Monash University Secretariat - Academic Board - Minutes

Monash University

Academic Board Meeting 3/98

Meeting No 3/98 of the Academic Board was held on Wednesday, 22 April 1998 in the Council Room of the University, between 2:15 pm and 4:18 pm.

There were present:

Professor DA Robinson, Vice-Chancellor (Chair), Mr P Annal, Mr C Avram, Associate Professor DH Barkla, Professors AJ Bishop and G Bouma, Associate Professor J Breen, Dr J Brien, Professors ML Brisk and RL Brown, Associate Professor C Browne, Mr M Cabrie, Professors B Caine, R Cas and MN Clayton, Ms V Clulow, Professors RL Coppel, P leP Darvall, G Davison, DM de Kretser, R Dickson and RR Doherty, Dr S Duffy, Dr J Edwards, Professor GK Egan, Associate Professors M Evans and A Farley, Dr B Foddy, Professors P Forsyth, CL Gibbs, G Griffin and RHJ Grimshaw, Associate Professor B Hoffert (for Professor J Redmond), Mr J Hurley, Professors WR Jackson, JB Jacobs, B Jarrot and J Jarvis, Dr H Johnson, Dr A Johns-Putra, Mr YL Koh, Ms C Lewis, Associate Professor A Lill, Professor E Lim, Dr K Macrae (for Professor RW Davies), Professor JE Maloney, Associate Professor S McNicol, Professors W Melbourne and P Nagley, Associate Professors L Nethercott, F Ng and J Peterson, Professor JR Pilbrow, Associate Professor M Pittard, Dr R Pollard, Professors J Powell, M Quartly, JA Rickard, A Russell, D Schauder and B Schroder, Associate Professor J Sheridan, Professor MT Skully, Professor P Spearritt, Dr K Stewart, Professor PJ Stewart, Mr PB Wade, Professor J Warren, Dr CJ Williams, Professors CR Williams and RT Willis (for Professor J Rosenberg).

Apologies were received from:

Professors W Anderson and DR Arnott, Miss ML Brien, Professors W Charman, RW Davies, JD Hamill, J Harris and MTW Hearn, Associate Professor M Hooper, Mr D Imber, Ms A Jawary, Professors ML King and AW Lindsay, Mr Q Le, Dr M Lindorff, Professors B Parmenter, J Redmond, A Rizvi and J Rosenberg, Associate Professor T Seddon, Ms J Southcott, Professor N Thomson, Professors L Waller and RT White and Dr CG Worth.

Present by invitation:

Mr R Cochrane, Ms M Banks, Mr R Burnet and Mr CT Vernon.

In attendance was: Ms K Wilson-Reid (Secretary).

Observers:

Ms J Buckingham, Ms H Dunne, Ms G Ellis, Ms D James, Ms S Gleeson, Mr P Siggins, Ms S Stafford, Mr P Siggins and Mr M Singh.

**************

The Steering Committee had met on Wednesday, 15 April 1998 in the James McNeill Room.

Present were: Professor DA Robinson (Chair), Associate Professor C Browne and Professor W Melbourne.

In attendance was: Ms K Wilson-Reid (Secretary), Ms H Dunne and Mr P Siggins.

M I N U T E S

*1. ARRANGEMENT OF AGENDA

1.1 Starring of Items

Items 3.6 and 3.7 were added and item 10.5.3 was starred at the meeting.

1.2 Approval of Non-Starred Items

The recommendations of the Steering Committee were adopted without discussion for all items other than those starred.

*2. MINUTES

2.1 Minutes of Academic Board Meeting No 2/98 held on 25 February 1998

The Minutes for Meeting 2/98 were previously circulated.

The Minutes of Academic Board Meeting 2/98 held on 25 February 1998 were confirmed and signed, subject to:

addition of Dr R Pollard to the list of Apologies for the Meeting; and

amendment of the date of the Meeting on the front cover of the Minutes to read 25 February 1998.

Action/Information: Secretary

*3. REPORT OF THE VICE-CHANCELLOR’S GROUP

3.1 Monash University Sunway Campus Malaysia RMO97/0485

(Circulated pp 1-18)

Mr R Cochrane, Deputy General Manager Monash International, Ms M Banks, Manager Projects Monash International and Mr C Vernon, Manager Student Operations Development, Monash International, were in attendance for this item.

The Board welcomed Professor J Warren as Pro Vice-Chancellor of the Sunway Campus Malaysia and a new member of the Academic Board. Members noted Professor Warren’s advice that in his limited time on the Sunway Campus, involvement from staff of the University’s Malaysia partner had been industrious and cooperative.

The Vice-Chancellor advised that programs would be offered by the faculties of Business and Economics and Information Technology from July 1998, whilst efforts were underway from the faculties of Engineering and Science to prepare for further offerings.

Extensive discussion ensued about the following matters:

the impact of Australian and Malaysian legal provisions on teaching and academic freedoms at the Sunway Campus;
staffing provisions;
structure of programs on the Sunway Campus through schools and / or faculties; and
the student cohort at the Malaysia campus.

The Vice-Chancellor advised members that Mr R Cochrane would shortly attend the Malaysia Campus to discuss the operation of the Monash University Act 1958 within the context of Malaysian law. Members noted Professor Robinson’s’ advice that while Monash would operate as completely as possible under its own Act and policies, its operations must abide by the laws of the country in which its campuses were located.

The Vice-Chancellor also advised that VISA restrictions would be the only restriction on the cohort of students admissible to programs offered by Monash on its Malaysia Campus.

At the conclusion of the meeting, the Deputy Vice-Chancellor (International and Public Affairs), Professor JE Maloney, informed members that course and subject proposals for the Sunway Campus would need to be approved and advertised promptly for the intake of students to that campus in semester two, 1998. The Board endorsed a proposal presented by Professor Maloney to authorise the University’s Education Committee to approve the course and subject proposals for offer at Malaysia in the second semester 1998.

The Academic Board:

received the documentation presented regarding the Monash University Sunway Campus Malaysia;

welcomed Professor J Warren, Pro Vice-Chancellor of the Malaysian Campus;

noted the advice of the Vice-Chancellor and Professor Warren about the new Monash campus; and

approved a proposal presented by the Deputy Vice-Chancellor (International and Public Affairs) to authorise the Education Committee, at its Meeting 3/98, to approve the course and subject proposals to be offered at the Malaysia Campus in the second semester, 1998.

