Academic Board Meeting 5-2008
Index of Recommendations and Supplementary Papers
Meeting No 5/2008 of the Academic Board will be held on 3 September 2008, from 3:30pm-5:30pm, in the Council Chambers, first floor, Building 3A, Clayton campus.
The Agenda papers have been circulated. The Index of Recommendations is set out below and supplementary papers are attached.
Meetings of the Academic Board are attended by ex officio, elected and appointed members. A non-member may request permission to attend a meeting of the Board as an observer by telephoning extension 59005. Observers have no speaking or voting rights.
Members are reminded that items may be starred prior to the meeting by contacting the Secretary, or at the commencement of the meeting under item 2.1 of the Agenda.
Members’ attention is directed to agenda item 6 – Questions on Notice. Please note that questions relating to specific agenda items will be taken at the end of each such item. Therefore, 24 hours’ notice of questions not related to agenda items would be appreciated.
Tea and coffee will be served in the foyer prior to the meeting.
Rhonda Hinds
Secretary
26 August 2008
AGENDA
A PRELIMINARY AND FORMAL BUSINESS
1 WELCOME
2 ARRANGEMENT OF AGENDA
*2.1 Starring of Items
Members who wish a non-starred item to be discussed may so request at this point.
*2.2 Approval of Non-Starred Items
The Chair will move:
That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred.
C 2.3 Confidential Items
3 MINUTES
*3.1 Minutes of Academic Board Meeting 3/2008
The Minutes of Meeting 3/2008, held on Wednesday, 4 June 2008, were distributed on 26 June 2008.
Recommendation:
That the Minutes of Academic Board Meeting 3/2008, held on 4 June 2008, be confirmed.
3.2 Business arising from the Minutes
3.2.1 Schedule of Action Items 1-2
The updated Schedule of Action Items is attached for noting.
Recommendation:
That Academic Board receive and note the updated Schedule of Action Items.
4 PRESIDENT’S BUSINESS
* 4.1 President’s Report
Professor Jayne Godfrey will report.
Recommendation:
That Academic Board receive and note the report of the President.
4.2 Meeting Dates 2009 3-4
A memorandum proposing meeting dates for 2009 is attached.
Recommendation:
That Academic Board approve the meeting dates for 2009.
* 4.3 Review of the Composition of Academic Board 289-294
Professor Godfrey will report on the recent consultation process and will introduce the attached models for consideration by the Board. Members are advised that a ballot will be taken at the meeting.
Recommendation:
That Academic Board receive and consider the attached membership models.
5 VICE-CHANCELLOR’S BUSINESS
5.1 Vice-Chancellor’s Report 295-322
Attached is a copy of the Vice-Chancellor’s State of the University presentation (delivered to Council at its 25 August meeting).
Recommendation:
That Academic Board receive and note the Vice-Chancellor’s report.
5.2 Award of Honorary Degrees 5-6
Attached is the report of Honorary Degrees Committee Meeting held on 7 May 2008. The Vice-Chancellor will report orally on the award of an Honorary Degree to Dame Elisabeth Murdoch AC, DBE.
Recommendation:
That Academic Board receive the report of the award of an Honorary Degree.
6 QUESTIONS ON NOTICE
Members are requested to provide at least 24 hours’ notice for questions on items not related to the agenda.
B DIRECTION OF ACADEMIC AFFAIRS
* 7 UNIVERSITY RANKINGS 7-14
Attached is the latest rankings report, provided by University Planning and Statistics. Professors Edwina Cornish and Merran Evans will refer members to items of particular significance.
Recommendation:
That Academic Board receive the attached report on University Rankings and note Professors Cornish and Evans’ advice.
* 7A EDUCATION PORTFOLIO 323-326
Professor Adam Shoemaker will report on:
Recommendation:
That Academic Board receive and note the Education Portfolio report.
