Monash University

Academic Board Meeting 2-2003

Meeting No 2/2003 of the Academic Board will be held at 2.15pm on Wednesday, 9 April 2003, in the Council Room, Administration Building 3A, Clayton campus.

The Agenda papers have been circulated. The Index of Recommendations is set out below and supplementary and replacement papers are attached. New items, or items with new / revised attachments, are indicated in the Index of Recommendations by a vertical line on the left-hand side of the page.

Meetings of the Academic Board are attended by ex officio, elected and appointed members. A non-member may request permission to attend a meeting of the Board as an observer by telephoning extension 55061. Observers have no speaking or voting rights.

Members are reminded that items may be starred prior to the Meeting by contacting the Secretary, or at the commencement of the Meeting under item 1.1 of the Agenda.

Tea and coffee will be served in the foyer prior to the meeting.

Tony Calder

Secretary

A G E N D A

Index of Recommendations

and

Supplementary Papers  

*A PROCEDURAL MATTERS

1 ARRANGEMENT OF AGENDA

1.1 Starring of Items

Members who wish a non-starred item to be discussed may do so at this point.

1.2 Approval of Non-Starred Items

The Chair will move:

That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred.

1.3 Confidential Items C

Any confidential items will be resolved at this point.

2 MINUTES

2.1 Minutes of Academic Board Meeting 1/2003 held Wednesday, 26 February 2003

The Minutes for Meeting 1/2003 have been circulated.

RECOMMENDATION:

That the Minutes of Academic Board Meeting 1/2003, held 26 February 2003, be confirmed.

*B STARRED ITEMS

3 REPORT OF THE VICE-CHANCELLOR’S GROUP

3.1 Chair’s Issues and Speculation

Professor A Lindsay, Deputy Vice-Chancellor (Academic and Planning), will speak to this item.

3.2 Enrolment Report p 1 - 4

Documentation is attached.

Professor A Lindsay, Deputy Vice-Chancellor (Academic and Planning), will introduce this item.

Mr P Yates, Director, Services and Systems (Student and Staff Services Division), will be in attendance for this item.

RECOMMENDATION:

That Academic Board receive and note the 2003 Enrolment Report and note the advice of Professor A Lindsay, Deputy Vice-Chancellor (Academic and Planing) and Mr P Yates, Director, Services and Systems.

3.3 Community Engagement Policy p 5 - 10

Documentation is attached.

Professor M Evans, Director, Planning and Academic Affairs will speak to this item.

RECOMMENDATION:

That Academic approve the "Community Engagement Policy" and endorse for transmission to Council for their consideration.

3.4 Monash Abroad – Report to the Vice-Chancellor p 11 - 30

Documentation is attached.

Professor J Redmond, Chair, Monash Abroad Steering Committee, will speak to this item.

RECOMMENDATION:

That Academic Board receive and comment on the document Monash Abroad, Report to the Vice-Chancellor.

3.5 Triple Bottom Line Reporting Project p 31 - 114

Documentation is attached.

Professor C Cocklin, Director, Monash Environment Institute and Ms B Towns, Project Manager, Triple Bottom Line Reporting will be in attendance.

RECOMMENDATION:

That Academic Board receive and comment on "Monash University: Triple Bottom Line Report 2001" (draft), prior to its internal publication.

3.6 Monash Residential Services Report p 115 - 120

Documentation is attached.

Professor T Brown, Chair, Monash Residential Services Management Committee and Mr V Prpich, Director, Monash Residential Services will be present for this item.

RECOMMENDATION:

That Academic Board receive the Monash Residential Services Report and note the advice of Professor T Brown, Chair, Monash Residential Services Management and Mr V Prpich, Director, Monash Residential Services.

3.7 Monash Values p 121 - 122

Documentation is attached.

Professor Gary Bouma, Deputy Vice-Chancellor (Research & Development) will speak to this item.

The response to, and implementation of Still Learning recommendations is being overseen by the Quality Development Committee.

The Quality Development Committee requested clarification of "Monash values" and the attached paper is provided for comment.

RECOMMENDATION:

That Academic Board receive and comment on the draft discussion paper "Monash Values".

4 ITEMS ORIGINATING FROM SECTION C

4.1 REPORT OF THE UNIVERSITY ADMISSIONS COMMITTEE p 123 - 126

This item, that originated from Item 7 was starred by the Steering Committee.

A report, considered by the Admissions Committee, provided more detailed analysis of students required to show cause for unsatisfactory progress. A extract of the report is provided in the papers.

