circulated (p 159-226).

The General Manager, Mr PB Wade, introduced the budget and commended the cooperation shown throughout the consultative process which had occurred during production of the document. Mr Wade highlighted several aspects of the budget and noted the steady and proactive efforts of many faculties and divisions to move towards increased generation of internal funding.

Professor R Cas, as a representative of the Faculty of Science, expressed concern about the potential effects of the cuts to the budget of that Faculty and highlighted to the Board the significant research achievements of the Faculty throughout the preceding year and beyond.

On behalf of the Faculty of Science, Professor Cas requested that the following be taken into consideration upon implementation of the proposed budget:

• that communications be improved between the University and the Faculty of Science;
• that the projected cut to the Faculty's budget be phased in over a three year period;
• that the weighting of the research quantum be adjusted in light of research performance; and
• whether the capacity existed to borrow to offset the cuts.

The Vice-Chancellor, Professor DA Robinson, commended the major contributions of the Faculty of Science to the University's research activity, however he commented that improvements by the Faculty in the areas of undergraduate teaching and attraction of student load were required. Professor Robinson advised the Board that the University and members of the Faculty would shortly look closely at the role of Science at Monash, in order to assist the Faculty and the Dean to strengthen its undergraduate teaching activities and definition of the future direction for the Faculty.

Discussion ensued regarding the following matters:

• achievement of international student targets by faculties;
• capital funding, including refurbishment throughout the University; and
• the Strategic Innovation Fund.

The Academic Board considered the University's Budget for 1998 (including indicative budgets for 1999 and 2000), noted the advice of the Vice-Chancellor and the General Manager and noted the document.

5.3 Strategic Innovation Fund (RMO970612)

The Deputy Vice-Chancellor (Academic and Planning), Professor AW Lindsay, advised that a selection committee was looking through the applications. Some clarification was required before this round of the Strategic Innovation Fund could be finalised.

The Academic Board noted the advice of the Deputy Vice-Chancellor (Academic and Planning) regarding the Strategic Innovation Fund.

5.4 West Review (RMO970025)

Professor AW Lindsay informed the Board that a Discussion Paper relating to the West Review was available for viewing via the DEETYA Web page. The Chair commented on the lack of coherence among sections of the Discussion Paper and the dangers for universities from some of the notions put forward in the paper such as that of a seamless tertiary sector which would need to be countered by universities more clearly differentiating their role.

Members noted the advice of Professor Lindsay that an AVCC summary of the West Discussion Paper would be made available through the Office of the Deputy Vice-Chancellor (Academic and Planning) upon request.

Professor Lindsay advised members that responses to the paper would be accepted until 19 December 1997 and invited responses, to be forwarded via email to either the Chair or the Secretary, Ms K Wilson-Reid, by that date, which would be considered for incorporation into the responses to be presented by the Group of 8 and the AVCC. It was not envisaged that Monash would make a separate response unless a "Monash-specific" issue emerged.

The Academic Board noted the advice of the Deputy Vice-Chancellor (Academic and Planning) about the West Review Discussion Paper.

Action/Information: Deputy Vice-Chancellor (A&P); Secretary

5.5 Peninsula Report (RMO970463)

A report titled Development of the Peninsula Campus was circulated (p 227-280).

The Vice-Chancellor, Professor DA Robinson, advised the Board that he had accepted the principles of the report about Developments on the Peninsula Campus, which was currently in the initial stages of implementation, with certain aspects of the report to be given further consideration at the next meeting of the Committee of Deans.

Professor Robinson thanked the group who had been involved, including Mr D Phillips, Mr J White and Mr P Summers, for their contributions throughout preparation of the report.

Mr J White, Director of the Caulfield and Peninsula Campuses, commented that the focus of the report had been intended for the benefit of the University as a whole, as well as for development of the Peninsula Campus.

Mr Wade thanked Mr White for his strong support in the role of Deputy General Manager which he was now vacating to concentrate on the role of Campus Director for the Caulfield and Peninsula Campuses.

The Academic Board received the report presented titled Development of the Peninsula Campus and noted the advice of the Vice-Chancellor about the document.

5.6 Director, Information Technology (Personnel)

The Deputy Vice-Chancellor (Research and Development), Professor PLeP Darvall, informed members that the offer which had been made for the position of Director, Information Technology had not been accepted, however that the recruitment process for the position was continuing.

Academic Board noted the advice of the Deputy Vice-Chancellor (Research and Development) regarding the position of Director, Information Technology.

5.7 Results of the ARC and NH&MRC Round

The Deputy Vice-Chancellor (Research and Development), Professor PLeP Darvall, spoke to this item.

Professor Darvall informed members that Monash had again been ranked fifth for the research national ranking for grant winning in ARC large grants, with the University of Sydney having done particularly well to lead the ranking. In ARC other categories, the Deputy Vice-Chancellor advised that Monash had achieved some notable successes, including receipt of two very large Research Infrastructure (Equipment and Facilities) Programme 1998 Grants, detailed below, for which the University had been the leading institution:

• An Australian Atom Probe Field Ion Microscopy Facility; and
• Monash University 1 MW Wind Tunnel upgrade/completion.

Professor Darvall advised that in 1997, Monash had done particularly well with ARC Fellowships and that Professor C Raston of Chemistry had received a coveted ARC Special investigator award.

Members noted the Deputy Vice-Chancellor's advice that for NH&MRC, Monash was ranked second nationally in terms of the number of new grants in 1997.

Academic Board noted the advice of the Deputy Vice-Chancellor (Research and Development) regarding the results of the ARC and NH&MRC round.

5.8 Council Membership

The Vice-Chancellor informed the Board about details of the new membership of Council which had recently been approved.

There was some discussion about the representation of postgraduate students on Council under the amending legislation.

The Academic Board noted the advice of the Vice-Chancellor about details of the new membership of Council.

Action/Information: Mr P Siggins

6. REPORT OF THE COMMITTEE OF DEANS

(Circulated p 1-2)

The Academic Board received and noted the report of Meetings 13/97 and 14/97 of the Committee of Deans held on 21 October and 11 November 1997.

Action/Information: Mr T Calder

Proceedings

7. REPORT OF THE BOARD OF THE FACULTY OF ARTS

(Circulated p 3-4)

The Academic Board received and noted the Report of Meeting 6/97 of the Board of the Faculty of Arts held on Wednesday 8 October 1997.

Action/Information: Ms C Jordan

7.1 Honorary Appointments (Personnel)

Academic Board noted the following honorary appointments which were approved by the Dean of the Faculty of Arts (none of the people below were currently employed within the University):

National Centre for Australian Studies:

• Mr G Dutton as Honorary Research Associate in the National Centre for Australian Studies from 1 September 1997 to 31 August 1999.

Department of Anthropology and Sociology:

• Professor A Edwards as Honorary Research Associate in the Department of Anthropology and Sociology from 1 September 1997 to 31 August 1999.
• Mr E Horne a Honorary Research Associate in the Department of Anthropology and Sociology from 1 September 1997 to 31 August 1999.
• Dr G Fulcher as Honorary Research Associate in the Department of Anthropology and Sociology from 1 September 1997 to 31 August 1999.

