Monash UniversityAcademic Board Meeting 6-2001Meeting No 6/2001 of the Academic Board will be held on Wednesday, 24 October 2001 in the Council Room of the University, commencing at 2:15 pm. The Agenda papers have been circulated. The Index of Recommendations is set out below and supplementary and replacement papers are attached. New items, or items with new / revised attachments, are indicated in the Index of Recommendations by a vertical line on the left-hand side of the page. Meetings of the Academic Board are attended by ex officio and elected members. A current list of members may be obtained from the Secretary. A non-member may request permission to attend a meeting of the Board as an observer, by telephoning extension 55061. Observers have no speaking or voting rights. Members are reminded that items may be starred prior to the Meeting by contacting the Secretary, or at the commencement of the Meeting under item 1.1 of the Agenda. Tea and coffee will be served in the foyer prior to the meeting. Kerri Wilson-Reid Secretary V:\ACADEMIC\AGENDA\2001\abrecs01-06.doc A G E N D AINDEX OF RECOMMENDATIONS ANDSUPPLEMENTARY PAPERS*A PROCEDURAL MATTERS1 ARRANGEMENT OF AGENDA 1.1 Starring of Items Members who wish a non-starred item to be discussed may do so at this point. 1.2 Approval of Non-Starred Items The Chair will move: That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred. 1.3 Confidential Items C Any confidential items will be resolved at this point. 2 MINUTES 2.1 Minutes of Academic Board Meeting No 5/2001 held on Wednesday 5, September 2001 The Minutes for Meeting 5/2001 have been circulated. RECOMMENDATION That the minutes of Academic Board Meeting 5/2001 held on 5 September 2001 be confirmed. *B STARRED ITEMS3 REPORT OF THE VICE-CHANCELLOR’S GROUP 3.1 Budget 2002 p 1 - 68 A document is attached. Ms A Crook, Deputy Vice-Chancellor (Resources), will introduce this item. Mr J Levine, Divisional Director, Financial Resources Management Division, has been invited to attend this meeting. RECOMMENDATION That Academic Board note the Budget for 2002. 3.2 Global Development p 69 - 120 The ‘Global Development Framework’, the ‘Global Development Plan 2002-2006’, and a cover note for this item, are attached. The final version of these papers will be presented to Academic Board Meeting 7/2001 for endorsement prior to their submission to Council. The Vice-Chancellor will introduce this item. Mr A Pollock, Executive Director, Office of International Affairs, has been invited to attend this meeting. RECOMMENDATION That Academic Board note and comment on the drafts of the ‘Global Development Framework’ and ‘Global Development Plan 2002-2006’, prior to their consideration by the Council at Meeting 8/2001 on 17 December. 3.3 Student Profile: Past and Future p 121 - 132 A paper titled ‘Student Profile: Past and Future’, prepared by the office of Planning and Academic Affairs, is attached for information. (This paper was noted at Education Committee Meeting 5/2001.) Professor M Evans, Director of Planning and Academic Affairs, will speak to this item. RECOMMENDATION That Academic Board note the paper presented titled ‘Student Profile: Past and Future’. 3.4 ARC Outcomes 2001 p 213 - 232 Documentation is attached. The Deputy Vice-Chancellor (Research and Development), Professor P LeP Darvall, will speak to this item. RECOMMENDATION That Academic Board note the information presented regarding the ARC outcomes from the recent 2001 application process. 4 ITEMS ORIGINATING FROM SECTION C 4.1 Postgraduate Education Loans Scheme (PELS) p 143 - 144 This item originated from the Report of the Education Committee – item 8.2. A briefing paper regarding the Postgraduate Education Loans Scheme (PELS), prepared by Professor M Evans, Director of Planning and Academic Affairs, and Professor S Joy, Associate Dean Graduate Teaching, Faculty of Business and Economics, is attached for information. The Education Committee noted that from 2002, PELS will provide an interest free, income contingent loan for eligible students enrolled in fee-paying postgraduate non-research award courses. The Committee discussed implications for marketing and other aspects and noted that prompt action was required in order to highlight Monash’s competitive advantage in relation to PELS and its postgraduate offerings. This item was starred by the Steering Committee for the information of members. Professors M Evans and S Joy will speak to this item. RECOMMENDATION That Academic Board note the briefing provided regarding the Postgraduate Education Loans Scheme (PELS). 