3.2 Science at Monash

The Report on Science at Monash, commissioned by the Vice-Chancellor and prepared by Mr D Phillips, Professor M Brennan, Mr R Burnet and Mr T Calder was presented to the Board for information and comment (pp 19-82 and 317).

The Vice-Chancellor introduced the Report indicating that he had accepted the recommendations within.

On the invitation of the Vice-Chancellor, Dr K Macrae, Acting Dean of the Faculty of Science advised members that the Faculty had supported the Report and was pleased with the outcomes contained in the document.

Members commended the Report and the future directions contained in the document and extended congratulations to its authors and all contributors.

The Academic Board received the Report on Science at Monash presented and noted the advice of the Vice-Chancellor and Dr K Macrae, Acting Dean of the Faculty of Science, about the recommendations contained within the document.

3.3 Performance Indicators for Research

A document presented by the Deputy Vice-Chancellor (Research and Development), including the performance indicators for research for the major research universities in Australia, was circulated for information (pp 83-84). Professor PLeP Darvall informed members that columns two to five of the document were the significant performance indicators for research, while columns six to eight were representative of the performance per capita.

The Deputy Vice-Chancellor highlighted three significant points requiring attention in relation to the University’s research activities, including time spent on research, patchiness of research activity, and the need for Monash to improve its comparative research performance. The Vice-Chancellor informed members that the University’s Research Management Plan would assist in addressing these issues.

Discussion occurred, including advice provided by the General Manager, Mr PB Wade, regarding:

the balance expected in relation to research and teaching effort;
the changing nature of research funding, with a reduced emphasis on Commonwealth funding; and
the relevant provisions for research in the University’s budget.

The Academic Board received the document presented titled Performance Indicators for Research and noted the advice of the Deputy Vice-Chancellor(Research and Development), the Vice-Chancellor and the General Manager in relation to the document.

3.4 Audit of 1995 Composite Index Publications Data

A document regarding the audit of 1995 Composite Index Publications Data, prepared by KPMG Management Consulting and presented by the Deputy Vice-Chancellor (Research and Development), was circulated for information (pp 85-98).

Professor PLeP Darvall spoke to this item, highlighting that careful attention would be required from relevant staff of the University in the production of such data for future audits.

The Academic Board received the document presented regarding the Audit of 1995 Composite Index Publications Data and noted the advice of the Deputy Vice-Chancellor (Research and Development) regarding the document.

3.5 Appointment of the Director, Information Technology

The Academic Board noted the advice of the Deputy Vice-Chancellor (Research and Development) that Mr Alan McMeekin had recently been appointed as the Director, Information Technology and would commence his appointment on 1 July 1998.

3.6 West Report

This item was added at the meeting by the Vice-Chancellor.

Professor Robinson informed members that the Minister would meet with Vice-Chancellors from the Group of 8 in the following month about the Report.

The Academic Board noted the advice of the Vice-Chancellor regarding the recently released West Report.

3.7 Chair of Australian Indigenous Studies

This item was added at the meeting by the Vice-Chancellor.

Professor Robinson advised the Board that a key recommendation of the Bourke review of aboriginal programs at Monash, commissioned in 1997 by the University, had been to amalgamate these programs under the leadership of an indigenous academic at professorial level.

Following endorsement by the Dean of the Faculty of Arts at the meeting, the Vice-Chancellor requested the Board’s approval of the proposal to establish the Chair of Australian Indigenous Studies in the Faculty of Arts, noting that the proposal had previously received endorsement from the Committee of Deans in December 1997.

The Academic Board, noting the endorsement of the Dean of the Faculty of Arts and the Committee of Deans, endorsed for submission to Council a proposal presented by the Vice-Chancellor to establish, advertise and fill the position of Chair of Australian Indigenous Studies in the Faculty of Arts, as recommended in the Bourke review of aboriginal programs.

4. ITEMS ORIGINATING FROM SECTION C

This item is used in the agenda to highlight those items which were starred prior to the meeting. For the relevant minutes, please refer to items 12.2 and 21.1.

5. ANNUAL REPORTS

Under Section 2.9 of Statute 3.3 - Deans, Associate Deans and Subdeans of Faculties - a Dean "shall submit ... for transmission through the Academic Board to Council ... a concise report of the work done during the preceding year".

A schedule for 1997 Annual Reports to be submitted to Council through the Academic Board was approved at Meeting 8/97 of Council. Members noted that the submission of Annual Reports from the Deans of the Faculties of Information Technology and Science had been re-scheduled for submission at later meetings when those Deans could be in attendance at the Board.

5.1 Annual Report of the Dean of the Faculty of Law

(Circulated pp 111-128)

The Dean of the Faculty of Law, Professor CR Williams, spoke to his Annual Report, mentioning in particular:

the importance of the provision by the Faculty of Law of a high quality legal professional education for students; and
the need for the Faculty to compete strongly with those faculties teaching law in other institutions, particularly in an environment where students may have greater opportunities to accept HECS paying places at various institutions other than Monash.

Discussion occurred regarding the nature of research undertaken within the Faculty of Law. Professor Williams highlighted that the Faculty aimed to achieve a strong and steady growth in research activity, in a discipline which was fundamentally research oriented.

The Vice-Chancellor extended thanks to Professor Williams for his efforts and contributions during the past decade.

The Academic Board received and noted for transmission to Council the 1997 Annual Report of the Dean of the Faculty of Law, Professor CR Williams, and noted the Dean’s comments about the Report.

Action/Information: Secretary

5.2 Annual Report of the University Librarian

(Circulated pp 129-154)

The University Librarian, Professor E Lim, spoke to his Annual Report, mentioning in particular the Library’s efforts throughout 1997 to provide an effective and balanced service for academic and students between hardcopy collections of publications and electronic access to such publications and materials.

Extensive discussion ensued regarding the increasing costs in acquiring hardcopy journals and the expense of electronic subscription to such journals. It was suggested that responsibility for editing journals within departments, which had been regarded as prestigious, was becoming increasingly unrewarding. Some members indicated their dissatisfaction with current publication arrangements and increased electronic publication within the University was advocated. The Vice-Chancellor requested that Professor Lim bring forth relevant issues for further discussion of the concerns raised.

