Monash UniversityAcademic Board Meeting 3/2002Meeting No 3/2002 of the Academic Board will be held at 2.15pm, Wednesday 12th June 2002, in the Council Room of the University. The Agenda papers have been circulated. The Index of Recommendations is set out below and supplementary and replacement papers are attached. New items, or items with new / revised attachments, are indicated in the Index of Recommendations by a vertical line on the left-hand side of the page. Meetings of the Academic Board are attended by ex officio and elected members. A current list of members may be obtained from the Secretary. A non-member may request permission to attend a meeting of the Board as an observer, by telephoning extension 55061. Observers have no speaking or voting rights. Members are reminded that items may be starred prior to the Meeting by contacting the Secretary, or at the commencement of the Meeting under item 1.1 of the Agenda. Tea and coffee will be served in the foyer prior to the meeting. Tony Calder Secretary A G E N D AIndex of RecommendationsandSupplementary Papers*A PROCEDURAL MATTERS 1 ARRANGEMENT OF AGENDA 1.1 Starring of Items Members who wish a non-starred item to be discussed may do so at this point. 1.2 Approval of Non-Starred Items The Chair will move: That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred. 1.3 Confidential Items C Any confidential items will be resolved at this point. 2 MINUTES 2.1 Minutes of Academic Board Meeting No 2/2002 held on Wednesday, 10 April, 2002 The Minutes for Meeting 2/2002 have been circulated. RECOMMENDATION: That the minutes of Academic Board Meeting 2/2002, held 10 April 2002, be confirmed. *B STARRED ITEMS 3 REPORT OF THE VICE-CHANCELLOR’S GROUP 3.1 Higher Education Review p 1-12 A set of documents are attached. Professor D Robinson, Vice-Chancellor, will speak to this item. RECOMMENDATION: That Academic Board note the report and receive the advice of the Vice-Chancellor, Professor D Robinson. 3.2 ‘Still Learning’: the report of our self-review, and ‘Toward 2020’: a response to ‘Still Learning’ p 13-52 A set of documents are attached. Professor D Robinson, Vice-Chancellor, will speak to this item. RECOMMENDATION: That Academic Board receive and note the report. 3.3 Strategic Cost Management p 53-60 A set of documents are attached. Ms A Crook, Deputy Vice-Chancellor (Resources) will introduce this item. Mr J Levine, Divisional Director, Financial Resources Management Division will speak to this item RECOMMENDATION: That Academic Board receive the report and note the advice of Deputy Vice-Chancellor (Resources), Ms A Crook and Mr J Levine, Divisional Director, Financial Resources Management Division. 3.4 Monash South Africa p 61-76 A set of documents are attached. Professor J Anderson, Pro Vice-Chancellor, Monash South Africa will speak to this item. RECOMMENDATION: That Academic Board receive the report and note the advice of Professor J Anderson, Pro Vice-Chancellor, Monash South Africa. 3.5 Biotechnology and ICT Centres of Excellence p 181 - 182 A document is attached. Professor P LeP Darvall, Deputy Vice-Chancellor (Research and Development) will speak to this item. RECOMMENDATION That Academic Board receive and note the advice of the Deputy Vice-Chancellor (Research and Development), Professor P LeP Darvall. 4 ITEMS ORIGINATING FROM SECTION C C ITEMS FOR APPROVAL OR INFORMATION 5 MATTERS ARISING FROM THE MINUTES 6 MATTERS REFERRED TO ACADEMIC BOARD BY COUNCIL 7 REPORT OF THE EDUCATION COMMITTEE p 77-98 7.1 Receipt of Report of Meeting 3/2002 RECOMMENDATION: That Academic Board receive and note the Report of the Education Committee Meeting 3/2002 held on 8 May, 2002. 7.2 Protection of Courseware on the Web At its Meeting 6/2001, the Education Committee endorsed a set of recommendations from the Working Party on Protection of Courseware on the Web. These were put to Academic Board Meeting 1/2002, where discussion occurred regarding the potential for conflict between enabling information to be widespread, accessible and accurate and the retention of control and copyright over the information. On referral from the Chair, Professor A Lindsay, the Deputy University Solicitor provided further information that was considered by the original Working Party. Minor modification was made to the original recommendations to clarify copyright issues. The amended recommendations (below) were endorsed by the Education Committee. RECOMMENDATION: That, noting that further consultation has occurred about copyright issues, Academic Board approve the slightly amended set of recommendations regarding protection of courseware on the web: Recommendation 1: That access to web based course materials be based on the following levels:
