Academic Board Meeting 4-2006

Index of Recommendations and Supplementary Papers

Meeting No 4/2006 of the Academic Board will be held from 3:30pm-5:30pm on Wednesday, 12 July 2006, in the Council Chambers, first floor, building 3A, Clayton campus.

The Agenda papers have been circulated. The Index of Recommendations is set out below and supplementary and replacement papers are attached.

Meetings of the Academic Board are attended by ex officio, elected and appointed members. A non-member may request permission to attend a meeting of the Board as an observer by telephoning extension 55023. Observers have no speaking or voting rights.

Members are reminded that items may be starred prior to the Meeting by contacting the Secretary, or at the commencement of the Meeting under item 1.1 of the Agenda.

Tea and coffee will be served in the foyer prior to the meeting.

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

Crystal Chatterton, Secretary

A G E N D A

1  ARRANGEMENT OF AGENDA

Starring of Items

Members who wish a non-starred item to be discussed may do so at this point.

1.2  Approval of Non-Starred Items

The Chair will move:

That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred.

1.3  Confidential Items C

Any confidential items will be resolved at this point.

2  MINUTES

Minutes of Academic Board Meeting 3/2006 held on Wednesday, 24 May 2006

The Minutes of Meeting 3/2006 were distributed on 31 May 2006.

RECOMMENDATION:

That the Minutes of Academic Board Meeting 3/2006, held on 24 May 2006, be confirmed.

*B  STARRED ITEMS

REPORTS OF THE VICE-CHANCELLOR’S GROUP

3.1  Report of the Vice-Chancellor 1-2

A report is attached. As Professor Larkins is an apology for this meeting, questions in regard to this report will be directed to other members of the Vice-Chancellor’s Group for a response or will be taken on notice to be dealt with at the next meeting.

RECOMMENDATION:

That Academic Board receive the report of the Vice-Chancellor.

3.2  Reports of the Senior Deputy Vice-Chancellor

3.2.1  AUQA Audit 3-4

A report is attached. Professor G Webb, Pro Vice-Chancellor Quality, will introduce this item. Ms R Harris, Acting Director, Centre for Higher Education Quality (CHEQ), will speak to this item.

RECOMMENDATION:

That Academic Board receive the report and note the advice of Professor Webb, Pro Vice-Chancellor Quality and Ms Harris, Acting Director, CHEQ.

3.2.2  Monash University Library Annual Report 2005 Attachment

The Monash University Library Annual Report 2005 is attached. Ms C Harboe-Ree, University Librarian, will speak to this item.

RECOMMENDATION:

That Academic Board note the advice of Ms Harboe-Ree, University Librarian, and receive the ‘Monash University Library Annual Report 2005’.

3.2.3  Re-structure of committees 109-110

A document outlining the current and proposed committee structure for the Academic Board is attached. Professor S Parker, Senior Deputy Vice-Chancellor will speak to this item. Education Committee has endorsed the establishment of a revised committee structure of the Education Committee which includes the establishment of the following as subcommittees of Education Committee:

3.2.3.1  Admissions Committee 31-32

The proposed terms of reference and membership of the Coursework Admissions and Scholarships Committee is attached.

RECOMMENDATION 1:

That Academic Board disestablish the Admissions Committee as a committee of Academic Board.

RECOMMENDATION 2:

That Academic Board establish the Coursework Admissions and Scholarships Committee as a subcommittee of Education Committee.

RECOMMENDATION 3:

That Academic Board approve the terms of reference and membership of the Coursework Admissions and Scholarships Committee.

3.2.3.2  Learning, Teaching and Quality Committee (LTQ) 13-14

The proposed terms of reference and membership of the Learning, Teaching and Quality Committee are attached. This committee will subsume the role of the Committee of Associate Deans Teaching (CADeT). It is proposed that the Transnational Quality Assurance and Improvement Committee and the Educational Technology Committee will report to the LTQ.

RECOMMENDATION 1:

That Academic Board approve the establishment of the Learning, Teaching and Quality Committee as a subcommittee of Education Committee.

RECOMMENDATION 2:

That Academic Board approve the terms of reference and membership structure of the Learning, Teaching and Quality Committee.

3.2.3.2.1  Transnational Quality Assurance and Improvement Committee (TQAIC) 17-18

The revised terms of reference and membership structure of TQAIC, endorsed by TQAIC and the Education Committee, are attached.

RECOMMENDATION 1:

That Academic Board disestablish the Transnational Quality Assurance and Improvement Committee as a standing committee of Academic Board.

RECOMMENDATION 2:

That Academic Board establish the Transnational Quality Assurance and Improvement Committee as a subcommittee of the Learning, Teaching and Quality Committee.