The Academic Board:

received and noted for transmission to Council the 1997 Annual Report of the University Librarian, Professor E Lim;

noted the Librarian’s comments about the Report; and

noted that the University Librarian would bring forth relevant issues for further discussion of the concerns raised to a future meeting of the Board.

Action/Information: Secretary; Professor E Lim

6. MATTERS ARISING FROM THE MINUTES

6.1 Review of Academic Board Membership

At Meeting 2/98, the Academic Board was advised by the Chair that a small-scale review of membership of the Board would take place. A number of cases for membership needed to be addressed, including membership provisions for the Faculty of Art and Design. Members had been invited to forward any advice they had regarding membership of the Board, for inclusion in a paper to be prepared and submitted to Academic Board via the Steering Committee.

The Academic Board noted that the above mentioned paper would be submitted to the Board via the Steering Committee for its Meeting on 3 June 1998.

Action/Information: Secretary; Professor AW Lindsay

6.2 Report on Admission of Monash Orientation Scheme for Aborigines (MOSA) Candidates - Faculty of Arts

At its Meeting 1/98, the Academic Board endorsed recommendations of the Monash Orientation Scheme for Aborigines (MOSA) Committee about the admission of MOSA candidates to undergraduate degrees. The Board also requested that faculties concerned report to the Academic Board on the admission of those candidates.

A report about the admission of MOSA candidates to the Faculty of Arts was circulated (pp 155-156).

The Academic Board received and noted the report presented by the Faculty of Arts on the admission of Monash Orientation Scheme for Aborigines (MOSA) candidates into that Faculty for 1998.

Action/Information: Ms C Jordon

7. MATTERS REFERRED TO ACADEMIC BOARD BY COUNCIL

No matters were referred to the Academic Board from Council for this Meeting.

8. REPORT OF THE ADMISSIONS COMMITTEE

(Circulated pp 157-158)

The Academic Board received and noted the Report of Meeting 1/98 of the Admissions Committee held on Tuesday 17 February 1998.

Action/Information: Ms B Dianiska

8.1 In Principle Amendment to Legislation - Statute 6.1.1 - University Entrance and Admission to Courses

By resolution at Meeting 7/94, Council delegated the authority to approve subject quotas to the Deputy Vice-Chancellor.

Subject to the drafting of appropriate legislation, Academic Board endorsed for submission to Council the proposal of the Admissions Committee to:

remove reference to the approval of subject quotas from Statute 6.1.1 - University Entrance and Admission to Courses;

establish a formal procedure whereby subject quotas are approved by the Education Committee; and

ensure that where quotas apply to first year subjects, students are clearly informed about the quotas in all literature available to prospective students.

Action/Information: Secretary; Professor AW Lindsay; Mr B Eddy.

Proceedings

9. REPORT OF THE BOARD OF THE COMMITTEE OF ASSOCIATE DEANS RESEARCH (CADRES)

Action/Information: Ms M-J Gleeson

9.1 Meeting 1/98

(Circulated pp 159-160)

The Academic Board received and noted the Report of Meeting 1/98 of the Committee of Associate Deans Research (CADRES) held on Thursday 12 February 1998.

Proceedings

9.2 Meeting 2/98

(Circulated pp 161-164)

The Academic Board received and noted the Report of Meeting 2/98 of the Committee of Associate Deans Research (CADRES) held on Thursday 26 March 1998.

Proceedings (Refer also to item 3.4.)

10. REPORT OF THE EDUCATION COMMITTEE

(Circulated pp 165-170)

The Academic Board received and noted the Report of Meeting 2/98 of the Education Committee held on Wednesday 18 March 1998.

Action/Information: Secretary; Ms S Stafford; Faculty Registrars/Managers;

Mr R Burnet; Mr B Eddy

10.1 Review of the Use of the ‘NP’ Grade

At its Meeting 4/97, Academic Board approved the proposal of the Education Committee to establish the "NP" grade (Near Pass) and discontinued the use of the grade "PII". The NP grade was to be used where a faculty did not wish to record a fail (N) grade for a student who had achieved a mark in the range 45-49. The Board also requested that faculties advise the Education Committee and the Academic Board of the function (if any) of NP grades in allowing student progression in the degree(s) offered in each faculty.

At its Meeting 1/98, the Education Committee resolved that it would conduct a review the use of the ‘NP’ grade across faculties.

The Academic Board approved the proposal of the Education Committee to establish the following guidelines for the use by Faculties of the ‘NP’ grade:

That Faculties determine whether or not to award the ‘NP’ grade;

Where Faculties opt to employ the ‘NP’:

2.1 In line with Faculty regulations, examiners should award an ‘NP’ grade for marks in the range 45-49. This is a signal that the case is to be reviewed at the Board of Examiners’ Meeting.

2.2 At the Board of Examiners’ Meeting, a decision should be made as to whether the grade is to remain as ‘NP’ or be converted to ‘N’.

2.3 Faculties should, therefore, not award more ‘NP’ grades than they are prepared to count toward the degree. They may, however, attach conditions to an ‘NP’ grade where sequences of subjects are involved.

That all Faculties review their current practice in the context of these recommendations.

10.2 Time Limits for Faculty of Business and Economics Postgraduate/Graduate Courses

The Board of the Faculty of Business and Economics had recommended amendments to the Faculty’s Graduate Course Regulations to allow a maximum time limit for course completion equal to four times the normal full-time course duration. In recommending this change the Board noted that the time limits for graduate courses offered by other Faculties varied between three and four times the normal full-time course duration. This proposal was in consideration of the difficulty for part-time students who, under the current regulations, must attempt more than one subject per semester to meet the current maximum time limit.

Subject to the drafting of appropriate legislation, Academic Board approved the proposal of the Faculty of Business and Economics to allow a maximum time limit for course completion in its postgraduate/graduate courses to four times the normal full-time course duration.

10.3 Time Limit for Faculty of Business and Economics Honours Program

Subject to the drafting of appropriate legislation, Academic Board approved the proposal of the Faculty of Business and Economics that part-time honours students would normally be required to complete an honours program in the Faculty within two successive years.

10.4 New Course Proposals

10.4.1 Postgraduate Certificate in Special Education

(Circulated p 171-172)

This course was proposed for commencement from Semester 1 1998, as an on-campus course on the Clayton campus.

The Academic Board approved the proposal of the Faculty of Education to establish an award titled Postgraduate Certificate in Special Education, as detailed in the document presented.

