Monash UniversityAcademic Board Meeting 3-2003Meeting No 3/2003 of the Academic Board will be held at 2.15pm on Wednesday, 18 June 2003, in the Council Room, Administration Building 3A, Clayton campus. The Agenda papers have been circulated. The Index of Recommendations is set out below and supplementary and replacement papers are attached. New items, or items with new / revised attachments, are indicated in the Index of Recommendations by a vertical line on the left-hand side of the page. Meetings of the Academic Board are attended by ex officio, elected and appointed members. A non-member may request permission to attend a meeting of the Board as an observer by telephoning extension 55061. Observers have no speaking or voting rights. Members are reminded that items may be starred prior to the Meeting by contacting the Secretary, or at the commencement of the Meeting under item 1.1 of the Agenda. Tea and coffee will be served in the foyer prior to the meeting. Kerri Wilson-Reid Secretary ____________________________________________________________________________ A G E N D AIndex of Recommendations and Supplementary Papers ______________________________________________________________________________* A PROCEDURAL MATTERS1 ARRANGEMENT OF AGENDA 1.1 Starring of Items Members who wish a non-starred item to be discussed may do so at this point.1.2 Approval of Non-Starred Items The Chair will move: That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred. 1.3 Confidential Items C Any confidential items will be resolved at this point. 2 MINUTES 2.1 Minutes of Academic Board Meeting 2/2003 held Wednesday, 9 April 2003 The Minutes for Meeting 2/2003 have been circulated. RECOMMENDATION: That the Minutes of Academic Board Meeting 2/2003, held 9 April 2003, be confirmed. * B STARRED ITEMS3 REPORT OF THE VICE-CHANCELLOR’S GROUP 3.1 Chair's Issues and Speculation Professor A Lindsay, Deputy Vice-Chancellor (Academic and Planning), will speak to this item. 3.1.1 Our Universities: Backing Australia's Future p 165 - 208 An "AVCC Higher Education News National - Budget Summary", and a series of fact sheets from "Our Universities: Backing Australia's Future" are attached for information. 3.2 New Commencing International Students on Australian Campuses Semester 1, 2003 Mr D Gregg, General Manager, Monash International, will speak to this item. Mr L Yates, Director, International Marketing Administration, will be in attendance. RECOMMENDATION: That Academic Board note the presentation by Mr D Gregg, General Manager, Monash International, on New Commencing International Students on Australian Campuses Semester 1, 2003. 3.3 Academic Promotion Guidelines p 209 - 236 Documentation is attached. Ms A Birmingham, Manager, Workplace Policy, Policy and Consultancy will be available to answer any questions. Professor C Browne, Associate Chair, Academic Board will speak to this item. RECOMMENDATION: That Academic Board note the 'Academic Promotion Guidelines' presented. 3.4 Procedures for the accelerated appointment to Associate Professor and to appoint a senior Lecturer to the position of Associate Professor for a fixed term p 1 - 10 Documentation is attached. Ms A Birmingham, Manager, Workplace Policy, Policy and Consultancy will be available to answer any questions. Professor A Lindsay, Deputy Vice-Chancellor (Academic and Planning) will speak to this item. RECOMMENDATION: That Academic Board note the 'Procedures for the accelerated appointment to Associate Professor and to appoint a senior Lecturer to the position of Associate Professor for a fixed term'. 3.5 Community Service Policy p 11 - 16 Documentation is attached. At the last meeting of Academic Board, a Community Engagement Policy was presented for consideration. Issues were raised about the concept of engagement being wider than community service and that the overall purpose of the document needed to be made more clear. The policy document has been revised to take into account these concerns and has been re-cast as a Community Service Policy. Professor M Evans, Director, Planning and Academic Affairs, will speak to this item. RECOMMENDATION: That Academic Board approve the 'Community Service Policy', for transmission to Council. 3.6 Coursework Scholarships and Admissions Review p 17 - 24 Documentation is attached. Professor M Evans, Director, Planning and Academic Affairs, will speak to this item. The recommendations within the paper presented have been endorsed by the University Scholarships Committee. RECOMMENDATION: That Academic Board receive the documentation presented regarding the "Coursework Scholarships and Admission Review", and approve the recommendations 1-8 contained within for changes to the University's Domestic Student Coursework Scholarships and Admissions Policy proposed by the Admissions Committee and the Coursework Scholarships Committee. 