Academic Board Meeting 3-2005

ACADEMIC BOARD MEETING 4/2005

Index of Recommendations and Supplementary Papers

Meeting No 4/2005 of the Academic Board will be held at 2:15 pm on Wednesday, 6 July 2005, in Lecture Theatre G121, ground floor, building 903, Berwick campus.

The Agenda papers have been circulated. The Index of Recommendations is set out below and supplementary and replacement papers are attached. New items, or items with new / revised attachments, are indicated in the Index of Recommendations by a vertical line on the left-hand side of the page.

Meetings of the Academic Board are attended by ex officio, elected and appointed members. A non-member may request permission to attend a meeting of the Board as an observer by telephoning extension 55061. Observers have no speaking or voting rights.

Members are reminded that items may be starred prior to the Meeting by contacting the Secretary, or at the commencement of the Meeting under item 1.1 of the Agenda.

A light lunch will be served in the foyer prior to the meeting.

Crystal Chatterton

Secretary

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

A G E N D A

*A PROCEDURAL MATTERS

1 ARRANGEMENT OF AGENDA

1.1 Starring of Items

Members who wish a non-starred item to be discussed may do so at this point.

1.2 Approval of Non-Starred Items

The Chair will move:

That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred.

1.3 Confidential Items C

Any confidential items will be resolved at this point.

2 MINUTES

2.1 Minutes of Academic Board Meeting 3/2005 held on Wednesday, 25 May 2005

The Minutes of Meeting 3/2005 have been circulated.

RECOMMENDATION:

That the Minutes of Academic Board Meeting 3/2005, held on 25 May 2005, be confirmed.

*B STARRED ITEMS

3 PRESIDENT’S REPORT

Professor C Browne will speak to this item.

RECOMMENDATION:

That Academic Board note the advice of the President.

4 REPORT OF THE VICE-CHANCELLOR’S GROUP

4.1 Vice-Chancellor’s Report p 163 - 166

A report is attached.

RECOMMENDATION:

That Academic Board note the report of the Vice-Chancellor.

4.2 Conflict of Interest Policy p 1 - 14

A policy is attached. Professor E Cornish, Deputy Vice-Chancellor (Research) will speak to this item.

RECOMMENDATION:

That Academic Board approve the policy and note the advice of Professor Cornish, Deputy Vice-Chancellor (Research).

4.3 Quality Matters

4.3.1 Quality Audit p 15 - 24

A report is attached.

RECOMMENDATION:

That Academic Board receive the report submitted by the Centre for Higher Education Quality (CHEQ).

4.4 Report of the International Self-Review p 25 - 66

A report is attached.

RECOMMENDATION:

That Academic Board encourage its members to discuss the report in departments, faculties, divisions and campuses. The recommendations contained in the report will be presented to meeting 5/2005 of Academic Board for endorsement and onward transmission to Council for approval.

4.5 Report of a Review of the Faculty of Education p 67 - 92

A report is attached. Professor S Willis, Dean, Faculty of Education, will speak to this item.

RECOMMENDATION:

That Academic Board receive the report and note the advice of Professor Willis, Dean, Faculty of Education.

4.6 Entry Scheme Proposal – Gippsland Campus ‘MAGNET’ p 167 - 170

A proposal is attached. Professor B Mackenzie, Pro Vice-Chancellor (Gippsland), will speak to this item.

RECOMMENDATION 1:

That Academic Board note the advice of Professor Mackenzie, Pro Vice-Chancellor (Gippsland).

RECOMMENDATION 2:

That Academic Board approve, for transmission to Council, the adoption as alternate entry pathways to the Gippsland campus, the MAGNET and Cooperative Education schemes as described in the proposal.

RECOMMENDATION 3:

That the Pro Vice-Chancellor (Gippsland), in collaboration with the University Statistical Services Unit, provide an annual report to the Academic Board on the progress of the MAGNET and Cooperative Education schemes.

RECOMMENDATION 4:

That the MAGNET and Cooperative Education schemes are formally reviewed after three years of operation and the outcome of the review is reported to the Academic Board.

4.7 Research Matters

Professor E Cornish, Deputy Vice-Chancellor (Research) will speak to this item.