10.4.2 Proposal for a University / TAFE Double Award: Bachelor of Technology (Advanced Manufacturing Technology) / Associate Diploma in Engineering

(Circulated p 173-180)

This course was proposed for commencement from Semester 1 1999, as an on-campus course at the Dandenong campus of Casey TAFE and the Caulfield campus.

The Academic Board approved the proposal of the Faculty of Engineering to establish a University / TAFE Double Award titled: Bachelor of Technology (Advanced Manufacturing Technology) / Associate Diploma in Engineering, as detailed in the document presented.

10.4.3 Bachelor of Network Computing

(Circulated p 181-186)

This course was proposed for commencement from Semester 1 1999, by flexible delivery mode at the Peninsula Campus.

The Academic Board approved the proposal of the Faculty of Information Technology to establish the degree of Bachelor of Network Computing, as detailed in the document presented.

10.4.4 Bachelor of Information Management and Systems & Honours Degree of Bachelor of Information Management and Systems

(Circulated pp 187-190)

These courses were proposed for commencement from Semester 1 1999, as on-campus courses at the Clayton Campus.

The Academic Board approved the proposal of the Faculty of Information Technology to establish awards (as detailed in the document presented) of:

Bachelor of Information Management and Systems; and

Honours Degree of Bachelor of Information Management and Systems.

10.4.5 Graduate Diploma in Forensic Medicine

(Circulated pp 191-194)

This course was proposed for commencement from Semester 1 1999. The course would be offered by distance education mode through the Department of Forensic Medicine and conducted at the Victorian Institute of Forensic Medicine, Southbank.

The Academic Board approved the proposal of the Faculty of Medicine to establish the award of Graduate Diploma in Forensic Medicine, as detailed in the document presented.

10.5 Major Amendments to Courses

10.5.1 Bachelor of Business - Replacement of the Core Statistics Subject

(Circulated pp 195-196)

The Academic Board approved the proposal of the Faculty of Business and Economics to replace the core statistics subject in the Bachelor of Business, as detailed in the document presented.

10.5.2 Bachelor of Business (tagged): Twin Offering at Sunway College

(Circulated pp 197-198)

The Faculty of Business and Economics had proposed the offering of the first and second years of the Bachelor of Business (tagged) courses in accounting, banking and finance, business administration, management and marketing at Sunway College. Further, it had recommended approval of the offering of the third year of the courses at the Caulfield and Peninsula campuses on a twinning arrangement basis, in accordance with the structure in the document presented. (This proposal pre-dated the agreement to establish Sunway as a campus of Monash University.)

The Academic Board, having noted that intake for this mode of offering was restricted to semester one 1998, approved the proposal of the Faculty of Business and Economics to:

offer the first and second years of the Bachelor of Business (tagged) courses in accounting, banking and finance, business administration, management and marketing at Sunway College; and

approve the offering of the third year of the courses at the Caulfield and Peninsula campuses on a twinning arrangement basis, in accordance with the structure detailed in the documentation presented.

*10.5.3 Renaming of the Bachelor of Computer Science and Engineering as the Bachelor of Computer Systems Engineering

(Circulated pp 199-200)

This item was starred by Professor R Willis, Acting Dean of the Faculty of Information Technology.

Professor Willis stated acceptance of the Board’s approval of the proposal under this item, subject to amendment of the relevant documentation presented to remove reference to the Faculty of Information Technology in the final paragraph of the documentation.

The Academic Board approved the proposal of the Faculty of Engineering that the "Bachelor of Computer Science and Engineering" be renamed as the "Bachelor of Computer Systems Engineering", subject to amendment of the final paragraph of p 199 of the documentation presented to read:

"In the interests of clearly differentiating the BSE and the BCSE in their associated VTAC entries, the Faculty of Engineering seeks approval for the Bachelor of Computer Science and Engineering to be renamed the Bachelor of Computer Systems Engineering and for the appropriate VTAC entries for 1999 to be changed accordingly.

10.6 New Subject Proposals

The Education Committee endorsed for transmission to Academic Board the subject proposals detailed below. Full documentation was available for perusal by members of the Board upon request to the Secretary.

The Academic Board noted that sixteen new subjects were proposed for approval in the Agenda: one from the Faculty of Arts, one from the Faculty of Business and Economics, seven from the Faculty of Information Technology and seven from the Faculty of Medicine.

The Academic Board approved the subjects proposed by the Faculties of Arts, Business and Economics, Information Technology and Medicine as detailed below:

CVL4040 Professional Celebration of the Rites of Passage

AFF9XXX International Business Finance

CPE1001 Object Oriented Programming in Java

CPE1002 Computer Equipment and Operating Systems

CPE1003 Introduction to the Design and Implementation of Web Sites

CPE1004 Advanced Object Oriented Programming

CPE1005 Systems Modelling and Simulation Techniques

IMS5014 Writing and Editing for Multimedia

IMS5015 Writing and Editing for Multimedia

OR1001 Medical Evidence

FOR1002 Injury Interpretation

FOR1003 Ethics, Medicine and the Law

FOR2001 Traffic Medicine

FOR2002 Offences Against the Person

FOR2003 Custodial Medicine

FOR2004 Elements of the Forensic Sciences

10.7 Disestablishment of Existing Subjects

The Academic Board noted the disestablishment of seventy-five existing subject and/or alternative codes in the agenda: one from the Faculty of Business and Economics and seventy-four from the Faculty of Engineering.

Proceedings

11. REPORT OF THE GENERAL LIBRARY COMMITTEE

(Circulated pp 201-204)

The Academic Board received and noted the Report of Meeting 1/98 of the General Library Committee held on Wednesday 25 March 1998.

Action/Information: Ms M Pernat

11.1 Terms of Reference of the General Library Committee

The Academic Board noted that the General Library Committee had established a working party to review the terms of reference for the General Library Committee and its user committees.

11.2 Committee Membership

The current membership of the General Library Committee was circulated for information (pp 203-204).

The Academic Board noted the current membership of the General Library Committee as detailed in the document presented.

Proceedings (Proceedings No.9. - refer also to item 5.2)

12. REPORT OF THE INTELLECTUAL PROPERTY COMMITTEE

(Circulated pp 205-208)

The Academic Board received and noted the Report of Meeting 1/98 of the Intellectual Property Committee held on Tuesday 10 March 1998.