3.7 School of Engineering, Gippsland - Update from the Dean p 237 - 240 Documentation is attached. Professor T Sridhar, Dean, Faculty of Engineering will speak to this item. RECOMMENDATION: That Academic Board note the update on the School of Engineering, Gippsland by Professor T Sridhar, Dean, Faculty of Engineering. 3.8 Proposed amended title and revised Terms of Reference and membership for the Offshore Quality Assurance Committee p 25 - 28 Documentation is attached. Professor A Lindsay, Deputy Vice-Chancellor (Academic and Planning), will speak to this item. RECOMMENDATION: That Academic Board note the amended title and Terms of Reference and membership of the 'Offshore Quality Assurance Committee' to the 'Transnational Quality Assurance and Improvement Committee'. 4 ITEMS ORIGINATING FROM SECTION C 4.1 Education Committee Structure and Implementation Plan for the Learning and Teaching Plan 2003-2005 p 45 - 58Implementation Plan for the Learning and Teaching Plan 2003-2005 This item originated from Item 9.2 Documentation is attached. A proposal for the establishment of a new Education Committee structure, as part of the 'Implementation Plan for the Learning and Teaching Plan (LTP) 2003-2005', is attached. The approach to implementation of the LTP, as set out in the proposal, includes an associated structure involving subcommittees and working parties of the Education Committee. Some of these groups were foreshadowed in the LTP. Implementation will involve active engagement by the faculties, the support units and the Education Committee that will also be the coordinating body with oversight of these activities. The subcommittee and working party structure involves members of the Education Committee and other relevant members of the university community. In addition, a recent review of Transition and Orientation has recommended that a new structure for the governance of these areas be adopted. It is planned that a Transition Policy and Planning Subcommittee be formed, which has overall responsibility for transition and orientation matters, and shall report to Education Committee. The Orientation Subcommittee will in turn report to the Transition Policy and Planning Subcommittee. The proposal under this item has been discussed and developed at the last few meetings of the Education Committee. The Education Committee has approved the working parties included in this structure. The Committee now seeks support from the Academic Board for the overarching approach to implementation of the Learning and Teaching Plan 2003-2005, and approval for the establishment of the proposed subcommittee structure. Professor A Lindsay, Deputy Vice-Chancellor (Academic and Planning), will introduce this item. RECOMMENDATION: That Academic Board endorse the overarching approach to implementation of the Learning and Teaching Plan 2003-2005, and approve the establishment of the proposed Education Committee subcommittee structure set out in the document presented. 4.2 Education Committee Terms of Reference p 59 - 64 This item originated from Item 9.3 Documentation is attached. Revised terms of reference for the Education Committee were approved at Education Committee and Academic Board Meetings 6/2002. The review of the Committee's terms of reference was timely in light of its continuing role in academic policy development and approval of procedures, its engagement in developing, reviewing and monitoring the Learning and Teaching Plan, and the devolution of the course and unit approval process to faculties. It was foreshadowed at that time that further amendment would be made to the Committee’s terms of reference following the establishment of a new structure for Education Committee subcommittees and working parties to support the implementation of the 'Learning and Teaching Plan (LTP) 2003-2005' and other policy responsibilities. Further to the establishment of the new Education Committee structure under item 2 above, a proposal for amendment of the Committee's terms of reference, showing changes in strikeout, is attached. (Attachment B) For general reference, a list of the Education Committee's membership is also attached. Professor A Lindsay, Deputy Vice-Chancellor (Academic and Planning), will speak to this item. RECOMMENDATION: That Academic Board approve the proposed amendment of the Education Committee's terms of reference presented. C ITEMS FOR APPROVAL OR INFORMATION 5 MATTERS ARISING FROM THE MINUTES 6 MATTERS REFERRED TO ACADEMIC BOARD BY COUNCIL 7 ANNUAL REPORT OF THE MONASH UNIVERSITY ANIMAL WELFARE COMMITTEE p 29 - 36 A document is attached. The Monash University Animal Welfare Committee, that reports to the Deputy Vice-Chancellor (Research & Development), has forwarded an annual report to the Academic Board. RECOMMENDATION: That Academic Board receive and note the Annual Report 2002 of the Monash University Animal Welfare Committee, as submitted by the Deputy Vice-Chancellor (Research & Development). 