Monash University Secretariat - Academic Board - Agenda

Monash University

Academic Board Meeting 2/99

Meeting No 2/99 of the Academic Board will be held on Wednesday, 24 February 1999 in the Council Room of the University, commencing at 2:15 pm.

The Agenda papers have been circulated. The Index of Recommendations is set out below and supplementary papers are attached. New items, or items with new / revised attachments, are indicated in the Index of Recommendations by a vertical line on the left hand side of the page.

Meetings of the Academic Board are attended by ex officio and elected members. A current list of members may be obtained from the Secretary. A non-member may request permission to attend a meeting of the Board as an observer, by telephoning extension 59001. Observers have no speaking or voting rights.

Members are reminded that items may be starred prior to the Meeting by contacting the Secretary, or at the commencement of the Meeting under item 1.1 of the Agenda.

Please telephone apologies to extension 59001.

Tea and coffee will be served in the foyer prior to the meeting.

11^th February 1999

Tony Calder, Secretary

v:/unisec/academic/agenda/agrec299.doc

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

A G E N D A

INDEX OF RECOMMENDATIONS

AND

SUPPLEMENTARY PAPERS

*A PROCEDURAL MATTERS

1. ARRANGEMENT OF AGENDA

1.1 Starring of Items

Members who wish a non-starred item to be discussed may so request at this point.

1.2 Approval of Non-Starred Items

The Chair will move:

That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred.
1.3 Confidential Items C

Any starred confidential items will be resolved at this point.

2. MINUTES

Minutes of Academic Board Meeting No 1/99 held on 27^th January 1999

The Minutes for Meeting 1/99 were circulated previously.

RECOMMENDATION:
That the Minutes of Academic Board Meeting 1/99 held on 27^th January 1999 be confirmed and signed, subject to an amendment to the last sentence of paragraph two, Minute 5.1 as follows:

It was envisaged that an options paper would be produced and circulated for the next meeting of the Monash Mt Eliza Business School Board.

*B STARRED ITEMS

3. REPORT OF THE VICE-CHANCELLOR’S GROUP

3.1 Faculty of Business & Economics and Monash Mt. Eliza Business School

The Vice-Chancellor & President, Professor D A Robinson, will speak to this item.

RECOMMENDATION:

That Academic Board note the advice of the Vice-Chancellor & President, Professor D A Robinson.

3.2 Admissions Report – Update on Student Selection and Enrolment (1999)

A document in relation to this matter will be tabled.

Mr P Yates, Manger, Student Admissions & Records, has been invited to attend and to speak to this item.

RECOMMENDATION:

That Academic Board note the advice of Mr P Yates, Manger, Student Admissions & Records.

3.3 Monash Transition Program

Dr M Peel, Coordinator of Transition Programs, has been invited to attend.

Professor M Evans, Associate Chair – Academic Board, and Dr M Peel will speak to this item.

RECOMMENDATION:

That Academic Board note the advice of Professor M Evans, Associate Chair – Academic Board, and Dr M Peel.

3.4 The Development of a Student and Staff Intranet at Monash p59-62

A document is attached.

The Deputy Vice-Chancellor (Academic and Planning), Professor A W Lindsay will speak to this item.

RECOMMENDATION:

That Academic Board note the advice of the Deputy Vice-Chancellor (Academic and Planning), Professor A W Lindsay.

3.5 Research Matters !

The Deputy Vice-Chancellor (Research and Development), Professor P LeP Darvall will speak to this item.

RECOMMENDATION:

That Academic Board note the advice of the Deputy Vice-Chancellor (Research and Development), Professor P LeP Darvall.

3.6 Monash Asia Institute and its contribution to International Relations

The Deputy Vice-Chancellor (International and Public Affairs), Professor J Maloney will speak to this item.

RECOMMENDATION:

That Academic Board note the advice of the Deputy Vice-Chancellor (International and Public Affairs), Professor J E Maloney.

3.7 Integrated Administrative Systems – Progress Report

A document will be tabled.

The General Manager, Mr P B Wade will speak to this item.

RECOMMENDATION:

That Academic Board note the advice of the General Manager, Mr P B Wade.

4. ITEMS ORIGINATING FROM SECTION C

Nil.

C ITEMS FOR APPROVAL OR INFORMATION

5. MATTERS ARISING FROM THE MINUTES

Nil.

6. MATTERS REFERRED TO ACADEMIC BOARD BY COUNCIL

Nil.

7. REPORT OF THE EDUCATION COMMITTEE p1-48

Attached

RECOMMENDATION:
That the Academic Board receive and note the Report of Meeting 1/99 of the Education Committee held on Wednesday 27^th January 1999.

