Administrative Heads Group Meeting 5-2000

Meeting 5/2000 of the Administrative Heads Group was held between 8:30am and 9:25am on Thursday 28 September 2000 in the Council Room, 1^st Floor, University Offices Building 3a, Clayton campus.

The Chair, Professor D Robinson, welcomed Professor B Mackenzie (Pro Vice-Chancellor, Gippsland Campus), Ms V Holt (Faculty Manager, Faculty of Art and Design) and Mr J Du Ve (Director of Applications Services, Information Technology Services Division).

Apologies were received from Ms A Crook (Deputy Vice-Chancellor and Vice-President (Resources)), Mr D Secomb (Head of Administration, Faculty of Engineering), Mr D Mernagh (Acting Registrar, Faculty of Business and Economics), Mr N Thorburn (Faculty Manager, Faculty of Science), Mr S Dee (Executive Director, Public Affairs), Mr P Marshall (Divisional Director, Student and Staff Services), Mr T Pollock (Executive Director, International), Mr R Burnet (Campus Director, Berwick and Clayton Campuses), Mr P Lawford (Faculty Registrar, Faculty of Education), Mr J Chorowicz (Director, Information Technology Facilities, ITS) and Mr J Curtis (Chief Executive Officer, Monash Unicomm Pty Ltd).

Meeting 4/2000 of the Administrative Heads Group scheduled for 3 August 2000 was cancelled.

The Minutes of Meeting 3/2000, which were circulated previously, were confirmed subject to amendment of the fifth dot point on page two to read:

• In order to further enhance an already high level of community interaction, Mr John White will revert to the position of Campus Director – Caulfield/Peninsula with Mr Bob Burnet assuming the position of Campus Director – Clayton/Berwick. Both positions will report to Professor P LeP Darvall, Deputy Vice-Chancellor, Research and Development.

Professor Robinson welcomed Professor B Mackenzie, Pro Vice-Chancellor, Gippsland Campus.

Professor Mackenzie informed the Group about recent developments and future directions for the Gippsland campus. Taking into account the priorities set out in the Report of the Gippsland Campus Working Party, the Pro Vice-Chancellor highlighted important areas for growth and change, including:

• increased autonomy for the campus without the weakening of links with faculties;

• consistency of academic governance;

• engagement with regional industry and community;

• optimisation of strengths and marketing potential;

• further strengthening of key attributes; and

• recognition of weaknesses and identification of appropriate methods to address them.

Professor Mackenzie noted the commitment of the Gippsland campus staff, their expertise in areas such as distance education, the support and pastoral care that was provided to students and the strong working relationship maintained between staff at the campus.

The Pro Vice-Chancellor welcomed comments and feedback from the Group about the Gippsland campus.

Discussion occurred about related issues including budgetary implications, links with agriculture and industry and the status of a government initiative for establishment of an Educational Precinct.

The Vice-Chancellor thanked Professor Mackenzie, and noted that many members of the Group and the University community would be involved with provision of support for developments at the Gippsland campus.

Members noted the following three papers that were presented in relation to Intellectual Property. These papers were approved by the University Council at its Meeting 5/2000 (held 14 August 2000):

• Intellectual Property Framework

• University Practice and Paid Outside Work Policy

• Commercialisation Guidelines

It was noted that these documents could be accessed via the Policy Bank on the web at the following location:

http://www.adm.monash.edu.au/unisec/pol/polind.htm

In addition, the relevant University legislation concerning Intellectual Property, Statute 11.2 – Intellectual Property and the Intellectual Property Regulations, is located under the University Calendar at:

http://www.monash.edu.au/pubs/calendar/

Professor Darvall informed members about aspects of the three documents presented. Members noted that the series of papers would provide a policy framework for the management of Intellectual Property within the University. Professor Darvall foreshadowed that further policy relating to equity issues and ethical guidelines would follow.

Members noted that extensive consultation had taken place with the University community and that the documents had been considered by major University bodies. Professor Robinson noted that the papers had been positively received by Council and highlighted the importance of the collective effort to serve and support this core endeavour.

