Monash UniversityAcademic Board Meeting 4/2003Meeting No 4/2003 of the Academic Board will be held at 2.15pm on Wednesday, 20 August 2003, in the Council Room, Administration Building 3A, Clayton campus. The Agenda papers have been circulated. The Index of Recommendations is set out below and supplementary and replacement papers are attached. New items, or items with new / revised attachments, are indicated in the Index of Recommendations by a vertical line on the left-hand side of the page. Meetings of the Academic Board are attended by ex officio, elected and appointed members. A non-member may request permission to attend a meeting of the Board as an observer by telephoning extension 55061. Observers have no speaking or voting rights. Members are reminded that items may be starred prior to the Meeting by contacting the Secretary, or at the commencement of the Meeting under item 1.1 of the Agenda. Tea and coffee will be served in the foyer prior to the meeting. Kerri Wilson-Reid Secretary ______________________________________________________________________________ A G E N D AIndex of Recommendations and Supplementary Papers ______________________________________________________________________________* A PROCEDURAL MATTERS1 ARRANGEMENT OF AGENDA 1.1 Starring of Items Members who wish a non-starred item to be discussed may do so at this point.1.2 Approval of Non-Starred Items The Chair will move: That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred. 1.3 Confidential Items C p 123The single confidential item in this agenda, item 21.2 Honorary Degrees Committee, has been starred and will be dealt with under this item. Non-members will be admitted to the meeting upon completion of this item. 2 MINUTES 2.1 Minutes of Academic Board Meeting 3/2003 held Wednesday, 18 June 2003 The Minutes for Meeting 3/2003 have been circulated. RECOMMENDATION: That the Minutes of Academic Board Meeting 3/2003, held 18 June 2003, be confirmed. * B STARRED ITEMS3 REPORT OF THE VICE-CHANCELLOR’S GROUP 3.1 Chair’s Issues and Speculation Professor A Lindsay, Deputy Vice-Chancellor (Academic and Planning), will speak to this item. 3.2 Issues Facing the University Professor P LeP Darvall, Vice-Chancellor, will speak to this item. RECOMMENDATION: That Academic Board note the advice of the Vice-Chancellor about his reflections on issues facing the university. 3.3 Discussion Paper on the Proposal for an Elected Chair of Academic Board p 131-132 A discussion paper is attached. Professor A Lindsay, Deputy Vice-Chancellor (Academic and Planning), will speak to this item. RECOMMENDATION: That Academic Board consider and provide comment on the Discussion Paper on the Proposal for an Elected Chair of Academic Board. 3.4 Report on the Monash Research Summit p 1 - 4 A document is attached. (Refer also to proceeding No. 1 of the report at item 7.1.) Professor G Bouma, Deputy Vice-Chancellor (Research & Development), will speak to this item. RECOMMENDATION: That Academic Board note the paper and the advice provided by the Deputy Vice-Chancellor (Research & Development) regarding the Monash Research Summit. 4 ITEMS ORIGINATING FROM SECTION C 4.1 Monash University Library Annual Report 2002 p 5 - 40 This item originated from Item 9.2.2 of the agenda. The Monash University Library Annual Report 2002 is attached for information. Ms C Harboe-Ree, University Librarian, will speak to this item. RECOMMENDATION: That Academic Board note the ‘Monash University Library Annual Report 2002’ and the advice of the University Librarian regarding Library future directions. C ITEMS FOR APPROVAL OR INFORMATION 5 MATTERS ARISING FROM THE MINUTES 6 MATTERS REFERRED TO ACADEMIC BOARD BY COUNCIL 7 REPORT OF THE COMMITTEE OF ASSOCIATE DEANS (RESEARCH) 7.1 Receipt of Report of Meeting 3/2002 p 41 - 42 RECOMMENDATION: That Academic Board receive and note the Report of Meeting 3/2003 of the Committee of Associate Deans (Research), held on 8 May 2003. Proceedings (Proceeding No. 1 - refer also to agenda item 3.4) 8 REPORT OF THE EDUCATION COMMITTEE 8.1 Receipt of Report of Meeting 4/2003 p 43 - 46 Documentation is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 4/2003 of the Education Committee, held on 16 July 2003. Proceedings 9 REPORT OF THE GENERAL LIBRARY COMMITTEE 9.1 Receipt of Report of Meeting 1/2003 p 47 - 50 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 1/2003 of the General Library Committee, held on 1 April 2003. Proceedings 9.2 Receipt of Report of Meeting 2/2003 p 51 - 54 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 2/2003 of the General Library Committee, held on 11 June 2003. 