ACADEMIC BOARD
MEETING 5/2005
Minutes |
Meeting
No 5/2005 of the Academic Board was held on Wednesday, 17 August 2005, in the
Council Chambers, Building 3A, Clayton Campus from 3:30-5:50 pm.
There were
present:
Professor C Browne (President),
Associate Professor H Abachi, Professor D Abramson, Dr G Acquaah-Gaisie, Ms J
Adams, Professor S Adeloju, Associate Professor M Alam, Dr R Al-Mahaidi, Dr H
Ballis, , Mr J Beringer, Professors M Berndt, J Bertram, Dr S Blackburn,
Professors G Bouma, R Brooks, B Caine, R Cas, Dr D Casey, Associate Professors
K Chalmers, V Clulow, Drs F Collins, B Cooke, Professors E Cornish, S Crowe, Dr G
Davies, Associate Professors A De Bono, C De Wilde, Professors T Dingle, R
Doherty, Associate Professor C Elder, Professor M Evans, Associate Professor A
Farley, Professors M Fleer, A Freiberg,
J Godfrey, P Gronn, Ms C Harboe-Ree, Professors G Hodge, B Hoffert, Ms C
Holgate, Associate Professor S Joy, Professors B Kent, J Kenway, K Langfield-Smith, R Larkins, H Le Grand, Associate Professor M
Lindorff, Professor B Mackenzie, Dr A Maharaj, Professor A Markus, Mr R Martin,
Dr S Mayson, Dr L McCall, Professor S McKemmish, Ms C McLeish, Mr A McMeekin,
Professors C Mingins, D Morgan, Mr J Munoz, Professor K Murray, Dr J Newton, Professor
R Norris, Dr P O’Connor, Professors B Oldfield, On Kit Tam, G Palmer, S Parker,
L Piterman, Associate Professor C Porter, Professors T Pretorius, I Prince, M
Rhodes, Associate Professor S Robinson, Dr G Romeo, Associate Professor G
Sanson, Mr E Setyawan, Professors J Sheridan, M Skully, J Smith, T Sridhar, B
Srinivasan, P Steele, Dr K Stewart, Professor E Storey, Ms K Styles, Dr G
Taylor, Professors N Thomson, B Tonge, M Wallace, Mr I Walker, Professor J
Walter, Mr D Watson, Professors G Webb, R Weber and Dr S Webster.
Apologies
were received from:
Professors J Anderson, W Anderson,
G Coleman, K Francis, J Hamill, O Hughes, Associate Professor J Hurst,
Professors M King, M Liddell, A Lindsay, B McSherry, P Nagley, R Nation, Drs B
Naylor, R Nelson, Associate Professors M Page, S Petrovic-Lazarevic, Professors
M Pittard, J Redmond, G Solarsh, P Stewart, J Teicher, Dr S Ventura, Mr M
Vincent, Professors R Willis, S Willis and W Yong.
Observers:
Professors R Alfredson, Lee Poh Aun, Mr T Calder, Professor
Pua Eng Chong, Ms R Harris, Ms R Hinds, Mr D Pitt, Ms S Rose, Professor
Sivalingam, Mr C Vernon, Professors W Wong and
A Zaini
In
attendance:
Ms C Chatterton
*A PROCEDURAL MATTERS
1 WELCOME
The Chair, Professor Chris Browne, welcomed those in attendance
via teleconference from the Malaysia and South Africa campuses, new casual
members and observers. The Chair
introduced Mr David Pitt, Vice-President Finance and Chief Financial Officer,
who would attend meetings from time to time.
On behalf of the Board the Chair extended thanks to
Professors M King, G Egan, K Langfield-Smith and Associate Professor M Page,
outgoing members of Steering Committee whose term concludes on 31 August 2005.
1.1
Starring of Items and Tabled papers
Members
noted that the following papers were tabled:
·
For item 3 –
Amendment to the Act (page 235)
·
For item 3 –
Learning and Teaching Performance Fund (page 237)
·
For item 3 –
Shanghai Jiao Tong Academic Ranking of World Universities (pages 239-240)
·
For item 4.5.2
– replacement pages 219-226
·
For item 6.2 –
Additional pages 241-242 (replacing item 8 on page 187)
·
For item 6.2.2
– replacement pages 193-194.
Members noted that some items had been starred in the agenda
for discussion. No further items were
starred at the meeting.
1.2 Approval of Non-Starred Items
The
recommendations of the Steering Committee were adopted without discussion for
all items other than those starred.
1.3 Confidential Items C
There were no confidential items on the agenda
at this meeting.
2 MINUTES RMO1997/0898
2.1
Minutes of Academic Board Meeting 4/2005 held on Wednesday,
6 July 2005
The Minutes of
Academic Board Meeting 4/2005, held on 6 July 2005, were confirmed.
*B STARRED ITEMS
3
PRESIDENT’S REPORT RMO2004/0809
3.1 Amendments to the Monash University Act
A paper was tabled. (p 235)
Professor C Browne informed the Board that changes had been
made to the Monash University Act (1958) to enable Monash to comply with the
National Governance Protocols and therefore be eligible for additional
Commonwealth funding. In the case of
Academic Board, terminology in section 26 was amended from specific naming to
more generic naming.