Department of Politics:

• Ms M Laming as Honorary Research Associate in the Department of Politics from 1 October 1997 to 30 September 1999.

7.2 Establishment of a School of Humanities and Public Policy

Refer also to item 22.2.

A proposal presented by the Dean of the Faculty of Arts, Professor M Quartly, which was endorsed by the Board of that Faculty to establish a School of Humanities and Public Policy on the Caulfield Campus was circulated (p 5-8). This proposal would take effect from 1 January 1998.

Academic Board endorsed for submission to Council the proposal of the Board of the Faculty of Arts to establish a School of Humanities and Public Policy, to be located at the Caulfield Campus, as detailed in the document presented.

Action/Information: Secretary; Ms I Ditrocchio

Proceedings

8. REPORT OF THE BOARD OF THE FACULTY OF BUSINESS AND ECONOMICS

(Circulated p 9-12)

The Academic Board received and noted the Report of Meeting 5/97 of the Board of the Faculty of Business and Economics held on Wednesday 15 October 1997.

Action/Information: Ms A Pilgrim

Proceedings

9. REPORT OF THE BOARD OF THE FACULTY OF COMPUTING AND INFORMATION TECHNOLOGY

9.1 Meeting 5/97

(Circulated p 13-16)

The Academic Board received and noted the Report of Meeting 5/97 of the Board of the Faculty of Computing and Information Technology held on Wednesday 29 October 1997.

Action/Information: Mr K Hobbs

9.1.1 Appointment of Associate Deans (Personnel)

Refer also to item 11.1.

At its Meeting 5/97, Council approved amendments to Statute 3.3 - Deans, Associate Deans and Sub-Deans of Faculties to allow for a change in the period of appointment of Associate Deans from one to two years, commencing 1 January and ending 31 December. The legislation also amended the pre-requisite for appointment to Associate Dean from professor to any member of a faculty.

Members were asked to note that subsequent to submission of the Report of the Faculty Board, the Dean had requested that the period of certain appointments to Associate Dean below be amended in accordance with the changes to legislation approved at Council Meeting 5/97.

The Board was advised that a recommendation of the Board of the Faculty of Computing and Information Technology relating to the appointment of an Associate Dean (International) would be considered at a future meeting of the Academic Board, together with the appointment of Associate Deans (International) within all Faculties.

Academic Board endorsed for submission to Council the proposal of the Board of the Faculty of Computing and Information Technology to appoint the following as Associate Deans of the Faculty:

• Associate Dean (Research) - Professor H Schmidt:

for the period 1 January 1998 to 31 December 1999;

• Associate Dean (Teaching) - Associate Professor J Hurst:

for the period 1 January 1998 to 31 December 1999; and

• Associate Dean (Industry Liaison) - Professor D Arnott:

for the period 1 January 1998 to 31 December 1998.

Action/Information: Secretary

Proceedings

9.2 Special Meeting

(Circulated p 17-18)

Academic Board received and noted the Report of a Special Meeting of the Board of the Faculty of Computing and Information Technology held on Wednesday 12 November 1997.

Action/Information: Mr K Hobbs

9.2.1 Amendments to the Constitution of the Board of the Faculty of Computing and Information Technology

The recommendation below sought to amend "in principle" the regulations for membership of the Board of the Faculty of Computing and Information Technology, in accordance with the re-structure of the Faculty approved at Council Meeting 6/97. The re-structure, due to take effect from 1 January 1998, included a change to the title of the Faculty to become the Faculty of Information Technology.

A table which reflected the proposed constitution of the Faculty Board in its entirety was circulated (p 19-20).

The proposal was endorsed by the Faculty Board at the Special Meeting on 12 November 1997, based upon recommendations which had been made by a working party established to review the Faculty's committee system and the constitution of the Faculty Board.

The working party had considered ways to achieve a wider elected representation on the Faculty Board by academic staff. It had agreed that the categories of Associate Professors/Readers and Lecturers/Senior Lecturers should be a single Faculty wide electorate, however that a separate electorate should continue for Assistant Lecturers. (The Working Party was particularly keen to ensure direct representation from Assistant Lecturers.) It was recommended that all other categories remain unchanged.

The qualification for election in each case would be that the EFT of an individual staff member must be at fraction 0.6 of full-time or above.

Members were asked to note that the section of the revised constitution which dealt with student representation on the Faculty Board required amendment, in accordance with the policy about Student Representation on Senior University Committees which was approved at Council at Meeting 7/96.

Subsequent to the meeting, the appropriate amendments to the representation of students on the Faculty Board were approved by the Dean, with delegated authority from the Board of the Faculty.

Academic Board, subject to amendment to the section relating to student representation in accordance with the policy about Student Representation on Senior University Committees approved at Council at Meeting 7/96 and the drafting of appropriate legislation, endorsed the proposal of the Board of the Faculty of Computing and Information Technology to amend the constitution of the Faculty Board as detailed below, noting that the complete constitution of the Faculty Board (totaling 41) was detailed in the table presented:

1. Elected academic staff representation to be as follows:

1.1.1 One representative elected by and from academic staff from each School;

1.1.2 One additional representative elected by the academic staff of Schools with an enrolment load exceeding 1200 EFTSUs;

1.1.3 Three members elected by Associate Professors / Readers / Lecturers and Senior Lecturers of the Faculty; and

1.1.4 One member elected by Assistant Lecturers.

Action/Information: Secretary

Proceedings

10. REPORT OF THE BOARD OF THE FACULTY OF ENGINEERING

(Circulated p 21-24)

Academic Board received and noted the Report of Meeting 5/97 of the Board of the Faculty of Engineering held on Wednesday 8 October 1997 and Meeting 6/97 held on Wednesday 5 November 1997.

Action/Information: Mr D Secomb

10.1 Establishment of Prizes

10.1.1 The DRM Projection Solutions Biomedical Engineering Project Presentation Prize

Academic Board approved for transmission to Council the proposal of the Board of the Faculty of Engineering to establish a prize of $300, to be awarded annually for the best project presentation by a final year student in the BSc/BE program with physiology as their science major. The award would be made on the recommendation of the academic staff of the Monash University Centre for Biomedical Engineering, conditional upon receipt of a presentation of sufficient merit; said prize to be named "The DRM Projection Solutions Biomedical Engineering Project Presentation Prize".

Action/Information: Secretary

10.1.2 The Bard Australia Biomedical Instrumentation Prize

Academic Board approved for transmission to Council the proposal of the Board of the Faculty of Engineering to establish a prize of $300, to be awarded annually for the best instrumentation project by a final year student in the BSc/BE program with physiology as their science major. The award would be made on the recommendation of the academic staff of the Monash University Centre for Biomedical Engineering, conditional upon there being a presentation of sufficient merit; said prize to be named "The Bard Australia Biomedical Instrumentation Prize".