C SUPERVISION OF ACADEMIC AFFAIRS
8 UNIVERSITY ACADEMIC STRUCTURE
* 8.1 Establishment of the Monash Africa Research Initiative (MARI) 15-30, 327-328
Academic Board Meeting 7/2007 endorsed in principle the concept of establishment of MARI, noting that a more detailed proposal would be developed over the next six months and returned to the Board for formal endorsement and transmission to Council.
Attached for endorsement is the proposal to establish MARI. Members are also requested to note the attached endorsement of the proposal by Monash South Africa.
Recommendation:
That Academic Board endorse for submission to Council the proposal from the Board of the Faculty of Arts to establish the Monash Africa Research Initiative.
8.2 Change of Location for the Centre for Comparative Literature and Cultural Studies
31-36
The Board of the Faculty of Arts has endorsed the attached proposal to relocate the Centre of Comparative Literature and Cultural Studies.
Recommendation:
That Academic Board approve the proposal by the Centre for Comparative Literature and Cultural Studies (CCLCS) to re-locate, for all management and administrative purposes, from the School of Languages, Cultures and Linguistics to the School of English, Communications and Performance Studies, effective from 1 January 2009.
* 9 ANNUAL PLAN PROGRESS REPORT 37-120
Attached for consideration is the 2008 Annual Plan Progress Report. Professor Merran Evans will introduce this item.
Recommendation:
That Academic Board receive and consider the Annual Plan Progress Report.
10 ACADEMIC PROGRAMS
* 10.1 Early Offers Pathway into the Diploma of Tertiary (Formerly Foundation) Studies
121-124
At its Meeting 4/2008, Education Committee endorsed the CASC proposal that the early offer pathway into the Diploma of Tertiary (formerly Foundation) Studies be extended for another year (2009) beyond the three year pilot period originally approved by Academic Board, subject to certain conditions.
Recommendation:
That Academic Board approve the proposal that the early offer pathway into the Diploma of Tertiary (formerly Foundation) Studies be extended for another year (2009), with the proviso that the early offers are to be conditional on applicants:
-
meeting the University’s English language entry requirements;
-
achieving the Diploma of Tertiary Studies ENTER score requirement of 50; and
-
satisfying any specific VCE study score prerequisites for their intended bachelor’s degree.
D GOVERNANCE
11 LEGISLATION
11.1 Discipline 125-150
Attached are an Explanatory Memorandum and proposal for amendment to Statute 4.1 – Discipline.
The proposals effect miscellaneous amendments required for compliance with the Education Services for Overseas Students (ESOS) Act and make changes to Part V – Research Misconduct.
Recommendation:
That Academic Board endorse, for submission to Council, the proposals to amend Statute 4.1 – Discipline.
11.2 Research Graduate School Committee (RGSC) 151-158
Attached are an Explanatory Memorandum and proposals for amendment to Statute 2.5 Division 1 – Research Graduate School Committee. The proposed amendments update the responsibilities and membership of the RGSC.
Recommendation:
That Academic Board endorse, for submission to Council the proposal to amend Statute 2.5 Division 1 – Research Graduate School Committee.
12 POLICY DEVELOPMENT AND REVIEW
12.1 Global Human Resources (HR) Policy Taxonomy 159-182
Attached for noting are the global HR Policy Taxonomy and global HR Policies, considered by Strategy and Resources Committee Meeting 5/2008.
Recommendation:
That Academic Board note the global HR Policy Taxonomy and global HR Policies.
12.2 Conduct and Compliance Procedures 329-370
The Global Conduct and Compliance Policy (a copy is included in the attachment to the above item) was approved by Strategy and Resources Committee Meeting 5/2008 and the associated Procedures subsequently noted by Strategy and Resources Committee Meeting 7/2008.
Attached for noting is the suite of Conduct and Compliance Procedures.
Recommendation:
That Academic Board note the Conduct and Compliance Procedures.