The Academic
Board noted the advice of the President.
3.2 Learning and Teaching Performance Fund
A paper was tabled. (p 237)
Professor C Browne reported that Monash had been ranked 14th
in the overall Student Outcome Indicators for the Learning and Teaching
Performance Fund. Professor S Parker,
Senior Deputy Vice-Chancellor, was invited to comment.
Professor Parker informed the Board that over the next three
years the money in the Learning and Teaching Performance Fund would be
distributed according to performance.
Monash has got through Step 1.
Step 2 is the consideration of raw scores and each institution could
make a submission on ways to interpret their score. Monash is working to put together a
response. There is speculation that only
a small number of institutions will be funded. The Minister has the final
decision on the allocation of funds.
Professor R Larkins, Vice-Chancellor, clarified that this
exercise was done on historical data from 2003.
Changes implemented now will start to have an effect in two years’ time.
The Academic
Board noted the advice of Professor Parker and Professor Larkins, and noted
that an explanatory paper would be presented to the next meeting of Academic
Board for further discussion.
Action: Professors M Evans, S Parker
3.3 Shanghai Jiao Tong Academic Ranking of
World Universities
A paper was tabled. (p 239-240)
Professor C Browne invited Professor S Parker, to
comment.
Professor Parker informed the Board that although the Monash
rank had stabilised, the impact of the ranking was making a greater
impact. Professor Parker offered to
present a paper to the next Board meeting comparing the ranking with the 2004
ranking presented to the Board at meeting 6/2004.
The Academic
Board noted the advice of Professor Parker, Senior Deputy Vice-Chancellor, and
noted that a paper would be presented to the next meeting.
Action: Professors M Evans, S Parker
3.4 Monash student Victoria’s youth
‘Premier’
On behalf of the Board, Professor C Browne extended his
congratulations to Ms Emily Greco, a first-year Arts student, who had been
declared Youth Premier as part of the government’s Youth Parliament
Program. A congratulatory letter would
be sent to her on behalf of the Board.
The Academic
Board noted the advice of Professor Browne.
Action: Professor C Browne
3.5 The 2005 Oscar Mendelsohn Lecture
Professor C Browne announced that the re-established Oscar
Mendelsohn Committee had met and decided to hold the Oscar Mendelsohn Lectures
annually for a few years, since no lectures had been held since 1988. The 2005 Oscar Mendelsohn Lecture would be
delivered by Professor Janet McCalman of the University of Melbourne and is
scheduled to be held on 5 October 2005 following the next meeting of the
Academic Board. Refreshments would be
available before the lecture.
The Academic
Board noted the advice of Professor Browne.
Action: Professor C Browne
4
REPORT OF THE VICE-CHANCELLOR’S GROUP
4.1 Report of the International Self-Review RMO2004/1466
A report was attached. (p 11-52)
Professor S Parker, Senior Deputy Vice-Chancellor, spoke to
the report and informed the Board that forums were held on each campus, on-line
surveys and group sessions were conducted.
In addition, a large number of documents and a large amount of data were
collected. Professor Parker drew the
attention of the Board to the following issues:
·
the Monash
community is very supportive of the international strategy
·
action has
commenced on recommendations in the report and await the appointment of the
Deputy Vice-Chancellor (International)
·
there was some
confusion about the running of the international operations. To rectify this, student recruitment has been
moved from Monash International to the university.
·
the results of
the Course Experience Questionnaire rank us lower than the DEST ranking on the
‘good teaching’ scale
·
the poor
English language competency and communication skills of some staff
members. A paper has been produced on
recommended communication standards for Monash staff. This paper will be presented to the Academic
Board.
·
Positive
comments about the Language and Learning Services and the need for these
services to be expanded. The university
is committed to increasing the provision of these services with different views
on how to accomplish it.
·
Mobility is a
theme for 2006 and budget support is being sought.
In response to a query about the provision of Language and
Learning Services, Professor Parker stated that one possibility that was being
considered was the employment of ESL teachers to provide this service.
Responding to a comment that academic staff with poor
communication skills should be referred to their Heads of Departments or
Schools to be directed to programs where assistance could be provided,
Professor Parker stated that this would depend on the market for academic staff
and the ease with which academics could be attracted to the university.
The Academic
Board noted the advice of Professor Parker, Senior Deputy Vice-Chancellor,
received the report of the International Self-Review and endorsed, for onward
transmission to Council for approval, the recommendations contained in the
report.
Action: Professor S Parker, Ms M King
4.2 Guidelines for Promotions Committees –
Academic Promotion 2005 RMO1998/3177
A paper was attached. (p 171-184)
Professor S Parker, Senior Deputy Vice-Chancellor, spoke to
the paper and drew the attention of the Board to the provision in the
guidelines for the Vice-Chancellor to make a decision in the event of an
inquorate or improperly constituted committee in order not to disadvantage a
candidate. Applications from
international and outlying campuses must be taken into account even if their
portfolios may be less extensive than candidates from Clayton or Caulfield
campuses.