Action/Information: Secretary

10.1.3 The Acute Care Systems Best Overall Biomedical Engineering Prize

Academic Board approved for transmission to Council the proposal of the Board of the Faculty of Engineering to establish a prize of $600, to be awarded annually for the best overall performance by a final year student in the BSc/BE program with physiology as their science major. The award would be made on the recommendation of the academic staff of the Monash University Centre for Biomedical Engineering. An award would only be made if there was a student of sufficient merit; said prize to be named "The Acute Care Systems Best Overall Biomedical Engineering Prize".

Action/Information: Secretary

10.1.4 The Acute Care Systems Innovation Prize

Academic Board approved for transmission to Council the proposal of the Board of the Faculty of Engineering to establish a prize of $300, to be awarded annually for the best performance in the subject ECS4391, Biomedical Equipment Design, Development and Innovation. The award would be made on the recommendation of the academic staff of the Monash University Centre for Biomedical Engineering. An award would only be made if there was a performance of sufficient merit sad prize to be named "The Acute Care Systems Innovation Prize".

Action/Information: Secretary

10.1.5 The Chemtronics Bioengineering Project Prize

Academic Board approved for transmission to Council the proposal of the Board of the Faculty of Engineering to establish a prize of $500, to be awarded annually for the best thesis project by a final year student in the BSc/BE program with physiology as their science major. The award would be made on the recommendation of the academic staff of the Monash University Centre for Biomedical Engineering, conditional upon receipt of a project of sufficient merit; said prize to be named "The Chemtronics Bioengineering Project Prize".

Action/Information: Secretary

10.1.6 The Chemtronics Prize for Level 3

Academic Board approved for transmission to Council the proposal of the Board of the Faculty of Engineering to establish a prize of $300, to be awarded annually for the best overall performance by a student in the BSc/BE program with physiology as their science major and one year of study remaining. The award would be made on the recommendation of the academic staff of the Monash University Centre for Biomedical Engineering. An award would be made only if there was a student of sufficient merit; said prize to be named "The Chemtronics Prize for Level 3".

Action/Information: Secretary

Proceedings

11. REPORT OF THE BOARD OF THE FACULTY OF LAW

(Circulated p 25-26)

Academic Board received and noted the Report of Meeting 3/97 of the Board of the Faculty of Law held on 20 October 1997.

Action/Information: Ms E Wilson

11.1 Appointment of Associate Deans (Personnel)

The Faculty had specified that the appointments to Associate Dean below be made for a period of one year, rather than the two year appointments provided for by legislation which was approved at Council Meeting 5/97 (refer to item 9.1.1.).

Members were asked to note that a recommendation of the Board of the Faculty of Law relating to the appointment of an Associate Dean (International) would be considered at a future meeting of the Academic Board, together with the appointment of Associate Deans (International) within all Faculties.

Academic Board endorsed for submission to Council the proposal of the Board of the Faculty of Law to appoint Associate Deans of the Faculty for the period 1 January 1998 to 31 December 1998.

• Associate Dean (Research) - Associate Professor M Pittard; and
• Associate Dean (Teaching) - Mrs J Tooher.

Action/Information: Secretary

11.2 Prizes

11.2.1 Amendment to the Sir Charles Lowe Moot Prize

Academic Board approved the proposal of the Board of the Faculty of Law to amend the Sir Charles Lowe Moot Prize to re-assigned it from the disestablished subject LAW5500 Moot Court, to such finalist or finalists of the senior division of the Law Students' Society (LSS) mooting competition as are nominated each year by the President of the LSS.

Action/Information: Secretary

11.2.2 Establishment of a Prize in Mooting

Academic Board approved the proposal of the Board of the Faculty of Law to establish a Faculty prize, to the value of $500, to be awarded annually to such finalist or finalists of the junior division of the Law Students' Society (LSS) mooting competition as are nominated by the President of the LSS.

Action/Information: Secretary

11.3 Amendment to Faculty of Law Regulations (RMO970373)

Academic Board, subject to the drafting of appropriate legislation, endorsed for submission to Council amendments to the Faculty of Law Regulations to reflect the disestablishment of the subject LAW5500 Moot Court as follows:

a) Regulation 4 - (definition of 'elective subject'):
by deleting the words 'and Moot court';

b) Regulation 16.2.1. - (what constitutes a 'subject' for the purpose of time limits):
by deleting the words 'other than Moot court';

c) Regulation 16.2.2 - (Moot court to be regarded as one-third of a subject for the purpose of time limits):
by deleting this regulation in its entirety with consequential renumbering of regulations 16.2.3. through to 16.2.6;

c) Regulation 26.2 - (Subject requirements for candidates not enrolled in more than one Faculty):
by deleting the words 'Moot court'; and

d) Regulation 27.2 - (Subject requirements for candidates enrolled in more than one Faculty):
by deleting the words 'Moot court'.

Action/Information: Secretary

Proceedings

12. REPORT OF THE BOARD OF THE FACULTY OF MEDICINE

(Circulated p 27-28)

Academic Board received and noted the Report of Meeting 6/97 of the Board of the Faculty of Medicine held on 5 November 1997.

Action/Information: Mr B Ruck

12.1 Establishment of the Position of Professor of Surgery, Cabrini Hospital (Personnel)

The position specification and rationale for a proposal which sought to establish an externally funded position of Professor of Surgery, Cabrini Hospital was circulated (p 29-40). (Members were advised that further documentation could be obtained upon request to the Secretary.)

The proposal had been endorsed by the Board of the Faculty of Medicine.

Academic Board endorsed, subject to the endorsement of the Committee of Deans, the proposal of the Board of the Faculty of Medicine to establish the externally funded position of Professor of Surgery, Cabrini Hospital, as detailed in the documentation presented.

Action/Information: Secretary; Mr T Calder; Ms B Meredith

12.2 Establishment of the Position of Professor/Director of Medical Oncology (Personnel)

A proposal which sought to establish an externally funded position of Professor/Director of Medical Oncology, located at the Monash Medical Centre in the Southern Healthcare Network was circulated (p 41-50).

The proposal had been endorsed by the Board of the Faculty of Medicine.

Academic Board endorsed, subject to the endorsement of the Committee of Deans, the proposal of the Board of the Faculty of Medicine to establish the externally funded position of Professor/Director of Medical Oncology, located at the Monash Medical Centre in the Southern Healthcare Network, as detailed in the documentation presented.

Action/Information: Secretary; Mr T Calder; Ms B Meredith

12.3 Centre for Heart and Chest Research

Refer also to item 22.2.

A proposal to establish a self-funding Centre for Heart and Chest Research was circulated (p 51-64) which would address the involvement of the Southern Health Care Network in undergraduate activities of the Faculty, the organisation of clinical research activities and the facilitation of funding from pharmaceutical companies. The proposal had been endorsed by the Board of the Faculty of Medicine and the Southern Health Care Network.

Academic Board endorsed for submission to Council the proposal of the Board of the Faculty of Medicine to establish a Centre for Heart and Chest Research, as detailed in the documentation presented.