4.2 Plagiarism p 151 - 154 This item originated from the Report of the Education Committee – item 8.4. A paper is attached that was prepared by Professor M Evans, Director, Planning and Academic Affairs, and Ms A Lazar, Deputy University Solicitor. At Meeting 6/2001 of the Committee of Deans, held 21 August, the Committee supported the need to give further consideration to how plagiarism is dealt with at Monash. Faculty policies and procedures in relation to plagiarism were provided by Associate Deans Teaching and taken into account during this process. The Education Committee has considered and endorsed the recommendations set out below. The item was starred by the Steering Committee for the information of the Board. Professor M Evans will introduce this item. Ms A Lazar has also been invited to attend the meeting. RECOMMENDATION That Academic Board endorse the following recommendations, taken from the paper presented, in relation to dealing with plagiarism at Monash: Recommendation 1:That faculties adhere to a consistent and approved definition and description of plagiarism (as detailed in the paper presented) and perhaps provide examples. Recommendation 2: That, to minimise the incidence of plagiarism, students be required to submit a Cover Sheet for non-examination assessment, which should contain:
Recommendation 3: That the following procedure apply to ensure as much as possible that students are treated equitably and consistently across all faculties, If there are no substantial factors to indicate that the plagiarism was accidental or unintentional, plagiarism - non examination - will be treated as cheating. Under Statute 4.1, Section 8, a member of the teaching staff who has reasonable grounds to believe that non-examination cheating has occurred, must report the matter to the Chief Examiner. Where the Chief Examiner also has reasonable grounds to believe that cheating has occurred, the Chief Examiner must, pursuant to subsection 8.2.1 of Statute 4.1, disallow the work and give written notice to the student including advice that the student may appeal within 28 days of the date of the written notice. Alternatively, the Chief Examiner may decide to refer the matter to the relevant faculty manager. Work which has been disallowed must be retained by the faculty until the appeal period has expired. Recommendation 4: That websites relating to electronic plagiarism be monitored by Education Committee. C ITEMS FOR APPROVAL OR INFORMATION5 MATTERS ARISING FROM THE MINUTES6 MATTERS REFERRED TO ACADEMIC BOARD BY COUNCIL No matters were referred to Academic Board by Council for action. 7 REPORT OF THE COMMITTEE OF ASSOCIATE DEANS (RESEARCH) p 133-136 7.1 Receipt of Report RECOMMENDATION That Academic Board receive and note the Report of Meeting 5/2001 of the Committee of Associate Deans (Research), held Thursday, 2 August 2001. Proceedings 8 REPORT OF THE EDUCATION COMMITTEE p 137 - 154 8.1 Receipt of Report RECOMMENDATION That Academic Board receive and note the Report of Meeting 5/2001 of the Education Committee, held Wednesday, 26 September 2001. 8.2 Postgraduate Education Loans Scheme (PELS) This item has been starred. Please refer to agenda item 4.1. 8.3 Special Consideration p 145 - 150 A working group was established by the Education Committee to consider reports from the faculties regarding implementation and refinement of the university's ‘Special Consideration Principles and Procedures’, that had been approved at Academic Board Meeting 2/99. The Education Committee has considered and endorsed the revised ‘Special Consideration Principles and Procedures’ and ‘Application Form’, that were forwarded by the working group. These are attached. RECOMMENDATION That Academic Board approve the attached revised university ‘Special Consideration Principles and Procedures’, and ‘Application for Special Consideration’ form. 8.4 Plagiarism This item has been starred. Please refer to agenda item 4.2. 