In response to a statement that there was no provision in
the guidelines to seek information from associate deans which would be valuable
in the selection process, Professor Parker stated that a review of Promotion
and Probation is taking place and the issue of whether associate deans should
be on promotion committees was being considered.
The Academic
Board noted the advice of Professor Parker, Senior Deputy Vice-Chancellor, and
approved the Guidelines for Promotions Committees – Academic Promotions 2005.
Action: Professor S Parker, Ms T Mier
4.3 Vice-Chancellor’s Report RMO2004/0369
A report was attached.
(p 161-162)
Professor R Larkins, Vice-Chancellor, added to his report by
extending his congratulations on the success of the Open Days, with increased
visitor numbers despite the poor weather on the Sunday. A global email had been sent as well as some
individual emails. Professor Larkins
also reported on the following:
·
A successful
visit to the Malaysia campus by Dr B Nelson, Federal Minister for Education,
Science and Training. An excellent
presentation was delivered by Professor M Liddell, Pro Vice-Chancellor
(Malaysia).
·
The Australian
Medical Council has now empowered itself to undertake accreditation of the
Monash University Malaysia Medical School by changing its constitution. Accreditation was a requirement of the
Malaysian Department of Health.
·
The State
Minister for Innovation, Mr John Brumby has committed $10 million to assist in
the further development of the STRIP 2 and STRIP 3. Monash is required to put forward proposals
for the funding.
·
Senior
Management Changes. Mr David Pitt,
Vice-President Finance and Chief Financial Officer and Mr Peter Marshall have
taken up their new roles. Mr Ron
Fairchild has also taken up his role and a major fundraising campaign is being
planned. The short-listing process has
occurred for the Deputy Vice-Chancellor (International).
·
New Peninsula
campus developments have the support of the Frankston City Council and it is
anticipated that funding will also be obtained from the State and Commonwealth
governments.
·
Voluntary
Student Unionism. The Vice-Chancellor
affirmed his support for the student organisation and their right to
independence but the only way to obtain government assistance is to argue for
amenities fees for services. The
Vice-Chancellor had spent a considerable amount of time in Canberra lobbying
these issues.
·
An anonymous
letter received by some Board members raising assertions about officials of the
Academic Board. The Vice-Chancellor
expressed his disappointment that the letter was anonymous and stated that any
member with concerns should be prepared to have a motion put before the Board
in their name. He commented that the
assertions in the letter were totally unjustified and he had deliberately set
up a structure to make the Board independent.
The Academic
Board noted the advice and received the report of Professor Larkins,
Vice-Chancellor.
4.4 Quality Matters
4.4.1 ‘Quality Matters’ report to Academic Board RMO2001/1011
A report was attached. (p 1-10)
Professor G Webb, Pro Vice-Chancellor Quality, spoke to the
report and updated the Board on the following:
·
The Unit
Evaluation Project was a requirement for eligibility for the Learning and
Teaching Performance Fund and was an important development for AUQA to
note. Professor Webb extended a personal
thanks to the project participants named in the report. Faculties had a choice of paper-based or
online surveys. The response rates were
encouraging, and the success of the response was attributed to lessons learnt
from the Faculty of Business and Economics 2004 web surveys. A total of 17 reports would be produced.
In response to queries whether the responses of at least 5
students was a legitimate number and whether such arbitrary criteria had any
statistical validity, Professor Webb stated that the steering committee had
made a decision that five would be the level at which responses would be
reported and there were a number of freehand comments which were very
valuable.
A Board member requested that the information on units be
publicly available to students and easily accessible in one place where other
information on units is stored.
Professor R Larkins, Vice-Chancellor, congratulated the
project team on the successful completion of the project at short notice. He added that the information would be useful
when the Vice-Chancellor’s Group visits faculties.
·
Quality audit
– briefing sessions were being held on each Australian campus and it is
expected that a first draft of the portfolio would be available in
November. A global email would be sent
out and the audit website would be accessible directly from the Monash home
page.
·
AUQA –
although the first round of audits had not yet been completed, AUQA is planning
for round two and a discussion paper for comment by universities had been
distributed. In addition AUQA is also
submitting itself to an independent external review in 2006.
The Academic
Board noted the advice of Professor Webb and received the report submitted by
the Centre for Higher Education Quality (CHEQ).
Action: Professor G Webb, Ms R Harris
4.5 Research Matters
4.5.1 University Research Institutes Framework RMO2003/0269
A paper was attached. (p 211-218)
Professor E Cornish, Deputy Vice-Chancellor (Research),
spoke to the paper and informed the Board that the framework was part of a new
research plan for the university to put strategies in place to ensure quality
of research at discipline level, a better way to engage in cross disciplinary
research and take advantage of strategic opportunities and new initiatives that
were emerging. The institutes would be
used as a mechanism to attract leading researchers to Monash as well as a forum
for researchers to get together to create opportunities for large
industrial-based grants. The financial
benefit of the research would continue to accrue at a disciplinary level. The external recognition and branding that
emerges would be very beneficial to Monash.
