ACADEMIC BOARD MEETING 1/2005

 

Index of Recommendations  and Supplementary Papers

 

 

Meeting No 1/2005 of the Academic Board will be held at 2:15 pm on Wednesday, 23 February 2005, in the Council Chambers, first floor, building 3A, Clayton campus.

 

The Agenda papers have been circulated.  The Index of Recommendations is set out below and supplementary and replacement papers are attached.  New items, or items with new / revised attachments, are indicated in the Index of Recommendations by a vertical line on the left-hand side of the page.

 

Meetings of the Academic Board are attended by ex officio, elected and appointed members.  A non-member may request permission to attend a meeting of the Board as an observer by telephoning extension 55061.  Observers have no speaking or voting rights.

 

Members are reminded that items may be starred prior to the Meeting by contacting the Secretary, or at the commencement of the Meeting under item 1.1 of the Agenda.

 

Tea and coffee will be served in the foyer prior to the meeting.

Crystal Chatterton

Secretary

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

 
 
 

 

 

 

 

 


A G E N D A

 

 

*A       PROCEDURAL MATTERS

 

 

1          ARRANGEMENT OF AGENDA

 

1.1              Starring of Items

 

            Members who wish a non-starred item to be discussed may do so at this point.

 

1.2       Approval of Non-Starred Items

 

The Chair will move:

 

That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred.

                       

1.3       Confidential Items                                                                                  C                   

 

Any confidential items will be resolved at this point.

2          MINUTES

 

2.1               Minutes of Academic Board Meeting 6/2004 held Wednesday, 24 November 2004   

 

The Minutes for Meeting 6/2004 have been circulated.

 

RECOMMENDATION:

 

That the Minutes of Academic Board Meeting 6/2004, held 24 November 2004, be confirmed.

 

 

*B       STARRED ITEMS

 

 

3                    PRESIDENT’S REPORT                                                                                                              

           

            Professor C Browne will speak to this item.

 

RECOMMENDATION:

 

That Academic Board note the advice of the President.

 

 

4                    REPORT OF THE VICE-CHANCELLOR’S GROUP                                                                     

           

4.1              Quality Matters

 

4.1.1  Common items for Unit Evaluation                                                         p 1 - 2

 

At meeting 6/2004 Academic Board endorsed the Unit Evaluation process with a proviso that the set of common items be re-considered by the Board after consultation with the Education Committee.  An extraordinary meeting of Education Committee was convened to provide input into the attached paper.  Associate Professor S Joy, Vice-President of Academic Board, will speak to this item.

 

RECOMMENDATION:

 

That Academic Board note the advice of Associate Professor Joy, Vice-President of Academic Board, and endorse the set of common items for Unit Evaluation.

 

4.2              2005 Grant Applications

                                                                                                                                                    

Professor E Cornish, Deputy Vice-Chancellor, Research, will speak to this item.

 

RECOMMENDATION:

 

That Academic Board note the advice of Professor Cornish, Deputy Vice-Chancellor.

 

4.3              International Student Recruitment Update

                                                                                                                                                    

Mr D Gregg, General Manager, Monash International, will speak to this item.

 

RECOMMENDATION:

 

That Academic Board note the advice of Mr Gregg, General Manager, Monash International.

 

4.4              Admission of Undergraduate Domestic Students via VTAC – 2005      p 161 - 164

                                                                                                                                                    

A report is attached.  Ms J Vero, Planning Advisor, University Planning and Research, will speak to this item.

 

RECOMMENDATION:

 

That Academic Board receive the paper and note the advice of Ms Vero, Planning Advisor, University Planning and Research.

 

4.5              Academic Promotion Guidelines (2005)                                                         p 3 - 34

                                                                                                                                                    

A paper is attached.  Professor A Lindsay, Deputy Vice-Chancellor (Academic), will speak to this item.

 

RECOMMENDATION:

 

That Academic Board note the advice of Professor Lindsay, Deputy Vice-Chancellor (Academic) and approve the Draft Guidelines on Academic Promotion (2005).

 

4.6              2005 RTS Summary Report as at 11 February 2005                                 p 165 - 166

                                                                                                                                                    

A report is attached.  Professor M King, Pro Vice-Chancellor, Research and Research Training, will speak to this item.

 

RECOMMENDATION:

 

That Academic Board note the advice of Professor King, Pro Vice-Chancellor, Research and Research Training and receive the 2005 RTS Summary Report as at 11 February 2005.

 

4.7              Question Time

                                                                                                                                                    

Questions may be raised at this point regarding matters of interest to the Board.

 

If a response to a question would require detailed information, it would be appreciated if some prior notice (eg 24 hours before the meeting) could be given.

