Index of Recommendations and Supplementary Papers

Meeting No 2/2007 of the Academic Board will be held Wednesday, 4 April 2007, from 3:30pm-5:30pm, in the Council Chambers, first floor, building 3A, Clayton campus.

1.1  Starring of Items

Members who wish a non-starred item to be discussed may so request at this point.

1.2  Approval of Non-Starred Items

The Chair will move:

That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred.

1.3  Confidential Items

Any confidential items will be resolved at this point.
 

2.1  Minutes of Academic Board Meeting 1/2007

The Minutes of Meeting 1/2007, held on Wednesday, 21 February 2007, were distributed on 28 February 2007.

Recommendation:

That the Minutes of Academic Board Meeting 1/2007, held on 21 February 2007, be confirmed.

 

3.1  President’s Report

Associate Professor John Hurst will speak to this item.

Recommendation:

That Academic Board note the advice of the President.

3.2  Role of Academic Board 1A – 1B    1 - 4

Associate Professor John Hurst will speak to this item. A report is attached.

Recommendation:

That Academic Board note the advice of the President.
 

4.1 Vice-Chancellor

A report will be distributed by e-mail.

Recommendation:

That Academic Board receive and note the report of the Vice-Chancellor.

4.2 Education Portfolio

4.2.1  Learning Support Services

At the last Academic Board meeting, members discussed the transfer of responsibility for learning support services from CALT to the Library. This will take place from the beginning of Semester 2/2007.

Learning support services include skills development in the areas of communication, effective study, essay writing and preparing for exams. A high priority is support to students for whom English is a second language. To effect this change, the Library is establishing a Learning Skills unit and is developing a service model that will be aligned with and build upon the concept of the learning commons and the Library's information literacy programs.

Ms Cathrine Harboe-Ree, University Librarian and Ms Lisa Smith, Project Manager, Learning Skills, Monash University Library will present to the Board on the changes to the provision of learning support services at the University.

Recommendation:

That Academic Board receive the presentation on provision of Learning Support Services and note the advice of Ms Harboe-Ree and Ms Smith.

4.2.2  University Rankings    5 - 12

Attached is a report on university rankings. Professor Merran Evans will introduce this report.

Recommendation:

That Academic Board receive the attached report and note the advice of Professor Evans.

4.2.3  VTAC Admissions and Student Load 2007    13 - 16

Professor Evans will speak to the attached VTAC admissions and student load paper.

Recommendation:

That Academic Board receive the attached report and note the advice of Professor Evans.

4.2.4  Credit Transfer Agreement between Go8 Universities    17 - 20

During 2006, the Go8 Board agreed that a Credit Transfer Agreement should be implemented between member institutions. This Agreement was recently signed and is attached. Professor Evans will introduce this item.

Recommendation:

That Academic Board receive the attached Credit Transfer Agreement and note the advice of Professor Evans.

4.3  Question Time

Questions may be raised at this point regarding matters of interest to the Board. If a response to a question would require detailed information, prior notice (eg 24 hours before the meeting) would be appreciated.
 

5.1  Report on Academic Promotion Issues discussed at Academic Board Meeting 1/2007    143 – 146

At meeting 1/2007 Academic Board considered the draft Academic Promotions 2007: Guidelines for Candidates and Committees resulting in members providing a number of suggestions. Please refer to the minutes of meeting 1/2007, item 4.3 – Academic Promotions 2007: Guidelines for Candidates and Committees (page 4 of the Minutes refers)

Attached is a document addressing the matters raised at meeting 1/2007

Recommendation:

That Academic Board note the responses to the matters raised at meeting 1/2007 where Academic Board gave in principal approval to the Academic Promotions 2007: Guidelines for Candidates and Committees.
 

6.1  Centre and Institute Directors Group    21 - 22

This item originated at item 7.1.1 of the index of items and was starred by the Steering Committee.

At its Meeting 1/2007, the Monash University Research Committee endorsed the attached draft Terms of Reference of the Centre and Institute Directors Group and recommended their approval by Academic Board.

Recommendation

That Academic Board approve the Terms of Reference of the Centre and Institute Directors Group.

7.1  Committee structure

7.1.1  Centre and Institute Directors Group   21 - 22 pp

Please note that this item will be considered by the board at item 6.1

7.2  Committee membership

7.2.1  Education Committee    107 - 110

At its Meeting 1/2007, Education Committee endorsed amendment of its membership to include the Director, International Education (Office of the Deputy Vice-Chancellor (International)).

Recommendation

That Academic Board approve inclusion of the Director, International Education in the membership of the Education Committee.
 

8.1  Cancellation of Units    23 - 28

At its Meeting 1/2007, Education Committee:

• Endorsed the revised Cancellation of Units Policy for submission to the Board.

• Approved the accompanying Procedures.

Recommendation

1. That Academic Board approve the Cancellation of Units Policy.

2. That Academic Board note the Cancellation of Units Procedures

8.2  Posthumous Completion and Conferral of Awards    29 - 36

At its Meeting 1/2007, Education Committee endorsed the revised Posthumous Completion and Conferral of Awards Policy for submission to the Board and approved the accompanying Procedures.

Recommendation

1. That Academic Board approve the Posthumous Completion and Conferral of Awards Policy.

2. That Academic Board note the Posthumous Completion and Conferral of Awards Procedures

8.3  Qualification Categories    37 - 54

At its Meeting 1/2007, Education Committee endorsed the revised Qualification Categories Policy for submission to the Board and approved the accompanying Procedures.