In response to a query about the life expectancy of a
research institute, Professor Cornish stated that it would be five years in the
first instance, with a review after three years which would form the basis of a
case for continuation. A stable faculty
structure would be complemented by a mobile institute structure to keep
up-to-date with changing disciplines.
Responding to a query about the role of an institute in
teaching, Professor Cornish advised that there would be provision to establish
a graduate school within an institute so that postgraduate students in one
discipline could interact with peers in another.
A concern was raised that aggregation of disciplines had a
potential danger to blur the boundaries of disciplines and problems with being
able to benchmark discipline-based performance against disciplines in other
universities.
In response to a question about the relationship between
institutes and research priorities, Professor Cornish stated all disciplines
represented at Monash should be of the highest quality and if Monash is engaged
in research in a discipline, then the aspiration would be to the highest
quality. The institute would set
priorities. Professor Cornish advised
that at a later stage another version of this paper would be presented to the
Board.
The Academic
Board noted the advice of Professor Cornish, Deputy Vice-Chancellor (Research),
and approved the University Research Institutes Framework
.
Action: Professor E Cornish, Ms J Lightfoot
4.5.2 Proposal to establish the Monash Institute for
Nanotechnology, Materials and Manufacture RMO2003/0269
A replacement paper was tabled. (219-226)
Professor E Cornish, Deputy Vice-Chancellor (Research),
advised that the institute had its origins in the Faculty of Engineering. It was an area where the university had
strengths recognised by the State Government and it was the justification for
placing the Synchrotron facility at Monash.
The driver for the development of the concept was the uncoupling of the
departments of Physics and Materials Engineering from a cross-faculty school
and the need to preserve the inherent strength of the school and extend it to
other activities that were occurring around the university.
In response to a question about the management of the
investment in an institute that begins as a virtual activity, Professor Cornish
advised that Monash had no governance framework for management of such bodies
which would be governed by independent boards.
The institute would manage its own governance.
In answer to a query about how conflicts between disciplines
would be remedied, Professor R Larkins, Vice-Chancellor, stated that within the
former School of Physics and Materials Engineering there were areas of synergy
and collaboration that were working well together in areas of research and the
tensions were in regard to funding and being stuck in a faculty model. This initiative allows for a better model as
a research-intensive university cannot forgo a Physics department.
Responding to concerns that such initiatives would get
priorities in the strategic initiatives budget, leaving insufficient funds for
other initiatives, Professor Larkins advised that the proposal before the Board
was for the establishment of the institute. Approval of the budget would have
to go through the strategic initiatives process and did not automatically get
budget approval. Professor Cornish added
that it would be opportune to announce the formation of this institute at a
conference scheduled to take place in September, as it was the sort of
initiative that would be supported by the State Government with its pool of $10
million.
The Academic Board
noted the advice of Professor Cornish and endorsed, for transmission to Council
for approval, the proposal to establish the Monash Institute for
Nanotechnology, Materials and Manufacture (name to be confirmed).
Action: Professor E Cornish, Ms J Lightfoot
4.6 Question Time
There were no questions.
5 MATTERS ARISING FROM THE MINUTES
6 ITEMS ORIGINATING FROM SECTION C
*6.1 MONASH UNIVERSITY LIBRARY
ANNUAL REPORT 2004 RMO1997/0395
This item originated at item eight of the
agenda and was starred. The Monash
University Library Annual Report 2004 was attached. (Appendix A)
Ms C Harboe-Ree, University Librarian,
presented a library information kit to each member in response to a lack of
awareness that had been identified as an issue that needed to be
addressed. Results of the biannual
survey showed improvement in all areas especially in more effective
communication. The report highlights increased expenditure per student, a ten
percent increase in library visits with a slight decrease in the number of
loans.
Library facilities were being upgraded
according to a master plan with the introduction of a learning commons to
support the academic function of the university. Refurbishment of the Hargrave Library had
been completed. At Berwick the library
was being integrated with the ITS laboratories to form the first of the
learning commons which would include integrated services from a single
desk. The new campus in Malaysia would
also have integrated library and ITS services with student and staff services
in the same precinct.
The electronic press had been publishing a
number of journals edited by Monash staff and monographs authored by Monash
academics. Publishing online was taking
place as well as print-on-demand for monograph publishing.
The first version of the ARROW repository
would be launched in September to meet some of the information management needs
of the university particularly for the annual DEST reports and the RQF
process. In regard to information
literacy, there is a move away from a teaching model to embedding information
skills development into the coursework.
A trial with new Pharmacy and Medicine students of auditing information
skills at commencement and then auditing the skills after a period of time was
being conducted.
Ms Harboe-Ree refuted claims in the press
that the library had released information about borrowing to a federal
agency. Legitimate requests were
forwarded to the Solicitor’s Office and if it is deemed to be justified, the
library might be forced to provide it. A
paper on this issue would be presented to a future meeting of Academic Board
for consideration.