Recommendation 2: All units should have at least one page at level (a) to enable students to make an informed choice on unit selection, and to provide some public exposure of teaching quality within the university. Such a page should be available as a link from the handbook entry. Recommendation 3: That where staff wish to enter into contractual partnerships and/or arrangements with other institutions, a) these must be governed by an agreement drafted by the University Solicitor's Office, and b) this agreement must specify conditions of access to learning materials in all media. This agreement is subject to Australian law. Recommendation 4: That faculties be asked to implement a default level of access (as defined by Recommendation 1), that will be reported to the Education Committee, bearing in mind the types of course material made available within units offered by the faculty. The default level of access should reflect the above considerations about third party copyright and privacy. Recommendation 5: That the university publish guidelines for staff about their rights and responsibilities in preparing web-based materials. (Note: The Education Committee has established a small working party to draft appropriate guidelines for consideration.) 7.3 Guidelines for Course Review A document is attached. The draft set of ‘Guidelines for Course Review’ attached, presented by the Centre for Higher Education Quality (CHEQ), provide specific information about course review further to the broader ‘Guidelines for Academic Review’ that went to Academic Board Meeting 3/2001. (As detailed in the Education Policy, course reviews are encompassed in faculty reviews.) The draft Guidelines for course review were considered and endorsed by the Education Committee. (Subsequent amendments were made in accordance with comments at that meeting that are incorporated in this version.) RECOMMENDATION: That Academic Board approve the ‘Guidelines for Course Review’ presented. 7.4 Extension of Education Committee Membership A document is attached. RECOMMENDATION: That Academic Board approve the extension of the Education Committee membership structure presented to incorporate both the positions of Associate Chair of the Academic Board, and Director, Planning and Academic Affairs. 8 REPORT OF THE RESEARCH GRADUATE SCHOOL COMMITTEE 8.1 Receipt of Report of Meeting 3/2002 p 99-102 RECOMMENDATION: That Academic Board receive and note the Report of the Research Graduate School Committee Meeting 3/2002 held on 12 April, 2002. Proceedings 8.2 Receipt of Report of Meeting 4/2002 p 103-104 RECOMMENDATION: That Academic Board receive and note the Report of the Research Graduate School Committee Meeting 4/2002 held on 3 May, 2002. Proceedings 9 REPORT OF THE COMMITTEE OF ASSOCIATE DEANS (RESEARCH) 9.1 Receipt of Report of Meeting 1/2002 p 105-106 RECOMMENDATION: That Academic Board receive and note the Report of the Committee of Associate Deans (Research) Meeting 1/2002 held on 14 February, 2002. Proceedings 9.2 Receipt of Report of Meeting 2/2002 p 107-108 RECOMMENDATION: That Academic Board receive and note the Report of the Committee of Associate Deans (Research) Meeting 2/2002 held on 28 March, 2002. Proceedings 10 REPORT OF THE GENERAL LIBRARY COMMITTEE 10.1 Receipt of Report of Meeting 1/2002 p 109-112 RECOMMENDATION: That Academic Board receive and note the Report of the General Library Committee Meeting 1/2002 held on 26 March, 2002. Proceedings 11 REPORT OF THE BOARD OF THE FACULTY OF BUSINESS AND ECONOMICS 11.1 Receipt of Report for Meeting 2/2002 p 113-114 RECOMMENDATION: That Academic Board receive and note the Report of the Board of the Faculty of Business & Economics Meeting 2/2002 held on 17 April, 2002. Proceedings 12 REPORT OF THE BOARD OF THE FACULTY OF EDUCATION 12.1 Receipt of Report for Meeting 1/2002 p 115-116 RECOMMENDATION: That Academic Board receive and note the Report of the Board of the Faculty of Education Meeting 1/2002 held on 20 March, 2002. Proceedings 13 REPORT OF THE BOARD OF THE FACULTY OF ENGINEERING p 117-118 13.1 Receipt of Report of Meeting 2/2002 RECOMMENDATION: That Academic Board receive and note the Report of the Board of the Faculty of Engineering Meeting 2/2002 held on 17 April, 2002. Proceedings 14 REPORT OF THE BOARD OF THE FACULTY OF INFORMATION TECHNOLOGY p 119-124 14.1 Receipt of Report of Meeting 3/2002 RECOMMENDATION: That Academic Board receive and note the Report of the Board of the Faculty of Information Technology Meetings 1/2002 (held on 21 March, 2002) and 2/2002 (held by email ballot closing 1 May 2002). 