Academic Board Meeting 7/2006
Index of Recommendations and Supplementary Papers
Meeting No 7/2006 of the Academic Board will be held from 3:30pm – 5:30pm on Wednesday, 22 November 2006, in the Council Chambers, first floor, building 3A, Clayton campus.
The Agenda papers have been circulated. The Index of Recommendations is set out below and supplementary and replacement papers are attached.
Meetings of the Academic Board are attended by ex officio, elected and appointed members. A non-member may request permission to attend a meeting of the Board as an observer by telephoning extension 52010. Observers have no speaking or voting rights.
Members are reminded that items may be starred prior to the Meeting by contacting the Secretary, or at the commencement of the Meeting under item 1.1 of the Agenda.
Tea and coffee will be served in the foyer prior to the meeting.
Tony Calder, Secretary
A G E N D A
*A PROCEDURAL MATTERS
1. ARRANGEMENT OF AGENDA
1.1 Starring of Items
Members who wish a non-starred item to be discussed may do so at this point.
1.2 Approval of Non-Starred Items
The Chair will move:
That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred.
1.3 Confidential Items
Any confidential items will be resolved at this point.
2. MINUTES
2.1 Minutes of Academic Board Meeting 6/2006 held on Wednesday, 4 October 2006
The Minutes of Meeting 6/2006 have been distributed.
RECOMMENDATION:
That the Minutes of Academic Board Meeting 6/2006, held on 4 October 2006, be confirmed.
*B STARRED ITEMS
3. REPORT OF THE PRESIDENT OF ACADEMIC BOARD
Associate Professor J Hurst will speak to this item.
RECOMMENDATION:
That Academic Board note the advice of the President.
4. REPORTS OF THE VICE-CHANCELLOR’S GROUP
4.1 Report of the Vice-Chancellor 209-212
A report is attached. Professor R. Larkins, Vice-Chancellor, will speak to this item. Members of the Board are invited to note that the Vice-Chancellor will join the meeting at approximately 4.30pm.
RECOMMENDATION:
That Academic Board receive the report and note the advice of Professor Larkins, Vice-Chancellor.
4.1.1 Academic Plan 213-242
The Academic Plan sits immediately underneath Monash Directions 2025 in Monash’s planning pyramid and identifies the objectives Monash will pursue in the next five years in the research, education and international aspects of the University’s operations. It brings together three major plans agreed by the University during 2005-6, the Research and Research Training, Education, and International Plans, thus emphasising the connections between them.
RECOMMENDATION:
That Academic Board endorse the Academic Pan for transmission to Council.
4.1.2 Budget 2007 243-252, 273-324
During discussion at Council of the 2006 Budget and Annual Plan, Council requested that in future years the two documents be more closely linked and preferably consolidated into one publication. The Budget 2007 documentation and the Annual Plan 2007 have been consolidated into one publication and are enclosed.
Mr David Pitt, Vice- President (Finance), will speak to this item. Mr. Reynold Dias, Divisional Director, Financial Resources Management, will be in attendance for this item.
RECOMMENDATION:
That Academic Board note the advice of Mr David Pitt, Vice- President (Finance) and endorse the Budget 2007 for transmission to Council.
4.1.3 Monash University Annual Plan 2007 253-272
Members are invited to refer to the introductory text for item 4.1.2 above.
Professor Parker will introduce the item and invite Professor Merran Evans, Pro Vice-Chancellor (Planning) to speak to the item.
RECOMMENDATION:
That Academic Board note the advice of Professors Parker and Evans and approve the Annual Plan 2007 for transmission to Council.
4.2 Reports of the Senior Deputy Vice-Chancellor
4.2.1 Revised Complaints and Grievances of Coursework Students: Policy and Procedures 1-8
The process of reviewing student complaints and grievances has been underway for approximately two years. Monash’s approach to reviewing this area also ensures that Monash is compliant with the National Governance Protocols about codified and collated procedures for student grievances. The Victorian Ombudsman has also produced a report on student grievances and effectively recommended that universities have their own internal ombudsmen.
A panel chaired by Sally Joy and including Janet White, Pamela Williamson, Sue Gleeson, Terry Hogan, Kay Gardner, Gerry Nagtzaam, Chris Holmes, Aspen Kilby, Margaret Heaghney and Amanda Lazar worked on the issues. Further, the matter has been discussed at a meeting of Faculty Managers.