Professor E Cornish, Deputy
Vice-Chancellor (Research) added that the library is a great asset for the
research activities of the university and Ms Harboe-Ree was highly-regarded
nationally. The library is a benchmark
for other universities.
The Academic Board noted the advice of Ms Harboe-Ree,
University Librarian, and received the ‘Monash University Library Annual Report
2004’.
*6.2 REPORT OF THE ADMISSIONS
COMMITTEE RMO1998/1366
This item originated at item 27 of the
agenda and was starred. A report was
attached. (p 185-206) A paper ‘Revised
Proposal from Admissions Committee on Process for Calculation of Eligibility
Scores as required by DEST’ was tabled replacing item eight on page 187 (p
241-242).
Associate Professor A Farley, Executive
Chair of Admissions Committee, informed the Board that the tabled paper
referred to the DEST requirement that universities supply eligibility scores
which would be used as an indication of the minimum level required for courses,
to be used as a guide for students when applying for courses. Monash was required to submit a set of
scores. As a result of feedback from
faculties, the process table for calculation of eligibility scores was amended.
The Academic Board noted the advice of Associate Professor
Farley, Executive Chair of Admissions Committee, received the report of meeting
3/2005 of the Admissions Committee, held on 4 August 2005 as well as the tabled
paper and approved the amended process table for calculation of eligibility
scores.
6.2.1
New entry pathway to Diploma of Foundation Studies RMO1998/0597
Associate Professor A Farley,
Executive Chair of Admissions Committee, informed the Board that the proposal
for the MAGNET scheme, presented to Academic Board 4/2005, had been referred to the Admissions
Committee for consideration of the admission of students under this scheme to
the Diploma of Introductory Undergraduate Studies and the Diploma of Foundation
Studies. Successful completion of a
diploma program would enable admission to a relevant degree program, with
credit granted for studies successfully completed within a diploma program as
appropriate. The original MAGNET
proposal had since been altered to consider only a new entry pathway to the
Diploma of Foundation Studies rather than to the Diploma of Introductory
Undergraduate Studies. The Admissions
Committee approved a new entry pathway to an altered Diploma of Foundation
Studies on the proviso that proposed amendments to the Diploma of Foundation
Studies would be approved by the Education Committee.
In response to a question on arrangements
for the students if the principal made an error in judgement and the students’
VCE performance did not meet the expectations, Associate Professor Farley
stated that entry would only be into the Diploma of Foundation Studies for one
year and not guaranteed for entry into an undergraduate program. There was also provision for the student to
switch disciplines.
The Academic Board approved the proposed new entry
pathway to the Diploma of Foundation Studies as detailed in the attached
document and noted that proposed changes to the Diploma of Foundation Studies
would need approval from the Education Committee.
The Academic Board noted that the Admissions Committee
would provide an annual report to the Academic Board on the progress of
students admitted under the new entry pathway to the Diploma of Foundation
Studies.
The Academic Board noted that the Admissions Committee
would formally review the new entry pathway to the Diploma of Foundation
Studies after three years of operation and the outcome of the review would be
reported to the Academic Board.
6.2.2
Changes to the policy on Deferment RMO1998/0487
A replacement
document was tabled. (p 193-194)
The Admissions
Committee proposed amendments to the wording of the Deferment policy to clarify
that applicants may seek and be granted deferment for periods less than, but
not exceeding, 12 months as well as removing the restriction of ‘study in
Australia’.
The Academic Board approved the amendments to the
Deferment policy as detailed in the policy tabled.
6.2.3
Policy on Internal Transfer RMO1998/1366
A document was
attached. (p 195-196)
The Admissions
Committee proposed a policy on Internal Transfer to ensure a consistent
approach to the selection of internal transfer students across the faculties of
Monash University and to create a greater consistency between internal
transfers and students entering via other pathways. Faculties would also be able to set their own
policies as long as they were well communicated to the students.
The Academic Board approved the Internal Transfer
policy as detailed in the policy document attached.
6.2.4
Admission based on Forecast
Results RMO2003/0536
A document was
attached. (p 197-198)
Associate Professor
A Farley, Executive Chair of Admissions Committee, informed the Board that the
policy was first put in place for the Malaysia campus but faculties had been
admitting students in Australia based on forecast results. Each pathway would need the approval of the
Admissions Committee. Associate
Professor Farley clarified that under the policy, students would only be
granted admission based on forecast results when actual results were not
available by the end of the normal selection period and was not to be
substituted for actual results. The
proposed policy on Forecast Results was to sanction current practice and
maintain a competitive advantage.
The Academic Board noted the advice of Associate
Professor Farley, Executive Chair of Admissions Committee and approved the
policy on Forecast Results as detailed in the document attached.