Action/Information: Ms R Bruce

12.1 In Principle Amendments to Legislation - Statute 11.2 - Intellectual Property & Intellectual Property Regulations

12.1.1 Changes to the Committee’s Reporting Arrangements

As a result of Council’s adoption of the recommendations of the Review of Committees Working Party, the Intellectual Property Committee would now report to the Academic Board instead of Council. Amendments to the Intellectual Property Statute and Regulations were required to reflect that decision.

Academic Board, subject to the drafting of appropriate legislation, endorsed for submission to Council the recommendation of the Intellectual Property Committee to amend the University’s intellectual property legislation as follows:

Statute 11.2 - Intellectual Property

Section 2.3.2 - (revenue distribution):

Substitute "Academic Board’s" for "Council’s".

Section 4 - (committee status):

Substitute "Academic Board" for "Council".

Intellectual Property Regulations

Regulation 4.2.5 - (revenue distribution):

Substitute "Academic Board’s" for "Council’s".

Regulation 5.5 - (reporting):

Substitute "Academic Board" for "Council".

Action/Information: Secretary

12.1.2 Copyright Ownership

The Intellectual Property Committee recognised that in the preparation of the University’s intellectual property legislation it had been intended that the originator’s ownership of copyright works prescribed in the regulations would apply to academic staff members only. The provision was designed to preserve traditional arrangements for academic staff. The Committee agreed that the legislation should be amended to ensure University ownership of works created by general staff in the course of their employment.

Academic Board, subject to the drafting of appropriate legislation, endorsed for submission to Council the proposal of the Intellectual Property Committee that Section 2.5 of Statute 11.2 - Intellectual Property be amended to read:

"Despite 2.1, an originator who is a member of the academic staff owns copyright in a copyright work prescribed by the regulations made pursuant to this statute."

12.2 Annual Report of the Intellectual Property Committee

The Annual Report of the Intellectual Property Committee was circulated for the information of members of the Board (pp 209-212 - Confidential).

In the Agenda, this item was considered by the Board as item 4.2 under Section B - "Starred Items". The item had been starred by Associate Professor C Browne for the provision of further information about the relationship between the University’s research and intellectual property activities.

Professor Darvall informed members that the expense involved with development and patenting activity was vastly greater than that required for research. He added that Monash was an institution focussed primarily on research rather than development and that the financial data provided in the Annual Report was not representative of the research activity undertaken within the University.

The Deputy Vice-Chancellor highlighted that the Report was not a conclusive indicator of development and commercial activity within the University, citing additional examples such as "SPURT" and "BIOTA".

The Academic Board received the Annual Report of the Intellectual Property Committee presented and noted the advice of the Deputy Vice-Chancellor (Research and Development) about the Report.

Action/Information: Ms R Bruce

Proceedings

13. REPORT OF THE OFFSHORE QUALITY ASSURANCE COMMITTEE

(Circulated pp 213-216)

The Academic Board received and noted the Report of Meeting 2/98 of the Offshore Quality Assurance Committee held on 3 April 1998.

Action/Information: Ms S Stafford; Professors JE Maloney, AW Lindsay,

J Harris and G Webb; Dr G McBurnie.

13.1 Terms of Reference of the Committee

An extract from the Minutes of Council Meeting 2/95, detailing the establishment of the Offshore Quality Assurance Committee as a Committee of Council was circulated (pp 215-216).

At its Meeting 1/97, Council reconstituted the Offshore Quality Assurance Committee as a Committee of the Academic Board (Resolution CL1/97/34). The recommendation under this item sought approval of the Terms of Reference of the Committee as a committee of the Academic Board.

The Academic Board approved the Terms of Reference of the Offshore Quality Assurance Committee as detailed below:

"The role of the Offshore Quality Assurance Committee is to:

make recommendations to Academic Board on proposals by the University’s faculties and colleges to offer courses offshore;

ensure that the actual delivery and content of the University’s courses delivered offshore is equivalent to the courses as initially approved by the Academic Board on behalf of Council;

oversee the review of the University’s offshore courses;

report the findings of the review process and to make recommendations to Academic Board regarding the operation of offshore courses subsequent to their review; and

advise Academic Board on any matters referred to the Offshore Quality Assurance Committee by Academic Board, the Vice Chancellor’s Group or other bodies."

Action/Information: Secretary /1156

Action/Information: Ms P Herman

14.1 Report of Meeting 2/98

(Circulated pp 217-220)

The Academic Board received and noted the Report of Meeting 2/98 of the PhD and Scholarships Committee held on Friday 27 February 1998.

14.1.1 Intellectual Property: a Guide for Postgraduate Research Supervisors (Proceeding No.1)

(Circulated pp 221-238)

Members noted that some changes to the document under this item had been suggested prior to the meeting and that if the changes were considered appropriate, they would be incorporated in a later version of the paper and distributed.

The Academic Board noted the document presented titled Intellectual Property: a Guide for Postgraduate Research Supervisors, which had been endorsed by the PhD and Scholarships Committee and forwarded to all doctoral supervisors.

Action/Information: Professor PLeP Darvall

Proceedings

14.2 Report of Meeting 3/98

(Circulated pp 239-240)

The Academic Board received and noted the Report of Meeting 3/98 of the PhD and Scholarships Committee held on Friday 27 March 1998.

Proceedings

15. REPORT OF THE UNIVERSITY READERSHIP / ASSOCIATE PROFESSORSHIP COMMITTEE Personnel

Academic Board noted for transmission to Council that the University Readership/Associate Professorship Committee had recently approved the following appointments/reappointments of honorary associate professors, clinical associate professors and honorary clinical associate professors until 31 December 2000:

NEW APPOINTMENTS

Clinical Associate Professor:

Dr Jeff Wassertheil (Medicine, Peninsula Health Care Network)

Honorary Associate Professors:

Dr Geoffrey Albert Head (Pharmacology)

Honorary Clinical Associate Professors:

Dr John Olver (Medicine, The Alfred)

Dr Anthony P. Schwarer (Pathology and Immunology)

Mr Mark Frydenberg (Surgery MMC)

Dr Arthur Gerard Van Deth (Pathology and Immunology)

REAPPOINTMENTS

Honorary Associate Professors:

Associate Professor Alexander Ian Smith (Biochemistry & Molecular Biology)

Associate Professor Philip Burgess (Psychological Medicine)