Academic Board is invited to note that a counterpart set of policies and procedures for HDR students will be presented to the Board in 2007.
RECOMMENDATION:
That Academic Board approve the revised Complaints and Grievances of Coursework Students: Policy and Procedures
4.2.2 Proposed appointment arrangements for a University Ombudsman 9-18
Subject to Academic Board approval of item 4.2.1 – Revised Complaints and Grievances of Coursework Students: Policy and Procedures, Academic Board is invited to note the process and arrangements for appointing a Student Ombudsman. Further, members of the Board are invited to provide comment on the attached position description.
RECOMMENDATION:
That Academic Board:
- Note the process and arrangements for appointing a Student Ombudsman, and that the process detailed in the document presented will form the basis for a proposal to University Council (meeting 8/2006 – 4th December) to seek formal approval to endorse and commence the appointment process.
- Note that members of the Academic Board are invited to provide comments on the draft Position Description by emailing comments to the Vice-President (Administration) at peter.marshall@adm.monash.edu.au by COB Friday 24 November 2006.
4.3 Report of the Deputy Vice-Chancellor (Research)
4.3.1 Higher Degrees by Research – Recruitment Plan 19-38
At a meeting of the Research Graduate School Committee (RGSC) held on Friday 3 November, the Higher Degrees by Research Recruitment Plan was approved for transmission to Academic Board.
Professor Max King, Pro Vice-Chancellor (Research and Research Training) will present the Plan to the Board.
RECOMMENDATION:
That Academic Board approve the Higher Degrees by Research Recruitment Plan as detailed in the document presented.
4.4 Question Time
Questions may be raised at this point regarding matters of interest to the Board. If a response to a question would require detailed information, it would be appreciated if some prior notice (eg. 24 hours before the meeting) could be given to the President or Secretary.
5. MATTERS ARISING FROM THE MINUTES
C ITEMS FOR APPROVAL
6. PROPOSAL TO ESTABLISH THE MONASH UNIVERSITY ACADEMY OF PERFORMING ARTS 39-42
A proposal to establish the Monash University Academy of Performing Arts has been submitted for consideration.
RECOMMENDATION:
That Academic Board endorse for transmission to Council the proposal to establish the Monash University Academy of Performing Arts.
7. PROPOSAL TO ESTABLISH THE CENTRE FOR MUSLIM MINORITIES & ISLAM POLICY STUDIES 43-68
The proposal to establish the Centre for Muslim Minorities & Islam Policy Studies has been forwarded to Academic Board with the endorsement of the Deputy Vice-Chancellor (Research).
RECOMMENDATION:
That Academic Board endorse, for transmission to Council for approval, the proposal to establish the Centre for Muslim Minorities & Islam Policy Studies.
8. PROPOSAL TO ESTABLISH THE ASIA-PACIFIC CENTRE FOR SCIENCE AND WEALTH CREATION 69-82
The proposal to establish the Asia-Pacific Centre for Science and Wealth Creation has been forwarded to Academic Board with the endorsement of the Deputy Vice-Chancellor (Research).
RECOMMENDATION:
That Academic Board endorse, for transmission to Council for approval, the proposal to establish the Asia-Pacific Centre for Science and Wealth Creation.
9. PROPOSAL TO ESTABLISH THE GLOBAL TERRORISM RESEARCH CENTRE 83-104
The proposal to establish the Global Terrorism Research Centre has been forwarded to Academic Board with the endorsement of the Deputy Vice-Chancellor (Research).
RECOMMENDATION:
That Academic Board endorse, for transmission to Council for approval, the proposal to establish the Global Terrorism Research Centre.
10. GPA AND WAM METHODOLOGIES 121-122
During 2006, the Education Policy and Programs Committee and Education Committee have been considering the utility and most appropriate methodology for implementing a Grade Point Average (GPA) and Weighted Average Mark (WAM) for inclusion on student’s academic transcripts.
