Monash University

Academic Board Meeting 5-2003

Meeting No 5/2003 of the Academic Board will be held at 2.15pm on Wednesday, 1 October 2003, in the Council Room, Administration Building 3A, Clayton campus.

The Agenda papers have been circulated. The Index of Recommendations is set out below and supplementary and replacement papers are attached. New items, or items with new / revised attachments, are indicated in the Index of Recommendations by a vertical line on the left-hand side of the page.

Meetings of the Academic Board are attended by ex officio, elected and appointed members. A non-member may request permission to attend a meeting of the Board as an observer by telephoning extension 55061. Observers have no speaking or voting rights.

Members are reminded that items may be starred prior to the Meeting by contacting the Secretary, or at the commencement of the Meeting under item 1.1 of the Agenda.

Tea and coffee will be served in the foyer prior to the meeting.

Kerri Wilson-Reid

Secretary

A G E N D A

Index of Recommendations

and

Supplementary Papers

*A PROCEDURAL MATTERS

1 ARRANGEMENT OF AGENDA

1.1 Starring of Items

Members who wish a non-starred item to be discussed may do so at this point.

1.2 Approval of Non-Starred Items

The Chair will move:

That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred.

1.3 Confidential Items C

Any confidential items will be resolved at this point.

2 MINUTES

2.1 Minutes of Academic Board Meeting 4/2003 held Wednesday, 20 August 2003

The Minutes for Meeting 4/2003 have been circulated.

RECOMMENDATION:

That the Minutes of Academic Board Meeting 4/2003, held 20 August 2003, be confirmed.

*B STARRED ITEMS

3 REPORT OF THE VICE-CHANCELLOR’S GROUP

3.1 Vice-Chancellor’s Address to the Academic Board

The Vice-Chancellor, Professor R Larkins, will speak to this item.

3.2 Chair’s Issues and Speculation

Professor A Lindsay, Deputy Vice-Chancellor (Academic and Planning), will speak to this item.

3.3 Monash in Europe 2010 p 1 - 8

Documentation is attached.

Professor S Parker, Deputy Vice-Chancellor, will speak to this item.

This paper has been considered by the Vice-Chancellor’s Group and the Committee of Deans.

RECOMMENDATION:

That Academic Board note the paper and the advice provided by the Deputy Vice-Chancellor regarding ‘Monash in Europe 2010 – A Strategic Directions Statement’.

3.4 Proposal for an Elected Chair of Academic Board p 97 - 102

Documentation is attached.

Professor A Lindsay, Deputy Vice-Chancellor (Academic and Planning), will speak to this item.

RECOMMENDATION:

That Academic Board consider and discuss the Proposal for an Elected Chair of Academic Board.

3.5 University-Wide Key Performance Indicators p 83 - 96

Documentation is attached.

Professor M Evans, Director, University Planning and Research, will speak to this item.

RECOMMENDATION:

That Academic Board note the advice of Professor Evans and the ‘University-Wide Key Performance Indicators’ presented.

3.6 Research Matters p 15 - 22

Please refer to the proceedings of the Report of the Committee of Associate Deans (Research).

The Deputy Vice-Chancellor (Research and Development), Professor G Bouma, will speak to this item.

RECOMMENDATION:

That Academic Board note the advice of Professor Bouma on research matters.

3.7 Question Time

The opportunity for members to ask questions about issues of interest to the Board was raised at the last meeting. Members are invited to note that questions may be raised under this item. In order for respondents to provide informed answers about issues, it would be appreciated if some prior notice (e.g. 24 hours before the meeting) could be given of the question.

The Chair, Professor A Lindsay, will introduce this item.

4 ITEMS ORIGINATING FROM SECTION C

C ITEMS FOR APPROVAL OR INFORMATION

5 MATTERS ARISING FROM THE MINUTES

6 MATTERS REFERRED TO ACADEMIC BOARD BY COUNCIL

7 REPORT OF THE UNIVERSITY ADMISSIONS COMMITTEE

7.1 Receipt of Report of Meeting 3/2003

p 9 - 14

Documentation is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of Meeting 3/2003 of the University Admissions Committee, held on 28 August 2003.

