Academic Board Meeting 7-2008

Index of Recommendations and Supplementary Papers

Meeting No 7/2008 of the Academic Board will be held on 19 November 2008, from 3:30pm-5:30pm, in the Council Chambers, First floor, Building 3A, Clayton campus.

The Agenda papers have been circulated. The Index of Recommendations is set out below and supplementary papers are attached. Meetings of the Academic Board are attended by ex officio, elected and appointed members. A non-member may request permission to attend a meeting of the Board as an observer by telephoning extension 59005. Observers have no speaking or voting rights.

Members are reminded that items may be starred prior to the meeting by contacting the Secretary, or at the commencement of the meeting under item 2.1 of the Agenda.

Members’ attention is directed to agenda item 6 – Questions on Notice. Please note that questions relating to specific agenda items will be taken at the end of each such item. Therefore, 24 hours’ notice of questions not related to agenda items would be appreciated.

Tea and coffee will be served in the foyer prior to the meeting.

Rhonda Hinds
Secretary
11 November 2008

AGENDA

A     PRELIMINARY AND FORMAL BUSINESS

* 1   WELCOME

2   ARRANGEMENT OF AGENDA

* 2.1 Starring of Items

Members who wish a non-starred item to be discussed may so request at this point.

2.2 Approval of Non-Starred Items

The Chair will move:

That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred.

2.3 Confidential Items

3 MINUTES

* 3.1 Minutes of Academic Board Meeting 6/2008

The Minutes of Meeting 6/2008, held on Wednesday, 8 October 2008, were distributed via email on 20 October 2008.

Recommendation:

That the Minutes of Academic Board Meeting 6/2008, held on 8 October 2008, be confirmed.

3.2 Business arising from the Minutes

3.2.1 Schedule of Action Items                 1-2

The updated Schedule of Action Items is attached for noting.

Recommendation:

That Academic Board receive and note the updated Schedule of Action Items.

* 4   PRESIDENT’S BUSINESS

4.1 President’s Report for 2008                To be tabled

Professor Jayne Godfrey will introduce the President’s Report for 2008.

Recommendation:

That Academic Board receive and note the President’s Report for 2008.

4.2 Review of the Composition of Academic Board                203-208

Professor Jayne Godfrey will introduce the proposed Academic Board composition and consequential arrangements.

Recommendation:

That Academic Board endorse:

• The proposed composition of Academic Board.
• The proposed transitional and implementation arrangements.

* 5   VICE-CHANCELLOR’S BUSINESS

5.1 Vice-Chancellor’s Report                To be tabled

A report from the Vice-Chancellor is attached.

Recommendation:

That Academic Board receive and note the Vice-Chancellor’s report.

6   QUESTIONS ON NOTICE

Members are requested to provide at least 24 hours’ notice for questions on items not related to the agenda.

B    DIRECTION OF ACADEMIC AFFAIRS

* 7   2009 ANNUAL PLAN                55-104

Professor Adam Shoemaker, Deputy Vice-Chancellor (Education), will introduce the draft Annual Plan.

Recommendation:

That Academic Board note the advice of Professor Shoemaker and endorse the draft 2009 Annual Plan for transmission to Council.

* 8   2009 BUDGET                To be circulated prior to the meeting

Mr David Pitt, Vice- President (Finance), will introduce the draft 2009 Budget. Members are advised that hard copies will also be available at the meeting.

Recommendation:

That Academic Board note the advice of Mr David Pitt, Vice- President (Finance) and endorse the draft 2009 Budget for transmission to Council.

9   KEY PERFORMANCE INDICATORS (Agenda 6/2008, pages 19-86)

Pages 19-86 of Academic Board Agenda 6/2008 are relevant.

This item is included in Section B of the agenda to provide:

• Connectivity between the key documents above (especially the Annual Plan) and the University’s achievements against targets measured by the KPIs/IPIs.
• The opportunity for consideration of a strategic response to matters raised by the performance indicators.

Recommendation:

That Academic Board receive and note the University-wide Key Performance Indicator and Internal Performance Indicator reports.

C    SUPERVISION OF ACADEMIC AFFAIRS

* 10   2008 LOAD AND ADMISSIONS REPORT                3-16

Attached is the 2008 Load and Admissions Report. Professor Shoemaker will introduce this item.

