Administrative Heads Group Meeting 6-1999
Meeting 6/99 of the Administrative Heads Group was held at
8.30am on Thursday 18 November 1999 in the Council Room, 1st
Floor, University Offices Building 3a, Clayton campus.
Tony Calder,
Secretary MINUTES
1. Attendance and apologies
Apologies were received from Professor P Darvall (Deputy
Vice-Chancellor – Research & Development), Professor A Lindsay (Deputy
Vice-Chancellor – Academic & Planning), Mr I Porter (Principal Adviser –
International and Government Relations), Ms J Kemp (Director of Resources –
Faculty of Medicine), Dr P Rodan (Faculty Registrar – Faculty of Science)
and Ms B Shields (Academic Registrar – Faculty of Business & Economics).
In attendance was Professor M Evans (Director – Planning &
Academic Affairs) and Ms K Lock (Manager – Staff Development &
Communications).
2. Minutes
The minutes of meeting 5/99 were confirmed.
3. Matters arising from the minutes not dealt with elsewhere in the
agenda
4. Vice-Chancellor’s Group
4.1 Vice-Chancellor
4.1.1 Global Development Framework
The Vice-Chancellor introduced the Global Development
Framework noting that it was an important strategic document that
underpinned Leading the Way: Monash 2020 and was integral to learning
and teaching and research at Monash.
Outlining the Framework, members were advised that Part 1
detailed major categories and principles for offshore development activities
and major priorities for 2000 – 2010. Part II outlined the global aspects in
relation to research, teaching and learning and the infrastructure required
to support those endeavours.
Following his introduction, the Vice-Chancellor outlined the
major aspects of the Framework.
During discussion of the Framework, major items discussed
included:
-
The need for all developments to meet the
Country Suitability and Monash Guiding Principles as detailed on
pages 4 – 5 of the document.
-
The need to assess the benefits and
explicit risks involved with any development.
-
Discussion of Charts A and B.
-
Management Structures : members were
advised that the most appropriate management and Committee structure would
be brought forward by the Vice-Chancellors Group once the views of the new
General Manager had been considered.
-
The need to ensure that current
developments are working appropriately and to look at areas where Monash
can compete effectively.
4.1.2 Report of the Gippsland Campus Working Party : Chaired
by the Deputy Chancellor Dr GA Knights.
Members were advised that the Report of the Gippsland
Working Party, the outcome of an extensive consultation process undertaken
by a Working Party Chaired by the Deputy Chancellor Dr G A Knights, would
shortly be submitted to the Resources and Finance Committee, Gippsland
Advisory Council, Academic Board and Council for consideration.
Summarising the major recommendations, the Vice-Chancellor
commended the report to members.
4.2 Acting General Manager
4.2.1 Update on GST Issues
Mr John Matthews, Assistant General Manger – Finance
provided members with an update on the GST and its ramifications for some of
the activities undertaken by Monash University.
Noting that many matters relating to the GST were still
unclear, and that Monash was a diverse institution, members were encouraged
to contact Mr Matthews if they required any information and/or assistance.
Secretarial note:
A web site, at the following address, has been established
to assist with the implementation of the GST:
http://www.monash.edu.au/finserv/Taxation/GST/index.html
5. Matters raised by Members
5.1 Monash portal project – my.monash
Members were advised that Monash Portal Project, a joint
development between staff from Information Technology Services Division and
staff members from a range of University departments, had recently received
a national award in the Australian Information Industry Association
National Awards for Excellence through Information Technology.
The Vice-Chancellor and Mr Alan McMeekin both extended their
congratulions to all members of the development team for their outstanding
contributions and achievement.
The portal can be accessed at the following URL address:
http://my.monash.edu.au/
6. Other business
6.1 Schedule of meeting dates for 2000.
Members noted that the following meeting dates have been
scheduled for 2000:
10th February
13 April
15 June
3 August
28 September
16 November
Please note that all meeting are held in the Council Chamber
commencing at 8.30am.
7. Items for information
8. Next meeting
The next scheduled Administrative Heads Group meeting will
be held on 10th February 2000 in the Council Room.
Membership
Vice-Chancellor Professor David A Robinson (Chair)
Deputy Vice-Chancellor (Research and Development)/
Campus Director, Clayton Professor Peter LeP Darvall
Deputy Vice-Chancellor (Academic and Planning) Professor
Alan W Lindsay
Campus Director, Caulfield/Peninsula Mr John S White
Acting General Manager
Campus Director, Berwick/Gippsland Professor John Anderson
Assistant General Manager, Student Services Mr Bob Burnet
Assistant General Manager, Financial Services Mr John
Matthews
Assistant General Manager, Facilities and Services Mr John
Trembath
Assistant General Manager, Personnel Services Mr Peter
Marshall
Assistant General Manager, Budget and Statistical Services
Mr John Levine
Manager, Research Grants & Ethics Branch Ms Janet Gaffey
University Librarian Professor Edward Lim
University Solicitor Mr Renn Wortley
Director, Halls of Residence Mr Vladimir Prpich
Executive Director, Public Affairs Mr Stephen Dee
Principal Adviser, International and Government Relations Mr
Ian Porter
Director, Centre for Learning and Teaching Support Professor
John Harris
Director, Internal Audit and Risk Management Mr Greg Connell
Director, Integrated Administrative Systems Project Mr John
Julian
Executive Director, Information Technology Services Division
Mr Alan McMeekin
Chief Executive Officer, Monash Unicomm Pty Ltd Mr Joe
Curtis
Director, Sports & Recreation Association Mr John Campbell
Manager, University Secretariat Mr Phillip Siggins
Manager, Bookshop Mr Jim McGrath
Associate Director, ITS Information Systems Mr Max Robinson
Manager, Research Training & Support Branch Mrs Pam Herman
Executive Director , International Mr Tony Pollock
Director, Centre for Higher Education Development Professor
Graham Webb
President, Managers’ Association Mr Chris Powell
Faculty Registrar - Faculty of Arts Ms Carol Jordon
Faculty Registrar - Faculty ofArt & Design Ms Maureen Hah
Academic Registrar - Faculty of Business & Economics Ms
Bronwyn Shields
Faculty General Manager - Faculty of Business & Economics Dr
Stephen O'Kane
Faculty Manager - Faculty of Information Technology Mr Ken
Hobbs
Faculty Registrar - Faculty of Education Mr Peter Lawford
Head of Administration - Faculty of Engineering Mr David
Secomb
Faculty Registrar - Faculty of Law Ms Eileen Wilson
Director of Academic Program - Faculty of Medicine Mr Mike
Lewenberg
Director of Resources - Faculty of Medicine Ms Janet Kemp
Faculty Registrar – Victorian College of Pharmacy Mr Michael
Watson
Faculty Registrar - Faculty of Science Dr Paul Rodan
Secretary
Mr Tony Calder, University Secretariat ext 59004 FAX 55342
Anthony.Calder@adm.monash.edu.au
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