RECOMMENDATION:

That Academic Board note the advice of Professor Cornish, Deputy Vice-Chancellor (Research).

4.8 Question Time

Questions may be raised at this point regarding matters of interest to the Board.

If a response to a question would require detailed information, it would be appreciated if some prior notice (eg 24 hours before the meeting) could be given.

5 MATTERS ARISING FROM THE MINUTES

6 ITEMS ORIGINATING FROM SECTION C

*6.1 PROPOSAL TO ESTABLISH AND FILL THE POSITION OF PROFESSOR OF EDUCATION, GIPPSLAND CAMPUS p 93 - 96

This item originated at item 16 of the agenda. The attached proposal by the Board of the Faculty of Education has been submitted by the Deputy Vice-Chancellor (Academic) to Academic Board for endorsement and transmission to the Vice-Chancellor for approval. In view of the urgency, the President of Academic Board provided executive approval and endorsement of the proposal on behalf of the Academic Board.

RECOMMENDATION:

That Academic Board ratify the endorsement provided by the President of Academic Board, of the proposal of the Board of the Faculty of Education to establish and fill the position of Professor of Education, Gippsland Campus.

*6.2 CHANGE TO SPECIAL CONSIDERATION POLICY p 97 - 98

This item originated at item 17 of the agenda. The Education Committee endorsed a change to the Special Consideration Policy to allow special consideration for students undertaking four or more examinations in the first week of an exam period. In view of the need to provide faculties and students with clarification of procedures for semester one, the President of Academic Board provided executive approval and endorsement of the change on behalf of the Academic Board.

RECOMMENDATION:

That Academic Board ratify the endorsement provided by the President of Academic Board of the change to the Special Consideration Policy to allow students undertaking four or more examinations in the first week of an exam period to make an application for special consideration.

C ITEMS FOR APPROVAL OR INFORMATION

7 MATTERS REFERRED TO ACADEMIC BOARD BY COUNCIL

8 REPORT OF THE ADMISSIONS COMMITTEE

8.1 Receipt of Report of Admissions Committee meeting 2/2005 p 99 - 104

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of meeting 2/2005 of the Admissions Committee, held on 5 May 2005.

8.1.1 Change to Committee Title, Terms of Reference and Membership p 99 - 101

A change of title for the committee is recommended to reflect that its business relates to coursework programs as distinct from research degrees. The terms of reference are updated setting out the specifics of the committee business and a formal statement of membership.

RECOMMENDATION:

That Academic Board approve the following change of committee title, terms of reference and membership of the Admissions Committee:

Coursework Admissions Committee (Standing Committee of Academic Board)

Terms of Reference (to be interpreted as they apply to coursework programs of the University).

1. To devise and recommend to Academic Board admission policies including those that contribute to the University goal of attracting the most talented students irrespective of their means or circumstance.

2. To devise and recommend to Academic Board policies relating to the entry requirements for international and local students into undergraduate and postgraduate coursework programs.

3. To devise and recommend to Academic Board policies relating to programs of support, entry pathways, transition, scholarships and bursaries for the provision of fair and equitable access to tertiary education.

4. To devise and make recommendations to Academic Board on policies relating to credit transfer, advanced standing and Recognition of Prior Learning.

5. To regularly review policies to ensure they continue to contribute to University goals and objectives.

6. To provide interpretation of policies as required.

Proceedings

9 REPORT OF THE EDUCATION COMMITTEE

9.1 Receipt of Report of Education Committee meeting 3/2005 p 105 - 108

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of meeting 3/2005 of the Education Committee, held on 18 May 2005.

Proceedings

10 REPORTS OF THE RESEARCH GRADUATE SCHOOL COMMITTEE

10.1 Receipt of Report of Meeting 4/2005 p 109 - 112

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of Meeting 4/2005 of the Research Graduate School Committee, held on 6 May 2005.

10.1.1 Doctoral Examinations Working Group

A Research Graduate School Committee working group has reviewed doctoral examination procedures in those instances where there are dissenting reports or a difference of opinion between examiners.