Associate Professor Alan Teik Wee Lim (Psychological Medicine)

Associate Professor Ernest SL Luk (Psychological Medicine)

Associate Professor Henryk Majewski (Pharmacology)

Associate Professor Neil Paget (Psychological Medicine)

Honorary Clinical Associate Professors:

Dr George Mendelson (Psychological Medicine)

Clinical Associate Professor Krishnarao S. Vaddadi (Psychological Medicine)

Dr Walimuni Chandra Padmantha De Silva Wijensinghe (Psychological Medicine)

Mr Ian Favilla (Surgery MMC)

Mr Lawrence Lau (Surgery MMC)

Mr Donald Marshall (Surgery MMC)

Mr Ken Myers (Surgery MMC)

Mr William Geoffrey Parkin (Surgery MMC)

Mr Colin Russell (Surgery MMC)

Action/Information: Mr J Noonan

16. REPORT OF THE BOARD OF THE FACULTY OF ARTS

(Circulated pp 241-244)

The Academic Board received and noted the Report of Meeting 1/98 of the Board of the Faculty of Arts held on Wednesday 11 March 1998.

Action/Information: Ms C Jordon

16.1 Honorary Appointments

The Academic Board noted that the Dean of the Faculty of Arts approved fifteen appointments as Honorary Research Associates of the Faculty of Arts.

16.2 Faculty Board Membership

A document containing in principle amendments to Schedule 1 - Faculty of Arts, to reflect recent changes to the titles of various academic units in the University, was circulated (p 243-244).

The Academic Board endorsed for submission to Council, subject to the drafting of appropriate legislation, the amendments to Schedule 1 - Faculty of Arts (pursuant to Statute 2.3 - The Faculties) as detailed in the document presented.

Action/Information: Secretary; Mr B Eddy

Proceedings

17. REPORT OF THE BOARD OF THE FACULTY OF BUSINESS AND ECONOMICS

Action/Information: Ms A Pilgrim; Ms M Grant

17.1 Meeting 1/98

(Circulated pp 245-250)

The Academic Board received and noted the Report of Meeting 1/98 of the Board of the Faculty of Business and Economics held on Wednesday 11 February 1998.

17.1.1 Faculty Board Membership

Refer also to item 17.2.1.

A list of membership of the Board of the Faculty of Business and Economics for 1998 was circulated (pp 247-250). This membership was in accordance with the policy approved by Council about Student Representation on Senior University Committees.

The Academic Board noted for submission to Council the membership of the Board of the Faculty of Business and Economics for 1998.

17.1.2 Disestablishment of the Graduate School of Government

The Academic Board approved, for transmission to Council, the recommendation of the Board of the Faculty of Business and Economics to disestablish the Graduate School of Government from the Faculty’s academic structure, noting that administrative responsibility for courses offered by the School would be transferred to the Monash Mt Eliza Business School.

Action/Information: Secretary; Ms I DiTrocchio.

Proceedings

17.2 Meeting 2/98

(Circulated pp 251-252)

The Academic Board received and noted the Report of Meeting 2/98 of the Board of the Faculty of Business and Economics held on Wednesday 1 April 1998.

17.2.1 Faculty Board Membership

The recommendation below is for noting further to the recommendation under item 17.1.1.

The Academic Board noted the appointment of Professor C Chapman, Victorian College of Pharmacy and Ms A Forsyth, Dean’s nominee for the Faculty of Education, as members of the Board of the Faculty of Business and Economics for 1998.

17.2.2 Establishment of Prizes

The Academic Board approved for transmission to Council the proposal of the Board of the Faculty of Business and Economics to establish the following prizes:

a prize of $300, to be awarded annually for three years to the top ranking student in TBC2180 Finance Law; said prize to be named the "Commonwealth Bank of Australia Prize";

a prize of $200, to be awarded to the most outstanding student in the School of Business and Electronic Commerce in ECG9124 Natural Resources and Environment; said prize to be named the "Yallourn Energy Pty Ltd Prize";

a prize of $200, to be awarded to the most outstanding student in the School of Business and Electronic Commerce in the Regional Economic subject area of the economics major; said prize to be named the "LaTrobe Shire Prize";

a prize of $300, to be awarded to the most outstanding student in the School of Business and Electronic Commerce in the Money and Banking subject area of the Economics major; said prize to be named the "Westpac Banking Corporation Prize"; and

a prize of $500, to be awarded to the most outstanding student in the major of the Bachelor of Business; said prize to be named the "Enterprise Credit Union Prize".

Action/Information: Secretary

Proceedings

18. REPORT OF THE BOARD OF THE FACULTY OF EDUCATION RMO98/1367

(Circulated pp 253-254)

The Academic Board received and noted a Report of Meeting 5/97 of the Board of the Faculty of Education.

Action/Information: Mr P Yates

Proceedings

19. REPORT OF THE BOARD OF THE FACULTY OF ENGINEERING

Action/Information: Mr D Secomb; Mr R Smiley.

19.1 Meetings 5/97 and 6/97

(Circulated pp 255-258)

The Academic Board received and noted a Report of Meetings 5/97 and 6/97 of the Board of the Faculty of Engineering, held on Wednesday 8 October and Wednesday 5 November 1997.

19.1.1 Establishment of Prizes

The Academic Board approved for transmission to Council the proposal of the Board of the Faculty of Engineering to establish the following prizes:

a prize of $300, to be awarded annually for the best project presentation by a final year student in the BSc/BE program with physiology as their science major. The award shall be made on the recommendation of the academic staff of the Monash University Centre for Biomedical Engineering. An award will only be made if there is a presentation of sufficient merit; said prize to be named the "DRM Projection Solutions Biomedical Engineering Project Presentation Prize";

a prize of $300, to be awarded annually for the best instrumentation project by a final year student in the BSc/BE program with physiology as their science major. The award shall be made on the recommendation of the academic staff of the Monash University Centre for Biomedical Engineering. An award will only be made if there is a presentation of project merit; said prize to be named the "Bard Australia Biomedical Instrumentation Prize";

a prize of $600, to be awarded annually for the best overall performance by a final year student in the BSc/BE program with physiology as their science major. The award shall be made on the recommendation of the academic staff of the Monash University Centre for Biomedical Engineering. An award will only be made if there is a student of sufficient merit; said prize to be named the "Acute Care Systems Best Overall Biomedical Engineering Prize";

