Committee of Deans Meeting 10-1994

Meeting No. 10/94 of the Committee of Deans was held on Wednesday, 20 July 1994, in the James McNeill Room, Clayton Campus, between 12.00 noon and 2.00 pm.

There were present:

Professor M.I. Logan, Vice-Chancellor, in the Chair

Professor I.W. Chubb, Deputy Vice-Chancellor and Dean, Faculty of Business and Economics

Professor P.LeP. Darvall, Deputy Vice-Chancellor (Research and Development)

Professor L.H.T. West, Pro Vice-Chancellor (International Programs and Development)

Professor J.L.C. Chipman, Pro Vice-Chancellor (Gippsland Campus)

Professor M. Quartly, Dean, Faculty of Arts

Professor C.J. Bellamy, Dean, Faculty of Computing and Information Technology

Professor R.T. White, Dean, Faculty of Education

Professor W.H. Melbourne, Dean, Faculty of Engineering

Professor C.R. Williams, Dean, Faculty of Law

Professor R. Porter, Dean, Faculty of Medicine

Professor C.B. Chapman, Dean, Victorian College of Pharmacy

Professor N. Hallam, for the Acting Dean, Faculty of Science

An apology was received from Professor Pargetter.

In attendance were:

Mr P.B. Wade, General Manager

Professor P.C. Chandler, Campus Director, Caulfield and Peninsula

Ms O. Cornelius, Academic Registrar

Mr P. Summers, Policy Adviser

M I N U T E S

The Vice-Chancellor welcomed to the meeting Professor W.H. Melbourne, Dean, Faculty of Engineering and Professor N. Hallam, Associate Dean, for the Dean, Faculty of Science.

93. Minutes

The minutes of Meeting No. 9/94 held on 28 June 1994, copies of which had been circulated, were confirmed and signed.

94. Matters Arising From the Minutes not listed elsewhere in the agenda

94.1 Review Policy

The Vice-Chancellor advised that, with regard to the previously foreshadowed review of the Faculty of Science:

MIL, IWC Acting Dean, Science Dean, Medicine

. the review panel was to consist of members external to the University;

. terms of reference were to be developed in consultation with appropriate deans, including the Dean of Medicine, to ensure issues associated with the relationships between the Faculty of Science and other faculties, and in particular, the Faculty of Medicine, were fully explored by the review process.

The Committee noted the advice of the Deputy Vice-Chancellor that a review policy document was to be referred in due course to the Committee for consideration.

94.2 Academic Staff Career Development

The Committee noted a paper on Academic Staff Career Development and Supervision (D87/94) which had been circulated separately to Academic Board members.

IWC SEH

During discussion of the paper, the Committee agreed that appraisal review documents as developed by the Faculty of Medicine were to be circulated to deans for reference in developing faculty procedures to implement the new policy.

The Committee endorsed the document, subject to:

. clarification of the document to confirm the responsibility of heads of department, including those at non-professorial level, to supervise all professors in their departments, in collaboration with deans where appropriate;

. inclusion of provisions for heads of Centres to be supervised by heads of department or deans, as appropriate and, in the case of `central' Centres, for heads to be supervised by the Deputy Vice-Chancellor (Research and Development) or, in the case of incorporated CRC's, by the Director of the Board of the CRC.

94.3 Valedictory Ceremony and University Medals for Academic Merit

The Deputy Vice-Chancellor advised that a discussion paper on this matter was to be prepared. The proposal would provide for a valedictory ceremony to be held in December each year, commencing in 1995.

IWC

94.4 Remuneration of Heads of Department

The General Manager tabled a finalised proposal on allowances for Heads of Department (D88/94).

PBW SEH

During discussion, the Vice-Chancellor confirmed that payment of allowances was to be made from existing faculty budgets. The Committee agreed that the scheme was to be implemented from 1 October 1994, noting that allowances were to be payable in dollar terms only and that the General Manager was to finalise the document in the light of suggested changes.

94.5 Vocational Education and Training

The Vice-Chancellor advised that a consultant had been hired to explore ways in which the University may become involved in vocational education and training. Meetings between the consultant and deans were to be arranged in order to identify ways faculties could contribute in the area.

MIL

94.6 Procedures for Approval of Experiments Involving Animals

The Deputy Vice-Chancellor (Research and Development) advised that procedures currently in place were appropriate.

94.7 Proposed Development of Land by Monash Medical Centre

The Vice-Chancellor advised that consultation had commenced between the University and Monash Medical Centre about possible uses for land acquired by the Centre adjacent to the University. He would keep the Committee informed of developments.

94.8 Appointment of Associate Deans

The Committee considered again a proposal from MAS that guidelines be developed for the appointment of Associate Deans (Teaching) and (Students) (a matter previously considered at its meeting of 24 May 1994).