6.2.5
English Language Requirements and Overseas Qualifications RMO1997/0047
A report was
attached. (p 199-206)
Associate Professor
A Farley, Executive Chair of Admissions Committee, advised the Board that there
was confusion in the application of the existing policy as it was ambiguous and
inconsistent in terms of the options that were available. He highlighted the difference between the
subject English Language being a prerequisite and competency in the English
language. The Working Party on English
Language Requirements and Overseas Qualifications of the Admissions Committee
was established to create a set of consistent entry pathways and English
language entry requirements. The report
of the working party sets the minimum standard for each alternative with the
option for faculties to set higher levels for each pathway. It has also attempted to define a consistent
set of alternatives for both local and international students. The working party decided that the IELTS
score of 6.0 was appropriate for undergraduate entry to Monash. The report proposed a minimum score of 25 in
VCE English with a change to Section 2 of the University Entrance and Admission
to Courses Regulations to reflect this change.
In response to a
query about the eligibility of English-speaking students who complete Years
10-12 in an overseas country, Associate Professor Farley advised that entry
would be at the discretion of the faculties.
The Academic Board received the report of the Working
Party on English Language Requirements and Overseas Qualifications and approved
the four recommendations contained therein.
Academic Board noted that a proposal to amend Section 2 of the
University Entrance and Admission to Courses Regulations would be presented to
the Board by the Solicitor’s Office.
Action: Associate Professor A
Farley, Dr K Jensen, Ms Kalpana Kao
C ITEMS
FOR APPROVAL OR INFORMATION
7 MATTERS REFERRED TO ACADEMIC BOARD BY
COUNCIL
*8 MONASH
UNIVERSITY LIBRARY ANNUAL REPORT 2004 RMO1997/0395
A report was attached. (Appendix A)
This item had been starred and is dealt
with under item 6.1 of the minutes.
9 MONASH
UNIVERSITY ANIMAL WELFARE COMMITTEE ANNUAL REPORT 2004
RMO1999/1362
A report was attached. (p 81-86)
The Academic Board received the Monash University Animal
Welfare Committee Annual Report 2004.
Action: Professor R Day
10 DISESTABLISHMENT
OF THE STANDING COMMITTEE ON ANIMAL SERVICES
RMO1999/1397
A paper was attached. (p 227-228)
The management and responsibility for
Animal Services had been transferred from the central university to a Strategic
Advisory Committee managed by the Faculty of Medicine, Nursing and Health
Sciences. The Chair of the Standing
Committee on Animal Services had recommended disestablishing this committee.
The Academic Board disestablished the Standing Committee on
Animal Services as a committee of Academic Board.
Action: Professor D De Kretser
11 PROPOSAL
TO ESTABLISH THE CENTRE FOR OCCUPATIONAL AND ENVIRONMENTAL HEALTH RMO2003/0269
A proposal was attached. (p 87–112)
The Academic Board endorsed for transmission to Council, the
proposal, submitted by the Deputy Vice-Chancellor (Research), of the Board of
the Faculty of Medicine, Nursing and Health Sciences, to establish the Centre
for Occupational and Environmental Health in the School of Applied Clinical and
Public Health Sciences.
Action: Ms J Kemp, Mr J Noonan
*12 REPORT
OF THE ADMISSIONS COMMITTEE
12.1 Receipt
of Report of Admissions Committee meeting 3/2005 RMO1998/1366
A report was
attached. (p 185–206)
This item had been
starred and is dealt with at item 6.2 of the minutes.
13 REPORT
OF THE EDUCATION COMMITTEE
13.1 Receipt
of Report of Education Committee meeting 4/2005 RMO2004/0611
A
report was attached. (p 53 -56)
The Academic Board received and noted the report of
meeting 4/2005 of the Education Committee, held on 13 July 2005.
13.1.1
Timetabling Policy RMO2001/1407
RMO2005/1005
A policy document
was attached. (p 57-72)
Academic Board noted
that the Timetabling Policy and Procedures were intended to establish a
long-standing Timetabling Policy; a reflection of current procedures in place;
and were the result of a series of consultations. The Equity statement was intended to reflect
reasonable objectives and, in practice, information from staff regarding their availability
would be sought and their requests would be reasonably accommodated. The Timetabling Procedures are located on the
Policy Bank at: http://www.adm.monash.edu/unisec/pol/acad50a.html
The Academic Board approved the Timetabling Policy and
noted the Timetabling Procedures, as approved by the Education Committee.
Action: Ms S Chong
14 REPORT
OF THE GENERAL LIBRARY COMMITTEE
14.1 Receipt
of Report of the General Library Committee meeting 2/2005 RMO1997/0902
A
report was attached. (p 73-78)
The Academic Board received and noted the report of
meeting 2/2005 of the General Library Committee, held on 15 June 2005.
Action: Professor G Davison
15 REPORT
OF THE RESEARCH GRADUATE SCHOOL COMMITTEE
15.1 Receipt
of Report of Meeting 6/2005 RMO1997/1156
A report was
attached. (p 79-80)
The Academic Board received and noted the report of
meeting 6/2005 of the Research Graduate School Committee, held on 1 July 2005.