RECOMMENDATION:
That Academic Board approve:
- That the GPA methodology allocates a score between 0 to 4 to each grade. i.e.: High Distinction = 4, Distinction = 3, Credit = 2, Pass = 1, Near Pass = 0.7, Fail = 0.3 and Withdrawn Fail = 0. Each score is then weighted by the credit points for the unit and the weighted scores are summed together. The summed score is then divided by the total number of credit points undertaken.
- The WAM methodology weights each unit mark by the unit credit points and a year level weighting of 0.5 for units first year level codes, to allow for any transition issues that first year students may experience, and a weighting of one for all other units.
11. CREDIT POLICY (INCLUDING RECOGNITION OF PRIOR LEARNING), PROCEDURES AND BUSINESS PRACTICE 123-124, 187-208
In accordance with the Education Policy and Procedures Review Schedule, both the Credit Policy and Recognition of Prior Learning Policy, and procedures were due for review. The Review was undertaken by a Credit Steering Group. Draft versions of the revised policy were circulated to faculties and the draft policy was revised following that feedback.
RECOMMENDATION:
That Academic Board:
- Approve the Credit Policy (including Recognition of Prior Learning);
- Note the Credit Transfer procedures, Credit Business Practices document and Credit Implementation Plan; and
- Note that the Recognition of Prior Learning procedures are currently under review.
12. PROPOSAL TO APPROVE REFORMATTED POLICIES ON DEFERMENT, ENGLISH LANGUAGE REQUIREMENTS AND INTERNAL TRANSFER 125-132
The Coursework Admissions and Scholarship Committee forwarded to Education Committee reformatted policies on English Language Requirements, Deferment and Internal Transfer. Education Committee endorsed the polices for consideration by Academic Board.
RECOMMENDATION:
That Academic Board approve the following reformatted policies:
- English Language Requirements Policy;
- Deferment Policy; and
- Internal Transfer Policy
13. PROPOSAL TO ESTABLISH AN ACCESS PROGRAMME FOR REFUGEES 107-110
The university has recognised the need for an access program for Temporary Protection Visa holders and asylum seekers on Bridging Visas. Persons in these categories are, by definition, international students until they achieve Australian citizenship. At meeting 1/2006 of the Access Monash Coordinating Committee, in-principle support was given for such an initiative however it was determined that as the Access Monash program is funded from domestic student contributions amounts (SCA), it was inappropriate for funds to be used to financially support international students.
It is proposed that the university provides support to TPV or bridging Visa (E) holders through the introduction of a Refugees Access Bursary. The number, level of support and administrative detail is provided in the documentation.
RECOMMENDATION:
That Academic Board approve the proposal to introduce a Refugee Access Bursary as detailed in the document presented.
14. REVISED VACATION SCHOLARSHIP POLICY 111-116
The administrative functions and policy of the Vacation Scholarships program have been transferred from the Human Resources Division and now will be administered by the Coursework Scholarship Unit. In accordance with recent practice, new and revised policies are submitted to Academic Board for approval. A revised policy is submitted for consideration.
RECOMMENDATION:
That Academic Board approve the revised Vacation Scholarship Policy.
15. PROPOSAL TO ESTABLISH THE CLINICAL RESEARCH GOVERNANCE COMMITTEE 139-144
Monash Research Committee (as CADRES) originally considered the recommendations arising from the Clinical Research Review at its Meeting 1/2006. Issues arising from that meeting have been addressed and incorporated into the proposal for establishment of the Clinical Research Governance Committee (CRGC)
Members of the Board are invited to note that:
- Establishment of the CRGC would result in the development of a robust policy framework and would also facilitate researchers’ negotiation through required compliance processes.
- Delays in matters coming to SCERH would be minimised especially in the case of high-risk clinical research, and in the case of multi-institutional research involving humans, provide a ‘one stop shop’ for addressing insurance and TGA requirements.
- Establishment of the CRGC would strengthen the University’s commitment to appropriate risk assessment and management processes.
- Monash Research Committee endorsed establishment of the Clinical Research Governance Committee, for submission to Academic Board.
RECOMMENDATION:
That Academic Board approve:
- The establishment of the Clinical Research Governance Committee as a sub-committee of the Monash University Research Committee.
- The proposed role, terms of reference and membership of the Clinical Research Governance Committee.
