Committee of Deans Meeting 5-1995
Meeting No 5/95 of the Committee of Deans was held on Monday 10 April
1995, in the Deans' Meeting Room, University Offices, Clayton campus,
between 2.45 pm and 5.20 pm.
There were present:
Professor M I Logan, Vice-Chancellor, in the Chair
Professor R J Pargetter, Deputy Vice-Chancellor
Professor P LeP Darvall, Deputy Vice-Chancellor
Professor J L C Chipman, Deputy Vice-Chancellor
Professor L H T West, Pro Vice-Chancellor
Professor P C Chandler, Pro Vice-Chancellor
Professor M Quartly, Dean, Faculty of Arts
Professor A Russell for Pro Vice-Chancellor & Dean, Faculty of Business &
Economics
Professor C J Bellamy, Dean, Faculty of Computing and Information
Technology
Professor R T White, Dean, Faculty of Education
Professor M L Brisk, Dean, Faculty of Engineering
Professor C R Williams, Dean, Faculty of Law
Professor R Porter, Dean, Faculty of Medicine
Professor J W Warren, Dean, Faculty of Science
Professor C Raper for Dean and Director, Victorian College of Pharmacy
Apologies were received from:
Professor J A Rickard, Pro Vice-Chancellor & Dean, Faculty of Business &
Economics
Professor C B Chapman, Dean and Director, Victorian College of Pharmacy
In attendance were:
Ms O Cornelius, Academic Registrar
Ms C E Anderson, Adviser to the Vice-Chancellor
Mr P B Wade, General Manager
M I N U T E S
1. Minutes
The minutes of Meeting No 4/95 were confirmed and signed.
2. Matters arising from the Minutes not dealt with elsewhere in the
Agenda
2.1 Role of CADeT
The Committee noted that a proposal from Professors Pargetter and Chipman
was to be presented to the next meeting.
2.2 Allocation of 1994 Quality Funds
The Dean of Arts tabled a paper (D39/95) which outlined faculty
priorities in relation to quality funding.
3. Vice-Chancellor's Report
3.1 Directions for the Future
The Committee noted a document tabled at Council meeting 2/95 and
circulated with the agenda (D32/95).
In presenting the proposed topics and central themes for the first draft
of the Directions for the Future document, the Vice-Chancellor confirmed
that the document:
was to be completed by end June 1995, to coincide with the 1995 Quality
Review;
following agreement reached with the Committee of Deans, was to be
referred to Academic Board for endorsement and thence to Council for
adoption;
was to present a University position, detailing University-wide policies
and strategies for implementation at faculty level, supported by concise
statements of faculty directions and profiles.
During discussion, the Committee noted that Professor Pargetter had
consulted with the Deans about the preparation of supporting statements, and
noted suggestions to include in the document guidelines for international
and higher degree student numbers.
3.2 Items discussed at the Vice-Chancellor's Executive Meetings
The Committee noted issues discussed at meetings of the Vice-Chancellor's
Executive held on 22, 30 March and 6 April 1995, as presented in a tabled
document (D40/95).
3.3 Attendance by Academic Staff at Graduation Ceremonies
The Vice-Chancellor referred to the Committee the Chancellor's expressed
concern about low numbers of academic staff in attendance at a recent
graduation ceremony.
Noting procedures in place to encourage attendance by academic staff at
ceremonies, the Committee agreed that University Secretariat was to notify
Deans, for their appropriate action, prior to any ceremony where a low
attendance by academic staff was anticipated.
3.4 Inaugural Lectures for New Professors
The Committee supported the Vice-Chancellor's proposal to establish a
practice to provide for new professors to present inaugural lectures to the
University community. New professors would have the opportunity to inform
the community of their research activities and of their anticipated
contribution; such lectures were to be widely advertised, to be conducted in
the evening, say, commencing at 5.30 pm, and could be followed by
departmental functions.
3.5 Meetings at 30 Collins Street
The Committee agreed to consider further at its next meeting the
Vice-Chancellor's suggestion that some meetings of the Committee could be
held at 30 Collins Street, to be followed at 4.00 pm by an informal meeting
with colleagues from the University of Melbourne.
3.6 Monash Development Fund
The Vice-Chancellor confirmed that, as there was no Monash Development
Fund in place in 1995, requests for funding from that source were being
referred to Deans for consideration.
4. Urgent Matters
4.1 Monash Education Forum
The Dean of Education advised the Committee of the above forum, to be
held on 5 May. Invitations to attend were to be issued shortly to Deans and
members of the Executive.
5. Research Matters
5.1 Quality Round 3 : Research
Professor Darvall, Deputy Vice-Chancellor, tabled relevant documents
(D41/95 and D42/95), including an extract form the 1995 Quality Assurance
Guidelines (D42/95).