RECOMMENDATION 3:

That Academic Board approve the revised terms of reference and membership structure of the Transnational Quality Assurance and Improvement Committee.

3.2.3.3  Education Policy and Programs Committee (EPP) 15-16

The proposed terms of reference and membership structure of the Education Policy and Programs Committee are attached.

RECOMMENDATION 1:

That Academic Board approve the establishment of the Education Policy and Programs Committee as a subcommittee of Education Committee.

RECOMMENDATION 2:

That Academic Board approve the proposed terms of reference and membership structure of the Education Policy and Programs Committee.

3.2.3.3.1  Exclusion Procedures Review Working Party

The Education Committee has recommended a change of name of the Exclusion Procedures Review Working Party of Education Committee to the Exclusion Procedures Advisory Committee. A change to the reporting line is also proposed to establish it as a subcommittee of the Education Policy and Programs Committee.

RECOMMENDATION 1:

That Academic Board disestablish the Exclusion Procedures Review Working Party of Education Committee.

RECOMMENDATION 2:

That Academic Board establish the Exclusion Procedures Advisory Committee as a subcommittee of the Education Policy and Programs Committee.

RECOMMENDATION 3:

That Academic Board approve the nomination of Associate Professor Tony Luff as the Chair of the Exclusion Procedures Advisory Committee.

3.2.3.4  Central Discipline Committee

RECOMMENDATION 1:

That Academic Board disestablish the Central Discipline Committee as a Standing Committee of Academic Board.

RECOMMENDATION 2:

That Academic Board establish the Central Discipline Committee as a subcommittee of Education Committee.

3.2.3.5  Central Discipline Committee (Appeals)

RECOMMENDATION 1:

That Academic Board disestablish the Central Discipline Committee (Appeals) as a Standing Committee of Academic Board.

RECOMMENDATION 2:

That Academic Board establish the Central Discipline Committee (Appeals) as a subcommittee of Education Committee.

3.2.3.6  Exclusion Appeals Committee

RECOMMENDATION 1:

That Academic Board disestablish the Exclusion Appeals Committee as a Standing Committee of Academic Board.

RECOMMENDATION 2:

That Academic Board establish the Exclusion Appeals Committee as a subcommittee of Education Committee.

3.2.3.7  Academic Advisory Board (Monash Malaysia)

RECOMMENDATION:

That Academic Board establish the Academic Advisory Board (Monash Malaysia) as a subcommittee of Education Committee.

3.2.3.8  Board of Studies (Monash South Africa)

RECOMMENDATION:

That Academic Board establish the Board of Studies (Monash South Africa) as a subcommittee of Education Committee.

3.2.4  Re-introduction of an official Swot Vac Period 23-30

A report from the Academic Year Working Party is attached which incudes recommendations which were considered by the Education Committee. Professor S Parker, Senior Deputy-Vice-Chancellor, will speak to this item.

RECOMMENDATION 1:

That Academic Board approve the reintroduction of a swot vac period in week 14 of the two main semesters.

RECOMMENDATION 2:

That Academic Board approve the length of the swot vac period to be at least three days, with examinations to commence on the Thursday of week 14 in semesters 1 and 2.

RECOMMENDATION 3:

That Academic Board approve the restructure of the examination schedule, to accommodate a swot vac period in week 14 of semester, without significant deferral of the completion of examinations or the publication of results.

RECOMMENDATION 4:

That Academic Board approve the preferred option for re-structuring the examination schedule be the extension of the examination period for three days into week 4 of the examination period, with examinations for units with large enrolments, units taught by distance education and units taught at international campuses being held earlier in the examination period.

RECOMMENDATION 5:

That Academic Board approve the proposal that the option of scheduling evening exams on Mondays to Thursdays during the examination period as a contingency would be used only in extraordinary circumstances and where necessary to ensure a manageable timetable for students and examiners.

3.2.5  Amendment to the Academic Programs Offered from Multiple Campuses policy 19-22

A revised policy document is attached in tracked changes. The Education Committee has endorsed the amendments to the policy which incorporates amendments approved at Academic Board meeting 3-2006. Professor P Steele, Pro Vice-Chancellor Melbourne, will speak to this item.

RECOMMENDATION:

That Academic Board note the advice of Professor Steele, Pro Vice-Chancellor Melbourne, and approve the amendments to the Academic Programs Offered from Multiple Campuses Policy.

3.3  Reports of the Deputy Vice-Chancellor (International)

3.3.1  International Plan 111-150

A document is attached. Professor S Fahey, Deputy Vice-Chancellor (International) will speak to this item.

RECOMMENDATION:

That Academic Board note the advice of Professor Fahey, Deputy Vice-Chancellor (International) and approve the International Plan.

