Committee of Deans Meeting 6-1995
Meeting No 6/95 of the Committee of Deans was held on Tuesday 2 May 1995,
in the Deans' Meeting Room, University Offices, Clayton campus, between 2.15
pm and 4.40 pm.
There were present:
Professor M I Logan, Vice-Chancellor, in the Chair
Professor R J Pargetter, Deputy Vice-Chancellor
Professor P LeP Darvall, Deputy Vice-Chancellor
Professor J L C Chipman, Deputy Vice-Chancellor
Professor L H T West, Pro Vice-Chancellor
Professor P C Chandler, Pro Vice-Chancellor
Professor M Quartly, Dean, Faculty of Arts
Professor J A Rickard, Pro Vice-Chancellor & Dean, Faculty of Business &
Economics
Professor C J Bellamy, Dean, Faculty of Computing and Information
Technology
Professor R T White, Dean, Faculty of Education
Professor M L Brisk, Dean, Faculty of Engineering
Professor C R Williams, Dean, Faculty of Law
Professor R Porter, Dean, Faculty of Medicine
Professor J W Warren, Dean, Faculty of Science
Professor C B Chapman, Dean and Director, Victorian College of Pharmacy
In attendance were:
Ms O Cornelius, Academic Registrar
Ms C E Anderson, Adviser to the Vice-Chancellor
Mr P Summers, Policy Adviser
Mr P B Wade, General Manager
Ms J McLachlan, Administrative Officer (for item 3.1)
Mr J Matthews, Director, Financial Services Division (for item 9.1)
Assistant Professor Dr Chote Jitrangsri, Ubon Ratchathani University,
Thailand
M I N U T E S
1. Minutes
The minutes of Meeting No 5/95 were confirmed and signed.
2. Matters arising from the Minutes not listed elsewhere in the Agenda
2.1 Role of CADeT
The Committee agreed to defer consideration of the proposal presented
(D43/95) until such time as Professor Pargetter was available to participate
in discussion.
(Members are asked to note that, subsequent to the meeting, Professor
Pargetter advised that the proposal was to be referred to the Committee in
due course, together with a draft statute, to be prepared by the University
Solicitor's Office.)
2.2 Document Delivery Library Services
The Committee noted that the University Librarian was to attend the next
meeting of the Committee (7/95 on 23 May) to present a previously circulated
proposal on the above matter and to respond to queries (D36/95).
2.3 Meetings at 30 Collins Street
The Vice-Chancellor suggested that a meeting of the Committee be held at
30 Collins Street during the second half of 1995, and asked the Secretary to
so arrange.
(Members are asked to note that, subsequent to the meeting, the
Vice-Chancellor suggested to the Secretary that Deans be asked to contact
their counterparts at the University of Melbourne to ascertain their
interest in attending such meetings at 30 Collins Street.)
3. Vice-Chancellor's Report
3.1 Directions for the Future
The Vice-Chancellor invited comments from Deans on a previously
circulated draft document Directions for the Future.
It was generally agreed that the draft could be revised to reduce its
overall length and the amount of detail contained. It was also agreed that a
revised draft should clearly identify major issues/attributes such as Access
and Quality, the Communities we Serve, Advances in Communications and
Information Technology and Internationalisation; it was suggested that an
approach to developing the next draft could be to focus on those key
issues/attributes and to present, in relation to each a statement concerning
the University's current position; a statement of the relevant environments
and their impact; and future directions.
It was also generally agreed that consideration needed to be given to
identifying the various audiences to which the document was to be addressed,
in its entirety or in part.
Deans were asked to forward annotated copies of the draft document to Ms
McLachlan, who was responsible for preparation of drafts for consideration,
and noted the following development schedule:
15 May Next draft to Council
7 June Draft to Academic Board (having been circulated first to Deans for
comment)
26 June Final version to Council.
3.2 1996 Budget
The Committee received tabled data (D47/95) relevant to the 1996 budget
planning process and noted the advice of the Vice-Chancellor that:
the Central Budgets Committee was to meet with Deans shortly and was to
present regular reports to Deans on the preparation of the 1996 Budget;
cuts to the budget in 1996 may be anticipated;
it was anticipated that allocations of funds to faculties primarily on an
EFTSU basis was to be maintained.