7.1 Special Consideration p9-12

In response to varying interpretations within the University community of special consideration and its application, the Committee of Associate Deans (Teaching) established a Working Party to formulate a discussion paper for comment by Faculties. After further discussion and consultation with Faculties, Education Committee endorsed the recommendations set out in the Special Consideration report (and accompanying application form) presented and extracted below.

RECOMMENDATION:
That Academic Board approve the principles and procedures below for immediate implementation, with evaluation at the end of 1999 for further refinement if necessary:

Principles

Special consideration policies and procedures should be as consistent across the University as is necessary to ensure equitable treatment for students, but beyond this, they should allow as much flexibility as appropriate to enable faculties to develop policies and procedures relevant to their own needs.

Special consideration policies and procedures should apply across the entire grade distribution, not just at the pass/fail boundary.

Students should be informed of eligibility conditions, principles and procedures, and potential outcomes for special consideration applications.

Students should be informed that an application for special consideration ensures that the board of examiners or delegated authority takes into account the case made when determining either a final outcome, or granting additional assessment or a deferred examination, along with other factors.
University wide procedures

Eligibility: The University will ensure students are informed in official handbooks that :

if students’ work has been affected by illness or other serious cause they may apply for special consideration.

students availing themselves of Alternative Arrangements for Assessment (AAA) are not prevented from also applying for special consideration where appropriate.

lack of facility with English is not a ground for special consideration in assessment of the work, but when relevant, it may be a ground which could be pleaded in mitigation in show cause/exclusion proceedings.

Applications:

a standard application form (attached) will be used and accessible on the Monash web page. This includes information regarding previous special consideration applications.

appropriate evidence and documentation must be provided by the applicant. Documentation can include written statements and statutory declarations from students or relevant people. Evidence can be provided only by professionals who are registered with a professional body, such as social workers, medical practitioners, lawyers and psychologists.

students must lodge applications for special consideration, and the appropriate documentation and evidence, no later than 48 hours after their last scheduled examination with the relevant faculty office;

two copies of applications are to be submitted and stamped by designated faculty personnel, with one copy returned to the student as verification.

access to sensitive material in these applications is limited to designated faculty personnel.

Implementation:

faculties’ boards of examiners will take into account the case made in a student’s application for special consideration when determining either a final outcome or granting additional assessment or a deferred examination, along with other factors.

boards of examiners may delegate this role, but any determination should be ratified by the relevant board of examiners.

Dissemination: The University will disseminate information on definitions, regulations and University principles and procedures in the Student Resource Handbook from 2000.
Faculty specific policies and procedures

Faculties may develop additional policies and procedures relevant to their own needs, and these and information on the following should be disseminated in their faculty handbooks from 2000.

potential outcomes resulting from a successful request for special consideration by a faculty’s board of examiners should be specified. These are a matter of academic judgement and may include granting a deferred examination, additional assessment or time (e.g. see Business and Economics handbook) or a reclassification of a student’s mark (e.g. up to four marks in the subject as in Science).

if the outcome of a special consideration application is a deferred examination, notification to the student should follow specified faculty procedures.

7.2 Discipline and Grievance Procedures for Open Learning Students p13-18

Attached

At Meeting 4/97 the Academic Board approved a revised Student Academic Grievance Policy. At Meeting 5/98 the Board endorsed a revised Statute 4.1 – Discipline and Guidelines to promote University-wide consistency in the application of principles and procedures in relation to disciplinary matters. The revised Grievance Policy, Discipline Statute and Guidelines apply to enrolled students of the University. At Education Committee 4/98, a need was identified to establish parallel policies to apply to students enrolled through Open Learning Australia, who are not enrolled students of the University under the existing Grievance Policy or the Discipline Statute. Accordingly, the Discipline and Grievance Policies for Open Learning Students set out in the document presented were prepared by the University Solicitor in consultation with Education Committee and endorsed at Meeting 1/99 for transmission to Academic Board.

RECOMMENDATION:
That Academic Board approve the Discipline and Grievance Policies for Open Learning Students set out in the document presented.
7.3 New Course Proposals

7.3.1 Graduate Certificate in Financial Planning p19-21

Attached

RECOMMENDATION:
That Academic Board approve the proposal of the Faculty of Business and Economics to establish a Graduate Certificate in Financial Planning to be offered commencing in Semester 1 1999 as an on-campus mode at the Caulfield campus and by distance education.

7.3.2 Graduate Certificate in Business Systems p22-23

Attached

RECOMMENDATION:
That Academic Board approve the proposal of the Faculty of Information Technology to establish a Graduate Certificate in Business Systems to be offered from Semester 1 1999 as an on-campus course on the Clayton campus.

