Committee of Deans Meeting 7-1995
Meeting No 7/95 of the Committee of Deans was held on Tuesday 23 May
1995, in The Sir George Lush Room (formerly the Deans' Meeting Room),
University Offices, Clayton Campus, between 2.15 and 5.20 pm.
There were present:
Professor M I Logan, Vice-Chancellor, in the Chair
Professor R J Pargetter, Deputy Vice-Chancellor
Professor J L C Chipman, Deputy Vice-Chancellor
Professor L H T West, Pro Vice-Chancellor
Professor P C Chandler, Pro Vice-Chancellor
Professor M Quartly, Dean, Faculty of Arts
Professor J A Rickard, Pro Vice-Chancellor & Dean, Faculty of Business &
Economics
Professor C J Bellamy, Dean, Faculty of Computing and Information
Technology
Professor R T White, Dean, Faculty of Education
Professor M L Brisk, Dean, Faculty of Engineering
Professor C R Williams, Dean, Faculty of Law
Professor R Porter, Dean, Faculty of Medicine
Professor J W Warren, Dean, Faculty of Science
Professor C B Chapman, Dean and Director, Victorian College of Pharmacy
Apologies were received from:
Professor P LeP Darvall, Deputy Vice-Chancellor
In attendance were:
Mr P B Wade, General Manager
Ms O Cornelius, Academic Registrar
Ms C E Anderson, Adviser to the Vice-Chancellor
Mr E Lim, University Librarian (for item 2.2)
Professor T Hore, Director, Professional Development Centre (for item
2.3)
Mr T Stokes, Director, Research Services Division (for item 2.4)
Assistant Professor Dr Chote Jitrangsri, Ubon Ratchathani University,
Thailand
M I N U T E S
1. Minutes
The minutes of Meeting No 6/95 were confirmed and signed.
2. Matters arising from the Minutes not listed elsewhere in the Agenda
2.1 Role of CADeT
The Committee endorsed a proposal from Professor R J Pargetter, Deputy
Vice- Chancellor, that the Committee of Associate Deans (Teaching), a
committee under the supervision of the Academic Board and reporting to the
Education Committee, be dissolved, and that a statute for Associate Deans
(Teaching) be drawn up which constituted the group as a full committee of
the University (D49/95). The statute was to be modelled on the statute for
the Committee of Associate Deans (Research).
It was anticipated that Associate Deans (Teaching) would give
consideration to university-wide issues relating to teaching and learning,
and that it would advise Professor Pargetter on matters to be referred to
the Committee of Deans for consideration.
2.2 Document Delivery Services
The Committee endorsed a proposal from the University Librarian to
introduce an electronic document delivery service from Semester 2 1995,
noting that an enhanced level of service was to be provided by the Library
at no cost to users (D36/95). The Committee requested that the new service
be reviewed after 12 months, with a report to be referred to the Committee
for consideration.
2.3 Policy on Induction to Teaching and Learning
The Committee considered a proposal presented by Professor T Hore,
Director, Professional Development Centre (D46/95). The proposal had arisen
from the University's Education Policy and provided for a mandatory
induction program for all new academic teaching staff, to be targeted at new
staff, or those with little experience of tertiary teaching, and staff
appointed to a position with new/different responsibilities, at a 0.5
fraction or greater.
The Committee endorsed the proposal, subject to clarification in the
document presented as to the role of the Dean in determining the need for a
new staff member to participate in the program. A finalised version of the
proposal was to be referred to Professor R J Pargetter, Deputy
Vice-Chancellor and to the Vice-Chancellor for approval. It was agreed that
the program was to be reviewed in twelve months, with a report of the review
to be referred to the Committee of Deans for consideration.
2.4 Quality Round 3 : Research
Dr T Stokes, Director, Research Services Division, advised the Committee
of progress in the development of the 1995 Quality portfolio. The current
draft had been circulated widely for comment in the University community and
additional input from faculties was sought. It was anticipated that,
following redraftings as required, the final draft portfolio was to be
referred to the Executive on 15 June and to the Quality Review Team by 30
June 1995. A retreat for the core group who were to meet with the Review
Team was scheduled for the weekend of 3-4 June.
During discussion of the draft, it was suggested that the document
contained some questionable assumptions about University policy, for
example, that Clayton campus was the University's centre for research, with
other campuses playing a subsidiary role. It was agreed that the document be
revised to place more emphasis on research undertaken at campuses other than
Clayton, including evidence of increased research activity at these
locations post-amalgamation.
Dr Stokes undertook to visit each Dean to seek faculty perspectives on
research and community service, and to identify any other policy assumptions
inherent in the draft document. It was noted that references in the text to
a Community Service Task Force and a Community Service Management Plan were
to be the subject of proposals from Professor Pargetter to the next meeting
of the Committee.
3. Vice-Chancellor's Report
3.1 Directions for the Future
The Committee noted that the next draft of the document was to be
circulated to Deans for comment by them and their faculties.
3.2 Items discussed at the Vice-Chancellor's Executive Meetings
The Committee noted issues discussed at meetings of the Vice-Chancellor's
Executive held on 4 and 11 May 1995, as presented in a tabled document
(D50/95).
3.3 Meetings at 30 Collins Street
The Vice-Chancellor advised that further consideration of this matter was
to be deferred.