Action/Information: Secretary

12.4 Review of the Centre of Rural Health (RMO970404)

Subsequent to a review of the Centre for Rural Health, Academic Board endorsed the re-appointment of Professor R Strasser to the Chair of Rural Health for a further five year term, noting that the appointment had already been actioned.

Action/Information: Secretary; Professor R Strasser; Ms B Meredith

Proceedings

13. REPORT OF THE ADMISSIONS COMMITTEE

(Circulated p 65-66)

The Academic Board received and noted the Report of Meeting 4/97 of the Admissions Committee held on Thursday 30 October 1997.

Action/Information: Ms B Dianniska

13.1 English Language Pathways (RMO970647)

A proposal of the Director of the Monash English Language Centre which had been endorsed by the Admissions Committee was circulated (p 67-70), which sought the endorsement of Academic Board to trial an alternative English language pathway to Monash University for international students. The trial would be undertaken within those faculties wishing to take part in the exercise and an evaluation of the process would be undertaken for report to the Admissions Committee within twelve months. A proforma for faculty/departmental agreement for this trial was also circulated.

Academic Board, noting the endorsement of the Admissions Committee, endorsed a proposal to trial, as detailed in the documentation presented, an alternative English language pathway to Monash University for international students within those faculties wishing to take part in the exercise, with an evaluation to be conducted for report to the Admissions Committee within twelve months.

13.2 Membership of the Committee

Academic Board was asked to note that this item would be considered under item 20.1.

*13.3 VTAC Preference Data

Documentation was circulated (p 71-76) containing the preliminary 1998 VTAC Preference Data, including a covering memorandum from Mr CT Vernon, Manager Admissions and Records, dated 23 October 1997.

A copy of the final application data, which is attached to these Minutes, was tabled at the meeting. (Attachment A)

Professor RJ Pargetter, Special Advisor to the Vice-Chancellor on Admission, highlighted the preliminary nature of the data presented to the Board at this time, with final data to follow the change of preference period for students in December 1997.

Members noted Professor Pargetter's advice about the VTAC data, specifically including the following that:

• the cohort of non-school leavers was decreasing;
• rationalisation of duplicate courses had eliminated the increased preferences with double preferences previously having been specified for duplicate courses;
• Monash had sustained a small loss of preferences to Melbourne University for the second consecutive year. Professor Pargetter highlighted the need for the Schools Liaison Office, to look further into this matter;
• there had been a decrease in support for programs offered on the Berwick Campus. Professor Pargetter indicated the need for faculties and the Office of the Deputy Vice-Chancellor (Academic and Planning) to investigate this matter;
• Monash had attracted more than 40% of the total demand for fee-paying courses in Victoria;
• due to varying nature of policies adopted across universities, there was a need to clarify the University's standpoint on articulation from fee-paying courses to HECS liable courses; and
• faculties could consider the option, from 1998, of making earlier offers to non-school leavers, which was already a practice at TAFEs and some Universities.

Academic Board received the 1998 VTAC Preference Data presented and noted the advice of Professor RJ Pargetter about the data.

Proceedings

14. REPORT OF THE BOARD OF THE COMMITTEE OF ASSOCIATE DEANS RESEARCH (CADRES)

(Circulated p 77-80)

The Academic Board received and noted the Report of Meeting 6/97 of the Committee of Associate Deans Research (CADRES) held on Thursday 23 October 1997.

Action/Information: Ms M-J Gleeson; Ms P Herman

14.1 Revisions to the Research Policy section of the University's Education, Research and Community Services Policy

A Joint NHMRC/AVCC Statement and Guidelines on Research Practice, dated May 1997, was previously circulated to institutions to provide a comprehensive framework of minimum acceptable standards from which they could develop their own procedures and guidelines. The joint statement replaced the NH&MRC Statement on Research Practice (1990) and the AVCC Guidelines for Responsible Practice in Research and Problems of Research Misconduct (1990).

Monash University guidelines, while closely based on the Joint NHMRC/AVCC Statement, were adapted to meet Monash's special requirements.

A document endorsed by the Committee of Associate Deans (Research) was circulated (p 81-88), which contained a revision to the Monash guidelines to cover procedures for dealing with allegations of research misconduct, in which reference was made to relevant sections of the Staff Handbook and the University's Discipline Statute, thus ensuring information remained up to date.

Academic Board approved the revised part 3 of the Research Policy section of the University's Education, Research and Community Service Policies, as detailed in the document presented.

Action/Information: Ms S Stafford; Mr T Calder

Proceedings

15. REPORT OF THE EDUCATION COMMITTEE

(Circulated p 281-298)

Academic Board received and noted to Report of Meeting 7/97 of the Education Committee held on Wednesday 5 November 1997.

Action/Information: Faculty Registrars/Managers; Ms S Stafford

15.1 Subject Quotas For 1998 (RMO970907)

(Circulated p 299-302)

Academic Board noted that the Deputy Vice-Chancellor (Academic and Planning) had approved, following endorsement from the Education Committee, subject quotas for 1998 of the Faculties of Arts and Computing and Information Technology as detailed in the document presented.

Action/Information: Secretary

15.2 University Diplomas

(Circulated p 303-304)

The Education Committee had reaffirmed its previous agreement to endorse the recommendations of the University Diplomas Working Party as set out below:

(i) The category of undergraduate Diploma should be included in the award offerings of Monash University.

(ii) Such Diplomas must be of university standard, based on approved Monash University subjects taught by Monash University staff.

(iii) Applicants for such Diplomas must meet the same entry standards as those required of VTAC applicants for Monash University degree courses.

(iv) Such Diplomas should be the equivalent of at least one full academic year (48 credit points), comprising an academically coherent program of study, and be completed in a maximum of six years.

(v) Faculty Boards should note the implications for HECS load in relation to any such diplomas.

Academic Board approved the awarding of undergraduate Diplomas as detailed in the document presented.

Action/Information: Secretary

15.3 Oral Communication Assessment - Proposed Revision of Education Policy

The amendment of the University Education Policy under this item was designed to extend the University's current assessment policy by specifying the verification procedures to be adopted when oral communication tasks constitute more than 10% of the total assessment for the subject.

The Education Committee had endorsed the recommendation that section 3.1.10 of the University Education Policy be amended to include the following verification procedures:

That for subjects in which oral communication is assessed, and in which this assessment is worth more than 10% of the total mark:

• A process for verifying fail marks must be established.
• Verification or re-marking of work may be provided for with the adoption of measures such as sound and/or video recording or independent examination of a repeat performance of the oral communication task.
• Alternatively, initial assessment may involve more than one examiner.

Academic Board approved the proposed amendment of section 3.1.10 of University Education Policy to include the verification procedures set out in the preceding paragraphs.

Action/Information: Mr T Calder

15.4 New Course Proposals

Action/Information: Secretary

15.4.1 Masters Qualifying in Asian Studies (RMO971148)

(Circulated p 305-306)

Academic Board approved the proposal of the Faculty of Arts to establish a new course, to be titled Masters Qualifying in Asian Studies.

