Academic Board Meeting 3-2006

Index of Recommendations and Supplementary Papers

Meeting No 3/2006 of the Academic Board will be held from 3:30pm-5:30pm on Wednesday, 24 May 2006, in the Council Chambers, first floor, building 3A, Clayton campus.

The Agenda papers have been circulated. The Index of Recommendations is set out below and supplementary and replacement papers are attached.

Meetings of the Academic Board are attended by ex officio, elected and appointed members. A non-member may request permission to attend a meeting of the Board as an observer by telephoning extension 55023. Observers have no speaking or voting rights.

Members are reminded that items may be starred prior to the Meeting by contacting the Secretary, or at the commencement of the Meeting under item 1.1 of the Agenda.

Tea and coffee will be served in the foyer prior to the meeting.

Crystal Chatterton, Secretary

AGENDA

*A PROCEDURAL MATTERS

1 ARRANGEMENT OF AGENDA

1.1 Starring of Items

Members who wish a non-starred item to be discussed may do so at this point.

1.2 Approval of Non-Starred Items

The Chair will move:

That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred.

1.3 Confidential Items C

Any confidential items will be resolved at this point.

2 MINUTES

2.1 Minutes of Academic Board Meeting 2/2006 held on Wednesday, 5 April 2006

The Minutes of Meeting 2/2006 were distributed.

RECOMMENDATION:

That the Minutes of Academic Board Meeting 2/2006, held on 5 April 2006, be confirmed.

*B STARRED ITEMS

3 REPORT OF THE VICE-PRESIDENT

3.1 Resolution of urgent items between meetings of Academic Board 1-2

A proposal is attached. Associate Professor S Joy will speak to this item.

RECOMMENDATION 1:

That Academic Board approve the proposal that urgent matters may be determined by email communication in advance of a scheduled Board meeting.

RECOMMENDATION 2:

That Academic Board approve the terms and conditions, detailed in the proposal, for email resolution of urgent items.

4 REPORTS OF THE VICE-CHANCELLOR’S GROUP

4.1 Report of the Vice-Chancellor

Professor R Larkins, Vice-Chancellor, will speak to this item.

RECOMMENDATION:

That Academic Board note the advice of Professor Larkins, Vice-Chancellor.

4.2 Reports of the Senior Deputy Vice-Chancellor

4.2.1 AUQA Audit

Professor G Webb, Pro Vice-Chancellor – Quality, will speak to this item.

RECOMMENDATION:

That Academic Board note the advice of Professor Webb, Pro Vice-Chancellor - Quality.

4.2.2 Student Load Report 2006 3-6

A report is attached. Professor M Evans, Pro Vice-Chancellor Planning, will speak to this item.

RECOMMENDATION:

That Academic Board receive the report and note the advice of Professor Evans, Pro Vice-Chancellor Planning.

4.3 Report of the Deputy Vice-Chancellor (International)

4.3.1 International Student Recruitment

Ms Lee-Ann Norris, Executive Director, Marketing and Student Recruitment Division, will speak to this item.

RECOMMENDATION:

That Academic Board receive the presentation and note the advice of Ms Norris, Executive Director, Marketing and Student Recruitment Division.

4.4 Question Time

Questions may be raised at this point regarding matters of interest to the Board.

If a response to a question would require detailed information, it would be appreciated if some prior notice (eg 24 hours before the meeting) could be given.

5 MATTERS ARISING FROM THE MINUTES

5.1 Academic Programs Offered from Multiple Campuses Policy 7-10

A revised policy document is attached. Professor P Steele, Pro Vice-Chancellor Campus Coordination will speak to this item.

RECOMMENDATION:

That Academic Board note the advice of Professor Steele, Pro Vice-Chancellor Campus Coordination and approve the policy on Academic Programs Offered from Multiple Campuses.

6 ITEMS ORIGINATING FROM SECTIONS C, D & E

6.1 Research Grants Management Policy 79-88

This item originated at item 13 and was starred by the Steering Committee. A policy document is attached.