4.1.1 Receipt of Report of Meeting 1/2003

RECOMMENDATION:

That Academic Board receive and discuss the report of the University Admissions Committee Meeting 1/2003 held on Thursday, 13 March 2003.

C ITEMS FOR APPROVAL OR INFORMATION

5 MATTERS ARISING FROM THE MINUTES

6 MATTERS REFERRED TO ACADEMIC BOARD BY COUNCIL

7 REPORT OF THE UNIVERSITY ADMISSIONS COMMITTEE p 123 - 126

This item was starred by the Steering Committee and has been moved to item 4.1.

8 REPORT OF THE EDUCATION COMMITTEE p 127 - 136

8.1 Receipt of Report of Meeting 2/2003

A document is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of Meeting 2/2003 of the Education Committee, held on Wednesday, 19 March 2003.

8.1.1 Proposed Amendment to Statute 4.1 – Discipline p 131 - 136

A document is attached.

RECOMMENDATION:

That Academic Board endorse for transmission to Council revised legislation - Statute 4.1 – Discipline.

Proceedings

9 REPORT OF THE RESEARCH GRADUATE SCHOOL COMMITTEE

9.1 Receipt of Report of Meeting 1/2003 p 137 - 138

A document is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of Meeting 1/2003 of the Research Graduate School Committee, held on 7 February 2003.

9.2 Receipt of Report of Meeting 2/2003 p 139 - 142

A document is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of Meeting 2/2003 of the Research Graduate School Committee, held on 7 March 2003.

Proceedings

10 REPORT OF THE SCHOLARSHIPS COMMITTEE p 143 - 154

10.1 Receipt of Report of Meeting 1/2002

A document is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of the Scholarships Committee for Meeting 1/2002.

10.2 Terms of Reference of the Scholarships Committee

RECOMMENDATION:

That Academic Board approve the amended terms of reference for the Scholarships Committee (amendment underlined) as set out below:

"Terms of Reference:

  1. Meet annually, or more frequently if circumstances require;

  2. Specify the nature of, and receive, annual reports from the Coursework Scholarships Committee (CSC) and the Research Graduate School Committee (RGSC);

  3. Coordinate policy and procedures for scholarships and bursaries;

  4. Set principles for the establishment of scholarships and bursaries;

  5. Oversee the promotion of scholarships and bursaries (including receipt of relevant information in the reports of the CSC and the RGSC and a report from the Marketing and Public Affairs division);

    6.

  6. Report and comment on the academic performance of award holders, acceptance rates of offers of awards and reasons for declining of awards;

  7. Report annually to the Academic Board;

  8. Members may appoint nominees as necessary."

10.3 Membership of the Scholarships Committee

RECOMMENDATION:

That the Academic Board approve the addition of the Executive Director, Marketing and Public Affairs, to the membership of the Scholarships Committee (addition underlined), so that the membership becomes:

MEMBERSHIP

  • A member of Academic Board (Chair)

  • Chair of the Coursework Scholarships Committee (ex-officio)

  • Executive Chair of the Research Graduate School Committee (ex-officio)

  • A nominee of the Vice-Chancellor in relation to the University’s international operations

  • Executive Director, Marketing and Public Affairs (ex-officio)

  • One coursework student representative - joint nomination to be made by the relevant student associations

  • One research student representative - nomination to be made by the relevant student association(s)

(Members may appoint nominees as necessary.)

10.4 Levy on International fees for Scholarship Initiatives p 147 - 148

RECOMMENDATION:

That, subject to approval of the financial implications of the proposal by the Vice-Chancellor’s Group in consultation with relevant divisions, Academic Board endorse the Scholarships Committee recommendation outlined in the document presented that:

  • the 3% levy on international fees income be increased from 3% to 4%; and

  • the additional 1% be used to support further postgraduate research scholarships.

10.5 Proposal for Bursaries to meet particular Equity Needs p 149 - 154

RECOMMENDATION:

That, subject to approval of the financial implications of the proposal by the Vice-Chancellor’s Group in consultation with relevant divisions, Academic Board endorse the Scholarships Committee recommendation for the proposals outlined in the document presented for the creation of bursaries that would assist the following groups by providing special measures to support their specific needs: single parents with low socio-economic status; and rural and isolated students with low socio-economic status.

Proceedings

11 REPORT OF THE BOARD OF THE FACULTY OF BUSINESS AND ECONOMICS p 155 - 156

11.1 Receipt of Report of Meeting 1/2003

A document is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of Meeting 1/2003 of the Board of the Faculty of Business and Economics, held on 12 February 2003.