15.4.2 Master of Arts in Gallery and Museum Studies (RMO971148)

(Circulated p 307-308)

Academic Board approved the proposal of the Faculty of Arts to establish a new course, to be titled Master of Arts in Gallery and Museum Studies.

15.4.3 Bachelor of Multimedia (RMO970087)

(Circulated p 309-312)

This course was a joint offering of the Faculty of Computing and Information Technology and the College of Art and Design, which would be administered by the Faculty of Computing and Information Technology.

Academic Board approved the proposal of the Faculty of Computing and Information Technology to establish a new course, to be titled Bachelor of Multimedia.

15.4.4 Bachelor of Software Engineering (RMO970087)

(Circulated p 361-364)

Refer also to item 15.8.1.1.

This course was a proposed joint offering with the Faculty of Engineering, to be administered by the Engineering Faculty.

Academic Board approved the proposal of the Faculty of Computing and Information Technology to establish a new course, to be titled Bachelor of Software Engineering.

15.4.5 Graduate Certificate in Health Informatics (RMO970087)

(Circulated p 313-314)

Academic Board approved the proposal of the Faculty of Computing and Information Technology to establish a new course, to be titled Graduate Certificate in Health Informatics.

15.4.6 Graduate Diploma in International Education (RMO970087)

(Circulated p 315-316)

Academic Board approved the proposal of the Faculty of Education to establish a new course, to be titled Graduate Diploma in International Education.

15.4.7 Bachelor of Biomedical Sciences (11/0913)

(Circulated p 317-320)

Academic Board approved the proposal of the Faculty of Medicine to establish a new course, to be titled Bachelor of Biomedical Sciences.

15.4.8 Graduate Diploma in Mental Health (Community) (RMO970087)

(Circulated p 321-322)

Academic Board approved the proposal of the Faculty of Medicine to establish a new course, to be titled Graduate Diploma in Mental Health (Community).

15.4.9 Master of Group Analytic Studies (RMO970087)

(Circulated p 323-328)

Academic Board approved the proposal of the Faculty of Medicine to establish a new course, to be titled Master of Group Analytic Studies.

15.4.10 Graduate Diploma in Psychoanalytic Studies (RMO970087)

(Circulated p 329-330)

Academic Board approved the proposal of the Faculty of Medicine to establish a new course, to be titled Graduate Diploma in Psychoanalytic Studies.

15.5 Major Amendments To Existing Courses (RMO970906)

Action/Information: Secretary

15.5.1 Bachelor of Communication

(Circulated p 331-336)

Academic Board approved the proposed new course progressions as recommended by the Faculty of Arts for the Bachelor of Communication.

15.5.2 Changes of Title of Diplomas

(Circulated p 337-340)

Academic Board approved the proposal of the Faculty of Computing and Information Technology to re-title all Diplomas listed in the Schedule presented which were currently known as Graduate Diplomas, to become Postgraduate Diplomas.

15.5.3 Bachelor of Computer Science - removal of minor sequence requirement

(Circulated p 341-346)

Academic Board approved the proposal of the Board of the Faculty of Computing and Information Technology to remove the minor sequence requirement from the Bachelor of Computer Science as detailed in the document presented.

15.5.4 MEd Pathway in Literacy Studies

(Circulated p 347-350)

Academic Board approved the proposal of the Faculty of Education to introduce a new pathway, Literacy Studies, for the Master of Education, as detailed in the document presented.

15.5.5 Amendment to Subject Sequence for the Bachelor of Business (Management) / Bachelor of Laws

(Circulated p 351-354)

Academic Board approved the proposal of the Faculty of Law to amend the sequence of subjects for the Bachelor of Business (Management) / Bachelor of Laws as detailed in the document presented.

15.5.6 Master of Psychoanalytic Studies

(Circulated p 355-360)

Academic Board approved the proposal of the Faculty of Medicine to discontinue subjects and change the thesis weight for the Master of Psychoanalytic Studies from 12.5% to 25%, as detailed in the document presented.

15.6 New Subject Proposals (RMO970087)

Education Committee endorsed for transmission to the Academic Board the subject proposals detailed below. Full documentation was available for perusal by members of the Board.

Academic Board was advised that 60 new subjects had been proposed for approval in the Agenda (see item 15.8 below for additional inclusions put forward by the Faculty of Engineering): 2 from the Faculty of Arts, 22 from the Faculty of Computing and Information Technology, 2 from the Faculty of Law and 34 from the Faculty of Medicine.

Academic Board approved the subjects proposed by the Faculties of Arts, Computing and Information Technology, Law and Medicine as detailed below:

• AST4010 Research Methods for Asian Studies
• AST5050 Interpreting Modern Asia - Alternative Approaches
• LAR4011 Research and Professional Practice
• BUS3800 Risk Management Models for Business
• BUS5800 Risk Management Models for Business
• LAR5002 Managing Virtual Archives
• LAR5003 Recordkeeping and the Law
• LAR5004 Recordkeeping and Accountability
• LAR5005 Social Interaction and Recordkeeping
• LAR5006 Auditing Recordkeeping
• LAR5008 Developing Communities Through the Internet
• LAR5010 Developing Information Services in Schools
• LAR5011 Research and Professional Practice
• IMS5012 The Australian Publishing Industry
• IMS5013 Books and Reading - evaluated as LAR5013
• CFR7601 Healthcare Information Systems -
• CFR7602 Developing Health Information Systems
• CFR7603 Contemporary Issues in Health Informatics
• CFR7604 Health Information Systems Management
• IMS1402 Multimedia Tools 1 - evaluated as SIMS
• IMS1403 Developing Multimedia Systems - evaluated as SIMS
• IMS1404 Multimedia Studio 1 - evaluated as part SIMS
• LAW7218 International Humanitarian Law
• LAW7219 Security Over Intangible Property
• BMS1011 Biomedical Chemistry
• BMS1021 Cells, Tissues and Microbiology
• BMS1031 Medical Biophysics
• BMS1042 Biomedical Sciences and Society
• BMS1052 Human Neurobiology
• BMS1062 Molecular Biology
• CMH1001 Comprehensive Systems of Mental Health Care
• CMH1002 Assessment and Diagnosis in Mental Health
• CMH1003 Case Management in Mental Health
• CMH1004 Psychosocial Rehab
• CMH2001 Mental Health of the Elderly
• CMH2002 Developmental Mental Health (Child and Adolescent)
• CMH2003 Transcultural Mental Health
• CMH2004 Mental Health in Rural Settings
• CMH2005 Dual Disabilities
• CMH2006 Advanced Psychological Interventions
• MGA0001 Experiential Group
• MGA0002 A Psychoanalytic Approach to Group Functioning
• MGA0003 Introduction to Clinical Group Psychotherapy
• MGA0004 Group Relations Conference
• MGA0005 Observation and Discussion of Group Work
• MGA0006 Major Group Psychotherapy Models
• MGA0007 Experiential Group Supervision I
• MGA0008 Child and Adolescent Group Psychotherapy including Ethics
• MGA0009 Experiential Group Supervision II
• MGA0010 A Group Analytic Approach to Organisational Life
• MGA0011 Research Seminars
• MGA0012 Theory of Group Psychotherapy applied to Specialised Groups
• MGA0013 Research in Group Psychotherapy
• MPH1040 Epidemiology (formerly a component of Epidemiology and Biostatistics within the Graduate Diploma in Clinical Epidemiology)
• MPH 1041 Biostatistics (as above)
• NUR4201 Acute Care Clinical Skills
• NUR9203 Palliative Care Nursing Practice
• NUR9601 Reproductive and Sexual Health for Women
• NUR9602 Well Women's Health Nursing

15.7 Disestablishment of Existing Subjects

Academic Board noted the disestablishment of seven existing subjects and/or alternative codes for subjects of the Faculty of Medicine.