7.3.3 Graduate Diploma in Information Management & Systems p24-26

Attached

RECOMMENDATION:
That Academic Board approve the proposal of the Faculty of Information Technology to establish a Graduate Diploma in Information Management & Systems to be offered from Semester 1 1999 as an on-campus course on the Caulfield campus.

7.3.4 Graduate Certificate in Information Management & Systems p27-29

Attached

RECOMMENDATION:
That Academic Board approve the proposal of the Faculty of Information Technology to establish a Graduate Certificate in Information Management & Systems to be offered from Semester 1 1999 as an on-campus course on the Caulfield campus.

7.3.5 Postgraduate Certificate of Information Technology p30-33

Attached

RECOMMENDATION:
That Academic Board approve the proposal of the Faculty of Information Technology to establish a Postgraduate Certificate of Information Technology to be offered from Semester 1 1999 as an on-campus course on the Caulfield, Clayton, Gippsland and Peninsula campuses and by distance education from the Gippsland campus.

7.3.6 Postgraduate Diploma of Multimedia Computing p34-36

Attached

RECOMMENDATION:
That Academic Board approves the proposal of the Faculty of Information Technology to establish a Postgraduate Diploma of Multimedia Computing to be offered from Semester 1 1999 as an on-campus course on the Caulfield campus and by distance education from the Gippsland campus.

7.3.7 Postgraduate Certificate of Multimedia Computing p34-36

Attached

RECOMMENDATION:

That Academic Board approve the proposal of the Faculty of Information Technology to establish a Postgraduate Certificate of Multimedia Computing to be offered from Semester 1 1999 as an on-campus course on the Caulfield campus and by distance education from the Gippsland campus.

7.3.8 Bachelor of Psychology and Management/Marketing p37-39

Attached

RECOMMENDATION:
That Academic Board approve the proposal of the Faculty of Science to establish a Bachelor of Psychology and Management/Marketing to be offered from Semester 1 2000 as an on-campus course on the Caulfield campus.
7.4 Major Amendment to Existing Courses

Bachelor of Design – Proposal to offer at the Monash

University Sunway Campus Malaysia p40

Attached

RECOMMENDATION:
That Academic Board approve the proposal of the Faculty of Art & Design to offer the Bachelor of Design at the Sunway campus, Malaysia in on-campus mode commencing in Semester 2 1999.

Graduate Diploma in Banking and Finance – Amendment of

Course Structure p41-43

Attached

RECOMMENDATION:
That Academic Board approve the proposal of the Faculty of Business and Economics to amend the course structure for the Graduate Diploma in Banking and Finance to allow for the taking of four required subjects and four electives rather than eight required subjects.

Bachelor of Business and Electronic Commerce –

Replacement of Core Subject p44

Attached

RECOMMENDATION:
That Academic Board approve the proposal of the Faculty of Business and Economics to replace the core subject BEG3640 Electronic Commerce Project Management by the subject GCO3807 Project Management in the Bachelor of Business and Electronic Commerce from Semester 1 1999.

Extension of the Master of Engineering Science to the Monash

University Sunway Campus Malaysia p45-46

Attached

RECOMMENDATION:

That Academic Board approve the proposal of the Faculty of Engineering to extend the Master of Engineering Science to the Sunway campus as an on-campus course from Semester 2 1999.

Secretarial Note: This proposal is currently under consideration by the Offshore Quality Assurance Committee.

Bachelor of Science (Honours) in Psychology – Change in

Weighting for PSY4000 p47-48

Attached

RECOMMENDATION:
That Academic Board approve the proposal of the Board of the Faculty of Science to change assessment weightings for Psychology Honours PSY4000.
7.5 New Subject Proposals

The Education Committee endorsed for submission to Academic Board the subject proposals detailed below. Full documentation is available for perusal by members of the Board upon request to the Secretary.

The Academic Board is advised that 42 new subjects have been proposed for approval in this Agenda. Of those, four (4) are from the Faculty of Business and Economics, one (1) from the Faculty of Education, thirty six (36) from the Faculty of Information Technology and one (1) from Monash Mt Eliza Business School.

RECOMMENDATION:
That the Academic Board approve the proposals of the Faculties of Art and Design, Business and Economics, Education and Information Technology and from Monash Mt Eliza Business School to establish the following new subjects:

BTC2XXX Stock Exchange and Derivatives Law

BTC3YYY International Aspects of Business Taxation

BTC3YYY Business Taxation

MKX3000 Electronic Marketing.