14.2 Representation from the Faculty of Law (Secretarial note: Refer to Item 15.3. Amendment to Faculty Board Regulation.) RECOMMENDATION: That Academic Board approve the proposal to amend the Faculties Regulations, Schedule 6, subsection 7.5 to include representation on the Board of the Faculty of Information Technology by the Dean of the Faculty of Law or the Dean’s nominee. Proceedings 15 REPORT OF THE BOARD OF THE FACULTY OF LAW p 125-128 15.1 Receipt of Report of Meeting 1/2002 RECOMMENDATION: That Academic Board receive and note the Report of the Board of the Faculty of Law Meeting 1/2002 held on 23 April, 2002. 15.2 Amendment to Faculty of Law Regulations RECOMMENDATION: That Academic Board approve the proposal to amend section 49.1 of the Faculty of Law regulations as follows: From: In the case of a candidate proceeding under section 40 the board shall, upon submission of the major thesis, appoint at least two persons, not being the candidate’s supervisors, as examiners of the major thesis. To: In the case of a candidate proceeding under section 40 the board shall, upon submission of the major thesis, appoint at least two persons, not being the candidate’s supervisors, as examiners of the major thesis. One of the examiners shall be external to the University. 15.3 Amendment to Faculty Board Regulations (Secretarial note: Refer to Item 19. Faculties Regulations Amendments) RECOMMENDATION: That Academic Board approve the proposal of the Board of the Faculty of Law to amend subsection 7.5 of Schedule VII of the Faculties Regulation by expanding the membership to include:
15.4 External Members of Faculty Board RECOMMENDATION: That Academic Board endorse for transmission to Council the proposal of the Board of the Faculty of Law to renew the membership for each of the following external members of the Board, under University Regulations Part III – Faculty Boards, Schedule 7, subsection 7.6. – Mr J Fajgenbaum QC, Ms Kate Hamond and Judge Anthony Smith Proceedings 16 REPORT OF THE BOARD OF THE FACULTY OF MEDICINE, NURSING AND HEALTH SCIENCES p 129-158 16.1 Receipt of Report for Meeting 3/2002 A document is attached. RECOMMENDATION: That Academic Board receive and note the report of the Board of the Faculty of Medicine, Nursing and Health Sciences held on 15 May, 2002. 16.2 Centre for Rural Mental Health p 133-138 A document is attached. In 2000, the Department of Psychological Medicine of the Faculty established the Centre for Rural Mental Health (CRMH) with the creation of the Chair in Rural Mental Health based in Bendigo. A second site was established shortly after in the Latrobe Valley, and plans are well advanced for a third site in Mildura. The three sites are linked together as a network for academic activities in research, teaching and advocacy in the area of rural mental health. With the formation of the Faculty School of Psychology, Psychiatry and Psychological Medicine, an opportunity now exists for the activities of the Department of Psychology in rural psychology to be integrated within the School and the CRMH. It is proposed therefore that the Centre for Rural Mental Health become a Centre of the School of Psychology, Psychiatry and Psychological Medicine. RECOMMENDATION That Academic Board approve the redesignation of the Centre for Rural Mental Health as a Centre of the School of Psychology, Psychiatry and Psychological Medicine. 16.3 Proposal to fill the position of Professor and Director of Respiratory Medicine p 139-146 A document is attached. The position of Professor and Director of Respiratory Medicine at The Alfred has been vacant since the departure of Professor Haydn Walters in 2001. This position is important for the development of research and clinical activities, and a request is made for the position to be filled. RECOMMENDATION: That Academic Board approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to fill the position of Professor and Director of Respiratory Medicine. 