15.8 Major Amendment to the Undergraduate Degree Programs in the Faculty of Engineering Including New Course Proposal

Due to the scope of the proposed changes to the undergraduate degree programs of the Faculty of Engineering, a new course proposal, course and subject amendments and new subject proposals had been set out under this item.

15.8.1 New Course Proposal (RMO970087)

15.8.1.1 Bachelor of Software Engineering

(Circulated p 361-364)

This course was proposed for introduction from Semester 1 1998, as an on-campus course offered on the Clayton Campus.

Academic Board approved the proposal of the Faculty of Engineering to establish a new course, to be titled Bachelor of Software Engineering.

15.8.2 Major Amendment of Existing Course - Bachelor of Engineering

(Circulated p 365-374)

The Board of the Faculty of Engineering had recommended the approval of the major amendments detailed below. The amendments would be made to all undergraduate Engineering single degree programs offered by the Faculty to amalgamate the nine Bachelor of Engineering awards offered across the three campuses into a single Bachelor of Engineering. The resulting award, to be offered from 1 January 1999, would have a common first year across all campuses (approved by Education Committee at meeting 3/97), followed in years 2-4 by one of eight branches of engineering available on the various campuses.

Proposal Overview

The Amendment of Engineering document presented was an overview of the proposed amendments. It set out the following proposal.

The proposal entailed the amendment of six branches of Engineering and the introduction of two new branches of Engineering. Proposals relating to each branch of Engineering were set out below. To enable members of the Academic Board to appreciate clearly the relationship between the proposals for amendment or introduction of the various engineering branches and related Requests for Subject Approval or Amendment, the Requests for Subject Approval or Amendment were presented as appendices of the branch proposals to which they related.

Academic Board approved the proposal of the Faculty of Engineering in regard to the proposed amendment and introduction of branches as detailed in the document presented, as well as the related subject proposals.

15.8.3 Amendment of the Chemical Engineering Branch

(Circulated p 375-380)

Academic Board approved the proposal of the Faculty of Engineering to amend the Chemical Engineering Branch and establish the new subject CHE2113, as detailed in the document presented.

15.8.4 Amendment of the Civil Engineering Branch

(Circulated p 381-386)

Academic Board approved the proposal of the Faculty of Engineering to amend the Civil Engineering Branch as detailed in the document presented and established the proposed new subjects listed below:

• CIV2202 Surveying
• CIV2203 Communications
• CIV2204 Strength of materials
• CIV2205 Modelling and computing
• CIV2222 Steel framed structures
• CIV2223 Design of concrete structures
• CIV2224 Timber and masonry structures
• CIV2241 Introductory geoengineering
• CIV2261 Water supply 1
• CIV2281 Transport and traffic

15.8.5 Amendment of the Electrical and Computer Systems Engineering Branch

(Circulated p 387-392)

Academic Board approved the proposal of the Faculty of Engineering to amend the Electrical and Computer Systems Engineering Branch as detailed in the document presented and established the proposed new subjects listed below:

• ECE2101 Signals and systems 1
• ECE2201 Electromagnetics
• ECE2401 Telecommunications
• ECE2501 Electrical energy - generation and distribution
• ECE2601 Electronics and control systems 1
• ECE2701 Digital logic
• ECE2702 Computer organisation
• ECE2903 Physics of electronic devices
• ECE2904 Mechanics and thermodynamics
• ECE3102 Signals and systems 2
• ECE3202 Electromagnetic propagation
• ECE3301 Control systems 2
• ECE3402 Information transmission
• ECE3502 Electrical energy - machines and power electronics
• ECE3602 Electronics 2

• ECE3603 Electronics 3
• ECE3703 Computer engineering
• ECE3704 Software engineering and real time systems
• ECE3905 Design
• ECE3907 Engineering management A
• ECE4705 Computer architecture
• ECE4908 Engineering management B

15.8.6 Amendment of the Industrial Engineering and Engineering Management Branch

(Circulated p 393-400)

Academic Board approved the proposal of the Faculty of Engineering to amend the Electrical and Computer systems Engineering Branch as detailed in the document presented and established the new subject IND2332 Engineering Management.

15.8.7 Introduction of an Interdisciplinary Engineering Branch

(Circulated p 401-410)

Academic Board approved the proposal of the Faculty of Engineering to introduce an Interdisciplinary Engineering Branch as detailed in the document presented and established the new subjects listed below:

• GSE2001 Engineering activity and biological systems
• GSE2002 Engineering design and computer-aided drawing
• GSE2003 Measurement and instrumentation
• GSE2201 Structural mechanics
• GSE2202 Introduction to geoengineering
• GSE2203 Fluid mechanics
• GSE2301 Electrical power I
• GSE2302 Analog electronic devices
• GSE2303 Digital electronics I
• GSE2401 Thermodynamics I
• GSE2402 Applied mechanics
• GSE2701 Engineering computer techniques

15.8.8 Amendment of the Materials Engineering Branch

(Circulated p 411-418)

Academic Board approved the proposal of the Faculty of Engineering to amend the Materials Engineering Branch as detailed in the document presented and established the new subjects listed below:

• MTE2501 Structure of engineering materials 1
• MTE2503 Phase equilibria and microstructure
• MTE2521 Techniques in materials engineering 1
• MTE2522 Techniques in materials engineering 2

15.8.9 Amendment of the Mechanical Engineering Branch

(Circulated p 419-424)

The Board of the Faculty of Engineering had recommended approval of the proposal to amend the Mechanical Engineering Branch. Subject amendments had been included here to clarify the nature of the re-development of the later years of the Branch.

Approval of the following Minor and Major subject amendments was also recommended as part of the proposal to amend the Mechanical Engineering Branch:

• Level 2 - Requests for Minor and Major Subject Amendment
• MEC2480 Thermodynamics
• MEC2460 Mechanical design: materials selection
• Levels 3 and 4 - Requests for Minor and Major Subject Amendment
• MEC3421 Engineering thermodynamics
• MEC4401 Engineering practices: project thesis A
• MEC4402 Engineering practices: project thesis B
• MEC3462 Systems and control
• MEC3465 Fluid mechanics
• MEC3469 Computer-assisted engineering
• MEC3494 Statistical analysis of mechanical systems
• MEC4406 Project thesis C

Academic Board:

• approved the proposal of the Faculty of Engineering to amend the Mechanical Engineering Branch as outlined; and
• noted the major and minor amendments detailed to clarify the nature of the Branch's re-development.