The Monash University Research Committee (MURC) has revised the framework for research grants management and formulated a policy based on durable principles. The policy is underpinned by procedures which can be altered as the requirements of funding bodies change and highly scheme-specific guidelines which are able to be changed at short notice. Professor E Cornish, Deputy Vice-Chancellor (Research), will speak to this item.

RECOMMENDATION 1:

That Academic Board note the advice of Professor Cornish, Deputy Vice-Chancellor (Research) and approve the Research Grants Management Policy.

RECOMMENDATION 2:

That Academic Board endorse the proposal that:

Amendments to the Research Grants Management Policy be approved by Academic Board on the recommendation of the MURC;

Changes to the Research Grants Management Procedures be approved by the Director, Research Office, and notified to the MURC; and

Changes to the Guidelines be approved by the Director, Research Office, and be made easily accessible on the Research Office website.

6.2 Monash University Inclusive Practices: Equal Opportunity for Women in the Workplace Plan 2005-2010. 15-74

This item originated at item 20 of the agenda and was starred by the Steering Committee. The Equal Opportunity for Women in the Workplace Plan 2005-2010 is attached. This plan has been endorsed by the Senior Management Committee. Associate Professor B Inder, Acting Chair of the Inclusive Practices Workplace Equity Committee has been invited to speak to this item.

RECOMMENDATION:

That Academic Board note the advice of Associate Professor Inder, Acting Chair, Inclusive Practices Workplace Equity Committee, and endorse the Inclusive Practices: Equal Opportunities for Women in the Workplace Plan 2005-2010.

C ITEMS FOR APPROVAL

7 ADMISSIONS PATHWAYS SUBCOMMITTEE 89

In 2005 Admissions Committee convened the Admissions Pathways Subcommittee comprising faculty representatives to ensure consistency of decisions on equivalence of overseas qualifications across the University. Admissions Committee has recommended that the Admissions Pathways Subcommittee be authorised to assess other institutions’ qualifications for equivalence for admission and for equivalence of level for possible credit transfer and possible articulation agreements. This does not involve any change to faculties’ authority to decide entry requirements to courses or to grant credit transfer.

RECOMMENDATION:

That Academic Board approve the proposal that the Admissions Pathways Subcommittee of Admissions Committee be authorised to assess other institutions’ qualifications for equivalence and for possible articulation agreements.

8 ELIGIBILITY SCORE 95-96

A document is attached. Senior Management Committee meeting 2/2006 endorsed option 1 – setting eligibility scores for selection based on academic judgements of the ENTER score that students are likely to need for each course.

RECOMMENDATION:

That Academic Board approve the setting of eligibility ENTER scores for selection based on faculties’ academic judgements of scores the students are likely to need for each course, with the proviso that the scores not be set below the university quality floor of 70.

9 GRADE POINT AVERAGE (GPA) 97-102

A document is attached.

These recommendations concern the use of grade point average for admissions only: that is, they are distinct from the question of GPA on Monash transcripts currently being considered by Education Committee. The recommendations seek to identify a single preferred GPA calculation method for the two main external electronic systems for admission applications (the Victorian Tertiary Admissions Centre {VTAC} Omega system, and the QualSearch system for checking the previous results of applicants for postgraduate courses). For direct admission applications with hard copy transcripts, Admissions Pathways Subcommittee is to convene a working party to prepare full guidelines for selection staff on how to use grade point average and weighted average mark, and equivalence of overseas GPAs with Monash course entry requirements.

RECOMMENDATION 1:

That Academic Board approve the proposal that the default GPA calculation on Qualsearch (the method used by the Queensland Tertiary Admissions Centre), whereby attempted but failed units are scored 1.5 rather than 0, be the preferred GPA calculation method for assessment of previous Australian results for admissions purposes.

RECOMMENDATION 2:

That Academic Board approve the proposal that Admissions Committee request VTAC to consider adopting the above method as its GPA calculation method.

10 UNITEST 90

The Australian Council for Educational Research (ACER) has developed an admission test for use by all UK universities in partnership with Cambridge Assessment, UK. ACER has agreed to pilot the use of the test for selection into undergraduate courses in 2007 at Berwick campus (under the VTAC Special Entry Access Scheme category 7 – Under-represented schools).