9.2.1 Amendment to the Committee’s Terms of Reference p 55 - 56 A document is attached. The General Library Committee (GLC) agreed that the GLC should be the forum for faculty feedback on service level agreement matters. The GLC endorsed an additional Term of Reference for the Committee as detailed below. An amended version of the Terms of Reference is attached for reference. RECOMMENDATION: That Academic Board approve an addition to the Terms of Reference for the General Library Committee to include: "To monitor the application of the service level agreements and to recommend changes as appropriate". 9.2.2 Monash University Library Annual Report 2002 p 5 - 40 This item has been starred and has been included under item 4.1 of the agenda. Proceedings 10 REPORT OF THE RESEARCH GRADUATE SCHOOL COMMITTEE 10.1 Receipt of Report of Meeting 5/2003 p 57 - 60 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 5/2003 of the Research Graduate School Committee, held on 6 June 2003. Proceedings 10.2 Receipt of Report of Meeting 6/2003 p 61 - 64 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 6/2003 of the Research Graduate School Committee, held on 4 July 2003. Proceedings 11 REPORT OF THE BOARD OF THE FACULTY OF BUSINESS AND ECONOMICS 11.1 Receipt of Report of Meeting 3/2003 p 65 - 66 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 3/2003 of the Board of the Faculty of Business and Economics, held on 11 June 2003. 11.2 Academic Board Membership: Non-Professional Casual Vacancies (Secretarial note: refer to item 24.2) Proceedings 12 REPORT OF THE BOARD OF THE FACULTY OF EDUCATION 12.1 Receipt of Report of Meeting 3/2003 p 67 - 68 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 3/2003 of the Board of the Faculty of Education, held on 2 July 2003. Proceedings 13 REPORT OF THE BOARD OF THE FACULTY OF INFORMATION TECHNOLOGY 13.1 Receipt of Report of Meeting 3/2003 p 69 - 76 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 3/2003 of the Board of the Faculty of Information Technology, held on 23 July 2003. 13.2 Annual Reports from the School of Network Computing and the School of Business Systems p 73 - 76 Documentation is attached for information. RECOMMENDATION: That Academic Board note the Executive Summaries provided of the Annual Reports of the School of Network Computing and the School of Business Systems. 13.3 Academic Board Membership: Professional Casual Vacancies (Secretarial note: refer to item 24.2) Proceedings 14 REPORT OF THE BOARD OF THE FACULTY OF MEDICINE, NURSING AND HEALTH SCIENCES 14.1 Receipt of Report of Meeting 4/2003 p 77 - 78 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 4/2003 of the Board of the Faculty of Medicine, Nursing and Health Sciences, held on 23 July 2003. 14.2 Academic Board Membership: Professorial and Non-Professorial Casual Vacancies (Secretarial note: refer to item 24.2) Proceedings 15 REPORT OF THE BOARD OF THE FACULTY OF PHARMACY 15.1 Receipt of Report of Meetings in 2002 p 79 - 90 Documentation is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meetings in 2002 of the Board of the Faculty of Pharmacy. 15.1.2 Changes to the Membership of the Faculty Board p 87 - 90 The Board received a paper outlining proposals for amendment to the College Regulations pursuant to Statute 2.14. After some discussion covering the gradual evolution of the College over the ten years since it merged with Monash, the Board agreed that the following changes would reflect more accurately current practice and recognise new stakeholders in the College’s activities. The following changes were therefore approved:
RECOMMENDATION: That, subject to the drafting of appropriate legislation, Academic Board endorse for submission to Council the proposal of the Board of the Faculty of Pharmacy to amend the Pharmacy Regulations as detailed above and in the documentation presented. 15.2 Receipt of Report of Meeting 1/2003 p 91 - 92 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 1/2003 of the Board of the Faculty of Pharmacy held on 11 June 2003. Proceedings 16 REPORT OF THE BOARD OF THE FACULTY OF SCIENCE 16.1 Receipt of Report of Meeting 3/2003 p 93 - 98 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of Meeting 3/2003 of the Board of the Faculty of Science, held on 2 July 2003. 16.2 Academic Board Membership: Professorial Casual Vacancies (Secretarial note: refer to item 24.2) Proceedings 17 PROPOSAL TO ESTABLISH AND FILL A POSITION OF PROFESSOR (OR ASSOCIATE PROFESSOR) OF COMMUNICATION p 99 - 102 A document is attached. The proposal under this item was endorsed by the Deans Discussion Group at its meeting on 24 June 2003, and approved by Council at its Meeting 4/2003. RECOMMENDATION: That Academic Board endorse the proposal of the Faculty of Arts to establish and fill the position of Professor (or Associate Professor) of Communication. 18 PROPOSAL TO ESTABLISH AND FILL THE POSITION OF CHAIR IN EDUCATION (PSYCHOLOGY) p 103 - 106 A document is attached. The proposal under this item was endorsed by the Committee of Deans at it meeting on 15 July 2003. RECOMMENDATION: That Academic Board endorse for submission to Council the proposal of the Faculty of Education to establish and fill the position of Chair in Education (Psychology). 19 PROPOSAL TO ESTABLISH THE RESEARCH CENTRE OF INCREASING RETURNS AND ECONOMIC ORGANISATION p 107 - 116 A document is attached. The proposal to establish the Research Centre of Increasing Returns and Economic Organisation was endorsed by the Board of the Faculty of Business and Economics. This research centre is being established in line with the Monash University guidelines for the establishment of research centres, as outlined in Section 3.6 of the Research & Research Training Operational Manual. In line with these guidelines the Deputy Vice-Chancellor (Research and Development) has endorsed the proposal under this item for its submission to the Academic Board. RECOMMENDATION: That Academic Board approve the proposal of the Board of the Faculty of Business and Economics to establish the Research Centre of Increasing Returns and Economic Organisation. 20 LEGISLATION 20.1 Monash University Foundation for Jewish Studies Regulations 2003 p 117 - 122 A document is attached. At its Meeting 7/2001, the Council approved the establishment of a Monash University Foundation for Jewish Studies. These regulations give effect to that resolution. The regulations have been approved by Andrew Markus, Director of the Centre for Jewish Studies and Geoffrey Murray, Treasury Manager. RECOMMENDATION: That Academic Board endorse for submission to Council the Monash University Foundation for Jewish Studies Regulations 2003. 21 REPORT OF THE HONORARY DEGREES COMMITTEE 21.1 Receipt of Report p 123 - 124 A document is attached. RECOMMENDATION: That Academic Board receive and note the Report of the Honorary Degrees Committee held on 4 July 2003. *21.2 Nominations for the Award of Honorary Degrees p 123 A document is attached. This confidential item will be dealt with at item 1.3 of the agenda. The Vice-Chancellor will speak to this item. RECOMMENDATION: That Academic Board approve, without discussion, the recommendation of the Honorary Degrees Committee for the award of honorary degrees as presented orally by the Vice-Chancellor and President, Professor Peter Darvall. 22 SUPPLEMENTARY AND SPECIAL (DEFERRED) EXAMINATIONS 2003/2004 RECOMMENDATION: That Academic Board approve a proposal submitted by the Examinations Branch that 2003 supplementary and special (deferred) examinations be held during the period 19 to 23 January 2004. 