7.2 Probation and Suspension for Under Performing Scholarship Holders Policy

RECOMMENDATION:

That Academic Board approve the following Policy on Probation and Suspension for Under Performing Scholarship Holders, as recommended by the Admissions Committee, that:

The holders of centrally administered coursework scholarships will be assessed no less than annually, and within one or two weeks of the release of results in semester one or two, for continuance of their awards. Where a scholarship holder’s performance falls below the required average, the following procedure will be followed:

If the student applied for and was granted special consideration of appropriate severity (as determined by the faculty), or if other extenuating circumstances apply and are recognised by the faculty, no action will be taken and the student will receive scholarship payment as per usual; otherwise

the student will be notified by mail by the faculty that their performance is under review and they are on probation. Payment will be made to the student whilst on probation.

If the student meets the required minimum average in the semester following being placed on probation, the probation status will be removed; or

if the student does not meet the required average in the semester following being placed on probation their award will be suspended for the following semester. Payment will not be made to the student whilst on suspension.

If the student meets the required minimum average in the semester they are suspended, their scholarship will be reinstated, however no retrospective scholarship payments will be made for the period of suspension; or

if the student does not meet the required minimum average in the semester they are suspended, their scholarship will be cancelled and no further payments made.

Steps ii. to vi. apply in all cases excepting where step i. may apply in any given semester.

7.3 Entry to Faculty of Pharmacy Undergraduate Courses

RECOMMENDATION:

That Academic Board approve the recommendation that the Undergraduate Medical Admissions Test (UMAT) be used for undergraduate selection into the Bachelor of Pharmacy and Bachelor of Pharmacy/Bachelor of Commerce in the Faculty of Pharmacy, commencing in 2005.

7.4 Faculty of Pharmacy Rural Entry Scheme p 13 - 14

A document is attached.

RECOMMENDATION:

That Academic Board approve the recommendation that the Faculty of Pharmacy introduce a Rural Entry Scheme for the Bachelor of Pharmacy, as detailed in the documentation presented, commencing for the 2003 / 2004 selection period.

Proceedings

8 REPORT OF THE COMMITTEE OF ASSOCIATE DEANS (RESEARCH)

8.1 Receipt of Report of Meetings 4/2003 and 5/2003 p 15 - 22

A document is attached.

RECOMMENDATION:

That Academic Board receive and note the Reports of Meetings 4/2003 and 5/2003 of the Committee of Associate Deans (Research), held on 12 June and 31 July 2003.

Proceedings

9 REPORT OF THE EDUCATION COMMITTEE

9.1 Receipt of Report of Meeting 5/2003 p 23 - 26

Documentation is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of Meeting 5/2003 of the Education Committee, held on 10 September 2003.

9.2 Amendment to Student Academic and Administrative Grievance Procedures p 27 - 34

Documentation is attached.

In accordance with its terms of reference, the Education Committee has approved amendments to the ‘Student Academic and Administrative Grievance Procedures’ that were submitted by the Deputy University Solicitor on behalf of faculties. Consultation occurred between the Deputy University Solicitor and the student rights area regarding the changes.

The proposal that was approved and a version of the procedures with the changes highlighted in ‘track change’ mode (refer steps 4, 8 and 9) are attached for reference.

RECOMMENDATION:

That Academic Board note the amendments approved by the Education Committee to the 'Student Academic and Administrative Grievance Procedures'.

9.3 Process for Consultation with Student Rights Officers Regarding Proposals to Education Committee about Exclusion, Discipline and Grievance p 35 - 36

A document is attached.