15.1.1
Memorandum of Understanding (MOU) Joint Badged Program with Institut
National De Sciences Apliquees De Lyon (INSA) (France) and Monash University RMO2005/0414
The INSA-Monash
memorandum of understanding for joint badged PhD programs is based upon the
Monash template - which had previously been approved by Academic Board for use
with joint badged PhD programs.
The Academic Board approved the establishment of the
MOU Joint Badged Program with Institut National De Sciences Apliquees De Lyon
(France) and Monash University.
Action: Mrs P Herman
16 REPORT
OF THE BOARD OF THE FACULTY OF ARTS
16.1 Receipt of Report of
Meeting 3/2005 RMO1998/0455
A
report was attached. (p 113-114)
The Academic Board received and
noted the report of meeting 3/2005 of the Board of the Faculty of Arts, held on
20 July 2005.
Action: Ms B Shields
17 REPORT
OF THE BOARD OF THE FACULTY OF ART AND DESIGN
17.1 Receipt of Report of
Meetings 3,4,5,6/2004 and 1,2,3/2005 RMO1998/1742
A
report was attached. (p 207-210)
The Academic Board received and
noted the report of meetings of the Board of the Faculty of Art and Design.
Action: Ms J Houge
18 REPORT
OF THE BOARD OF THE FACULTY OF ENGINEERING
18.1 Receipt of Report of
Meeting 2/2005 RMO1998/1368
A
report was attached. (p 115-116)
The Academic Board received and
noted the report of meeting 2/2005 of the Board of the Faculty of Engineering,
held on 13 July 2005.
Action: Mr D Secomb
19 REPORT
OF THE BOARD OF THE FACULTY OF INFORMATION TECHNOLOGY
19.1 Receipt of Report of
Meeting 3/2005 RMO1997/1159
A
report was attached. (p 117-120)
The Academic Board received and
noted the report of meeting 3/2005 of the Board of the Faculty of Information
Technology, held on 20 July 2005
.
Action: Ms S Gleeson
20 PROPOSAL
TO ESTABLISH AND FILL THE POSITION OF PROFESSOR OF OCCUPATIONAL AND
ENVIRONMENTAL HEALTH RMO2002/0435
A proposal was attached. (p 121-128)
The Academic Board endorsed for transmission to the
Vice-Chancellor, the proposal, submitted by the Senior Deputy Vice-Chancellor,
of the Board of the Faculty of Medicine, Nursing and Health Sciences, to
establish and fill the position of Professor of Occupational and Environmental
Health, in the Department of Epidemiology and Preventative Medicine, Central
and Eastern Clinical School.
Action: Ms J Kemp, Mr J Noonan
21 PROPOSAL
TO ESTABLISH AND FILL THE POSITION OF PROFESSOR AND DIRECTOR, CENTRE FOR
MULTIDISCIPLINARY STUDIES, SCHOOL OF RURAL HEALTH RMO2002/0435
A proposal was attached. (p 129-138)
The Academic Board endorsed for transmission to the
Vice-Chancellor, the proposal, submitted by the Senior Deputy Vice-Chancellor,
of the Board of the Faculty of Medicine, Nursing and Health Sciences, to
establish and fill the position of Professor and Director, Centre for
Multidisciplinary Studies, School of Rural Health.
Action: Ms J Kemp, Mr J Noonan
22 PROPOSAL
TO ESTABLISH AND FILL THE POSITION OF PROFESSOR AND HEAD OF HEALTH SCIENCES,
PENINSULA CAMPUS, SCHOOL OF PRIMARY HEALTH CARE RMO2002/0435
A proposal was attached. (p 139-150)
The Academic Board endorsed for transmission to the
Vice-Chancellor, the proposal, submitted by the Senior Deputy Vice-Chancellor,
of the Board of the Faculty of Medicine, Nursing and Health Sciences, to
establish and fill the position of Professor and Head of Health Sciences,
Peninsula Campus, School of Primary Health Care.
Action: Ms J Kemp, Mr J Noonan
23 PROPOSAL
TO ESTABLISH AND FILL THE POSITION OF PROFESSOR OF ORGANIC CHEMISTRY RMO1998/3049
A proposal was attached. (p 163-170)
The Academic Board endorsed for transmission to the
Vice-Chancellor, the proposal, submitted by the Senior Deputy Vice-Chancellor,
of the Board of the Faculty of Science, to establish and fill the position of
Professor of Organic Chemistry in the School of Chemistry.
Action: Ms G Key, Mr J Noonan
24 PROPOSAL
TO ESTABLISH AND FILL THE POSITION OF PROFESSOR OF INTERNATIONAL EDUCATION
DEVELOPMENT RMO2002/0435
A proposal was attached. (p 229-234)
The Academic Board endorsed for transmission to the
Vice-Chancellor, the proposal, submitted by the Senior Deputy Vice-Chancellor,
of the Board of the Faculty of Medicine, Nursing and Health Sciences, to
establish and fill the position of Professor of International Education
Development, Centre for Medical and Health Sciences Education in the Faculty of
Medicine.