8 REPORT OF THE COMMITTEE OF ASSOCIATE DEANS (RESEARCH) p 37 - 40 8.1 Receipt of Reports of Meetings 1/2003 and 2/2003 A document is attached. RECOMMENDATION: That Academic Board receive and note the Reports of Meetings 1/2003 and 2/2003 of the Committee of Associate Deans (Research), held on 30 January and 27 March 2003. Proceedings 9 REPORT OF THE EDUCATION COMMITTEE p 41 - 74 9.1 Receipt of Report of Meeting 2/2003 Documentation is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 3/2003 of the Education Committee, held on Wednesday 21 May 2003. 9.2 Education Committee Structure and Implementation Plan for the Learning and Teaching Plan 2003-2005 p 45 - 58 This item has been starred by the Chair. Please refer to item 4.1 9.3 Education Committee Terms of Reference p 59 - 64 This item has been starred by the Chair. Please refer to item 4.2 9.4 Amendment to Exclusion for Unsatisfactory Progress Regulations - Notice of Hearing p 65 - 74 Documentation is attached. A proposal from the Deputy University Solicitor, Ms A Lazar, is attached that involves amendment to the Exclusion for Unsatisfactory Progress Regulations in relation to the timing for notice of hearings. (Attachment C) (This change is proposed prior to the conduct of the procedural review, referred to under Proceeding No 5 below, to ensure that the amendment to Regulations can be considered by the Academic Board and Council in time for implementation at the end of 2003.) RECOMMENDATION: That Academic Board endorse, for submission to Council, the proposal presented by Ms A Lazar, Deputy University Solicitor, for amendment to the Exclusion for Unsatisfactory Progress Regulations in relation to the time required to be given to students for notice of hearings. Proceedings 10 REPORT OF THE RESEARCH GRADUATE SCHOOL COMMITTEE 10.1 Receipt of Report of Meeting 3/2003 p 75 - 76 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 3/2003 of the Research Graduate School Committee, held on 4 April 2003. Proceedings 10.2 Receipt of Report of Meeting 4/2003 p 77 - 80 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 4/2003 of the Research Graduate School Committee, held on 9 May 2003. Proceedings 11 REPORT OF THE BOARD OF THE FACULTY OF BUSINESS AND ECONOMICS p 81 - 92 11.1 Receipt of Report of Meeting 2/2003 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 2/2003 of the Board of the Faculty of Business and Economics, held on 16 April 2003. 11.2 Statute 4.1 - Discipline: Faculty’s annual report to Academic Board p 85 - 92 A document is attached. RECOMMENDATION: That Academic Board note the report of the discipline cases heard in the Faculty of Business and Economics during 2002 and the first part of 2003. 11.3 Academic Board: Casual Professorial Vacancies (Secretarial note: refer to item 23.2) 11.4 National Key Centre in Industrial Relations: name change to Centre for Work & Employment The Faculty Board of Business and Economics has endorsed a proposal to change the name of the National Key Centre in Industrial Relations to the Centre for Work and Employment, noting that this name change:
RECOMMENDATION: That Academic Board approve the proposal of the Faculty Board of Business and Economics to change the name of the 'National Key Centre in Industrial Relations' to the 'Centre for Work and Employment'. Proceedings 12 REPORT OF THE BOARD OF THE FACULTY OF EDUCATION 12.1 Receipt of Report of Meeting 1/2003 p 93 - 94 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 1/2003 of the Board of the Faculty of Education held on Wednesday, 9 April 2003. Proceedings 12.2 Receipt of Report of Meeting 2/2003 p 95 - 96 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 2/2003 of the Board of the Faculty of Education held on Wednesday, 14 May 2003. Proceedings 13 REPORT OF THE BOARD OF THE FACULTY OF INFORMATION TECHNOLOGY p 97 - 100 13.1 Receipt of Report of Meeting 3/2003 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 3/2003 of the Board of the Faculty of Information Technology, held on 16 April 2003. Proceedings 14 REPORT OF THE BOARD OF THE FACULTY OF LAW p 101 - 102 14.1 Receipt of Report of Meeting 1/2003 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 1/2003 of the Board of the Faculty of Law, held on 15 April 2003. 