EDF2105 Teaching Studies A

IMS5002 Information Systems Security

IMS5004 Executive Information Systems

IMS5005 Decision Support Systems

IMS5006 Systems Development Methodologies

IMS5007 Electronic Commerce

IMS5008 Multimedia Theory

MS5009 Recordkeeping Contexts and Clients

IMS5010 Appraisal and Description

IMS5011 Recordkeeping Concepts

IMS5015 Professional Practice

IMS5016 Information Resources: Acquisition and Access

IMS5017 Information Resources : Organisation

IMS5018 Reference Principles and Practice

IMS5019 Library Contexts and Clients

IMS5020 Libraries, Curriculum and Literature

IMS5022 Contemporary Issues in Information Management and Systems

IMS5024 Information Systems Modelling

IMS5025 Decision Support Systems Development

IMS5027 Knowledge Management

IMS5030 Multimedia Systems

IMS5031 Managing Virtual Libraries

IMS5032 Recordkeeping Accountability and the Law

IMS5033 Electronic Recordkeeping

IMS5034 Multimedia Publishing

IMS5040 Managing the Records Continuum

IMS5042 Information Systems Strategic Planning

IMS5043 Information Technology Management

IMS5044 Multimedia, the internet and human networking

IMS5047 Recordkeeping and Archival Processes

IMS5048 The Information Continuum

IMS5801 Logistics Control & Information Systems

IMS9001 Systems Analysis and Design

IMS9003 Business Information Management

IMS9023 Managing Information Services

IMS9049 Computing for Information Professionals

IMS1112 Business Information Management

EMBA1011 Integration Through General Management

8. REPORT OF THE BOARD OF THE FACULTY OF ART & DESIGN p49-50

Attached

RECOMMENDATION:
That the Academic Board receive and note the Report of Meeting 4/98 of the Board of the Faculty of Art and Design held on Wednesday 16^th December 1998.
Proceedings

9. REPORT OF THE BOARD OF THE FACULTY OF LAW p51-52

Attached

RECOMMENDATION:
That the Academic Board receive and note the Report of the Special Meeting of the Board of the Faculty Law.
9.1 Appointment of Associate Deans

RECOMMENDATION:
That Academic Board endorse for submission to Council the proposal of the Board of the Faculty of Law to:

Appoint the following staff as Associate Deans of the Faculty for the terms indicated:

Associate Dean – Professor M Neave from 1 January 1999 to 30 June 1999

Associate Dean (International) – Professor H P Lee from 1 January 1999 to 30 December 1999

Associate Dean (Teaching) – Dr B McSherry from 1 January 1999 to 30 December 1999

Associate Dean (Research) – Associate Professor M Pittard from 1 January 1999 to 30 June 1999 and Associate Professor J Glover from 1 July 1999 to 31 December 1999.

10. REPORT OF THE BOARD OF THE FACULTY OF MEDICINE p53-58

Attached

RECOMMENDATION:
That the Academic Board receive and note the Report of Meeting 1/99 of the Board of the Faculty of Medicine held on Wednesday3 February 1999.
10.1 Proposal to establish the position of Professor/Director of Vascular & General Medicine (substitute) p55-56

RECOMMENDATION:
That, subject to endorsement by the Committee of Deans, Academic Board endorse for submission to Council a proposal to establish the position of Professor/Director of Vascular and General Medicine at Dandenong Hospital.
10.2 Amendment to Faculty Board Membership

RECOMMENDATION:
That Academic Board endorse for submission to Council the proposal of the Board of the Faculty of Medicine that the Chairperson of the Scholarships and Graduate Matters Committee be deleted from Faculty Board membership and that the following sections be renumbered.
10.3 Appointment of Associate Dean

RECOMMENDATION:
That Academic Board endorse for submission to Council the proposal of the Board of the Faculty of Medicine to appoint Associate Professor B Cesnik Associate Dean (Information Technology) for a term from 1^st January 1999 to 31^st December 2000.

10.4 Annual Report – Centre for Rural Health p57-58

RECOMMENDATION:
That Academic Board endorse for submission to Council the 1997/98 annual report of the Centre for Rural Health.

10.5 Award of Degree – Doctor of Medicine

RECOMMENDATION:
That Academic Board endorse for submission to Council the proposal of the Board of the Faculty of Medicine to award the degree of Doctor of Medicine to Dr. Jonathon William Serpell, for his thesis titled "Clinical and experimental studies in factors influencing local recurrence and survival in patients with soft tissue sarcomas, including desmoid tumours".
Proceedings

11. LEGISLATION

Nil

Next meeting

The next meeting of the Academic Board will be held on 21 April 1999. Submissions for the Agenda should reach the Secretary by 29^th March 1999.