Recommendation:

That Academic Board receive and note the 2008 Load and Admissions Report.

* 11   REPORTS FROM THE DEPUTY-VICE CHANCELLORS

Professor Edwina Cornish, Professor Stephanie Fahey and Professor Adam Shoemaker will report on the latest developments in the Education, Research and International Portfolios.

Recommendation:

That Academic Board receive and note the reports from the Deputy Vice-Chancellors.

12   CENTRES AND INSTITUTES

12.1 APEC (Asia Pacific Economic Cooperation) Study Centre                17-50

Attached for noting is the Report of the Review into the APEC Study Centre.

Recommendation:

That Academic Board note the Report of the Review into the APEC Study Centre.

12.2 CTI-Monash Centre for Optimisation in Travel, Transportation and Logistics                209-212

Attached for endorsement is the Faculty of Information Technology proposal to establish the CTI-Monash Centre for Optimisation in Travel, Transportation and Logistics within the existing Centre for Research in Intelligent Systems. This proposal has also been endorsed by the Deputy Vice-Chancellor (Research).

Recommendation:

That Academic Board endorse for transmission to Council the establishment of the CTI-Monash Centre for Optimisation in Travel, Transportation and Logistics.

13   ACADEMIC PROGRAMS – COLLABORATION WITH LULEA UNIVERSITY OF TECHNOLOGY (SWEDEN)                      51-54, 213-214

Attached for approval is the proposed Monash University/Lulea University of Technology (Sweden) Collaboration Agreement and Dual Award PhD proposal endorsed by the Research Graduate School Committee meeting of 3 October 2008.

Recommendation:

That Academic Board:

• Endorse, for transmission to Council, the Monash University/Lulea University of Technology (Sweden) Collaboration Agreement; and
• Approve the Dual Award PhD proposal.

D    GOVERNANCE

14 LEGISLATION

14.1 Exclusion for Health Reasons                105-114, 215-216

Attached are an Explanatory Memorandum and proposal for amendment to Statute 6.3 – Exclusion for Health Reasons.

The proposals effect compliance with ESOS legislation and make provisions consistent with obligations of confidence imposed on some professionals by their relevant code of ethics.

Recommendation:

That Academic Board endorse, for submission to Council, the proposal to amend Statute 6.3 – Exclusion for Health Reasons.

14.2 Exclusion for unsatisfactory progress or inability to progress                115-136, 217-218

Attached are Explanatory Memoranda and proposal for amendment to Statute 6.2 – Exclusion for unsatisfactory progress or inability to progress and the Regulations made thereunder.

The proposals effect amendments required for compliance with ESOS legislation.

Recommendation:

That Academic Board endorse, for submission to Council, the proposal to amend Statute 6.2 – Exclusion for unsatisfactory progress or inability to progress and the Regulations made thereunder.

14.3 Discipline                137-144

Attached is an Explanatory Memorandum and proposals for amendment to Statute 4.1 – Discipline.

The proposals effect amendments required for compliance with ESOS legislation and insert a house keeping amendment clarifying the meaning of “member of the faculty”.

Recommendation:

That Academic Board endorse, for submission to Council, the proposal to amend Statute 4.1 - Discipline.

14.4 Offshore Staff                145-166

Attached are proposals for amendment to Statute 2.3 – The Faculties and the Regulations made thereunder, to make provision for academic staff at Australian and non- Australian Monash University campuses to have equivalent responsibility for input to academic decisions and equivalent eligibility for membership on Faculty and University academic committees and boards.

Recommendation:

That Academic Board endorse, for submission to Council, the proposals to amend Statute 2.3 – The Faculties and the Faculties Regulations.

15   POLICY DEVELOPMENT AND REVIEW

15.1 Special Consideration Policy and Procedures                167-176

At its Meeting 6/2008 the Education Committee endorsed the Special Consideration Policy for transmission to Academic Board for approval and approved the accompanying Procedures.

Recommendation:

That Academic Board approve the Special Consideration Policy and note the accompanying Special Consideration Procedures.

15.2 Course Structure Policy                177-182

At its Meeting 6/2008 the Education Committee endorsed the revised Course Structure Policy for transmission to Academic Board for approval.