15.8.10 Introduction of a Mechatronics Engineering Branch

(Circulated p 425-430)

Academic Board approved the proposal of the Faculty of Engineering to introduce a Mechatronics Engineering Branch as detailed in the document presented and established the new subjects listed below:

• GSE2001 Engineering activity and biological systems
• GSE2800 Project and practice
• GSE2801 Measurement and computer instrumentation
• GSE2802 Fluid and pneumatic control
• GSE2803 Mechatronics design
• GSE2804 Electrical and electronic drives

15.8.11 Proposals for New Mathematics Subjects to Support the Amended Engineering Course

The Board of the Faculty of Engineering had recommended approval of the proposal to introduce the mathematics subjects listed below.

These new subjects were required at second and third year levels as a result of the introduction of new Mathematics subjects at first year level. The subjects had been developed by the Department of Mathematics & Statistics following extensive discussions between the Department and a working party of the Faculty of Engineering.

Academic Board approved the subject proposals listed below:

• MAT2901 Multivariable calculus for engineering
• MAT2902 Linear algebra and differential equations for engineering
• MAT2911 Mathematical methods with applications I
• MAT2912 Mathematical methods with applications II
• MAT3901 Statistics and integral transforms for engineering
• GSE2703 Engineering mathematical analysis

15.8.12 Amendments to Existing Courses and Subjects (RMO970906)

(Circulated p 430-436)

The Faculty of Engineering had agreed to recommend amendments to existing subjects and courses as detailed in the Report of the Faculty Board presented. Those included:

• course amendments to the Bachelor of Computer Science and Engineering Course; and
• subject amendments to the following branches:
• Chemical Engineering Branch
• Materials Engineering Branch
• Mechanical Engineering Branch

The Education Committee endorsed the course amendments to the Bachelor of Computer Science and Engineering Course and noted the amendments to existing subjects of the Faculty of Engineering as detailed.

Academic Board approved the amendments as detailed to the Bachelor of Computer Science and Engineering and noted that such subject amendments had been made.

Proceedings

16. REPORT OF THE ORIENTATION COMMITTEE

(Circulated p 89-92)

The Academic Board received and noted the Report of the Orientation Committee about orientation activities and meetings of the Committee held during 1997.

Action/Information: Associate Professor I Ward; Ms I Ditrocchio

Proceedings

17. REPORT OF THE PhD AND SCHOLARSHIPS COMMITTEE

17.1 Report of Meeting 9/97 (RMO971038)

(Circulated p 93-96)

The Academic Board received and noted the Report of Meeting 9/97 of the PhD and Scholarships Committee held on Friday 10 October 1997.

Action/Information: Ms P Herman

17.1.1 Amendment to Legislation - Statute 6.1.2 - Courses and Degrees (Amendment No. 4 1997)

Legislation and an explanatory memorandum prepared by the University Solicitor's Office were circulated (p 97-98).

The Committee was informed that this amendment would remove a long standing legislative anomaly. Under sub section 3.2 of Statute 6.1.2 - Courses and Degrees, Council was able to delegate to Academic Board and faculties the power to prescribe the requirements for courses of study; however, to date the PhD and Scholarships Committee had not been included as a body under that sub-section for the purposes of approval of doctoral related matters.

Academic Board endorsed for submission to Council the draft legislation presented.

Action/Information: Secretary; University Solicitor

Proceedings

17.2 Report of Meeting 10/97 (RMO971038)

(Circulated 99-102)

The Academic Board received and noted the Report of Meeting 10/97 of the PhD and Scholarships Committee held on Friday 7 November 1997.

Action/Information: Ms P Herman

17.2.1 Master of Environmental Science (Research Combined with Coursework)

At its Meeting 6/97, Academic Board approved a proposal of the PhD and Scholarships Committee to amend the Master of Environmental Science, subject to conditions imposed by the Education Committee. A section of the proposal had originally sought to offer some undergraduate subjects at different credit values from those which would apply within an undergraduate degree. The condition imposed by the Education Committee was that all students must receive the same credit points for subjects deemed to be the same and for which the same workload was proposed.

Subsequent to approval of the course amendments by the Academic Board, the Arts Faculty had determined not to allow students to undertake undergraduate subjects as electives in the degree of Master of Environmental Science (Research combined with Coursework). The condition placed upon approval of the course amendment was therefore no longer applicable.

Academic Board noted that the Faculty of Arts would no longer allow students to undertake undergraduate subjects as electives in the degree of Master of Environmental Science (Research combined with Coursework).

Action/Information: Ms C Jordan

17.2.2 Master of Arts - Gallery and Museum Studies (by 66% Research)

(Circulated p 103-106)

Academic Board approved the proposal of the PhD and Scholarships Committee to establish a course to be titled Master of Arts in Gallery and Museum Studies, as detailed in the documentation presented.

Action/Information: Secretary; Ms C Jordan

17.2.3 Doctoral Level Subjects in the Faculty of Law

(Circulated p 107-108)

Academic Board approved the proposal of the PhD and Scholarships Committee to establish two doctoral level subjects in the Faculty of Law, as detailed in the document presented.

Action/Information: Ms C Jordan

Proceedings

18. LEGISLATION

The University Solicitor had prepared legislation, in accordance with instructions from the appropriate faculties and other offices, to implement proposals which had been approved by the Academic Board for submission to Council. Copies of the legislation below were available at the meeting for perusal by members of the Board, and copies of the explanatory memoranda prepared for the legislation were circulated with the agenda.

18.1 Faculty of Law Regulations (Amendment No 1 1997)

(Circulated p 109-110)

18.2 Faculty of Science (Undergraduate Degrees) Regulations (Amendment No 2 1997) (RMO970541)

(Circulated p 111-112)

18.3 Faculties Regulations (Amendment No 4 1997) (RMO970956)

(Circulated p 113-114)

Academic Board approved for submission to Council the above draft legislation.

Action/Information: Secretary; University Solicitor

19. ACADEMIC PROMOTIONS - FACULTY OF LAW

Academic Board noted the academic promotions made by the Faculty of Law Academic Promotion Committee, to take effect from 1 January 1998, as follows:

Assistant Lecturer promoted to Lecturer

• Ms M Castan
• Ms S Barkehall Thomas
• Ms A Duxbury
• Ms M de Zwart

Lecturer promoted to Senior Lecturer

• Ms A Monotti
• Mrs M Paterson

Action/Information: Ms E Wilson

20. COMMITTEE MEMBERSHIP MATTERS

20.1 Admissions Committee

The current membership of the Admissions Committee was circulated (p 115-116).

Refer also to item 13.2.

Academic Board approved an amendment to the membership of the Admissions Committee to include a representative from Monash International Pty Ltd.

Action/Information: Ms B Dianniska

20.2 Exclusion Appeals Committee (RMOR97029)

An updated list of membership for the Exclusion Appeals Committee of Academic Board for 1998 was circulated (p 117-118).