RECOMMENDATION:

That Academic Board approve the addition of uniTEST to the list of aptitude tests for use in middle-band consideration for special admission to undergraduate courses.

11 AMENDMENT TO THE POLICY ON COURSE AND UNIT QUOTAS 103

In accordance with Statute 6.1.1 – University Entrance and Admission to Courses, the Academic Board at meeting 4/99 (and in accordance with Council Resolution CL/3/98/84) delegated the authority for the approval of unit quotas to the Education Committee. The Education Committee has endorsed a proposal to devolve this authority to faculty boards. This would effect a change to the policy on Course and Unit Quotas.

RECOMMENDATION 1:

That Academic Board rescind the authority for the approval of unit quotas delegated to the Education Committee at meeting 4/99 (and in accordance with Council Resolution CL/3/98/84).

RECOMMENDATION 2:

That Academic Board approves, for submission to Council, the delegation of the authority for approval of unit quotas to faculty boards.

RECOMMENDATION 3:

That Academic Board approves an amendment to the policy on Course and Unit Quotas to reflect the changed delegation of authority from Education Committee to faculty boards.

12 REPEAL OF EDUCATION POLICY AND GRADUATE STUDIES POLICY 11-12

A document is attached.

RECOMMENDATION:

That Academic Board repeal the Education Policy and the Graduate Studies Policy.

*13 RESEARCH GRANTS MANAGEMENT POLICY 79-88

This item was starred by the Steering Committee and will be dealt with at item 6.1 of the agenda.

14 LEGISLATION 107-108

Documents are attached.

This amendment seeks to retain the requirement under section 3 of the Exclusion for Unsatisfactory Progress Regulations, that a student must have completed at least two semesters of study before being referred to an Academic Progress Committee (APC) but permits a Faculty Board to refer a student who has passed less than 50% of the student’s enrolment to an APC without requiring that the failure be across two semesters. This amendment has been endorsed by the Exclusion Procedures Subcommittee of Education Committee and approved by the Education Committee.

RECOMMENDATION:

That Academic Board endorse, for submission to Council, the proposal to amend the Regulations pursuant to Statute 6.2 – Exclusion for Unsatisfactory Progress.

15 CHANGE OF NAME OF THE E-RESEARCH @ MONASH CENTRE 13-14

A document is attached. The Steering Committee of the e-Research @ Monash Centre has recommended that the centre should be renamed the Monash e-Research Centre (MeRC) based on advice received from the Marketing and Student Recruitment Division.

RECOMMENDATION:

That Academic Board approve, for transmission to Council, the proposal to change the name of the e-Research @ Monash Centre to the Monash e-Research Centre (MeRC).

16 AWARD OF DOCTOR OF MEDICINE DEGREE

RECOMMENDATION:

That Academic Board approve and endorse, for transmission to Council, the awarding of the degree of Doctor of Medicine to Dr Leanne Rowe for her thesis entitled ‘Time for a Future’.

17 MEMBERSHIP OF ACADEMIC BOARD COMMITTEES

RECOMMENDATION:

That Academic Board appoint Professor Michael Skully as the professorial appointee of Academic Board and Dr Francesca Collins as the non-professorial appointee of Academic Board on the Affiliation Committee.

RECOMMENDATION:

That Academic Board approve the extension of the Education Committee membership to incorporate the position of Manager, Financial Resources Management Division, as an ex-officio member of Education Committee.

18 MEMBERSHIP OF ACADEMIC BOARD

RECOMMENDATION:

That Academic Board approve the following appointment made by the faculty board to fill a casual non-professorial vacancy on Academic Board:

Dr Ian Larsen Pharmacy until 30 June 2007

D PENDING ITEMS

19 REPORTS FROM FACULTY BOARDS

Report of meeting 1/2006 of the board of the Faculty of Education held on 22/2/06

Report of meeting 1/2006 of the board of the Faculty of Pharmacy held on 29/3/2006

E ITEMS FOR NOTING

*20 MONASH UNIVERSITY INCLUSIVE PRACTICES: EQUAL OPPORTUNITY FOR WOMEN IN THE WORKPLACE PLAN 2005-2010. 15-74

This item was starred by the Steering Committee and will be dealt with at item 6.2 of the agenda.