RECOMMENDATION:

That Academic Board endorse the following:

· that only one examiner be appointed to examine a revised and resubmitted thesis if there is an assenting examiner;

· that examiners who re-examine be offered the full range of options;

· that the Examination Review Board be invoked when an examination reaches a revision and resubmission outcome on its second time around;

· that adjudicators be asked on their report form whether they would act as an examiner for the revised thesis; and

· that the adjudicator be asked to specify to which examiner/s the thesis should be sent after revision.

Proceedings

10.2 Receipt of Report of Meeting 5/2005 p 113 - 116

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of Meeting 5/2005 of the Research Graduate School Committee, held on 3 June 2005.

10.2.1 PhD and M Phil Monash Malaysia Campus

In its 10/2004 report to Academic Board, the Research Graduate School Committee reported in its proceedings at item 6 that LAN, a Malaysian registration board, had approved the offering of M Phil and PhD degrees on the Monash Malaysian campus. Formerly these degrees were offered by external mode on the Malaysian campus. As administrative policies and processes have now been finalised in accordance with the university’s degree regulations, the Monash Malaysia campus seeks permission to commence offering these two degrees by on-campus mode.

RECOMMENDATION:

That Academic Board approve the recommendation that PhD and M Phil degrees will be offered on the Monash Malaysia campus.

11 REPORT OF THE BOARD OF THE FACULTY OF ARTS

11.1 Receipt of Report of Meeting 2/2005 p 117 - 120

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of meeting 2/2005 of the Board of the Faculty of Arts, held on 18 May 2005.

Proceedings

12 REPORT OF THE BOARD OF THE FACULTY OF INFORMATION TECHNOLOGY

12.1 Receipt of Report of Special Meeting 3/2005

p 121 - 124

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of Special Meeting 3/2005 of the Board of the Faculty of Information Technology, held on 10 June 2005.

Proceedings

13 REPORT OF THE BOARD OF THE FACULTY OF MEDICINE, NURSING AND HEALTH SCIENCES

13.1 Receipt of Report of Meeting 3/2005 p 125 - 126

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of Meeting 3/2005 of the Board of the Faculty of Medicine, Nursing and Health Sciences, held on 8 June 2005.

Proceedings

14 REPORT OF THE BOARD OF THE FACULTY OF SCIENCE

14.1 Receipt of Report of Meeting 3/2005 p 127 - 130

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the Report of Meeting 3/2005 of the Board of the Faculty of Science, held on 1 June 2005.

14.1.1 School of Physics

Faculty Board approved the change of name of the School of Physics and Materials Engineering to the School of Physics.

RECOMMENDATION:

That Academic Board endorse, for transmission to Council for approval, the establishment of the School of Physics within the Faculty of Science.

14.1.2 Amendment to Faculty Board Membership

The following changes have been approved by the faculty board and will be presented to Academic Board by the Solicitor’s Office.

RECOMMENDATION 1:

That Academic Board endorse, for transmission to Council for approval, the change of name of the School of Applied Science to the School of Applied Science and Engineering.

RECOMMENDATION 2:

That Academic Board approve the following changes under categories of membership – subsection 7.7:

· ‘Head of School of Engineering and Science’ to ‘Head of School of Arts and Sciences (Monash University Malaysia)’

· ‘Faculty Executive Officer’ to ‘Faculty Academic Manager’

· Deletion of ‘Manager Coursework Programs’.

14.1.3 Academic Board Nominees

(secretarial note: refer to item 19.3)

Proceedings

15 LEGISLATION

15.1 Amendment pursuant to Statute 2.3 Faculties Regulations (Amendment 3 2005) p 131 - 134

Documents are attached. These regulations amend Schedule 8 of the Faculties Regulations, and effect changes approved by Academic Board and Council.

RECOMMENDATION:

That Academic Board endorse for submission to Council the proposal to amend Faculties Regulations (Amendment No 3 2005).

*16 PROPOSAL TO ESTABLISH AND FILL THE POSITION OF PROFESSOR OF EDUCATION, GIPPSLAND CAMPUS p 93 - 96

The attached proposal by the Board of the Faculty of Education has been submitted by the Deputy Vice-Chancellor (Academic) to Academic Board for endorsement and transmission to the Vice-Chancellor for approval. In view of the urgency to fill this position, the President of Academic Board, provided executive approval and endorsement of the proposal on behalf of the Academic Board. This item has been starred and will be dealt with at item 6.1 of the agenda.

