Administrative Heads Group Meeting 1-2000

Meeting 1/2000 of the Administrative Heads Group was held at 8.30am on Thursday 10^th February 2000 in the Council Room, 1^st Floor, University Offices Building 3a, Clayton campus.

Tony Calder, Secretary

MINUTES

Apologies were received from Ms C Jordon (Registrar – Faculty of Arts), Mr J Julian (Director – Integrated Administrative Systems Project), Mr M Lewenberg (Director Academic Programs, Faculty of Medicine), Ms P Herman (Manager – Monash Research Graduate School), Mr S O’Kane (Faculty Manager - Faculty of Business and Economics) and Mr G Connell (Director – Audit and Risk Management).

Welcomed to meeting was Mr R (Bob) Palin (Manger – Resources, Finance and Budgets, Faculty of Arts) and Mr N Thorburn (Acting Registrar – Faculty of Science).

In attendance was Ms S Wales (Acting Assistant General Manager – Personnel) and Mr K Lesselyoung (Business Manager – Faculty of Art and Design).

The minutes of meeting 6/99 were confirmed.

The Vice-Chancellor reported on issues under consideration by the university including:

The Vice-Chancellor reported that this issue had arisen from consideration of the Global Development Framework and concerned managing Monash in light of the University’s global developments.

Members were advised that Campus Directional Statements were underway and would be submitted to the Deputy Vice-Chancellor (Academic & Planning) by mid-year.

A focus for the continuing development of Monash on-line.

Members were advised that a revised Monash logo would be introduced over the coming year.

Professor Robinson advised members that the new Dean of the Faculty of Business and Economics would commence mid-year.

Members were advised that the land required for the development of the South Africa campus had been acquired with the major outstanding issue being the rezoning of the land from rural to township. This was expected to occur shortly. Further, members were advised that the design of the proposed campus building had been slightly modified with construction to commence on 1^st March and be completed by the end of November.

Matters raised during discussion of the South Africa campus included the physical layout of classrooms, security, ownership of PC’s, the formation of a Steering Group and the development of a web-site.

The Vice-Chancellor advised that the Separation Agreement would be put before the Board of MME and would, if agreed, proceed to the Annual General Meeting of the shareholder and guarantor members of MME on 31 March 2000. Once all necessary approvals were granted, separation would be effective from 31 December 2000.

Mr John Matthews, Assistant General Manger – Finance, spoke to this item.

Mr Matthews advised members that a web-site was under development which would be a major provider of GST related information.

Matter raised during discussion included GST/SAP issues, training of staff and the need for all contracts to be reviewed by the University Solicitors Office.

Registrars/Faculty Managers provided a brief overview of enrolment levels versus targets.

Members were advised that a University IT Strategic Plan would be developed. Members were invited to provide input via Mr Mel Gray – Director – Planning and Quality Assurance, Information Technology Services.

The next scheduled Administrative Heads Group meeting will be held on 13^th April 2000 in the Council Room.