Recommendation:

That Academic Board approve the Course Structure Policy.

15.3 Masters by Coursework                219-238

Attached for the Board’s consideration is a review of the policy framework of Monash masters by coursework programs. Members are advised that at its Meeting 6/2008 the Education Committee endorsed the revised Schedule of Qualifications Categories for transmission to Academic Board.

Recommendation:

That Academic Board:

• Receive and note the review the policy framework of Monash masters by coursework programs.
• Endorse the revised Master by Coursework qualifications category for approval by Council.
• Endorse the disestablishment from the Schedule of Qualifications Categories of the category of Professional Master by Coursework for approval by Council.
• Endorse the revised Master (Honours) qualifications category for approval by Council.

15.4 Student Grievances Report                To be circulated prior to the meeting

The Academic and Administrative Complaints Procedures require annual reporting to the Deputy Vice-Chancellor (Education) with a subsequent report to the Academic Board about the extent and patterns of student grievances and any generic issues for the Board’s attention.

Recommendation:

That Academic Board receive and note the Student Grievances Report.

15.5 Associated Academic Appointments                239-250

Attached for consideration is a paper proposing a systematic approach to the appointment of academics in various categories of association with Monash.

Recommendation:

That Academic Board endorse the proposals contained in the paper for implementation in 2009.

16   ACADEMIC BOARD MEMBERSHIP

16.1 Election of Vice-President                183-184

Attached is the Returning Officer’s Declaration of the Poll for the election of one Vice-President of Academic Board.

Recommendation:

That Academic Board receive and note the Declaration of the Poll.

16.2 Election of Student Members                185-186

Attached is the Returning Officer’s Declaration of the Poll for the election of four undergraduate student members of Academic Board.

Recommendation:

That Academic Board receive and note the Declaration of the Poll.

16.3 Special Leave

Statute 2.2 – The Academic Board (clause 4.1) provides that a casual vacancy in the office of an elected member occurs where a member is absent from three consecutive meetings without special leave granted by the Board at or before the last of those meetings. Requests for special leave have been received from:

Dr Wendy Sutherland-Smith - Education - Meetings 1-3/2009

Recommendation:

That Academic Board approve the above requests for special leave.

17   REPORTS FROM STANDING COMMITTEES

17.1 Education Committee Meeting 6/2008                187-188

Recommendation:

That Academic Board receive and note the Report of Meeting 6/2008 of the Education Committee.

17.2 Monash University Research Committee Meetings 6 & 7/2008                189-190

Recommendation:

That Academic Board receive and note the Reports of Meetings 6 and 7/2008 of the Monash University Research Committee.

17.3 Research Graduate School Committee Meetings 8 & 9/2008                191-198

Recommendation:

That Academic Board receive and note the Report of Meetings 8 and 9/2008 of the Research Graduate School Committee.

18   FACULTY BOARD REPORTS

18.1 Faculty of Medicine, Nursing and Health Sciences Meeting 5/2008                199-200

Recommendation:

That Academic Board receive and note the Report of Meeting 4/2008 of the Board of the Faculty of Medicine, Nursing and Health Sciences.

18.2 Faculty of Business and Economics Meeting 5/2008                201-202

Recommendation:

That Academic Board:

• Receive and note the Report of Meeting 5/2008 of the Board of the Faculty of Business and Economics.
• Note that Faculty Board 5/08 noted the updating of the faculty's schedule to the Faculties Regulation.

18.3 Faculty of Arts Meeting 4/2008                251-253

Recommendation:

That Academic Board:

• Receive and note the Report of Meeting 4/2008 of the Board of the Faculty of Arts.
• Note approval by Faculty Board of unit and course proposals, amendments and disestablishments.
• Note that Faculty Board received and noted a number of GPG courses (endorsed by the Dean of Arts Advisory Committee and the Arts Executive Committee) for disestablishment effective from Semester 1, 2009.

E    ITEMS OF OTHER BUSINESS

19   OTHER BUSINESS

20   NEXT MEETING

The first meeting of the Academic Board for 2009 will be held on Wednesday 25 February 2009 in the Council Chambers, 1st floor, Building 3a, Clayton Campus commencing at 3.30pm.