12.3 Student Travel Policy and Procedures 183-194
Education Committee Meeting 3/2008 endorsed the attached Student Travel Policy and approved the accompanying Procedures.
Recommendation:
That Academic Board:
12.4 Timetabling Policy and Procedures 195-208
Education Committee Meeting 3/2008 endorsed the attached Timetabling Policy and approved the accompanying Procedures.
Recommendation:
That Academic Board
13 ACADEMIC BOARD MEMBERSHIP
13.1 Election of Academic Staff (other than the Professors) Members to Academic Board – Faculty of Science 209-210
Attached is the Returning Officer’s Declaration of the Poll in the election to Academic Board of 3 (three) Academic Staff (other than the Professors) Members from the Faculty of Science.
Recommendation:
That Academic Board receive and note the Declaration of the Poll.
13.2 Election of Academic Staff (other than the Professors) Members to Academic Board – Faculty of Medicine, Nursing and Health Sciences 211-212
Attached is the Returning Officer’s Declaration of the Poll in the election to Academic Board of 3 (three) Academic Staff (other than the Professors) Members from the Faculty of Medicine, Nursing and Health Sciences.
Recommendation:
That Academic Board receive and note the Declaration of the Poll.
13.3 Nominations to casual vacancies on Academic Board
Nominations have now been received to fill the following vacancies:
| A/Prof Arthur de Bono |
Art & Design (non-professorial) |
to 30/06/09 |
| A/Prof Robert Nelson |
Art & Design (non-professorial) |
to 30/06/09 |
| Professor Ian Copland |
Arts (professorial) |
to 30/06/10 |
| Professor Leah Garrett |
Arts (professorial) |
to 30/06/10 |
| Professor Alan Petersen |
Arts (professorial) |
to 30/06/10 |
| Professor Jenny Hocking |
Arts (professorial) |
to 30/06/10 |
| Professor Andrew Benjamin |
Arts (professorial) |
to 30/06/10 |
| Mr Fintan Murphy |
Arts (non-professorial) |
to 30/06/10 |
| Dr Dirk Baltzly |
Arts (non-professorial) |
to 30/06/10 |
Recommendation:
That Academic Board approve the above nomination to fill the casual vacancy for the term specified.
13.4 Elections to the Steering Committee of Academic Board 213-214
13.4.1 Attached is the Returning Officer’s Declaration of the Poll for the elections to Steering Committee of Academic Board.
13.4.2 Academic Board is requested to confirm the following nominations to casual professorial vacancies on Steering Committee:
Recommendation:
That Academic Board:
-
Receive and note the Declaration of the Poll.
-
Confirm the nominations of Professor Bernard Hoffert, Professor Keryn Chalmers and Professor John Sheridan to casual vacancies for professorial members of Steering Committee.
13.5 Special Leave
Statute 2.2 – The Academic Board (clause 4.1) provides that a casual vacancy in the office of an elected member occurs where a member is absent from three consecutive meetings without special leave granted by the Board at or before the last of those meetings. Requests for special leave have been received from:
| Dr Chandani Lokuge |
Arts |
Meetings 5-7/2008 |
| Dr Elisabeth Wilson-Evered |
Caulfield |
Meetings 5-7/2008 |
| Dr Gloria Davies |
Arts |
Meetings 5-7/2008 |
| Dr MaryLou Rasmussen |
Education |
Meetings 5-7/2008 |
Recommendation:
That Academic Board approve the above requests for special leave.
14 FACULTY BOARD AND STANDING COMMITTEES MEMBERSHIP
14.1 Exclusion Appeals Committee 215-216
Section 2.2.2 of the Exclusion for unsatisfactory progress or inability to progress regulations requires an exclusion appeals committee to consist of, inter alia, a postgraduate student in the case of a postgraduate appellant.
Attached is a nomination from the Monash Postgraduate Association of a postgraduate representative to membership of the exclusion appeals panel.