Recommendation

1. That Academic Board approve the Qualification Categories Policy and the Schedule of Qualification Categories.

2. That Academic Board note the Qualification Categories Procedures.

8.4  Course Structure    55 - 62

At its Meeting 1/2007, Education Committee:

• Endorsed the revised Course Structure Policy for submission to the Board.

• Approved the Undergraduate Coursework Course Structure Procedures.

• Endorsed repeal of the:

  • Modular Awards Policy

  • Dual Listed Units Policy

  • Graduate/Postgraduate Articulation and Flexibility Policy

  • Interdisciplinary Courses and Units Policy

  • Graduate/Postgraduate Policy and Procedures.

Recommendation

1. That Academic Board approve the Course Structure Policy.

2. That Academic Board note the Undergraduate Coursework Course Structure Procedures

3. That Academic Board approve repeal of the:

• Modular Awards Policy

• Dual Listed Units Policy

• Graduate/Postgraduate Articulation and Flexibility Policy

• Interdisciplinary Courses and Units Policy

• Graduate/Postgraduate Policy and Procedures.

8.5  Complaints and Grievances    63 - 74

At its Meeting 7/2006, the Board approved the revised Complaints and Grievances of Coursework Students: Policy and Procedures, and noted that a counterpart set of policies and procedures for HDR students would be presented in 2007. The University’s new policy framework allows a policy to have more than one set of associated procedures.

Accordingly, the Research Graduate School Committee Meeting 2/2007 endorsed the combined Complaints and Grievances Policy and approved the HDR Student-specific Procedures.

The Education Committee Meeting 1/2007 endorsed the combined Complaints and Grievances Policy and recommended further review of the Coursework student-specific Procedures.

Recommendation

1. That Academic Board approve the Academic and Administrative Complaints and Grievances Policy for HDR and Coursework Students.

2. That Academic Board note the Procedures for HDR Candidature and Administrative Complaints and Grievance.

8.6  HDR Termination of Candidature    75 - 86

At its Meeting 2/2007, the Research Graduate School Committee endorsed the HDR Termination of Candidature Policy for submission to the Board and approved the accompanying Procedures.

Recommendation

1. That Academic Board approve the HDR Termination of Candidature Policy.

2. That Academic Board note the HDR Termination of Candidature Procedures

8.7  HDR Candidature Research Supervisor Accreditation    87 - 94

At its Meeting 2/2007, the Research Graduate School Committee endorsed the HDR Candidature Research Supervisor Accreditation Policy for submission to the Board and approved the accompanying Procedures.

Recommendation

1. That Academic Board approve the HDR Candidature Research Supervisor Accreditation Policy.

2. That Academic Board note the HDR Candidature Research Supervisor Accreditation Procedures.

8.8  HDR Candidature Research Misconduct    95 - 102

At its Meeting 2/2007, the Research Graduate School Committee endorsed the HDR Candidature Research Misconduct Policy for submission to the Board and approved the accompanying Procedures.

Recommendation

1. That Academic Board approve the HDR Candidature Research Misconduct Policy.

2. That Academic Board note the HDR Candidature Research Misconduct Procedures.
    

9.1  INDIAN INSTITUTE OF TECHNOLOGY, BOMBAY (IITB) AND MONASH UNIVERSITY RESEARCH ACADEMY (IMURA) PROGRAM   103 - 106

Monash University and IITB signed an agreement to establish a joint research academy in March 2006. Funding arrangements are presently being finalised.

Research training collaboration and double-badging of degrees will be a key element of the joint venture.

The principal elements of the double-badged PhD program (attached) were endorsed by the Monash Research Graduate School Committee Meeting 1/2007.

Recommendation

That Academic Board:

Approve the proposal for a Joint Ph.D. Program between the Indian Institute of Technology Bombay (IITB) and Monash University.

Note that some details of the program are yet to be decided by the joint committee of representatives of both institutions.

Statute 2.2 – The Academic Board (clause 4.1) provides that a casual vacancy in the office of an elected member occurs where a member is absent from three consecutive meetings without special leave granted by the Board at or before the last of those meetings. Requests for special leave have been received from:

Professor Ingrid Zukerman Information Technology Meetings 2-3/2007

11.1  Education Committee Meeting 1/2007    107 - 110

A Report is attached.

Recommendation

That Academic Board receive and note the Report of Meeting 1/2007 of the Education Committee.

11.2  Monash University Research Committee Meeting 1/2007    111 - 112

A Report is attached.

Recommendation

That Academic Board receive and note the Report of Meeting 1/2007 of the Monash University Research Committee.

11.3  Research Graduate School Committee Meetings 1-2/2007    113 - 118

Reports are attached.

Recommendation

That Academic Board receive and note the Reports of Meetings 1/2007 and 2/2007 of the Research Graduate School Committee.

12.1  Faculty of Medicine, Nursing and Health Sciences Meeting 1/2007    119 - 122

A report is attached.

Recommendation

That Academic Board receive and note the Report of Meeting 1/2007 of the Board of the Faculty of Medicine, Nursing and Health Sciences.

12.2  Faculty of Business and Economics Meeting 1/2007    123 - 142

A report is attached.

Recommendation

That Academic Board receive and note the Report of Meeting 1/2007 of the Board of the Faculty of Business and Economics.

A report is attached.

The next meeting of the Academic Board will be held on Wednesday 23 May 2007 in the Council Chambers, 1^st floor, Building 3a, Clayton Campus commencing at 3.30pm.