23 VICE-CHANCELLOR’S GENERAL STAFF AWARDS PANEL A request has been received from the Staff Development Unit for the nomination by Academic Board of a member of the academic staff to be a member of the above panel. RECOMMENDATION: That Academic Board nominate Associate Professor Denise Cuthbert, as a member of the academic staff, to be a member of the selection panel for the Vice-Chancellor’s Awards for Exceptional Performance by General Staff. 24 ACADEMIC BOARD MEMBERSHIP 24.1 Results of Academic Board Elections p 125 - 126 A document is attached that includes final election results of non-professional membership on the Academic Board from the Faculty of Engineering. RECOMMENDATION: That Academic Board receive and note the results of the election held for the membership of Academic Board by academic staff (other than professors) from the Faculty of Engineering. 24.2 Nominations from Faculties to fill Casual Vacancies on Academic Board (Secretarial note: see items 11.2, 13.3, 14.2 and 16.2) RECOMMENDATION: That Academic Board note the following appointments made by Faculty Boards to fill casual professorial and non-professorial vacancies on Academic Board: Professorial casual vacancies: Professor Kate Burridge Arts until 30/6/2005 Professor Carla Lipsig-Mumme Arts until 30/6/2005 Professor Greg Egan Engineering until 30/6/2005 Professor Kerry Hourigan Engineering until 30/6/2005 Professor Bob Johnston Engineering until 30/6/2005 Professor Barry Muddle Engineering until 30/6/2005 Professor Xiao Ling Zhao Engineering until 30/6/2005 Professor Liz Kendall Information Technology until 30/6/2005 Professor Jeff Waincymer Law until 30/6/2004 Professor H P Lee Law until 30/6/2004 Professor Marilyn Pittard Law until 30/6/2005 Professor David deKretser Medicine until 30/6/2005 Professor Jim Cull Science until 30/6/2004 Professor Fima Klebaner Science until 30/6/2004 Professor Keith Murray Science until 30/6/2005 Professor Sam Adeloju Science until 30/6/2005 Professor Doug MacFarlane Science until 30/6/2005 Non professorial casual vacancies Dr Jason Beringer Arts until 30/6/2005 Mr Peter Handsworth Arts until 30/6/2005 A/Professor Paulin Nestor Arts until 30/6/2005 Dr Sharon Pickering Arts until 30/6/2005 Dr Gael Martin Business & Economics until 30/6/2005 Ms Sally Joy Business & Economics until 30/6/2005 Dr Brenton Doecke Education until 30/6/2005 Dr Monique Osborn Education until 30/6/2005 Dr Sarah Joseph Law until 30/6/2005 Dr Greg Taylor Law until 30/6/2005 Dr Elmer Villanueva Medicine until 30/6/2005 24.3 Request for Special Leave from Meetings of the Board In accordance with Statute 2.2 – The Academic Board (section 7), a casual vacancy in the office of an elected member occurs where a member is absent from three consecutive meetings without special leave granted by the Board at or before the last of those meetings. A member may request special leave from attendance at the Board where three meetings will be missed. A request has been received from Professor K McLaren, Faculty of Business and Economics, for special leave from Meetings 4 to 6/2003 inclusive. RECOMMENDATION: That Academic Board grant special leave from attendance at Meetings 4, 5 and 6/2003 to Professor K McLaren, professorial member of Academic Board from the Faculty of Business and Economics. 25 ITEMS OF INTEREST FROM COUNCIL 25.1 Receipt of Report of Meeting 4/2003 p 127 - 130 A document is attached. RECOMMENDATION: That Academic Board note the items of interest from Council for Meeting 4/2003. 26 EXCLUSION APPEALS COMMITTEE FOR HEALTH REASONS – MEMBERSHIPAn appeal against exclusion for health reasons has been lodged by a student in the Faculty of Arts. In accordance with Statute 6.3, the Academic Board shall appoint an appeals committee consisting of three members of the Academic Board to hear the appeal. RECOMMENDATION: That Academic Board appoint Associate Professor Margaret Lindorff (Chair), Associate Professor David Garrioch, and Professor Graeme Smith to be members of the Exclusion Appeals Committee for Health Reasons.
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