a prize of $300, to be awarded annually for the best performance in the subject ECS4391, Biomedical Equipment Design, Development and Innovation. The award shall be made on the recommendation of the academic staff of the Monash University Centre for Biomedical Engineering. An award will only be made if there is a performance of sufficient merit; said prize to be named the "Acute Care Systems Innovation Prize";

a prize of $500, to be awarded annually for the best thesis project by a final year student in the BSc/BE program with physiology as their science major. The award shall be made on the recommendation of the academic staff of the Monash University Centre for Biomedical Engineering. An award will only be made if there is a project of sufficient merit; said prize to be named the "Chemtronics Bioengineering Project Prize"; and

a prize of $300, to be awarded annually for the best overall performance by a student in the BSc/BE program with physiology as their science major and one year of study remaining. The award shall be made on the recommendation of the academic staff of the Monash University Centre for Biomedical Engineering. An award will only be made if there is a student of sufficient merit; said prize to be named the "Chemtronics Prize for Level 3".

Action/Information: Secretary

Proceedings

19.2 Meeting 1/98

(Circulated pp 259-260)

The Academic Board received and noted a Report of Meeting 1/98 of the Board of the Faculty of Engineering, held on Wednesday 11 March 1998.

19.2.1 Annual Reports of Centres

The Annual Reports of four centres of the Faculty of Engineering were circulated (pp 261-272).

The Academic Board noted for transmission to Council the Annual Reports of the following centres of the Faculty of Engineering:

UNESCO Supported International Centre for Engineering Education;

Australian Maritime Engineering Cooperative Research Centre;

Institute of Transport Studies; and

Cooperative Research Centre for Catchment Hydrology.

Action/Information: Secretary

19.2.2 Change of Names of Prizes

The Academic Board approved the proposal of the Board of the Faculty of Engineering to:

change the name of the "Tubemakers of Australia, Water, Oil and Gas Industries Division Prize", to become the "Tubemakers Pipelines Research Centre Prize"; and

change the name of the "ICI Australia Prize for Engineering", to become the "Orica Prize for Engineering".

Action/Information: Secretary

Proceedings

20. REPORT OF THE BOARD OF THE FACULTY OF INFORMATION TECHNOLOGY

(Circulated pp 273-274)

The Academic Board received and noted a Report of Meeting 2/98 of the Executive Committee of the Faculty of Information Technology held on Monday 16 February 1998.

Action/Information: Mr K Hobbs; Ms S Gleeson.

20.1 Chair in Network Computing Personnel

(Circulated pp 275-278)

The proposal under this item had been endorsed by the Executive Committee of the Faculty of Information Technology (with delegated authority from the Faculty Board) and the Committee of Deans.

The Chair in Network Computing would be based at the Peninsula School of Computing and Information Technology, however its responsibilities would encompass the Faculty’s activities at other campuses.

The Academic Board approved the proposal of the Faculty of Information Technology to establish, advertise and fill the Chair in Network Computing, as detailed in the document presented.

Action/Information: Secretary

21. REPORT OF THE BOARD OF THE FACULTY OF MEDICINE

(Circulated pp 279-288)

The Academic Board received and noted a report of matters approved by the Dean of the Faculty of Medicine under powers delegated by the Faculty Board.

Action/Information: Mr B Ruck

*21.1 Institute of Public Health Research

In the Agenda, this item was considered by the Board as item 4.1 under Section B - "Starred Items". The item had been starred by Professor DA Robinson.

This item was originally presented to Meeting 2/98 of the Academic Board. Further to discussion at that meeting, the Academic Board referred the item back to the Board of the Faculty of Medicine for further advice.

Full documentation for the establishment of the Institute of Public Health Research was circulated, together with a document detailing the Faculty’s further consideration of the matter (pp 99-110).

The Vice-Chancellor introduced this item and invited the Acting Dean of the Faculty of Medicine, Professor D de Kretser, to address the Board in relation to the proposed Institute. Professor de Kretser advised members that following the Academic Board’s discussion of the proposal at Meeting 2/98, the Board of the Faculty of Medicine and the Dean Elect, Professor N Saunders, had fully endorsed all aspects of the proposal to establish the Institute of Public Health Research for recommendation to the Academic Board and Council.

The Academic Board endorsed for submission to Council the proposal of the Board of the Faculty of Medicine to establish the Institute of Public Health Research, a joint initiative of the Faculty of Medicine and the Southern Health Care Network.

Action/Information: Secretary; Ms I DiTrocchio.

21.2 Advisory Board of the Institute of Reproduction and Development

(Circulated pp 281-282)

This recommendation under this item had received endorsement from the Deputy Vice-Chancellor (Research and Development).

The Academic Board endorsed for submission to Council amendments to the membership of the Advisory Board of the Institute of Reproduction and Development, as detailed in the document presented.

Action/Information: Secretary; Ms I DiTrocchio.

21.3 Professor / Director of Developmental Disability Health Personnel

(Circulated pp 283-286)

The following proposal had been endorsed by the Board of the Faculty of Medicine and by the Committee of Deans at its Meeting 4/98.

The Academic Board endorsed the proposal of the Board of the Faculty of Medicine to establish the position of Professor / Director of Developmental Disability Health, as detailed in the documentation presented.

Action/Information: Secretary

21.4 Award of Doctor of Medicine

The Academic Board endorsed for submission to Council the proposal of the Board of the Faculty of Medicine to award the degree of Doctor of Medicine to:

Professor Eleanor Joan Ozanne-Smith, for her thesis titled:

‘Evaluation of a public health intervention: community based injury prevention’; and

Dr. Henry Miles Prince, for his thesis titled:

‘Autologous transplantation with gene transfer into myeloma cells’.

Action/Information: Secretary

21.5 Establishment of a Prize

The Academic Board established a prize of $200, to be awarded to the second year student who achieves a high mark in the Rural Medicine Assessment and also makes a valuable contribution to the Students Rural Practice Association. The student would be identified by the Director of the Centre for Rural Health based on advice received from the senior academic staff responsible for the second year Rural Medicine subject and the Rural Practice Association. If two equally deserving candidates are identified, the prize will be awarded jointly; said prize to be named the "Second Year Rural Medicine Prize".