RECOMMENDATION:

That Academic Board ratify the endorsement provided by the President of Academic Board of the proposal, of the Board of the Faculty of Education to establish and fill the position of Professor of Education, Gippsland Campus.

*17 CHANGE TO SPECIAL CONSIDERATION POLICY p 97 - 98

The Education Committee endorsed a change the Special Consideration Policy to allow special consideration for students undertaking four or more examinations in the first week of an exam period. In view of the need to provide faculties and students with clarification of procedures for semester one, the President of Academic Board, provided executive approval and endorsement of the change on behalf of the Academic Board. This item has been starred and will be dealt with at item 6.2 of the agenda.

RECOMMENDATION:

18 CENTRE FOR REGULATORY STUDIES p 135 - 154

A proposal is attached. This proposal has been approved by the Board of the Faculty of Law and endorsed by the Deputy Vice-Chancellor (Research).

RECOMMENDATION:

That Academic Board endorse, for transmission to Council for approval, the proposal of the Board of the Faculty of Law to establish the Centre for Regulatory Studies.

19 ACADEMIC BOARD MEMBERSHIP

19.1 Results of Academic Board Elections p 155 - 158

A document is attached that includes final election results of professorial and non-professorial membership on the Academic Board.

RECOMMENDATION:

That Academic Board receive and note the results of the election held for the membership of Academic Board.

19.2 Casual vacancies on Academic Board as at meeting 4/2005

The following casual vacancies exist on Academic Board as at meeting 4/2005:

Faculty Vacancy Expiry Date

Arts Professorial Member 30/6/2007

Arts Non-Professorial Member 30/6/2007

Business & Economics Professorial Member 30/6/2007

Engineering Professorial Member 30/6/2007

Engineering Non-Professorial Member 30/6/2007

Law Professorial Member 30/6/2007

Law Non-Professorial Member 30/6/2007

Pharmacy Non-Professorial Member 30/6/2007

19.3 Nominations from Faculty Board to fill casual vacancies on Academic Board

RECOMMENDATION:

That Academic Board note the following appointments made by the Faculty board to fill casual professorial and non-professorial vacancies on Academic Board:

Dr. Scott Webster Education until 30 June 2007

Assoc. Professor Catherine Elder Education until 30 June 2007

Professor Brian Oldfield Medicine until 30 June 2007

Professor Suzanne Crowe Medicine until 30 June 2007

Professor Jennie Ponsford Medicine until 30 June 2007

Professor Karen Francis Medicine until 30 June 2007

Professor Keith Murray Science until 30 June 2007

Professor John Hamill Science until 30 June 2007

Professor Ray Cas Science until 30 June 2007

Professor Sam Adeloju Science until 30 June 2007

19.4 Nomination from the Campus Director to fill a vacancy for a campus-based member of the Academic Board

RECOMMENDATION:

That Academic Board make the following appointment of a campus-based member of Academic Board:

Associate Professor Manzurul Alam Berwick until 30 June 2007

19.5 Request for Special Leave from Meetings of the Board

In accordance with Statute 2.2 – The Academic Board (section 7), a casual vacancy in the office of an elected member occurs where a member is absent from three consecutive meetings without special leave granted by the Board at or before the last of those meetings.

A request has been received for special leave from:

Assoc. Professor Michael Page Science Meetings 4,5,6,7/2005

RECOMMENDATION:

That Academic Board grant special leave from attendance at meetings of the Board to the member listed above.

20 REPORT OF COUNCIL

20.1 Receipt of Report of Meeting 3/2005 p 159 - 162

A report is attached.

RECOMMENDATION:

That Academic Board note the items of interest from Council Meeting 3/2005 held on 2 May 2005.

Proceedings

21 NEXT MEETING

The next meeting of the Academic Board will be held on Wednesday, 17 August 2005 in the Council Chambers, first floor, Building 3A, Clayton Campus.