14.2 Proposal to disestablish the National Australia Bank Centre Academic Board is asked to approve the disestablishment of the National Australia Bank Centre. The centre has not operated as an entity for over a year and the Faculty Board recommends that it be formally closed. The Faculty has communicated with the National Australia Bank and financial operations have been finalized RECOMMENDATION: That Academic Board approve the disestablishment and formal closure of the National Australia Bank Centre for transmission to Council for noting. Proceedings 15 REPORT OF THE BOARD OF THE FACULTY OF MEDICINE, NURSING AND HEALTH SCIENCES p 103 - 116 15.1 Receipt of Report of Meeting 3/2003 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 3/2003 of the Board of the Faculty of Medicine, Nursing and Health Sciences, held on 21 May 2003. 15.2 Award of Doctor of Medicine Degree RECOMMENDATION: That Academic Board approve and endorse for transmission to Council the awarding of the degree of Doctor of Medicine to Dr. Grant Blashki, for his thesis "Education of General Practitioners on Depressive Disorder: Efficacy of a Distance Education Program on the Attitudes, Knowledge and Practices - a Randomised Controlled Trail". 15.3 Professor/ Director of Radiation Oncology p 107 - 114 A document is attached. The proposal under this item was endorsed by the Committee of Deans at its meeting on 3 June 2003. RECOMMENDATION: That Academic Board endorse for submission to Council the proposal of the Faculty of Medicine, Nursing and Health Sciences to advertise and fill the position of Professor/Director of Radiation Oncology at The Alfred. Proceedings Obituary for the late Dr John Birrell. A document is attached. p 115 - 116 16 REPORT OF THE BOARD OF THE FACULTY OF SCIENCE p 117 - 128 16.1 Receipt of Report of Meeting 2/2003 RECOMMENDATION: That Academic Board receive and note the Report of Meeting 2/2003 of the Board of the Faculty of Science, held on 7 May 2003. 16.2 Separation of the School of Engineering and Sciences into a School of Engineering and a School of Arts and Sciences, at the Monash University, Malaysia Campus p 121 - 124 A document is attached. The proposal under this item was endorsed by the Committee of Deans at its meeting on 15 April 2003. RECOMMENDATION: That Academic Board endorse for submission to Council the proposal of the Faculty of Science to separate the School of Engineering and Sciences into a School of Engineering and a School of Arts and Sciences, at the Monash University Malaysia campus. 16.3 Establishment and filling of a Chair of Biotechnology / Head of Arts and Sciences, Monash University Malaysia p 125 - 128 A document is attached. The proposal under this item was endorsed by the Committee of Deans at its meeting on 15 April 2003. RECOMMENDATION: That Academic Board endorse for submission to Council the proposal of the Faculty of Science to establish and fill of a Chair in Biotechnology in the School of Arts and Sciences, Monash University Malaysia. Proceedings 17 PROPOSAL TO ESTABLISH AND FILL A CHAIR OF ARCHIVAL SYSTEMS p 129 - 132 A document is attached. The proposal under this item was endorsed by the Committee of Deans at its meeting on 15 April 2003. RECOMMENDATION: That Academic Board endorse for submission to Council the proposal of the Faculty of Information Technology to establish and fill a Chair of Archival Systems. 18 PROPOSAL TO ESTABLISH AND FILL A CHAIR IN THE SCHOOL OF BUSINESS, MONASH UNIVERSITY MALAYSIA p 133 - 136 A document is attached. RECOMMENDATIONS: That Academic Board endorse for submission to Council the proposal of the Faculty of Business and Economics to establish and fill a Chair in the School of Business, Monash University Malaysia. 19 PROPOSAL TO ESTABLISH AND FILL A CHAIR IN HEALTH ECONOMICS p 137 - 140 A document is attached. RECOMMENDATION: That Academic Board endorse for submission to Council the proposal of the Faculty of Business and Economics to establish and fill a Chair in Health Economics in the Centre for Health Program evaluation. 20 PROPOSAL TO ESTABLISH AND FILL A CHAIR IN FINANCIAL ACCOUNTING AND AUDITING p 141 - 144 A document is attached. RECOMMENDATION: That Academic Board endorse for submission to Council the proposal of the Faculty of Business and Economics to establish and fill a Chair in Financial Accounting and Auditing. 21 APPOINTMENT OF FELLOW OF THE FACULTY (ART & DESIGN) p 145 - 146 A document is attached. RECOMMENDATION: That Academic Board note for transmission to Council, the decision of the Board of the Faculty of Art and Design to appoint Professor Takashi Nagata to Fellow of the Faculty (Art & Design). 22 MONASH UNIVERSITY ACADEMIC STRUCTURE p 147 - 158 A document that sets out the University's Academic Structure as at March 2003 is attached. This document is updated annually by the University Secretariat, based on consultation with Faculty Managers and reference to approvals by relevant university committees. The document is presented for information noting that details relevant to the Academic Structure change on a regular basis through out the year. RECOMMENDATION: That Academic Board receive and note the document titled "Monash University Academic Structure (March 2003)". 