Academic Board approved the updated membership of the Exclusion Appeals Committee for 1998 as detailed in the document presented.

Action/Information: Ms K Wilson-Reid

21. SCHEDULE OF ANNUAL REPORTS FOR 1998 (RMO970986)

Under Section 2.9 of Statute 3.3 - Deans, Associate Deans and Subdeans of Faculties, a Dean "shall submit to the Registrar for transmission through the Academic Board to Council at its first meeting in each year a concise report of the work done in the faculty during the preceding year".

Members noted that Annual Reports were also submitted to Council through the Academic Board by the General Manager, the University Librarian, the Director of the Computer Centre and the Director of the Centre for Higher Education Development (CHED).

The Deans and all those listed above had confirmed the schedule of submission dates for 1997 Annual Reports to Council through the Academic Board as detailed below.

The Board endorsed for submission to Council the following schedule of 1997 Annual Reports to Council through the Academic Board prepared in accordance with a decision of the Committee of Deans at Meeting 3/96.

Annual Reports to Council 3/98 through Academic Board 3/98, 22 April 1998:

• Dean, Faculty of Information Technology (title of Faculty as at 1/1/98)
• Dean, Faculty of Law
• Dean, Faculty of Science
• University Librarian

Annual Reports to Council 4/98 through Academic Board 4/98, 3 June 1998:

• Dean, Faculty of Education
• Dean, Faculty of Engineering
• Dean, Victorian College of Pharmacy
• General Manager
• Director, Computer Centre
• Director, Centre for Higher Education Development (CHED)

Annual Reports to Council 5/98 through Academic Board 5/98, 22 July 1998:

• Dean, Faculty of Arts
• Dean, Faculty of Business and Economics
• Dean, Faculty of Medicine
• Dean, Monash University College of Art and Design

Action/Information: Secretary

22. UNIVERSITY ACADEMIC STRUCTURE

*22.1 Monash University Academic Structure as at November 1997

Refer also to item 22.2.

A snapshot of the University's Academic Structure as at November 1997 was circulated (p 437-446). Members noted that a document, appropriately updated, was submitted annually to the Academic Board and Council for information. The updates incorporated changes that had been approved throughout the year by the Academic Board and Council.

The Dean of the College of Art and Design, Professor J Redmond, requested that under the section of the Academic Structure titled "Faculties Teaching on Campuses", the College be included as teaching on the Berwick, Caulfield and Peninsula Campuses.

Academic Board received and noted the document titled "Monash University Academic Structure (November 1997)", subject to the amendment detailed in the preceding paragraph.

Action/Information: Secretary

22.2 Approval of Changes to Centres, Departments and Schools within the University

Members noted that items 7.2 and 12.3 and 22.1 were also relevant to the University's Academic Structure.

The changes to Centres, Departments and Schools of the Faculties of Business and Economics and Medicine under this item required endorsement/approval of the Academic Board and Council as appropriate and were subject to approval by the Board of the Faculty concerned.

(The changes within the Faculties of Arts and Medicine which were submitted for approval under items 7.2 and 12.3 had previously been endorsed by the Boards of the Faculty of Arts and Medicine respectively.)

Members were asked to note that all changes to centres, departments and schools within this agenda which required only the approval of the Academic Board would be incorporated into the University's Academic Structure prior to its transmission to Council (the document as submitted under item 22.1 did not reflect any of these changes). Those changes which required the subsequent approval of Council would be incorporated into the University's Academic Structure immediately following Council Meeting 8/97.

*22.2.1 Faculty of Business and Economics

The organisational changes detailed below resulted from the recent re-structure of the Faculty of Business and Economics.

At the commencement of the Meeting, the Chair, on behalf of the Faculty of Business and Economics, starred this item and requested that points five and seven (detailed below) be withdrawn from the recommendation prior to its approval by the Academic Board:

5. disestablish the Australian Systems Thinking and Organisation Learning Group (currently reporting to the Department of Management);

7. disestablish the Gippsland Research and Information Bank (currently a school of the Faculty).

Subject to endorsement by the Board of the Faculty of Business and Economics and withdrawal of points 5 and 7 of the recommendation (detailed above), Academic Board approved the proposal of the Faculty of Business and Economics to:

1. change the reporting line of the David Syme Treasury Dealing Centre from the Department of Taxation and Business Regulation, so that it reports to the Department of Accounting and Finance;

2. change the reporting line of the Asian Business Research Unit from the Department of Accounting and Finance, so that it reports to the Department of Taxation and Business Regulation;

3. disestablish the Research Unit for Chinese Accounting and Finance (currently reporting to the Department of Accounting and Finance);

4. disestablish the Asian Financial Research Unit (currently reporting to the Department of Accounting and Finance); and

5. disestablish the Agribusiness Research Unit (currently reporting to the Department of Management).

Action/Information: Secretary; Ms A Pilgrim; Ms I Ditrocchio

*22.2.2 Faculty of Medicine

Professor M Hearn of the Department of Biochemistry and Molecular Biology queried aspects of the proposal to disestablish the Centre for Bioprocess Technology. Discussion followed regarding the Review of Biochemistry which took place in 1994 and the recommendations made pursuant to that review.

The Academic Board considered the proposal of the Faculty of Medicine to disestablish the Centre for Bioprocess Technology and the comments provided by members of that Faculty. The Board agreed that the proposal would be withdrawn from the consideration of the Academic Board at this time, for further consideration to be given by the Board of the Faculty of Medicine.

Action/Information: Secretary; Mr B Ruck

22.2.3 Other Centres of the University

Academic Board approved a change to the reporting line of the Distance Education Centre from the Campus Director, Gippsland Campus, so that it reports to the Deputy Vice-Chancellor (Academic and Planning).

Action/Information: Deputy Vice-Chancellor (A&P); Professor J Harris; Secretary; Ms I Ditrocchio

23. MATTERS OF INTEREST FROM COUNCIL MEETINGS 6/97 AND 7/97

(Circulated p 447-450)

Members were asked to note that when the final Council committee structure was approved by the Council (refer to item 4 of the document attached), a brief explanation of the changes and their implications to the Academic Board would be provided at a future meeting.

Academic Board noted the matters of interest to the Academic Board from Council Meetings 6/97 and 7/97, as detailed in the document presented.

Action/Information: Mr P Siggins

24. REPORT OF THE HONORARY DEGREES COMMITTEE

This item was added at the meeting. A Report of the Honorary Degrees Committee held on Friday, 21 November 1997 was tabled as a confidential item.

The Academic Board approved, without discussion, the oral recommendations of the Honorary Degrees Committee, made before the Board by the Vice-Chancellor, Professor DA Robinson.

Action/Information: Mr B Corless

At the conclusion of the meeting, the Vice-Chancellor thanked members of the Academic Board and the Vice-Chancellor's Group for their diligent efforts and co-operation throughout the 1997 academic year.

Professor Lindsay added his thanks to members for their efforts and support throughout the year.

The meeting concluded at approximately 4:50 pm.