3.4 1995 Monash Teaching Fellows
The Committee noted the advice of Professor R J Pargetter, Deputy
Vice-Chancellor, concerning the Monash Teaching Fellowship Scheme introduced
in 1995, and fellowships awarded (D51/95).
3.5 Role of the Committee of Deans
The Vice-Chancellor sought the views of members on issues which should be
addressed by the Committee, and discussion papers which should be presented
to it.
3.6 Monash Mt Eliza Statute
The Vice-Chancellor advised the Committee that the Minister for Tertiary
Education was not prepared to submit the draft Monash Mt Eliza Statute to
the Governor in Council. The Minister sought assurance that the MBA program
was under the control and management of University Council, and was of the
view that Council must retain the right to determine the recipients of a
Monash award and to determine the quality of the award course. The
Vice-Chancellor advised that a small University committee comprising
Professor Rickard (Chair), Professor Pargetter, Mr Wade, Professor West and
Ms Bath, was to consult with members of the Board of the Monash Mt Eliza
Graduate School in order to reach a solution acceptable to the University.
A tabled statement of quality assurance requirements for courses leading
to a Monash University degree or diploma in Australia by organisations other
than the University was received. It was suggested that acceptance of this
statement by Monash Mt Eliza would satisfactorily resolve the issue.
3.7 Intakes to Medical Faculties
The Vice-Chancellor advised the Committee of the recent statement by the
Minister for Health that intakes to medical faculties were to be reduced,
and of the AVCC delegation of Vice-Chancellors and Professor Porter,
representing Deans of Medicine, which was to meet with a Health Department
representative to discuss the issue.
3.8 Confidential Item
3.9 1995 Federal Budget
The Committee noted tabled advice from DEET on the implications of the
1995 federal budget for higher education, with specific reference to the
reallocation of pipeline funding and its effect on the University's
operating grant (D60/95).
4. Urgent Matters
4.1 VSU Legislation
The General Manager advised the Committee that, under State VSU
legislation, Universities were required to ensure that processes relating to
the uses to which amenities fees were put were in place. There were six
student organisations at the University with whom agreements had to be
signed; five of these had signed, but MSA had not yet signed. It was
anticipated that the issue would be resolved at a Student General Meeting to
be held later in the week.
5. Research Matters
No research matters were raised.
6. International Matters
The Committee considered guidelines for the format for submissions to the
Off-Shore Quality Assurance Committee of Council (D52/95), noting that the
document presented had been approved by Council at its meeting of 3 April
1995 (CL2/95/63), and agreed that the document now be presented to the
Academic Board by the Committee. It was noted that the document had been
endorsed by Monash Mt Eliza Graduate School of Business and Government, and
that the guidelines therein related to previously approved award courses.
7. Special Items
7.1 The Vice-Chancellorship
The Committee noted terms of reference and membership of the
Vice-Chancellorship Selection Committee, as approved by Council at its
meeting of 15 May 1995. In response to the Chancellor's earlier invitation,
a delegation of three Deans was to meet with him during the week commencing
29 May 1995.
7.2 Amendments to Guidelines on Criteria for Academic Promotion
The Committee noted that the Guidelines presented (D54/95) had been
circulated previously to Deans, for comment to Professor Darvall by 19 May
1995. It was agreed that, as at least one Dean had referred comments to
Professor Darvall, further consideration of the matter be deferred to the
next meeting, for discussion in Professor Darvall's presence.
8. Matters Raised by Deans
8.1 Developing Melbourne's Hospital Network
The Committee noted the University's response to the Interim Report on
the Hospitals Planning Board, given 'in principle' support by University
Council on 15 May 1995 (D55/95).
8.2 Chair in Mechanical Engineering (Manufacturing and Industrial
Engineering)
The Committee endorsed a proposal from the Board of the Faculty of
Engineering to advertise and fill a Chair in Mechanical Engineering
(Manufacturing and Industrial Engineering) (D56/95).
9. Reports of Administrative Divisions / Departments
The Committee noted that it was possible that not all reports as cited in
the agenda would be available for the next meeting.
10. General Business
10.1 Mid-Semester Break in Semester 2
The Committee endorsed a proposal to reduce the mid-semester 2 vacation
break by one week from 1997 in order to provide an end-of-year examination
timetable that incorporated a longer 'swot vac' for students, a longer
marking period for examiners, and one additional day for re-enrolments
(D57/95).
10.2 Monash University Purchase and Leaseback Proposal
The General Manager advised that hew would liaise with Deans on the
matter, and refer a revised proposal to the Committee for consideration when
all issues were resolved (D58/95).
11. Next Meeting
The Committee noted that the next meeting of the Committee of Deans was
to be held at 2.15 pm on Tuesday 13 June 1995 in The Sir George Lush Room,
Ground Floor, University Offices 3.1, Clayton Campus.
Distribution
Vice-Chancellor
Deputy Vice-Chancellors
Pro Vice-Chancellors
Deans
General Manager
Director, University Development
Adviser to the Vice-Chancellor
Associate Dean, Business & Economics
Director, Organisational Development
Deputy Dean, Business & Economics
General Manager, Monash International
Directors, Administrative Divisions
General Manager, Open Learning Agency
University Librarian
Registrar, Victorian College of Pharmacy
Policy and Legal Counsel
Academic Projects Office
Policy and Planning Officer
Managers, Administrative Branches
Director, Computer Centre
Faculty Registrars
Director, Administration, Gippsland
Personnel Branch
Director, Professional Development Centre
SWAS Members
|