21 COMMITTEE OF ASSOCIATE DEANS RESEARCH (CADRES) – 2005 KEY OUTCOMES REPORT 117-118

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the 2005 Key Outcomes Report of the Committee of Associate Dears Research.

22 REPORT OF THE ADMISSIONS COMMITTEE

Receipt of report of meeting 2/2006 89-102

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 2/2006 of the Admissions Committee, held on 27 April 2006.

Proceedings

23 REPORT OF THE EDUCATION COMMITTEE

Receipt of report of meeting 2/2006 103-108

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 2/2006 of the Education Committee, held on 19 April 2006.

Proceedings

24 REPORT OF THE GENERAL LIBRARY COMMITTEE

Receipt of report of meeting 1/2006 109-116

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 1/2006 of the General Library Committee, held on 29 March 2006.

Proceedings

25 REPORT OF THE MONASH UNIVERSITY RESEARCH COMMITTEE (formerly CADRES)

Receipt of report of meeting 2/2006 77-88

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 2/2006 of the Monash University Research Committee (formerly Committee of Associate Deans Research) held on 4 April 2006.

Proceedings

26 REPORT OF THE RESEARCH GRADUATE SCHOOL COMMITTEE

Receipt of report of meeting 3/2006 119-122

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 3/2006 of the Research Graduate School Committee, held on 7 April 2006.

Proceedings

27 REPORT OF THE BOARD OF THE FACULTY OF ART & DESIGN

Receipt of report of Board meeting 1/2006 123-124

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 1/2006 of the Board of the Faculty of Art and Design, held on 15 March 2006.

Proceedings

28 REPORT OF THE BOARD OF THE FACULTY OF BUSINESS AND ECONOMICS

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 2/2006 of the Board of the Faculty of Business and Economics, held on 12 April 2006.

28.1 Report of an External Review of the Bachelor of Business and Commerce 129-160

The Report of the External Review of the Bachelor of Business and Commerce and an Implementation Plan are attached.

RECOMMENDATION:

That Academic Board note the Report of the Review of the Bachelor of Business and Commerce and the Implementation Plan.

Proceedings

29 REPORT OF THE BOARD OF THE FACULTY OF INFORMATION TECHNOLOGY

Receipt of report of Board meeting 2/2006 161-164

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 2/2006 of the Board of the Faculty of Information Technology, held on 3 May 2006.

Proceedings

30 REPORT OF THE BOARD OF THE FACULTY OF LAW

Receipt of report of Board meeting 1/2006 165-168

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 1/2006 of the Board of the Faculty of Law, held on 4 April 2006.

Proceedings

31 REPORT OF THE BOARD OF THE FACULTY OF MEDICINE, NURSING AND HEALTH SCIENCES

Receipt of report of Board meeting 2/2006 169-170

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 1/2006 of the Board of the Faculty of Medicine, Nursing and Health Sciences, held on 3 May 2006.

Proceedings

32 REPORT OF THE BOARD OF THE FACULTY OF SCIENCE

Receipt of report of Board meeting 2/2006 171-182

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 2/2006 of the Board of the Faculty of Science, held on 26 April 2006.

Proceedings

33 RESULTS OF ACADEMIC BOARD ELECTIONS75-76

A document is attached that includes final election results of professorial and non-professorial membership on the Academic Board.

RECOMMENDATION:

That Academic Board receive and note the results of the election held for the membership of Academic Board.

34 VACANCIES ON ACADEMIC BOARD AS AT MEETING 3/2006

The following casual vacancies exist on Academic Board as at meeting 3/2006:

Faculty Vacancy Expiry Date

Arts Non-Professorial Member 30/6/2006

Science Professorial Member 30/6/2006

35 NEXT MEETING

The next meeting of the Academic Board will be held on Wednesday, 12 July 2006 in the

Council Chambers, first floor, Building 3A, Clayton Campus from 3:30 pm to 5:30 pm.