23 ACADEMIC BOARD MEMBERSHIP 23.1 Results of Academic Board Elections p 159 - 162 A document is attached. On election non-professional membership from the Faculty of Engineering will be finalised shortly. RECOMMENDATION: That Academic Board receive and note the results of elections held for the membership of Academic Board by academic staff (other than professors) and professors of the University. 23.2 Nomination of members to Academic Board to fill casual vacancies (Secretarial note: see item 11.3) RECOMMENDATION: That Academic Board note the appointments of Professor Paul Von Nessen, Department of Business Law and Taxation and Professor Steve Worthington, Department of Marketing to fill the vacant professorial positions on Academic Board until June 2003 from the Faculty of Business and Economics. 24 MEMBERSHIP OF ACADEMIC BOARD COMMITTEES 24.1 Honorary Degrees Committee RECOMMENDATION: That Academic Board nominate Professor Richard Gunstone as one of the four professional representatives on the Honorary Degrees Committee, to replace Professor Rob Brown. 24.2 General Library Committee 24.2.1 Chair of the General Library Committee RECOMMENDATION: That Academic Board reappoint the current Chair, Professor Graeme Davison, as Chair of the General Library Committee for a term to June 2005. 24.2.2 Academic Board Nominee on the General Library Committee RECOMMENDATION: That Academic Board nominate Associate Professor Marilyn Baird as a representative of the Board on the General Library Committee. 25 ITEMS OF INTEREST FROM COUNCIL 25.1 Receipt of Report of Meetings 3/2003 p 163 - 164 A document is attached. RECOMMENDATION: That Academic Board note the items of interest from Council for Meeting 3/2003. 26 ACADEMIC BOARD NOMINEES FOR PROFESSORIAL SELECTION COMMITTEES 26.1 Selection Committee - Deputy Vice-Chancellor and Vice-President (Research) RECOMMENDATION: That Academic Board nominate Professors Chris Mitchell and Terri Seddon to be the Professorial representatives of the Board on the Selection Committee for the Deputy Vice-Chancellor and Vice-President (Research). 26.2 Selection Committee for the Dean, Faculty of Law RECOMMENDATION: That Academic Board nominate Professor Merran Evans to be the Professorial representative of the Board on the Selection Committee for the Dean, Faculty of Law. 26.3 Selection Committee for the Dean, Faculty of Medicine, Nursing and Health Sciences RECOMMENDATION: That Academic Board nominate Professor Margaret Clayton to be the Professorial representative of the Board on the Selection Committee for the Dean, Faculty of Medicine, Nursing and Health Sciences. 26.4 Selection Committee for Professor (or Associate Professor) of Accounting (Monash Gippsland), Department of Accounting and Finance, Faculty of Business and Economics RECOMMENDATION: That Academic Board nominate Professor Elizabeth Kendall to be the Professorial representative of the Board on the Selection Committee for a Professor (or Associate Professor) of Accounting, Department of Accounting and Finance, Faculty of Business and Economics. 26.5 Selection Committee for Chair of Economics (Caulfield Campus), Department of Economics, Faculty of Business and Economics RECOMMENDATION: That Academic Board nominate Professor Joan Ozanne-Smith to be the Professorial representative of the Board on the Selection Committee for a Chair of Economics, Department of Economics, Faculty of Business and Economics. 26.6 Selection Committee for Chairs of Education (two positions), Faculty of Education RECOMMENDATION: That Academic Board nominate Professor Thea Brown to be the Professorial representative of the Board on the Selection Committee for two positions of Chair of Education, Faculty of Education. 26.7 Selection Committee for Chair of Health Services Management, Department of Epidemiology and Preventive Medicine, Faculty of Medicine, Nursing and Health Sciences RECOMMENDATION: That Academic Board nominate Professor Kim Langfield-Smith to be the Professorial representative of the Board on the Selection Committee for a Chair of Health Services Management, Department of Epidemiology and Preventive Medicine, Faculty of Medicine, Nursing and Health Sciences. 26.8 Selection Committee for Chair of Multimedia Systems, School of Multimedia Systems, Faculty of Information Technology RECOMMENDATION: That Academic Board nominate Professor Phyllis Tharenou to be the Professorial representative of the Board on the Selection Committee for the Chair of Multimedia Systems, School of Multimedia Systems, Faculty of Information Technology. |