At its Meeting 4/2003, the Education Committee discussed the need for a standard process for consultation with the student rights officers prior to putting a proposal to the Education Committee for consideration. Relevant proposals included new or amended legislation, policy or procedures relating to student exclusion, discipline or grievance. At Meeting 5/2003 the Committee approved guidelines, prepared by the Deputy University Solicitor in consultation with the Secretary to the Committee, on the appropriate consultation process with the student rights officers to be followed for all future proposals to Education Committee involving these issues.

RECOMMENDATION:

That Academic Board note the standard process that has been approved for consultation with the student rights officers prior to putting a proposal to the Education Committee regarding student exclusion, discipline or grievance.

Proceedings

10 REPORT OF THE RESEARCH GRADUATE SCHOOL COMMITTEE

10.1 Receipt of Report of Meetings 7/2003 and 8/2003 p 37 - 44

A document is attached.

RECOMMENDATION:

That the Academic Board receive and note the Report of Meetings 7/2003 and 8/2003 of the Research Graduate School Committee, held on 1 August and 5 September 2003.

That Academic Board receive and note the Report of Meeting 7/2003 of the Research Graduate School Committee, held on 1 August 2003.

Proceedings

11 REPORT OF THE BOARD OF THE FACULTY OF ART AND DESIGN

11.1 Receipt of Report of Meetings 1/2003 and 2/2003 p 45 - 46

A document is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of Meetings 1/2003 held on 11 April and Meeting 2/2003 held on 2 July 2003.

11.2 Academic Board Membership

(Secretarial note: refer to item 16.1)

Proceedings

12 REPORT OF THE BOARD OF THE FACULTY OF BUSINESS AND ECONOMICS

12.1 Receipt of Report of Meeting 4/2003 p 47 - 50

A document is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of Meeting 4/2003 of the Board of the Faculty of Business and Economics, held on 13 August 2003.

12.2 Academic Board Membership

(Secretarial note: refer to item 16.1)

Proceedings

13 REPORT OF THE BOARD OF THE FACULTY OF ENGINEERING

13.1 Receipt of Report of Meetings 2/2003, 3/2003 and 4/2003 p 51 - 52

A document is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of Meetings 2/2003, 3/2003 and 4/2003 of the Board of the Faculty of Engineering, held on 16 April, 11 June and the 27 August 2003.

13.2 Appointment of a Fellow of the Faculty

RECOMMENDATION:

The Academic Board note the appointment by the Board of the Faculty of Engineering of Professor George Burns, as a Fellow of the Faculty for two years until 31 December 2005.

Proceedings

14 REPORT OF THE BOARD OF THE FACULTY OF INFORMATION TECHNOLOGY

14.1 Receipt of Report of Meeting 4/2003 p 53 - 56

A document is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of Meeting 4/2003 of the Board of the Faculty of Information Technology, held on 3 September 2003.

Proceedings

15 REPORT OF THE BOARD OF THE FACULTY OF MEDICINE, NURSING AND

HEALTH SCIENCES

15.1 Receipt of Report of Meeting 5/2003 p 57 - 60

Documentation is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of Meeting 5/2003 of the Board of the Faculty of Medicine, Nursing and Health Sciences, held on 3 September 2003.

15.2 Award of Degrees

RECOMMENDATION:

That Academic Board endorse for submission to Council the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to award the following degrees:

Doctor of Medicine to Dr Stephen Bernard (thesis titled ‘Induced Hypothermia in the Treatment of Patients with Severe Neurologic Injury’); and

Master of Surgery to Dr Silbana Marasco (thesis titled ‘The Role of Co-Enzyme Q10 Pre-Treatment in Patients Undergoing Cardiac Surgery’).

15.3 Proposal to fill the position of Chair of Pharmacology p 61 – 66

A document is attached.

RECOMMENDATION:

That Academic Board endorse for submission to Council the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to fill the position of Chair of Pharmacology.

15.4 Proposal to establish and fill the position of Professor/Director of Cardiology, Southern Clinical School

p 67 - 72

A document is attached.

RECOMMENDATION:

That Academic Board endorse for submission to Council the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to establish and fill the position of Professor/Director of Cardiology in conjunction with Southern Health.

