Administrative Heads Group Meeting 4-1997
Meeting 4/97 of the Administrative Heads Group was held at
8.30 am on Wednesday, 19 November 1997 in the Council Room, First Floor,
University Offices, Building 3a, Clayton Campus.
Tony Calder
Secretary
M I N U T E S
1. Attendance and apologies
Apologies were received from Mr M Watson, Ms J Chandler Mr J Curtis, Mr J
Trembath, Mr P Cunliffe, Mr J McGrath and Professor J Maloney.
The Vice Chancellor welcomed Mr Stephen Dee, Executive Director -
Performing & Visual Arts; Mr Phillip Siggins, Manager - University
Secretariat and Mr Max Robinson, Manager - Administrative & Management
Information Systems to their first meeting.
2. Minutes
The minutes of meeting 3/97 were confirmed.
Expanding on the matter of Campus Directors, Professor Robinson advised
members that Professor Darvall had been appointed campus director of Clayton
campus. In addition, Mr John White's role as campus director of Caulfield
and Peninsula campuses had been expanded to include oversight of sporting
activities and facilities across all campuses.
3. Budget Planning
Mr Wade provided members with an update on progress of the 1998 budget
process. Following an overview of the draft budget, Professor Robinson
requested that the most recent version of the budget document be remitted to
members with the Minutes of the meeting.
4. Enterprise Bargaining: Update
Professor Darvall provided an update on the status of the enterprise
bargaining process for academic and general staff. In addition, Mr Wade
advised the Committee that trades and services staff had voted
overwhelmingly in support of the recently agreed Monash University
Enterprise Agreement (Trades and Services).
5. Restructured Council
Members were advised that legislation amending the membership of Council
had cleared the Legislative Council on 12 November and that
Governor-in-Council approval of the legislation was imminent.
Outlining the major changes to the membership of Council under the
revised legislation, the Vice-Chancellor advised members of the following
items of significance:
- the new Council would be a subset of the existing Council members and
a spill of positions had not occurred;
- membership of the new Council would incorporate equal gender
representation;
- tabled at the meeting was Attachment A outlining the 1998 Council
membership and the Council recommendations to the Minister for the six
Council and six Governor-in-Council appointees;
- the five positions yet to be resolved, three staff and two student
representatives, would be finalised via an invitation from the Chancellor
to current members within the following categories to identify one of
their number to continue into 1998:
1 member representing professorial staff
1 member representing teaching and research staff (other than professors)
1 member representing general staff
1 member representing undergraduate students
1 member representing postgraduate students
- following a review of the committee structure supporting the operation
of Council, Council approved a new Committee structure for implementation
in 1998;
- noting that the revised Council committee structure attempted to
ameliorate the effects of a smaller Council, the Vice -Chancellor advised
members that Council members still assumed a heavy workload and that the
Membership Committee of Council was looking to co-opt external
distinguished persons to Council committees, including persons domiciled
overseas. An example of this was the recent appointment of a distinguished
person to the Corporate Planning Committee.
6 Docklands Project
A paper, Attachment B, was circulated separately prior to the meeting.
Professor Darvall expanded on the content of the circulated paper and
advised members that meetings with the Dockland Authority were ongoing and
that he hoped all Victorian universities would be involved in the
development of the precinct and/or involved in collaborative ventures at
Docklands.
7 Monash - Melbourne Relationship
The Melbourne and Monash Protocol - A Proposal for Collaborative
Endeavour was tabled at the meeting (Attachment C). The Vice-Chancellor
advised members that Academic Board and Council had welcomed the protocol
which emphasised cross university cooperation for the mutual benefit of both
universities.
8. Next meeting
Members were advised at the meeting that meeting dates for 1998 would be
advised as soon as practicable. Subsequent to the meeting, the following
meeting dates have been scheduled:
Thursday 5 February 8.30am
Thursday 16 April 8.30am
Thursday 23 July 8.30am
Thursday 12 November 8.30am
Membership
Vice-Chancellor
University Solicitor Deputy Vice-Chancellor (Research and Development)
Manager, Bookshop
Deputy Vice-Chancellor (International and Public Affairs)
President, Managers' Association
Deputy Vice-Chancellor (Academic and Planning)
Manager, University Secretariat
General Manager
Executive Officer, Corporate Planning and Review
Deputy General Manager & Campus Director, Caulfield
Director, Higher Education Development Centre
Campus Director, Berwick/Gippsland
General Manager, Monash International Pty Ltd
Campus Director, Peninsula
Director, Sports & Recreation Association
Assistant General Manager, Student Services
Director, University Union
Assistant General Manager, Financial Services
Director, Business Development
Assistant General Manager, Facilities and Services
Director, Internal Audit & Risk Management
Assistant General Manager, Personnel Services
Director, Budget and Statistical Services
Director, Research Services
Director, Distance Education Centre
Executive Director, University Marketing and Development
Director, Performing and Creative Arts
Executive Director, Performing & Visual Arts
Director, Halls of Residence
University Librarian
Director, Computer Centre
Manager, Administrative and Management Information Systems
Faculty Registrars
Additional Circulation
Special Adviser to Vice-Chancellor
Executive Assistant to Vice-Chancellor
Secretary
Tony Calder, University Secretariat |