Recommendation:
That Academic Board approve the nomination of Ms Ying Lu as postgraduate representative to the exclusion Appeals Committee.
14.2 Central Discipline Committee 217-218
Clause 13.1 of Statute 4.1 - Discipline requires appointment by Academic Board of members to the Central Discipline Committee Panel.
Attached for approval are faculty nominations to membership of the Central Discipline Committee Panel.
Recommendation:
That Academic Board approve the attached nominations to the Central Discipline Committee Panel.
14.3 The Board of the Faculty of Law
Section 7.6 of Schedule 7 to the Faculties Regulations – Faculty of Law provides for appointment by Council of certain external members to the Faculty Board.
Recommendation:
That Academic Board endorse for transmission to Council the recommendation to appoint the following external members of the Board of the Faculty of Law, with a period of office from July 2008 – July 2011:
-
His Honour Judge Lex Lasry, Supreme Court of Victoria
-
Ms Debbie Mortimer, Senior Counsel
15 REPORTS FROM STANDING COMMITTEES
15.1 Education Committee Meetings 3-4/2008 219-222
Recommendation:
That Academic Board receive and note the Report of Meetings 3/2008 and 4/2008 of the Education Committee.
15.2 Research Graduate School Committee Meetings 5-6/2008 223-228
Recommendation:
That Academic Board receive and note the Report of Meetings 5/2008 and 6/2008 of the Research Graduate School Committee.
15.3 General Library Committee Meeting 2/2008 229-236
Recommendation:
That Academic Board receive and note the Report of Meeting 2/2008 of the General Library Committee.
15.4 Monash University Research Committee Meeting 3/2008 237-238
Recommendation:
That Academic Board receive and note the Report of Meeting 4/2008 of the Monash University Research Committee.
16 FACULTY BOARD REPORTS
16.1 Faculty of Information Technology Meetings 2/2008 and 3/2008 239-246
Recommendation:
That Academic Board receive and note the Reports of Meetings 2/2008 and 3/2008 of the Board of the Faculty of Information Technology.
16.2 Faculty of Medicine, Nursing and Health Sciences Meeting 3/2008 247-248
Recommendation:
That Academic Board receive and note the Report of Meeting 3/2008 of the Board of the Faculty of Medicine, Nursing and Health Sciences.
16.3 Faculty of Engineering Meetings 2/2008 and 3/2008 249-262
Recommendation:
That Academic Board receive and note the Report of Meetings 2/2008 and 3/2008 of the Board of the Faculty of Engineering.
16.4 Faculty of Science Meetings 2/2008 and 3/2008 263-266
Recommendation:
That Academic Board receive and note the Report of Meetings 2/2008 and 3/2008 of the Board of the Faculty of Science.
16.5 Faculty of Arts Meeting 3/2008 267-270
Recommendations:
That Academic Board:
-
Receive and note the Report of Meeting 3/2008 of the Board of the Faculty of Arts.
-
Note approval by the Arts Faculty Board of unit and course proposals, amendments and disestablishments. (Recommendation 3 is relevant).
16.6 Faculty of Law Meeting 2/2008 271-278
Recommendation:
That Academic Board receive and note the Report of Meeting 2/2008 of the Board of the Faculty of Law.
16.7 Faculty of Business and Economics Meetings 2/2008 and 3/2008 279-288
Recommendation:
That Academic Board:
-
Receive and note the Report of Meetings 2/2008 and 3/2008 of the Board of the Faculty of Business and Economics.
-
Note Faculty Board’s approval of the Assessment Handbook Entries Policy.
-
Note Faculty Board’s establishment of prizes for high achieving students.
E ITEMS OF OTHER BUSINESS
17 OTHER BUSINESS
18 NEXT MEETING
The next meeting of the Academic Board will be held on Wednesday 8 October 2008 in the Council Chambers, 1st floor, Building 3a, Clayton Campus commencing at 3.30pm.
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