3.3.2  Monash College Group

Professor G Webb, Pro Vice-Chancellor Quality and CEO, Monash College Group, will present an update on the activities of the Monash College Group.

RECOMMENDATION:

That Academic Board note the advice of Professor Webb, Pro Vice-Chancellor Quality and CEO, Monash College Group.

3.4  Report of the Deputy Vice-Chancellor (Research)

Professor E Cornish, Deputy Vice-Chancellor (Research) will speak to this item.

RECOMMENDATION:

That Academic Board note the advice of Professor Cornish, Deputy Vice-Chancellor (Research).

3.5  Question Time

Questions may be raised at this point regarding matters of interest to the Board.
If a response to a question would require detailed information, it would be appreciated if some prior notice (eg 24 hours before the meeting) could be given.

4  MATTERS ARISING FROM THE MINUTES

5  ITEMS ORIGINATING FROM SECTIONS C, D & E

C  ITEMS FOR APPROVAL

6  LEGISLATION

6.1  Statute 2.10 Associate deans (teaching) 33-34

Documents are attached. At meeting 2/2006 the Education committee resolved that the Learning and Teaching Quality sub-committee would subsume the role of the Committee of Associate Deans (Teaching).

RECOMMENDATION:

That Academic Board endorse, for submission to Council, the proposal to repeal Statute 2.10 – Associate deans (teaching).

7  AMENDMENT TO THE SPECIAL CONSIDERATION POLICY 107-108

A revised policy document is attached in tracked changes. The Education Committee has endorsed an amendment to the rationale of the Special Consideration Policy.

RECOMMENDATION:

That Academic Board approve the proposed amendment to the Special Consideration Policy.

8  MASTERS BY RESEARCH PROPOSED COURSE AMENDMENT: FACULTY OF ARTS 75-78

A proposal to establish the specialisation of the Master of Arts in English as an International Language is attached. This proposal has been endorsed by the Research Graduate School Committee.

RECOMMENDATION:

That Academic Board approve the establishment of the specialisation of the Master of Arts in English as an International Language.

9  MONASH INSTITUTE OF PHARMACEUTICAL SCIENCES 35-56

A proposal to establish the Monash Institute of Pharmaceutical Sciences (MIPS), approved by the Board of the Faculty of Pharmacy, has been forwarded to Academic Board with the endorsement of the Deputy Vice-Chancellor (Research).

RECOMMENDATION:

That Academic Board endorse, for transmission to Council for approval, the proposal of the Faculty of Pharmacy to establish the Monash Institute of Pharmaceutical Sciences (MIPS).

10  CENTRE FOR EUROPEAN STUDIES

Noting the establishment of the European Union Centre, the Board of the Faculty of Arts has endorsed the disestablishment of the Centre for European Studies within the School of Languages, Cultures and Linguistics.

RECOMMENDATION:

That Academic Board approve, for transmission to Council for noting, the proposal of the Faculty of Arts to disestablish the Centre for European Studies.

11  MEMBERSHIP OF THE CENTRAL DISCIPLINE COMMITTEE 57-58

A document is attached. In view of the urgency of the matter, Associate Professor S Joy, Vice-President of Academic Board, has provided executive approval, on behalf of Academic Board, of the membership of the Central Discipline Committee as set out in the attached document for a term of office from 1 July 2006 to 30 June 2008.

RECOMMENDATION:

That Academic Board ratify the approval granted by the Vice-President of Academic Board to the membership of the Central Discipline Committee as set out in the attached document for a term of office from 1 July 2006 to 30 June 2008.

12  MEMBERSHIP OF ACADEMIC BOARD

12.1  Nomination from faculty boards to fill casual vacancies on Academic Board

RECOMMENDATION:

That Academic Board approve the following appointments made by faculty boards to fill casual professorial and non-professorial vacancies on Academic Board:

12.2  Nomination from undergraduate students to fill a casual vacancy on Academic Board

RECOMMENDATION:

That Academic Board approve the following appointment made by the undergraduate students to fill a casual vacancy on Academic Board:

Ms Emily Greco until 31 December 2006

12.3  Appointment of Heads of Academic or Support Units

The President of Academic Board has nominated Professor Graham Webb, Chief Executive Officer (CEO) of Monash College Group, as an appointed member of Academic Board, for the term of his tenure as CEO.

RECOMMENDATION 1:

That Academic Board appoint Professor Graham Webb to the Academic Board for the term of his tenure as CEO of the Monash College Group.

The President of Academic Board has nominated Ms Robyn Harris, Acting Director, Centre for Higher Education Quality, as an appointed member of Academic Board, for the term of her tenure as Acting Director, CHEQ.