16.4 Proposal to fill the position of Professor (or Associate Professor) and Director, Adult Psychiatry p 147-150 A document is attached. Mental Health services operated by Southern Health have recently undergone a major re-organisation. One outcome is the establishment of the Southern Health Adult Psychiatry Research, Training and Evaluation Centre. An academic psychiatrist with prominent accomplishments in research and teaching in psychiatry is sought for the position of Professor (or Associate Professor) and Director of the new Centre. Southern Health is responsible for the on-going funding for this position. This replaces the position vacated by Associate Professor J. Kulkarni who is taking up appointment as Professor of Psychiatry at The Alfred. RECOMMENDATION: That Academic Board approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to fill the position of Professor (or Associate Professor) and Director, Adult Psychiatry. 16.5 Proposal to fill the position of Professor of Health Services Research and Director, Monash Institute of Health Services Research p 151-154 A document is attached. The position of Professor of Health Services Research and Director, Monash Institute of Health Services Research has been vacant since the untimely death of the Foundation Director, Professor Chris Silagy AO. Appointment is sought to provide a leadership role in health services research and education at a local, national and international level. RECOMMENDATION That Academic Board approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to fill the position of Professor of Health Services Research and Director, Monash Institute Of Health Services Research. 16.6 Proposal to fill the position of Professor of Rural Health and Head, School of Rural Health p 155-158 A document is attached. This position is held by Professor Roger Strasser who has resigned to take up appointment as Foundation Dean of Canada’s newest medical school, the Northern Ontario Medical School of the Laurentian University and Lakehead University. The School of Rural Health has attracted significant Commonwealth and State Government funding, and now encompasses Regional Clinical Schools in East Gippsland, Gippsland, Bendigo and Mildura. The recurrent budget of the School is approximately $4 m. p.a., and is estimated to grow to more than $8m p.a. by 2004 as new commonwealth government funding comes on stream. The filling of this position is important for the continued development of the work pioneered by Professor Strasser. RECOMMENDATION That Academic Board approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to fill the position of Professor of Rural Health and Head of School of Rural Health. 17 RESULTS OF ACADEMIC BOARD ELECTIONS p 159-160 A document is attached. RECOMMENDATION: That Academic Board receive and note the results of Elections held for membership of Academic Board by academic staff (other than professors) and professors of the University. 18 SUPPLEMENTARY AND SPECIAL (DEFERRED) EXAMINATIONS 2002/2003 In accordance with the Examination regulations: 4.6 For those faculties which continue to require supplementary and special examinations to be held in the January-February period of each year, the Academic Board shall in each academic year specify a date or dates by which those supplementary and special examinations are required to be completed. The supplementary and special examinations shall be completed on or before the date or dates so specified. RECOMMENDATION: That Academic Board approve that 2002 supplementary and special (deferred) examinations be held during the period 20 January to 24 January 2003. 19 LEGISLATION p 161-178 19.1 Faculties Regulations (Amendment No 1 2002) A document is attached. (Secretarial note: Refer to Item14.2 – Representation from the Faculty of Law and Item 15.3, Amendment to Faculty Board Regulations) RECOMMENDATION: That Academic Board endorse for submission to Council the revised Faculties Regulations (Amendment No 1 2002). 20 ACADEMIC BOARD COMMITTEE MEMBERSHIP MATTERS 20.1 Nomination of members to Academic Board to fill casual vacancies RECOMMENDATION: That Academic Board note the nomination by Faculty Boards of members to fill casual vacancies.
21 VICE-CHANCELLOR’S AWARDS FOR EXCEPTIONAL PERFORMANCE BY GENERAL STAFF The constitution of the selection panel for the Vice-Chancellor’s Awards for Exceptional Performance by General Staff is:
RECOMMENDATION: That Academic Board nominate Professor Sally Joy as the Academic Board nominee to the selection panel for the Vice-Chancellor’s Awards for Exceptional Performance by General Staff. 22 ITEMS OF INTEREST FROM COUNCIL 22.1 Receipt of Report p 178-180 A document is attached. RECOMMENDATION: That Academic Board note the matters of interest to the Academic Board from Council Meeting 3/2002, held 6 May 2002. 23 ACADEMIC BOARD NOMINEES FOR PROFESSORIAL SELECTION COMMITTEES RECOMMENDATION: That Academic Board approve the following nominees to the selection committees below:
|