8.5 Week Thirteen of Semester The Education Committee noted that a range of procedural issues relating to examinations that had academic ramifications had been raised by staff. These issues were initially discussed by a working group and were then considered and approved by the Education Committee, as detailed for information under Proceeding No. 8 of the attached Report. One examinations matter, involving a policy on the preservation of week thirteen of semester for consolidation and review, has been endorsed by the Education Committee and is recommended for approval by the Academic Board. The Education Committee agreed that it would be educationally advantageous for students if a policy was implemented for week thirteen involving no new lecture material. This would enable students to have proper time for reflection and preparation in the week immediately prior to the commencement of the exam period. (The working group canvassed a range of alternative options for extending or delaying the examination period to allow for a swot vac period. However, for logistical reasons it considered that it would not be in the best interests of students or staff to proceed along these lines.) The Committee noted that this policy would normally apply to undergraduate students and may not always be appropriate for the honours year. RECOMMENDATION That Academic Board approve a policy regarding week thirteen of each semester, relating to undergraduate students usually between one and three, that week thirteen should normally be devoted to consolidation and review. Proceedings 9 REPORT OF THE GENERAL LIBRARY COMMITTEE p 155 - 156 9.1 Receipt of Report RECOMMENDATION That Academic Board receive and note the Report of Meeting 3/2001 of the General Library Committee, held Wednesday, 12 September 2001. Proceedings 10 REPORT OF THE RESEARCH GRADUATE SCHOOL COMMITTEE p 157 - 160 10.1 Receipt of Report RECOMMENDATION That Academic Board receive and note the Report of Meeting 9/2001 of the Research Graduate School Committee, held Friday, 5 October 2001. Proceedings 11 REPORT OF THE BOARD OF THE FACULTY OF ART AND DESIGN p 161- 164 11.1 Receipt of Report RECOMMENDATION That Academic Board receive and note the Report of Meeting 5/2001 of the Board of the Faculty of Art and Design, held on Wednesday 22 August 2001. 11.2 Approved Departmental Structure Matters (for noting) RECOMMENDATION That Academic Board note that the proposals for the merger of the Departments of Fine Arts and Applied Arts, and the establishment of a new Department of Multimedia and Digital Arts, were endorsed by the Committee of Deans (Meeting 6/2001) and the Academic Board (Meeting 5/2001) and approved by the Council at its Meeting 6/2001. These proposals are noted in this Faculty Board Report as the Faculty Board formally met after the submission of these matters to Academic Board Meeting 5/2001. Proceedings 12 REPORT OF THE BOARD OF THE FACULTY OF BUSINESS AND ECONOMICS p 165 - 166 12.1 Receipt of Report RECOMMENDATION That Academic Board receive and note the Report of Meeting 4/2001 of the Board of the Faculty of Business and Economics, held on 29 August 2001. Proceedings 13 REPORT OF THE BOARD OF THE FACULTY OF EDUCATION p 167 - 170 13.1 Receipt of Reports RECOMMENDATION That Academic Board receive and note the Reports of Meetings 2/2001 and 3/2001 of the Board of the Faculty of Education, held on Wednesday, 30 May and Wednesday, 18 July 2001. Proceedings 14 REPORT OF THE BOARD OF THE FACULTY OF ENGINEERING p 171 - 172 14.1 Receipt of Report RECOMMENDATION That Academic Board receive and note the Report of Meeting 4/2001 of the Board of the Faculty of Engineering, held on Wednesday, 29 August 2001. Proceedings 15 REPORT OF THE BOARD OF THE FACULTY OF INFORMATION TECHNOLOGY p173 - 176 15.1 Receipt of Report RECOMMENDATION That Academic Board receive and note the Report of Meeting 4/01 of the Board of the Faculty of Information Technology, held on Wednesday, 29 August 2001. Proceedings 16 REPORT OF THE BOARD OF THE FACULTY OF MEDICINE, NURSING AND HEALTH SCIENCES p 177 - 196 16.1 Receipt of Report RECOMMENDATION That Academic Board receive and note the Report of Meeting 5/2001 of the Board of the Faculty of Medicine, Nursing and Health Sciences, held on Wednesday, 12 September 2001. 16.2 Transfer of the Department of Social Work from the Faculty of Arts to the Faculty of Medicine, Nursing and Health Sciences p 181 - 184 A document is attached. The Board of the Faculty of Medicine, Nursing and Health Sciences, noted that this transfer had been approved by the Board of the Faculty of Arts. RECOMMENDATION That Academic Board endorse for submission to Council the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to transfer the Department of Social Work from the Faculty of Arts to the School of Primary Health Care of this Faculty, with effect from January 2002. 