Action/Information: Secretary

21.6 Minute of Appreciation - Professor Robert Porter Personnel

(Circulated pp 287-288)

The Academic Board received and endorsed the Minute of Appreciation presented for Professor R Porter, who had recently retired as Dean of the Faculty of Medicine.

Proceedings

22. REPORT OF THE BOARD OF THE FACULTY OF SCIENCE

(Circulated pp 289-290)

The Academic Board received and noted the Report of Meeting 1/98 of the Board of the Faculty of Science held on Wednesday 18 March 1998.

Action/Information: Dr P Rodan

22.1 Establishment of a Centre of Applied and Professional Psychology

(Circulated pp 291-300)

The Academic Board endorsed for submission to Council the proposal of the Board of the Faculty of Science to establish a Centre of Applied and Professional Psychology, as detailed in the document presented.

Action/Information: Secretary; Ms I DiTrocchio.

22.2 Faculty Board Membership

The Academic Board:

noted for transmission to Council the appointment of Dr G Hyman to fill a casual vacancy for the representative of the Caulfield/Peninsula section of the Department of Psychology, in accordance with Statute 2.3, Section 6.1; and

subject to the drafting of appropriate legislation, endorsed for submission to Council an amendment to the Faculties Regulations to enable Science Faculty Board membership to be extended to include the Deans (or nominees) of the Faculty of Art and Design and the Victorian College of Pharmacy.

Action/Information: Secretary

22.3 Academic Appointments

The Academic Board, on the recommendation of the Board of the Faculty of Science:

endorsed for submission to Council:

the appointment of Professor G Coleman as Associate Dean (Research) for 1998;

the re-appointment of Dr K Macrae as Associate Dean (Teaching) for 1998;

noted that at its Meeting 8/97, Council approved the appointment of Associate Professor M Hooper as Associate Dean (International) for the Faculty of Science (Resolution CL8/97/493); and

noting the endorsement of the Deputy Vice-Chancellor (Research and Development), noted the appointment of Professor RH Grimshaw as Director of the Centre for Dynamical Meteorology and Oceanography, to replace Dr MJ Reeder.

Action/Information: Secretary; Professor G Coleman; Dr K Macrae; Associate Professor M Hooper; Professor RH Grimshaw.

Proceedings (Refer also to items 3.1 & 3.2.)

23. MATTER ARISING FROM THE MONASH ORIENTATION SCHEME FOR ABORIGINES (MOSA) COMMITTEE

23.1 Recommendation for Admission of MOSA Candidates

(Circulated pp 301-302 - Confidential)

The Academic Board:

endorsed the recommendation of the Monash Orientation Scheme for Aborigines (MOSA) Committee that the MOSA candidate named in the document presented be eligible for admission to the Faculty of Business and Economics in semester two, 1998; and

requested the Dean of the Faculty of Business and Economics to report to the Academic Board on the admission of that candidate.

Action/Information: Ms A Pilgrim; Associate Professor S Campbell.

24. MATTER ARISING FROM THE STANDING COMMITTEE ON ETHICS IN RESEARCH ON HUMANS

Action/Information: Ms A Michael

24.1 Annual Report of the Standing Committee on Ethics in Research on Humans

The Annual Report of the Standing Committee on Ethics in Research on Humans was circulated (pp 303-306). This Report was presented to the Board by the Deputy Vice-Chancellor (Research and Development), Professor PLeP Darvall, to whom this Committee now reports.

The Academic Board received and noted the Annual Report of the Standing Committee on Ethics in Research on Humans presented.

24.2 Membership of the Standing Committee on Ethics in Research on Humans

The current membership of the Standing Committee on Ethics in Research on Humans was circulated for the information of members. (pp 307-308)

The Academic Board received and noted the current membership of the Standing Committee on Ethics in Research on Humans, as detailed in the document presented.

Action/Information: Secretary

25. LEGISLATION

The University Solicitor had prepared legislation, in accordance with instructions from the appropriate faculties and other offices, to implement proposals which had been approved by the Academic Board for submission to Council. Copies of the legislation below were available at the meeting for perusal by members of the Board, and a copy of the single explanatory memorandum prepared for the three sections of legislation under item 24.1 was attached to the agenda.

25.1 Statute 6.1.2 - Courses and Degrees (Amendment No 2 1998); Statute 6.1.2A - Monash Mt Eliza Graduate School of Business and Government Ltd (Amendment No 1 1998); and

Faculty of Business and Economics Regulations (Amendment No 1 1998)

(Circulated pp 309-310)

The Academic Board endorsed for submission to Council the above draft legislation.

Action/Information: Secretary; Mr B Eddy.

26. SUPPLEMENTARY AND SPECIAL (DEFERRED) EXAMINATIONS 1998 / 1999

In accordance with section 4.6 of the Examinations regulations, the Academic Board approved the recommendation of the Examinations and Certifications Branch that the supplementary and special (deferred) examinations for 1998/1999 be held during the period 11-15 January 1999.

Action/Information: Mr N Thorburn

27. COMMITTEE MEMBERSHIP MATTERS

27.1 Decanal Selection Committee for the Position of Dean, Faculty of Law

The Academic Board nominated Professor K O’Dea and Professor P Tharenou as representatives of the Board on the Decanal Selection Committee for the position of Dean, Faculty of Law.

Action/Information: Secretary; Professors K O’Dea and P Tharenou;

Mr J Noonan.

27.2 Selection Committee for a Chair of Australian Indigenous Studies

The Academic Board nominated Professor TC Brown as the representative of the Board on the Selection Committee for Chair of Australian Indigenous Studies.

Action/Information: Secretary; Professor TC Brown; Mr J Noonan.

28. ACADEMIC BOARD MEMBERSHIP

28.1 Notice of Election of Members of the Academic Board

A document indicating the procedures for election and the number of vacancies to be filled at a forthcoming election of professorial and teaching staff members of the Academic Board was circulated (pp311-312).

The Academic Board noted:

the document presented regarding the election of professorial and teaching staff members of the Academic Board, for terms of office from 1 July 1998 to 30 June 2000; and

that the deadline for nominations to be received by the Returning Officer was 12:00 noon on Thursday, 23 April 1998.

29. MATTERS OF INTEREST FROM COUNCIL MEETINGS 1/98 AND 2/98

(Circulated pp 313-316)

The Academic Board noted the matters of interest to the Academic Board from Council Meetings 1/98 and 2/98, as detailed in the document presented.

The meeting finished at 4:18 pm.