RECOMMENDATION 2:

That Academic Board appoint Ms Robyn Harris to the Academic Board for the term of her tenure as Acting Director, CHEQ.

13  REQUEST FOR SPECIAL LEAVE FROM MEETINGS OF THE BOARD

In accordance with Statute 2.2 – The Academic Board (section 4), a casual vacancy in the office of an elected member occurs where a member is absent from three consecutive meetings without special leave granted by the Board at or before the last of those meetings.
A request has been received for special leave from:

A/Professor M Page, Science, Meetings 4, 5, 6 & 7/2006

D  ITEMS FOR NOTING

14  REPORT OF THE EDUCATION COMMITTEE

Receipt of report of meeting 3/2006 5-32 and 107-108

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 3/2006 of the Education Committee, held on 31 May 2006.

14.1  Educational Technology Committee (ETC)

A proposal to establish this committee along with the terms of reference and membership of the Educational Technology Committee will be presented to a future meeting of the Academic Board.

RECOMMENDATION:

That Academic Board note that a proposal to establish the Educational Technology Committee as a subcommittee of the Learning, Teaching and Quality Committee, will be forwarded to a future meeting of the Academic Board for approval once the terms of reference and membership composition have been determined.

Proceedings

15  REPORT OF THE GENERAL LIBRARY COMMITTEE

Receipt of report of meeting 2/2006 59-64

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 2/2006 of the General Library Committee, held on 14 June 2006.

Proceedings

16  REPORT OF THE MONASH UNIVERSITY RESEARCH COMMITTEE

Receipt of report of meeting 3/2006 65-66

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 3/2006 of the Monash University Research Committee held on 25 May 2006.

Proceedings

17  REPORTS OF THE RESEARCH GRADUATE SCHOOL COMMITTEE

Receipt of reports of meeting 4/2006 and 5/2006 67-78

Reports are attached.

RECOMMENDATION:

That Academic Board receive and note the reports of meeting 4/2006 and 5/2006 of the Research Graduate School Committee, held on 5 May 2006 and 2 June 2006 respectively.

Proceedings

18  REPORT OF THE BOARD OF THE FACULTY OF ART & DESIGN

Receipt of report of Board meeting 2/2006 79-80

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 2/2006 of the Board of the Faculty of Art and Design, held on 26 April 2006.

Proceedings
 

19  REPORT OF THE BOARD OF THE FACULTY OF ARTS

Receipt of report of Board meeting 2/2006 81-84

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 2/2006 of the Board of the Faculty of Arts, held on 17 May 2006.

Proceedings
 

20  REPORT OF THE BOARD OF THE FACULTY OF BUSINESS AND ECONOMICS

Receipt of report of Board meeting 3/2006 85-88

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 3/2006 of the Board of the Faculty of Business and Economics, held on 7 June 2006.

Proceedings
 

21  REPORTS OF THE BOARD OF THE FACULTY OF EDUCATION

Receipt of reports of Board meeting 1/2006 and 2/2006 89-92

Reports are attached.

RECOMMENDATION:

That Academic Board receive and note the reports of meeting 1/2006 and 2/2006 of the Board of the Faculty of Education, held on 21 February 2006 and 17 May 2006 respectively.

Proceedings
 

22  REPORT OF THE BOARD OF THE FACULTY OF ENGINEERING

Receipt of report of Board meeting 2/2006 93-98

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 2/2006 of the Board of the Faculty of Engineering, held on 10 May 2006.

Proceedings
 

23  REPORT OF THE BOARD OF THE FACULTY OF MEDICINE, NURSING AND HEALTH SCIENCES

Receipt of report of Board meeting 3/2006 99-100

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 3/2006 of the Board of the Faculty of Medicine, Nursing and Health Sciences, held on 14 June 2006.

Proceedings
 

24  REPORT OF THE BOARD OF THE FACULTY OF PHARMACY

Receipt of report of Board meeting 1/2006 101-102

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 1/2006 of the Board of the Faculty of Pharmacy, held on 29 March 2006.

Proceedings
 

25  REPORT OF THE BOARD OF THE FACULTY OF SCIENCE

Receipt of report of Board meeting 3/2006 103-106

A report is attached.

RECOMMENDATION:

That Academic Board receive and note the report of meeting 3/2006 of the Board of the Faculty of Science, held on 13 June 2006.

Proceedings
 

26  VACANCIES ON ACADEMIC BOARD AS AT MEETING 4/2006

The following casual vacancies exist on Academic Board as at meeting 4/2006:

27  NEXT MEETING

The next meeting of the Academic Board will be held on Wednesday, 30 August 2006 in the Council Chambers, first floor, Building 3A, Clayton Campus from 3:30 pm to 5:30 pm.