The Committee was of the view that, as proposals for appointment to such positions were referred to faculty boards for consideration, students had the opportunity for input into the appointment process.

94.9 Undergraduate Attitude Survey

The Committee noted that the survey was ongoing.

95. Report of the Vice-Chancellor

95.1 1994 Off-Shore Graduation Ceremonies

The Vice-Chancellor reported on successful graduation ceremonies held in July in Hong Kong, Kuala Lumpur and Singapore and advised that he and the Chancellor were to pursue means of enhancing links with alumni associations in these cities.

MIL

95.2 Malaysia

The Committee noted that, while DEET was understood to have expressed the view that the University was not delivering as promised in Malaysia, this view was not held in Malaysia. The Pro Vice-Chancellor (International Programs) undertook to report to the next meeting on the situation regarding the MSC - Syme Business School in Malaysia.

LW

95.3 Good University's Guide

The Pro Vice-Chancellor (International Programs and Development) advised that an announcement was to be made shortly that Monash had been named the University of the year for 1994 by the Good University's Guide. The criterion for the award for this year was Internationalisation.

95.4 Indonesia

The Pro Vice-Chancellor (International Programs and Development) announced details of the agreement finalised between UNSW, Monash and Bang Bayang 66 to establish a Foundation Year program in 1994 in Indonesia and a program to prepare students for entry to graduate courses in 1995. It was anticipated that these initiatives would lead to the establishment of a private university in Indonesia operated by Monash and UNSW in the first instance.

95.5 Singapore

The Vice-Chancellor advised that the decision of the Singapore government to accept Medicine graduates only from Melbourne and Sydney Universities had been based on an incorrect assumption that Monash and UNSW supplied the least number of Singapore graduates and would thus be least affected by the decision.

95.6 Deans' Annual Reports

The Vice-Chancellor advised that he would provide deans with a list of items to be addressed in their annual reports to Council.

MIL

96.1 DIT Strategy

In response to a query from the Dean of Arts, the Deputy Vice-Chancellor confirmed that funds had been allocated to the Arts Faculty budget to cover costs of implementing the DIT strategy in relation to the faculty's presence at Gippsland Campus.

96.2 Corporate Fundraising

The General Manager presented a tabled paper (D89/94) for information of deans concerning action that had been taken to establish a Corporate Fundraising Unit, to co-ordinate major fundraising activities on a University-wide basis.

96.3 Principal Lecturers

The Deputy Vice-Chancellor sought the opinion of the Committee on action which may be taken to resolve the issue of the designation of the 12 remaining Principal Lecturers on staff.

IWC

The Committee was of the view that the most satisfactory option was to invite all Principal Lecturers to provide to the University Readership/Associate Professorship Committee a case for redesignation, via deans for comment on each application.

The Deputy Vice-Chancellor undertook to refer the view of the Committee to the NTEU.

97. Research Matters

97.1 Policy on Centres

The Deputy Vice-Chancellor (Research and Development) advised that he would bring to the Executive and to the Committee an `exposure draft' policy on Centres.

PLePD

97.2 Consultancies and Montech

The Deputy Vice-Chancellor (Research and Development) distributed to interested members a report from Montech presenting proposals for all consulting work to be channelled through Montech (D90/94).

98. Other Business

98.1 Distance Education

The Committee considered a policy proposal for referral to the Academic Board at its meeting of 31 August 1994 (D86/94).

RJP

During discussion, it was suggested that the paper be amended at page 5, paragraph 2, to read as follows:

The Pro Vice-Chancellor (Gippsland) should negotiate appropriate realistic fees for such DE enrolments, after discussion with relevant faculties/teaching units.

It was also suggested that the issue of distribution of fee income generated by international DE be given consideration.

99. Next Meeting

The next meeting of the Committee of Deans is scheduled for 2.15pm on Tuesday 9 August at Peninsula Campus.

25 July 1994

Distribution

Vice-Chancellor

Deputy Vice-Chancellor

Pro Vice-Chancellor

Deans

General Manager

Campus Director, Caulfield & Peninsula

Director, University Development

Adviser to the Vice-Chancellor

Deputy Deans, Business and Economics

General Manager, OLA

Heads, Administrative Divisions

Registrar, Victorian College of Pharmacy

Librarian

Assistant to Deputy Vice-Chancellor

Director, Computer Centre

Special Projects Officer, Clayton

University Solicitor

Managers, Administrative Branches

Policy & Planning Directorate (2)

Faculty Administrators

Director, Administration, Gippsland

Personnel Branch

Director, Centre for International Students

Director, Professional Development Centre