Administrative Heads Group Meeting 4-1998

Meeting 4/98 of the Administrative Heads Group was held at 8.30am on Thursday 23^rd July 1998 in the Council Room, 1^st Floor, University Offices Building 3a, Clayton campus.

Tony Calder, Secretary

M I N U T E S

1. Attendance and apologies

Apologies were received from Mr P Wade, General Manager; Mr I Porter, Executive Director - International Affairs; Mr J Curtis, Director - Monash University Union; Professor J Anderson -Campus Director Gippsland/Berwick; Mr S Dee, Executive Director - Performing and Visual Arts; Mr B Ruck, Faculty Manager - Faculty of Medicine and Ms M Hah, Registrar - Faculty of Art and Design.

The Vice-Chancellor welcomed as new members Mr A McMeekin, Director - Information Technology Services, Mr P Lawford, Faculty Registrar - Faculty of Education, Mrs P Herman, Manager - Research Training & Support Branch and Ms J Gaffey, Manager - Research Grants & Ethics Branch.

As meeting 3/98 consisted of information sessions, Minutes of the decisions and actions of the meeting were not distributed.

Mr Marshall outlined the broad ramifications of the agreement with a focus on the following areas:

• summary of the core outcomes
• benefits rolled over from the 1995 Agreement and those omitted from the new agreement
• Performance Based Contracts
• Performance Management - Academic Staff
• annual leave provisions
• general staff redeployment provisions
• other key clauses including salary packaging, the voluntary substitution of annual leave for leave loading and the provisions relating to long service leave
• the reported NTEU claim for Round 3 of Enterprise Bargaining

Following a question relating to salary packaging, Mr Marshall advised the group that the matter was nearing resolution and that an announcement and manual would be released as soon as practicable.

The Vice-Chancellor advised the Group that the Campus had opened on Monday 20^th July with an initial intake of 450 students, including 30 international students, across the disciplines of Business, Information Technology, Science and Engineering. Noting the high calibre of both staff and students at the campus, the Vice-Chancellor congratulated all staff involved in the process of establishing the campus within such a tight timeframe.

Professor Maloney provided an update on matters relating to the University's international operations. The following were raised:

• South Africa: Negotiations have been ongoing and a decision on continuing further will be made latter today.
• South Korea: while noting that negotiations had been underway for the past 12 months, the group was advised that these negotiations could not be concluded at this time as the Korean government had placed a cap on private sector involvement.
• International student fees: Mr Matthews advised the group that the 'currency crisis' in Asia was being closely monitored as it had caused significant difficulties for some international students.

Document ADM8/98 was attached.

Noting that the Report was an updated version of the document discussed at meeting 2/98, it was suggested that consideration be given to amending point (iii) by including 'Heads of major support services'.

Mr White advised the Group that Monash University was co-hosting the games with The University of Melbourne and that details of the games, events and Monash's involvement would be published via web pages and other forms of media.

The next scheduled Administrative Heads will be held on Thursday 24 September in the Council Room.

Vice-Chancellor (Chair) - Professor David A Robinson

Deputy Vice-Chancellor (Research and Development)/Campus Director, Clayton -  Professor Peter LeP Darvall

Deputy Vice-Chancellor (International and Public Affairs)  -Professor John E Maloney

Deputy Vice-Chancellor (Academic and Planning) - Professor Alan W Lindsay

General Manager - Mr Peter B Wade

Campus Director, Caulfield/Peninsula - Mr John S White

Campus Director, Berwick/Gippsland - Professor John Anderson

Assistant General Manager, Student Services - Mr Bob Burnet

Assistant General Manager, Financial Services - Mr John Matthews

Assistant General Manager, Facilities and Services - Mr John Trembath

Assistant General Manager, Personnel Services - Mr Peter Marshall

Assistant General Manager, Budget and Statistical Services - Mr John Levine

Manager, Research Grants & Ethics Branch - Ms Janet Gaffey

Executive Director, University Marketing and Development - Ms Jenni Chandler

University Librarian - Professor Edward Lim

University Solicitor - Mr Renn Wortley

Director, Computer Centre - Mr Peter Annal

Director, Halls of Residence - Mr Vladimir Prpich

Executive Director, Performing and Visual Arts - Mr Stephen Dee

Executive Director, International Affairs - Mr Ian Porter

Director, Distance Education Centre - Professor John Harris

Director, Internal Audit and Risk Management - Mr Greg Connell

Director, Management Information Systems - Mr John Julian

Director, Information Technology Services - Mr Alan McMeekin

Director, Academic Planning & Support Unit - Mr Peter Summers

Consultant to the General Manager - Mr Peter Cunliffe

Chief Executive Officer, Monash Unicomm Pty Ltd - Mr Joe Curtis

Director, Sports & Recreation Association - Mr John Campbell

Manager, University Secretariat - Mr Phillip Siggins

Manager, Bookshop - Mr Jim McGrath

Manager, Administrative and Management Information Systems -  Mr Max Robinson

Manager, Research Training & Support Branch - Mrs Pam Herman

General Manager, Monash International Pty Ltd - Mr Tony Pollock

Director, Centre for Higher Education Development - Professor Graham Webb

President, Managers' Association - Mr Chris Powell

Faculty Registrars            

Arts - Ms Carol Jordon

Art/Des - Ms Maureen Hah

BusEco - Ms Bronwyn Shields

Information Technology - Mr Ken Hobbs

Education - Mr Peter Lawford

Engineering - Mr David Secomb

Law - Ms Eileen Wilson

Medicine - Mr Brian Ruck

Pharmacy  - Mr Michael Watson

Science - Dr Paul Rodan

Secretary

Mr Tony Calder, University Secretariat ext 59004 FAX 55342