16.3 Establishment of Professor of Women’s Health p 185 - 190 A document is attached. The proposal under this item was endorsed at Meeting 7/2001 of the Committee of Deans, held 16 October, subject to clarification about the title of the position. RECOMMENDATION That, subject to clarification about the title of the position, Academic Board endorse for submission to Council the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to establish the position of Professor of Women’s Health, in the Department of Obstetrics and Gynaecology and the Jean Hailes Foundation .16.4 Establishment of Professor/Associate Professor of Primary Care Research p 191 - 196 A document is attached.The Committee of Deans endorsed the establishment of this position at its Meeting 7/2001. RECOMMENDATION That Academic Board endorse for submission to Council the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to establish the position of Professor / Associate Professor of Primary Care Research, in the Department of General Practice. 16.5 Award of Doctor of Medicine RECOMMENDATION That Academic Board endorse for submission to Council the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to award the degree of Doctor of Medicine to Associate Professor P Schattner. Proceedings 17 REPORT OF THE BOARD OF THE FACULTY OF SCIENCE p 197 - 198 17.1 Receipt of Report RECOMMENDATION That Academic Board receive and note the Report of Meeting 5/2001 of the Board of the Faculty of Science, held on Wednesday, 3 October 2001. Proceedings 18 REPORT OF THE BOARD OF THE FACULTY OF PHARMACY p 199 - 200 18.1 Receipt of Report RECOMMENDATION That Academic Board receive and note the report of the Board of the Faculty of Pharmacy, held on Wednesday, 12 September 2001. Proceedings 19 PROPOSAL TO ESTABLISH AND FILL TWO PROFESSORSHIPS IN INFORMATION TECHNOLOGY p 201 - 202 A document is attached. The Committee of Deans endorsed the establishment of these positions at its Meeting 7/2001, subject to amending the title to Professorships in Information Technology. RECOMMENDATION That Academic Board endorse for submission to Council the proposal of the Board of the Faculty of Information Technology to establish and fill two Professorships in Information Technology. 20 LEGISLATION 20.1 Faculties Regulations (Amendment No 2 2000) p 203 - 210 A document is attached. RECOMMENDATION That Academic Board endorse for submission to Council the above draft legislation. 21 ACADEMIC BOARD MEMBERSHIP MATTERS 21.1 Non-professorial casual vacancies – Faculty of Education RECOMMENDATION That Academic Board note that the Board of the Faculty of Education has appointed Dr Ros Smith, and Ms Jill Brown, to fill two casual non-professorial vacancies on the Academic Board for that Faculty, for terms ending 30 June 2003. 21.2 Non-professorial casual vacancy – Faculty of Engineering RECOMMENDATION That Academic Board note that the Board of the Faculty of Engineering has appointed Dr Christopher HJ Davies, to fill a non-professorial casual vacancy on the Academic Board for that Faculty, for a term ending 30 June 2003. 21.3 Selection Committee for the Chairs of Electronic Business (two positions), Faculty of Business and Economics and Faculty of Information Technology RECOMMENDATION That Academic Board approve the nomination of Professor T Brown, Social Work and Human Services, to be the representative of the Board on the Selection Committee for the Chairs of Electronic Business (two positions), Faculty of Business and Economics and Faculty of Information Technology. 21.4 Selection Committee for the Professors of Financial Accounting and Auditing (two positions) and Professor of Management Accounting, Faculty of Business and Economics RECOMMENDATION That Academic Board approve the nomination of Professor J Ozanne-Smith, Accident Research Centre, to be the representative of the Board on the Selection Committee for the Professors of Financial Accounting and Auditing (two positions) and Professor of Management Accounting, Faculty of Business and Economics. 21.5 Selection Committee for the Chair of Nursing RECOMMENDATION That Academic Board approve the nomination of Professor M Clayton, Biological Sciences, to be the representative of the Board on the Selection Committee for the Chair of Nursing. 22 ACADEMIC BOARD COMMITTEE MEMBERSHIP MATTER 22.1 Chair of the Scholarships Committee The Scholarships Committee was established by the Academic Board at its Meeting 1/2001. The Chair of the Committee, Professor R White, will retire from the university at the end of 2001. The proposal under this item seeks the appointment by the Board of a new Chair to replace Professor White. RECOMMENDATION That Academic Board approve the appointment of Professor R Norris, as the new Chair of the Scholarships Committee of Academic Board. 23 ITEMS OF INTEREST FROM COUNCIL p 211 - 212 That Academic Board note the matters of interest to the Academic Board from Council Meeting 6/2001, held on Monday, 1 October 2001.
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