 

 

5          MATTERS ARISING FROM THE MINUTES

 

6          ITEMS ORIGINATING FROM SECTION C

 

*6.1     Admissions Based on Forecast Results: Monash Malaysia                      p 35 - 42

 

This item originated from item 13.1.1 of the agenda. A paper is attached.  On the advice of Associate Professor A Farley, Executive Chair of the Admissions Committee, Professor A Lindsay, Deputy Vice-Chancellor (Academic) and Chair of Admissions Committee provided executive approval to the following recommendation in view of the need for a decision to be implemented before the present meeting of the Board.  Associate Professor A Farley will speak to this item.

 

RECOMMENDATION:

 

That the Academic Board note the advice of Associate Professor Farley, Executive Chair, Admissions Committee and ratify the approval given by the Deputy Vice-Chancellor (Academic) to the following amendments to the policy for Admission based forecast results:

 

1.         Students whose predicted scores are 1.33* points or more above the minimum score required for admission would be offered a normal course enrolment.

2.         Students whose predicted score is in the range zero to 1.0* points above the minimum required score would be offered provisional enrolment. In practice this means enrolment in a set of single subjects.

3.         The enrolment outcomes for provisionally enrolled students would be as follows:

                                                      i.                  Students whose actual score meets or exceeds the minimum requirement would be converted to a degree enrolment immediately;

                                                    ii.                  Students whose actual score falls below the minimum would need to pass three out of four subjects in the first semester of provisional enrolment in order to qualify for admission at the end of the semester.

                                                   iii.                  If students fail more than 50 percent of their subjects, then they would be offered no further opportunity to enrol on any basis. If they pass only 50 per cent of their subjects then they would be allowed to enrol in a further semester of single subjects and would be offered admission at the end of their first year only if they pass at least 75 per cent of their enrolment in second semester.

 

*The point value may vary slightly depending on the faculty concerned.

 

*6.2     Vice-Chancellor’s Awards for Distinguished Teaching and Team Based Educational Development                                                                                                   p 43 - 46

           

This item originated from item 16 of the agenda.  A proposal recommending amendments to the conditions of the awards relating to Distinguished Teaching and Team Based Education Development is attached.  Professor D Kirkpatrick, Director, Learning and Teaching will speak to this item.

 

RECOMMENDATION:

 

That Academic Board note the advice provided by Professor Kirkpatrick, Director, Learning and Teaching, and recommend to the Vice-Chancellor for approval, the amendments to the conditions of the awards relating to Distinguished Teaching and Team Based Education Development as outlined in the attached document, noting that the process also involves consultation with the NTEU.

 

 

C         ITEMS FOR APPROVAL OR INFORMATION

 

 

7          MATTERS REFERRED TO ACADEMIC BOARD BY COUNCIL

 

 

 

 

 

 

8          REPORT OF THE EDUCATION COMMITTEE                                                                            

 

8.1       Receipt of Report of an extraordinary meeting of Education Committee p 47 - 50     

           

            A report is attached.

 

            RECOMMENDATION:

 

That Academic Board receive and note the Report of an extraordinary meeting of the Education Committee, held on 15 December 2004.

 

            Proceedings

 

 

9          REPORT OF THE GENERAL LIBRARY COMMITTEE                                                                

 

9.1       Receipt of Report of Meeting 4/2004                                                            p 51- 56

           

A report is attached. 

 

            RECOMMENDATION:

 

That Academic Board receive and note the Report of Meeting 4/2004 of the General Library Committee, held on 1 December 2004.

 

            Proceedings

 

 

10        REPORT OF THE INTELLECTUAL PROPERTY COMMITTEE                                      p 57 - 60

 

            10.1     Receipt of Report

 

            A report is attached.

 

            RECOMMENDATION:

 

That Academic Board receive and note the Report of the Intellectual Property Committee.

 

Proceedings

 

 

11        REPORTS OF THE RESEARCH GRADUATE SCHOOL COMMITTEE                                        

 

11.1     Receipt of Reports of Meeting 10/2004, 11/2004 and 12/2004                   p 61 - 70

           

The reports are attached. 

 

RECOMMENDATION:

 

That Academic Board receive and note the Reports of Meeting 10/2004, 11/2004 and 12/2004 of the Research Graduate School Committee, held on 12 November 2004, 3 December 2004 and 15 December 2004 respectively.

 

            Proceedings

 

 

12        REPORT OF THE SCHOLARSHIPS COMMITTEE

 

            12.1     Receipt of Report of Meeting 1/2004                                                           p 71 - 80

 

            A report is attached.

 

            RECOMMENDATION:

 

That Academic Board receive and note the report of meeting 1/2004 of the Scholarships Committee, held on 26 November 2004.

 

            12.1.1  Terms of Reference, Membership and Role of the Scholarships Committee

 

            RECOMMENDATION:

 

That Academic Board consider the future existence of the Scholarships Committee during the review of all committees that report to Academic Board.