At the Chair’s invitation, members provided brief verbal reports on current highlights and progress in the relevant areas as set out below. Professor Robinson also requested that members contact the Secretary about possible items for inclusion in the agenda for the next meeting.

• Mr J Julian, Director, IAS Project, reported on developments with Callista and the progressive implementation of its modules (eg. the enrolments module). (Please note that further information about Callista can be accessed at: http://www.adm.monash.edu.au/ias/Callista/index.html);

• Professor J Harris, Director, CeLTS, informed members about growth in relation to off-campus and graduate offerings, strong growth offshore and the spread of distance education offerings across the University; and

• Ms V Holt, Faculty Manager, Faculty of Art and Design, commented on recent developments in the area of multimedia, a new appointment, growth at the Berwick campus and her initial impressions of Monash.

The next scheduled Administrative Heads Group meeting will be held at 8.30am on Thursday, 16 November 2000 in the Council Room.

Vice-Chancellor and President (Chair) Professor David A Robinson

Deputy Vice-Chancellor and Vice-President (Research and Development) Professor Peter LeP Darvall

Deputy Vice-Chancellor and Vice-President (Academic and Planning) Professor Alan W Lindsay

Deputy Vice-Chancellor and Vice-President (Resources) Ms Allison Crook

Pro Vice-Chancellor (Gippsland) Professor Brian Mackenzie

Director, Planning and Academic Affairs Professor Merran Evans

Campus Director, Caulfield/Peninsula Mr John S White

Campus Director, Berwick/Clayton Mr B Burnet

Divisional Director, Staff & Student Services Mr Peter Marshall

Divisional Director, Corporate Finance Division Mr John Matthews

Divisional Director, Facilities and Services Mr John Trembath

Divisional Director, Financial Resources Management Mr John Levine

Manager, Research Grants & Ethics Branch Ms Janet Gaffey

University Librarian Professor Edward Lim

University Solicitor Mr Renn Wortley

Director, Information Technology Facilities, ITS Mr Jack Chorowicz

Director, Halls of Residence Mr Vladimir Prpich

Executive Director, Public Affairs Mr Stephen Dee

Executive Director, International Affairs Mr Ian Porter

Director, Centre for Learning and Teaching Support Professor John Harris

Director, Internal Audit and Risk Management Mr Greg Connell

Director, Integrated Administrative Systems Project Mr John Julian

Executive Director, Information Technology Services Division Mr Alan McMeekin

Chief Executive Officer, Monash Unicomm Pty Ltd Mr Joe Curtis

Director, Sports & Recreation Association Mr John Campbell

Manager, University Secretariat Mr Phillip Siggins

Manager, Bookshop Mr Jim McGrath

Director, Application Services, ITS Mr Jeremy Du Vè

Manager, Monash Research Graduate School Mrs Pam Herman

General Manager, Monash International Pty Ltd Mr Tony Pollock

Director, Centre for Higher Education Development Professor Graham Webb

President, Managers’ Association Mr Chris Powell

Faculty Manager - Faculty of Arts Ms Bronwyn Shields

Faculty Manager - Faculty of Art & Design Ms Vera Holt

Academic Registrar - Faculty of Business & Economics Mr David Mernagh

Faculty General Manager - Faculty of Business & Economics Dr Stephen O'Kane

Faculty Manager - Faculty of Information Technology Mr Ken Hobbs

Faculty Registrar - Faculty of Education Mr Peter Lawford

Head of Administration - Faculty of Engineering Mr David Secomb

Faculty Manager - Faculty of Law Ms Eileen Wilson

Director of Academic Programs - Faculty of Medicine Mr Mike Lewenberg

Director of Resources - Faculty of Medicine Ms Janet Kemp

Faculty Registrar - Faculty of Pharmacy Mr Michael Watson

Faculty Manager - Faculty of Science Mr Nick Thorburn

Manager, Resources, Fin. & Budgets Manager (Faculty of Arts) Mr Robert Palin