16. PROPOSAL TO APPROVE AN AFFILIATION AGREEMENT WITH PETER MACCALLUM CANCER INSTITUTE 173-186
Over the past 24 months, Peter MacCallum and Monash University have been in discussion in order to forge a closer relationship between the two entities. Historically, Peter Mac have been involved in assisting with medical student teaching on a number of campuses and there have been strong research collaborations, both at a clinical level and in the fields of biochemistry and molecular biology. Further, PhD students study at Peter Mac and a number of Peter Mac staff have honorary appointments in Monash Departments.
Members of Academic Board are invited to note the Board of Peter MacCallum Cancer Institute unanimously approved the agreement on 11 October 2006.
RECOMMENDATION:
That Academic Board endorse, for transmission to Council, the proposal to enter into a formal Affiliation Agreement with the Peter MacCallum Cancer Institute as detailed in the attached documentation.
17. MEMBERSHIP OF EXCLUSION APPEALS COMMITTEE 207-208
A document is attached. A number of memberships will expire at the end of 2006. Nominations from faculties have been received for terms membership for 2007-2008.
RECOMMENDATION:
That Academic Board approve the 2007 Exclusion Appeals Committee membership as detailed in the document presented.
E ITEMS FOR NOTINGG
18. REPORTS OF EDUCATION COMMITTEE
18.1 Report of Education Committee - 5/2006 105-116
Receipt of report of meeting 5/2006
RECOMMENDATION:
That Academic Board receive and note the report of meeting 5/2006 of Education Committee.
18.2 Report of Education Committee - 6/2006 117-132
Receipt of report of meeting 6/2006
RECOMMENDATION:
That Academic Board receive and note the report of meeting 6/2006 of Education Committee.
19. REPORTS OF THE MONASH UNIVERSITY RESEARCH COMMITTEE
19.1 Report of Monash University Research Committee – 6/2006 133-134
Receipt of report of meeting 6/2006
RECOMMENDATION:
That Academic Board receive and note the report of meeting 6/2006 of the Monash University Research Committee.
19.2 Report of Monash University Research Committee – 7/2006 135-144
Receipt of report of meeting 7/2006
RECOMMENDATION:
That Academic Board receive and note the report of meeting 7/2006 of the Monash University Research Committee.
20. REPORT OF THE RESEARCH GRADUATE SCHOOL COMMITTEE 145-148
Receipt of report of meeting 9/2006
RECOMMENDATION:
That Academic Board receive and note the report of meeting 9/2006 of the Research Graduate School.
21. REPORT OF THE BOARD OF THE FACULTY OF BUSINESS AND ECONOMICS 149-154
Receipt of report of meeting 5/2006
RECOMMENDATION:
That Academic Board receive and note the report of meeting 5/2006 of the Board of the Faculty of Business and Economics.
22. REPORT OF THE BOARD OF THE FACULTY OF ENGINEERING 155-160
Receipt of report of meeting 4/2006
RECOMMENDATION:
That Academic Board receive and note the report of meeting 4/2006 of the Board of the Faculty of Engineering.
23. REPORT OF THE BOARD OF THE FACULTY OF MEDICINE, NURSING AND HEALTH SCIENCES 161-164
Receipt of report of meeting 6/2006
RECOMMENDATION:
That Academic Board receive and note the report of meeting 6/2006 of the Board of the Faculty of Medicine, Nursing and Health Sciences.
24. REPORTS OF THE BOARD OF FACULTY OF SCIENCEE
24.1 Report of the Board of Faculty of Science – 4/2006 165-168
Receipt of report of meeting 4/2006
RECOMMENDATION:
That Academic Board receive and note the report of meeting 4/2006 of the Board of the Faculty of Science.
24.2 Report of the Board of Faculty of Science – 5/2006 169-170
Receipt of report of meeting 5/2006
RECOMMENDATION:
That Academic Board receive and note the report of meeting 5/2006 of the Board of the Faculty of Science.
25. REPORT OF THE AFFILIATION COMMITTEE 171-186
Receipt of report of meeting 1/2006
RECOMMENDATION:
That Academic Board receive and note the report of meeting 1/2006 of the Affiliation Committee.
26. NEXT MEETING
The next meeting of the Academic Board will be held on Wednesday, 21 February 2007 in the Council Chambers, 1st floor, Building 3a, Clayton Campus from 3.30pm to 5.30pm.
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