Proceedings

 

                                                                                                                                                    

13        REPORTS OF THE UNIVERSITY ADMISSIONS COMMITTEE                                                   

 

13.1     Receipt of Reports of Meetings 2/2004 , 3/2004 and 4/2004                      p 81 - 90

           

Reports are attached. 

 

            RECOMMENDATION:

 

That Academic Board receive and note the Reports of Meetings 2/2004, 3/2004 and 4/2004 of the University Admissions Committee, held on 6 May 2004, 5 August 2004 and 7 October 2004 respectively.

 

*13.1.1  Admissions Based on Forecast Results: Monash Malaysia         p 35 - 42

 

A paper is attached.  On the advice of Associate Professor Alan Farley, Executive Chair of the Admissions Committee, Professor A Lindsay, Deputy Vice-Chancellor (Academic) and Chair of Admissions Committee, provided executive approval to the following recommendation in view of the need for a decision to be implemented before the present meeting of the Board.  This item has been starred and is included under item 6.1 of the agenda.

 

RECOMMENDATION:

 

That the Academic Board note the advice of Associate Professor Farley, Executive Chair, Admissions Committee, and ratify the approval given by the Deputy Vice-Chancellor (Academic) to the following amendments to the policy for Admission based forecast results:

 

1.      Students whose predicted scores are 1.33* points or more above the minimum score required for admission would be offered a normal course enrolment.

2.      Students whose predicted score is in the range zero to 1.0* points above the minimum required score would be offered provisional enrolment. In practice this means enrolment in a set of single subjects.

3.      The enrolment outcomes for provisionally enrolled students would be as follows:

i.    Students whose actual score meets or exceeds the minimum requirement would be converted to a degree enrolment immediately;

ii.    Students whose actual score falls below the minimum would need to pass three out of four subjects in the first semester of provisional enrolment in order to qualify for admission at the end of the semester.

iii.   If students fail more than 50 percent of their subjects, then they would be offered no further opportunity to enrol on any basis. If they pass only 50 per cent of their subjects then they would be allowed to enrol in a further semester of single subjects and would be offered admission at the end of their first year only if they pass at least 75 per cent of their enrolment in second semester.

 

*The point value may vary slightly depending on the faculty concerned.

 

            Proceedings

 

 

14        ANNUAL REPORT OF THE STANDING COMMITTEE ON ETHICS IN RESEARCH INVOLVING HUMANS    p 90 - 98

 

A document is attached.

 

The Standing Committee on Ethics in Research Involving Humans, that reports to the Deputy Vice-Chancellor (Research), has forwarded an Annual Report to the Academic Board.

 

RECOMMENDATION:

 

That Academic Board receive and note the Annual Report 2004 of the Standing Committee on Ethics in Research Involving Humans, as submitted by Professor E Cornish, Deputy Vice-Chancellor (Research).

 

 

15        REPORT OF THE BOARD OF THE FACULTY OF INFORMATION TECHNOLOGY                  

 

15.1     Receipt of Report of Meeting 5/2004                                                         p 99 - 104      

 

            A report is attached.

 

            RECOMMENDATION:

 

That Academic Board receive and note the Report of Meeting 5/2004 of the Board of the Faculty of Information Technology, held on 8 December 2004.

 

            Proceedings

 

*16      VICE-CHANCELLOR’S AWARDS FOR DISTINGUISHED TEACHING AND TEAM BASED EDUCATIONAL DEVELOPMENT                                                                                                            p 43 - 46      

 

A proposal recommending amendments to the conditions of the awards relating to Distinguished Teaching and Team Based Education Development is attached.  This item has been starred and is included under item 6.2 of the agenda.

 

 

RECOMMENDATION:

 

That Academic Board note the advice provided by Professor Kirkpatrick, Director, Learning and Teaching, and recommend to the Vice-Chancellor for approval, the amendments to the conditions of the awards relating to Distinguished Teaching and Team Based Education Development as outlined in the attached document, noting that the process also involves consultation with the NTEU.

 

   

17        PROPOSAL TO ESTABLISH AND FILL THE POSITION OF PROFESSOR OF MEDICINE, DEPARTMENT OF MEDICINE, BOX HILL HOSPITAL, CENTRAL & EASTERN CLINICAL SCHOOL      p 105 - 110

 

The attached proposal by the Board of the Faculty of Medicine, Nursing and Health Sciences has been submitted by the Deputy Vice-Chancellor (Academic) to Academic Board for endorsement and transmission to the Vice-Chancellor for approval.