During discussion, the Committee noted that:
a 'retreat' to consider the University's draft submission, and to prepare
for the Quality Committee interview, was scheduled for 6-7 June;
faculty research management plans were essential to the review process;
Deans were asked to follow up their updating with Associate Deans
(Research), in accordance with previously circulated guidelines;
reviews of research centres were to be undertaken by Deans, as previously
advised to the Committee;
Deans were also to provide information on outcomes of study leave, ARC
small grants and Monash Research Fund funded projects;
a briefing session for Deans and Heads of Departments was to be held;
advice from Deans concerning expenditure of quality funds from the 1993
round was required. It was agreed that a process of consultation and review
was to be established, similar to that undertaken in 1994 by Ms Kelly and Dr
Baldwin for the previous quality round. Professor Darvall undertook to
follow up the Vice-Chancellor's suggestion that a sub-committee of the
Committee of Deans be set up to work with him on the development of the
University's 1995 quality submission.
6. International Matters
6.1 International Student Load
The Committee received and noted a statistical report on Commencing
International Students (as at 1 March 1995) (D33/95).
7. Special Items
7.1 Enterprise Bargaining
Professor Darvall briefed the Committee on progress in the bargaining
process.
8. Matters raised by Deans
8.1 Report of the Review of the Faculty of Science
At its meeting of 7 February (2/95), the Committee agreed that the report
of the review of the Faculty of Science be formally referred to the Faculty
for consideration of recommendations and of procedures for their
implementation, for formal response to the Committee of Deans.
The response of the Faculty was received and considered (D34/95). The
Committee noted that the response consisted of an extract from the
unconfirmed minutes of the Faculty Board and further noted the action taken
by the Faculty to implement recommendations of the Review. The
Vice-Chancellor and the Dean of the Faculty undertook to consult further on
the matter, the Committee agreeing that, subsequent to that process, and to
Faculty Board confirming its response to the Review, the Faculty's response
was to be referred to the Academic Board by the Faculty.
9. Reports of Administrative Divisions / Departments
9.1 Report of Personnel Services Division
The General Manager presented the report of Personnel Services Division
(D35/95) and advised that a proposal relating to pre-employment medical
examinations was to be referred to the Committee for consideration in the
near future.
10. General Business
10.1 Document Delivery Library Services
The Committee gave preliminary consideration to a proposal from the
University Librarian on the above matter (D36/95) and:
(i) noted that the implications of the proposal for variations (if any)
in current charges to users were not clear at this stage; if there were to
be variations, the Committee would be further consulted when the proposal
was more fully developed;
(ii) agreed to invite the University Librarian to attend the next meeting
of the Committee to present the proposal and respond to queries.
10.2 Matters referred from Council
10.2.1 Membership, Personal Chairs Committee
The Committee noted Council resolutions relating to membership and terms
of office for decanal members of the Personal Chairs Committee (CL1/95/34
and CL1/95/35), and received a tabled paper detailing current membership of
the Committee (D37/95).
10.2.2 Report of Review of Affiliations
The Committee noted that, at meeting 2/95, Council had received the
Affiliation Committee's Report of Review of Affiliations, and approved in
principle the draft pro formas which the Committee recommended should form
the basis of future affiliations between Monash University and:
(i) a hospital;
(ii) a non-hospital medical institution; and
(iii) a non-medical institution.
The Vice-Chancellor had advised Council that he intended to seek the input
of Deans and boards of major hospitals to the draft pro formas.
The Committee gave preliminary consideration to the Report, and, noting
the broad range of institutions/organisations (including overseas
institutions) with which the University may wish to enter into an agreement
or an affiliation, agreed that Ms S Bath, Policy and Legal Counsel, be
invited to advise the Committee of the circumstances in which the University
may need to be affiliated with another organisation, in accordance with the
requirements of the Monash University Act, and to review, in consultation
with Deans, affiliations and agreements in place and to identify those which
should be established.
10.2.3 Review of Financial Delegations
The Committee noted financial delegations approved by Council at meeting
2/95, which:
(i) provided for financial delegations to faculty staff as follows:
Faculty of Business and Economics
Faculty Registrar (new) $50K
Finance and Resources Director (new) $50K
Resources Managers (all faculties) (from $15K) $30K
(ii) authorised Deans and Heads of Departments to approve financial
delegations below $30K without reference to the Finance Committee.
11. Next Meeting
The Committee noted that the next meeting of the Committee of Deans was
to be held at 2.15 pm on Tuesday 2 May 1995 in the Deans' Meeting Room,
Ground Floor, University Offices 3.1, Clayton Campus.
Distribution
Vice-Chancellor
Deputy Vice-Chancellors
Pro Vice-Chancellors
Deans
General Manager
Director, University Development
Adviser to the Vice-Chancellor
Deputy Dean, Business & Economics
General Manager, Monash International
Directors, Administrative Divisions
General Manager, Open Learning Agency
University Librarian
Registrar, Victorian College of Pharmacy
Policy and Legal Counsel
Academic Projects Office
Policy and Planning Directorate (2)
Managers, Administrative Branches
Director, Computer Centre
Faculty Registrars
Director, Administration, Gippsland
Personnel Branch
Director, Professional Development Centre
Director, Organisational Development
SWAS Members
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