Proceedings

12 REPORT OF THE BOARD OF THE FACULTY OF ENGINEERING p 157 - 158

12.1 Receipt of Report of Meeting 1/2003

RECOMMENDATION:

That Academic Board receive and note the Report of Meeting 1/2003 of the Board of the Faculty of Engineering held on Wednesday, 12 February 2003.

12.1.1 Appointment of Fellow of the Faculty

RECOMMENDATION:

That Academic Board note the decision of the Board of the Faculty of Engineering to approve the nomination of a Fellow of the Faculty for a two year term expiring 31 December 2004.

Proceedings

13 REPORT OF THE BOARD OF THE FACULTY OF INFORMATION TECHNOLOGY p 159 - 162

13.1 Receipt of Report of Meeting 2/2003

A document is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of Meeting 2/2003 of the Board of the Faculty of Information Technology, held on 5 March 2003.

Proceedings

14 REPORT OF THE BOARD OF THE FACULTY OF MEDICINE, NURSING AND HEALTH SCIENCES p 163 - 172

14.1 Receipt of Report of Meeting 2/2003

RECOMMENDATION:

That Academic Board receive and note the Report of Meeting 2/2003 of the Board of the Faculty of Medicine, Nursing and Health Sciences, held on 12 March 2003.

14.1.1 Professor of Neurosciences/Director of Neurology p 165 - 172

RECOMMENDATION:

That Academic Board endorse for transmission to Council the proposal to fill the position of Professor of Neurosciences/Director of Neurology, subject to approval by the Committee of Deans.

15 REPORT OF THE BOARD OF THE FACULTY OF SCIENCE p 173 – 180

15.1 Receipt of Report of Meeting 2/2003

RECOMMENDATION:

That Academic Board receive and note the Report of Meeting 2/2003 of the Board of the Faculty of Science, held on 2003.

15.1.1 Membership of Faculty Board p 177 - 180

A document is attached.

The board resolved to revise Schedule 9 sub section 7.7 – Faculty of Science of the Regulations Part III – Faculty Boards pursuant to Statute 2.3 – to accommodate the change in position and title of Faculty Executive Officer to Faculty Academic Manager.

RECOMMENDATION:

That Academic Board note the proposal to amend Schedule 9 sub section 7.7 of the regulations.

15.1.2 Doctor of Science

The board noted the approval of the Higher Degrees Doctorate Committee and recommended the award of the Doctor of Science (DSc) to Profesor Guo-Wei for transmission to Academic Board.

RECOMMENDATION:

That Academic Board approve the recommendation of the Faculty Board and Higher Degree Doctorate Committee that Professor Guo-Wei be awarded the Doctor of Science(DSc).

15.1.3 Casual Vacancy on Academic Board

Due to the departure of Professor Ronald Dickson, a casual vacancy was created and the board has approved the appointment of Professor Sam Adeloju, Head of the School of Applied Sciences at the Gippsland campus, to fill the casual vacancy on Academic Board.

RECOMMENDATION:

That Academic Board note the appointment of Professor Sam Adeloju, Head of the School of Applied Sciences at the Gippsland campus, to fill the casual vacancy on Academic Board.

16 LEGISLATION

16.1 Amendment to Statute 2.3 Faculties Regulations (Amendment No 1 2003) p 181 - 200

A document is attached.

RECOMMENDATION:

That Academic Board endorse for submission to Council the proposal to amend - Faculties Regulations (Amendment No 1 2003).

17 PROPOSAL TO ESTABLISH AND FILL A CHAIR OF MULTIMEDIA

SYSTEMS p 201 - 206

A document is attached.

RECOMMENDATION:

That Academic Board endorse for submission to Council the proposal of the Faculty of Information Technology to establish and fill a Chair of Mulitmedia Systems.

18 ACADEMIC BOARD MEMBERSHIP

18.1 Nomination of members to Academic Board to fill casual vacancies

RECOMMENDATION:

That Academic Board note the nomination of Mr Ben Leung (till 31/12/03), made by the Monash Postgraduate Association, to fill a Postgraduate student casual vacancy on the Academic Board.

19 ITEMS OF INTEREST FROM COUNCIL

19.1 Receipt of Report of Meetings 1/2003 p 207 - 208

A document is attached.

RECOMMENDATION:

That Academic Board note the items of interest from Council for Meeting 1/2003.