 

            RECOMMENDATION:

 

That Academic Board endorse for transmission to the Vice-Chancellor, the proposal, submitted by the Deputy Vice-Chancellor (Academic), of the Board of the Faculty of Medicine, Nursing and Health Sciences to establish and fill the position of Professor of Medicine, Department of Medicine, Box Hill Hospital, Central and Eastern Clinical School.

 

 

18        ACADEMIC BOARD MEMBERSHIP                                                                                           

 

            18.1     Casual vacancies on Academic Board as at meeting 1/2005.

           

                        The following casual vacancies exist on Academic Board as at meeting 1/2005:

 

                        Faculty                                                 Vacancy                          Expiry Date

           

                        Arts                                                      Professorial Member        30/6/2006

                        Arts                                                      Non-Professorial Member 30/6/2006

                        Business & Economics                         Non-Professorial Member 30/6/2005

                        Engineering                                         Non-Professorial Member 30/6/2005                   

                        Information Technology                       Professorial Member        30/6/2005

                        Pharmacy                                            Professorial Member        30/6/2006

 

18.2     Nomination of the Campus/Academic Director to fill a campus-based (academic) vacancy on Academic Board.

 

Professor Stephen Parker, Senior Deputy Vice-Chancellor, has nominated Professor Christine Mingins to fill the position of appointed campus-based (academic) member of Academic Board for Clayton campus.

 

                        RECOMMENDATION:

 

That Academic Board appoint Professor Christine Mingins to the position of Clayton campus-based member of Academic Board for a term of office expiring on 30 June 2007.

 

 

 

 

 

            18.3     Nominations from Faculty Boards to fill casual vacancies on Academic Board

           

                        RECOMMENDATION:

 

That Academic Board note the following appointments made by Faculty Boards to fill casual professorial vacancies on Academic Board:

 

                        Professor Brian Jolly                       Medicine                      until 30 June 2005

                        Professor Michael Berndt                Medicine                      until 30 June 2006

 

18.4     Request for Special Leave from Meetings of the Board

In accordance with Statute 2.2 – The Academic Board (section 7), a casual vacancy in the office of an elected member occurs where a member is absent from three consecutive meetings without special leave granted by the Board at or before the last of those meetings.

A request has been received for special leave from:

 

Dr Olujoke  Akindemowo                      Medicine                                  1,2,3/2005

Dr Gael Martin                                     Business & Economics             1,2,3/2005

 

                        RECOMMENDATION:

 

That Academic Board grant special leave from attendance at meetings of the Board to the members listed above.

 

 

19        REPORT OF COUNCIL

 

19.1     Receipt of Report of Meeting 8/2004                                                       p 111 - 112      

 

            A report is attached.

 

            RECOMMENDATION:

 

That Academic Board note the items of interest from Council Meeting 8/2004 held on 13 December 2004.

 

 

20        ANNUAL REPORT OF THE AUSTRALIAN MATHEMATICAL SCIENCES INSTITUTE                 

           

A report has been received.  Members who wish to obtain a copy of the report should contact the Secretary of Academic Board.

 

RECOMMENDATION:

 

That Academic Board note that the Annual Report of the Australian Mathematical Sciences Institute 2003-04 is available for inspection on request.

 

 

21        PROPOSAL TO ESTABLISH THE AUSTRALIAN CENTRE FOR BLOOD DISEASES

                                                                                                                                                                        p 113 - 150

           

A proposal is attached.  This proposal has been submitted by the Board of the Faculty of Medicine, Nursing and Health Sciences and endorsed by the Deputy Vice-Chancellor (Research).

 

RECOMMENDATION:

 

That Academic Board endorse for submission to Council, the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to establish the Australian Centre for Blood Diseases within the Central and Eastern Clinical School of Medicine.

 

   

22        PROPOSAL TO ESTABLISH AND FILL THE POSITION OF PROFESSOR OF CARDIOLOGY, FACULTY OF MEDICINE, NURSING AND HEALTH SCIENCES AND DIRECTOR OF CARDIOLOGY, SOUTHERN HEALTH.             P 151 - 160

 

The attached proposal by the Board of the Faculty of Medicine, Nursing and Health Sciences has been submitted by the Deputy Vice-Chancellor (Academic) to Academic Board for endorsement and transmission to the Vice-Chancellor for approval.

 

            RECOMMENDATION:

 

That Academic Board endorse for transmission to the Vice-Chancellor, the proposal, submitted by the Deputy Vice-Chancellor (Academic), of the Board of the Faculty of Medicine, Nursing and Health Sciences to establish and fill the position of Professor of Cardiology, Faculty of Medicine, Nursing and Health Sciences and Director of Cardiology, Southern Health.

 

 

23        NEXT MEETING

 

            The next meeting of the Academic Board will be held on Wednesday, 23 March 2005 from 2:15 pm – 5:00 pm in the Council Chambers, Administration Building 3A, Clayton Campus.