During discussion, the following issues were raised:
the possible existence of unexpended funds in faculties/departments was
to be explored by the General Manager;
Deans requested consultation with / advice from Financial Services staff
on appropriate financial management practices;
Deans were to receive monthly reports of income/expenditure x departments
and centres in due course;
Deans were to be invited by Professor Chandler to attend a meeting on
fundraising with the visiting Director of Development, UCLA;
it was anticipated that the Monash Development Fund may be reinstated in
1996, with funds possibly being lent to support development initiatives, or
being allocated on a matching funds basis;
Gippsland campus was to be almost fully integrated with faculties for
budget allocation purposes in 1996;
the matter of future directions for Peninsula campus was under review; a
strategic plan was to be referred to the Committee when it was developed
further;
implications of a climate of no growth or a decline in student load were
to be given further consideration; for example, the University's capital
plan may need to be reconsidered with a view to allocating funds to
refurbishment of existing accommodation rather than to new capital works.
3.3 Items discussed at Vice-Chancellor's Executive Meetings
The Committee noted issues discussed at meetings of the Vice-Chancellor's
Executive held on 12 and 28 April 1995, as presented in a tabled document
(D48/95).
4. Urgent Matters
No urgent items were raised.
5. Research Matters
5.1 Quality Round 3 : Research
Professor Darvall reminded the Committee that Deans had been asked to
advise him of the allocation funds received as an outcome of the first
Quality round; he advised that the University had been asked to describe how
the funds had been used to support research and research training.
The Committee noted that a draft of the 1995 Quality Portfolio was to be
circulated to Deans for comment during the week commencing 8 May 1995.
6. International Matters
No international matters were raised.
7. Special Items
7.1 The Vice-Chancellorship
The Committee noted the advice of the Chancellor (D44/95) concerning
initial procedures for the appointment of a new Vice-Chancellor. Deans
agreed to arrange for a delegation of up to three Deans to meet with the
Chancellor, as suggested in his advice to the Committee.
8. Matters Raised by Deans
8.1 Developing Melbourne's Hospital Network
Professor Porter, Dean, Faculty of Medicine advised the Committee that
the report of the Proust Committee on the above matter had been released; he
and Professor Chipman, together with faculty members, were to meet with the
Committee on 8 May to discuss the report, with a written response to be
referred by 26 May.
The Committee noted that, in general, the principles and philosophies
expressed in the report accorded well with the University's submission, and
that Professor Porter would report again to the Committee after his meeting
with the Proust Committee.
8.2 Affiliation with Latrobe Valley Regional Hospital
Professor Porter advised the Committee that the above affiliation had
been signed and that the issue of the future location of the hospital was
causing some concern locally.
8.3 Academic Publications
Professor Rickard, Pro Vice-Chancellor and Dean, Faculty of Business and
Economics advised the Committee that he was aware of certain instances where
members of academic staff were reluctant to publish in cases where research
data presented may result in litigation.
The Vice-Chancellor advised that he would arrange for Ms Lazar, of the
University Solicitor's office, to develop guidelines on the issue for
consideration by Deans.
9. Reports of Administrative Divisions / Departments
9.1 Report of Financial Services Division
Mr Matthews, Director, Financial Services Division, presented a report on
the organisation and operations of the Division (D45/95). During discussion,
the following issues were raised:
Deans need to receive funds from fee income on the basis of income
anticipated in relation to targets;
delays in allocation of such funds to faculties were occasioned by the
need, in many instances, for income to be allocated both to the faculty
where a student was enrolled and to relevant teaching departments;
funding for Distance Education in 1996.
10. General Business
10.1 Policy on Induction to Teaching and Learning The Committee
agreed to defer consideration of the proposal presented (D46/95) until such
time as Professor Pargetter was available to participate in discussion.
11. Next Meeting
The Committee noted that the next meeting of the Committee of Deans was
to be held at 2.15 pm on Tuesday 23 May 1995 in the Deans' Meeting Room,
Ground Floor, University Offices 3.1, Clayton Campus.
Distribution
Vice-Chancellor
Deputy Vice-Chancellors
Pro Vice-Chancellors
Deans
General Manager
Director, University Development
Adviser to the Vice-Chancellor
Associate Dean, Business & Economics
Director, Organisational Development
Deputy Dean, Business & Economics
General Manager, Monash International
Directors, Administrative Divisions
General Manager, Open Learning Agency
University Librarian
Registrar, Victorian College of Pharmacy
Policy and Legal Counsel
Academic Projects Office
Policy and Planning Officer
Managers, Administrative Branches
Director, Computer Centre
Faculty Registrars
Director, Administration, Gippsland
Personnel Branch
Director, Professional Development Centre
SWAS Members
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