Action: Ms J Kemp, Mr J Noonan
25 PROPOSAL
TO ESTABLISH AND FILL THE POSITION OF ‘LEON LIBERMAN RESEARCH CHAIR OF MODERN
ISRAEL STUDIES’ IN THE FACULTY OF ARTS
RMO1997/0553
A proposal was attached (p 151-156)
The Academic Board endorsed, for transmission to the
Vice-Chancellor, the proposal, submitted by the Special Professorial
Appointments Committee of Council, of the Board of the Faculty of Arts, to
establish and fill the position of ‘Leon Liberman Research Chair of Modern
Israel Studies’ within The Australian Centre for the Study of Jewish Civilisation.
Action: Ms B Shields, Mr J Noonan
26 ACADEMIC
BOARD MEMBERSHIP
26.1 Results of Election of
members of the Steering Committee of Academic Board RMO2004/1174
A document was attached (p 157-158) that
included election results of members of the Steering Committee of Academic
Board by members of Academic Board.
The Academic Board noted the results of the election held
for membership of the Steering Committee of Academic Board, as declared by the
Returning Officer, in the document presented.
26.2 Nominations to fill
casual vacancies on the Steering Committee of Academic Board RMO2004/1174
The Academic Board approved the following appointments to
fill casual vacancies on the Steering Committee of Academic Board:
Professor Marika
Vicziany Professorial member
until 31/8/07
Mr Chris Avram Non-professorial
member until 31/8/07
Professor Christine
Mingins Professorial
alternate until 31/8/07
Dr Louise McCall Non-professorial
alternate until 31/8/06
26.3 Casual vacancies on Academic Board as at
meeting 5/2005 RMO2004/1174
The following casual vacancies existed on
Academic Board as at meeting 5/2005:
Faculty Vacancy Expiry
Date
Business
& Economics Professorial
member 30/6/2007
Medicine Professorial
Member 30/6/2007
Pharmacy Non-professorial
Member 30/6/2007
26.4 Nominations from Faculty
Board to fill casual vacancies on Academic Board
RMO2004/1174
The Academic Board noted the following appointments made by
faculty boards to fill casual professorial and non-professorial vacancies on
Academic Board:
Professor Gary Bouma Arts until 30 June 2007
Professor Bill Kent Arts until 30 June 2007
Associate Professor
Craig de Wilde Arts until 30 June 2007
Dr Gloria Davies Arts until 30 June 2007
Professor William Young Engineering until 30 June 2007
Assoc. Professor Wing
Kong Chiu Engineering until 30 June 2007
Dr Riadh Al-Mahaidi Engineering until 30 June 2007
Professor Bernadette
McSherry Law until 30 June 2007
Professor Marilyn
Pittard Law until 30 June 2007
Dr Bronwyn Naylor Law until 30 June 2007
Dr Pamela O’Connor Law until 30 June 2007
Dr Greg Taylor Law until 30 June 2007
26.5 Request for Special Leave from
Meetings of the Board RMO2004/1174
In
accordance with Statute 2.2 – The Academic
Board (section 7), a casual vacancy in the office of an elected member
occurs where a member is absent from three consecutive meetings without special
leave granted by the Board at or before the last of those meetings.
A request had been received
for special leave from:
Assoc.
Professor John Hurst Information
Technology Meetings 5,6,7/2005
Academic Board granted special leave from attendance at
meetings of the Board to the member listed above.
Action: Associate Professor J Hurst
27 ACADEMIC
BOARD NOMINEE FOR THE SELECTION COMMITTEE FOR THE VICE-CHANCELLOR’S AWARDS FOR
EXCEPTIONAL PERFORMANCE BY GENERAL STAFF RMO2001/1161
A request had been received from the Staff
Development Unit for the nomination by Academic Board of a member of the academic
staff to be a member of the above panel.
The Academic Board nominated Professor Marilyn Fleer to be a
member of the selection committee for the Vice-Chancellor’s Awards for
Exceptional Performance by General Staff.
Action: Ms S Brown, Professor M Fleer
28 ACADEMIC
BOARD NOMINEES FOR THE SELECTION COMMITTEE FOR DEPUTY VICE-CHANCELLOR
(INTERNATIONAL) RMO1998/0734
The Academic Board nominated Professor Gill Palmer and
Professor Leon Piterman to be the Academic Board nominees on the Selection
Committee for the Deputy Vice-Chancellor (International).
Action: Mr P Marshall, Mr J Noonan
29 REPORT
OF COUNCIL
29.1 Receipt of Report of
Meeting 4/2005 RMO1998/1225
A
report was attached. (p 159-160)
The Academic Board noted the items of interest from Council
Meeting 4/2005 held on 11 July 2005.
Action: Mr T Calder
30 NEXT
MEETING
The next meeting of the Academic Board
will be held on Wednesday, 5 October 2005 in the Council Chambers, first floor,
building 3A, Clayton Campus from 3:30-5:30
pm followed by refreshments. The
annual Oscar Mendelsohn Lecture will follow.
CONFIRMED
AS AN ACCURATE RECORD:
CHAIR:_____________________________
DATE:_____________________________