15.5 Proposal to establish and fill the position of Professor/Director of General Surgery, Southern Clinical School

p 73 - 80

A document is attached.

RECOMMENDATION:

That Academic Board endorse for submission to Council the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to establish and fill the position of Professor/Director of General Surgery in conjunction with Peninsula Health.

Proceedings

16 ACADEMIC BOARD MEMBERSHIP

16.1 Nominations from Faculty Boards to fill casual vacancies on Academic Board

RECOMMENDATION:

That Academic Board note the following appointments made by Faculty Boards to fill casual professorial and non-professorial vacancies on Academic Board:

Professor Bernard Hoffert Art & Design until 30 June 2005

Associate Professor Robert Nelson Art & Design until 30 June 2005

Professor Paul Von Nessen Business & Economics until 30 June 2004

16.2 Results for Election to Steering Committee of Academic Board p 81 - 82

A document is attached that includes the election results of one academic (other than professors) member on the Steering Committee of Academic Board .

RECOMMENDATION:

That Academic Board note the results of the election held for one member of the Steering Committee of Academic Board from the academic staff (other than professors).

16.3 Casual vacancies for Alternate Membership of Steering Committee

Following the elections for membership of Steering Committee referred to in item 16.2, two casual vacancies arose for professorial alternate members.

The following nominations have been put forward by the Chair and the Steering Committee of Academic Board.

RECOMMENDATION:

That Academic Board approve the nomination of Professor Kim Langfield-Smith and Professor Kate Burridge to fill casual vacancies for alternate membership of the Steering Committee, for a term of office until 31 August 2005:

17 ACADEMIC BOARD NOMINEES FOR PROFESSORIAL SELECTION COMMITTEES

17.1 Selection Committee for the Chair of Biotechnology

RECOMMENDATION:

That Academic Board nominate Professor Phillip Nagley to be the professorial representative of the Board on the Selection Committee for the Chair of Biotechnology (also the Head, School of Arts and Sciences), at Monash University Malaysia.

17.2 Selection Committee for the Dean, Faculty of Information Technology

RECOMMENDATION:

That Academic Board nominate Professor Phyllis Tharenou to be the professorial representative of the Board on the Selection Committee for the Dean of Information Technology.

17.3 Selection Committee for the Chair of Archival Systems, Faculty of Information Technology

RECOMMENDATION:

That Academic Board nominate Professor Kate Burridge to be the professorial representative of the Board on the Selection Committee for the Chair of Archival Systems, Faculty of Information Technology.

17.4 Selection Committee for the Chair in the School of Business

RECOMMENDATION:

That Academic Board nominate Professor Elizabeth Boros to be the professorial representative of the Board on the Selection Committee for the Chair in the School of Business at Monash University, Malaysia.

17.5 Selection Committee for the Professor of Communication, Faculty of Arts

RECOMMENDATION:

That Academic Board nominate Professor Margaret O’Connor to be the professorial representative of the Board on the Selection Committee for the Professor of Communication (School of Political and Social Enquiry), Faculty of Arts.

17.6 Selection Committee for the Chair of Health Economics, Faculty of Business and Economics

RECOMMENDATION:

That Academic Board nominate Professor John McNeil to be the professorial representative of the Board on the Selection Committee for the Chair of Health Economics, Faculty of Business and Economics.

17.7 Selection Committee for the Professor and Director, Learning and Teaching

RECOMMENDATION:

That Academic Board nominate Professor Phillip Steele to be the professorial representative of the Board on the Selection Committee for Professor and Director, Learning and Teaching.

18 ACADEMIC NOMINEE FOR THE CAR PARKING POLICY COMMITTEE

The Car Parking Policy Committee reports to the Deputy Vice-Chancellor (Resources).

RECOMMENDATION:

That Academic Board nominate Mr Barrie Harding as the representative of the Board on the Car Parking Policy Committee.