Committee of Deans Meeting 9-1995
Meeting No 9/95 of the Committee of Deans was held on Tuesday 4 July 1995
in The Sir George Lush Room, Ground Floor, University Offices 3.1, Clayton
Campus, between 2.15 and 4.15 pm.
7 July 1995
Janice Dunn
Manager, University Secretariat
There were present:
Professor M I Logan, Vice-Chancellor, in the Chair
Professor R J Pargetter, Deputy Vice-Chancellor
Professor P LeP Darvall, Deputy Vice-Chancellor
Professor P C Chandler, Pro Vice-Chancellor
Professor B Dunstan for Deputy Vice-Chancellor
Professor M Quartly, Dean, Faculty of Arts
Professor J A Rickard, Pro Vice-Chancellor & Dean, Faculty of Business &
Economics
Professor C J Bellamy, Dean, Faculty of Computing and Information
Technology
Professor R T White, Dean, Faculty of Education
Professor W Melbourne for Dean, Faculty of Engineering
Professor C R Williams, Dean, Faculty of Law
Professor M Holman for Dean, Faculty of Medicine
Professor J W Warren, Dean, Faculty of Science
Professor C B Chapman, Dean and Director, Victorian College of Pharmacy
Apologies were received from:
Professor L H T West, Pro Vice-Chancellor
Mr J S White, Acting General Manager
In attendance were:
Ms O Cornelius, Academic Registrar
Ms J Dunn, Manager, University Secretariat
M I N U T E S
1. Minutes
The minutes of Meeting No 8/95 were confirmed and signed.
2. Matters arising from the Minutes not dealt with elsewhere in the
Agenda
2.1 Accumulated Recreation Leave in excess of 40 Days
A query was raised by the Dean of the Faculty of Education about the
requirement for deans to set aside funds to cover the costs of accumulated
recreation leave. On the advice of Professor Darvall, the Committee affirmed
its agreement with the principle of deans being responsible for covering the
costs, while leaving the method to the discretion of each dean.
2.2 Quality Assurance Requirements for Courses - Monash Mt Eliza
Graduate School
At its previous meeting (Minute 2.1) the Committee had considered a draft
supplementary agreement with the Monash Mt Eliza Graduate School of Business
and Government Ltd (D64/95) in the context of document D61/95 which related
to guidelines for course modifications. The Committee noted that the final
version, titled "Supplementary Agreement between Monash University and
Monash Mt Eliza School of Business and Government Ltd", had been adopted by
Council on 26 June 1995 with one typographical correction. The document was
received and noted (D79/95).
The Committee also noted that on 26 June Council had made the Monash Mt
Eliza Graduate School of Business and Government Ltd Statute, amended in
accordance with the requirements of the Minister for Tertiary Education. The
Statute was received and noted (D80/95), and Professor Logan reported
briefly to the Committee.
2.3 Schools Discussion Paper
At the previous meeting (Minute 10.2) the Committee had given
consideration to a document (D72/95) presented by Professor Pargetter which
addressed a range of issues related to schools, including school titles. The
document was referred again to the Committee for noting the current names of
schools as listed in the revised appendix, and for considering the various
recommendations concerning the membership, governing structure and reporting
requirements of schools (D78/95).
Professor Pargetter introduced the paper briefly. The Committee endorsed
it for transmission to Council through the Academic Board.
3. Vice-Chancellor's Report
3.1 Directions for the Future
The Vice-Chancellor advised the Committee that a document would be
prepared in time for the next meeting.
3.2 Monash University and the Interactive Satellite Learning Network
(ISLN)
The Committee received and noted a paper (D81/95) which had been tabled
at the Council meeting on 26 June. Professor Pargetter reported on the
success of the project.
3.3 Developing Melbourne's Hospital Network
The Committee noted that the Phase 1 Report of the Metropolitan Hospitals
Planning Board had been released. The Vice-Chancellor and Professor Holman,
Acting Dean of the Faculty of Medicine, made some comments on likely
implications of the Report for the University.
In view of Minutes 8.2 and 8.3 from Meeting 9/95, it was noted that
further advice would be provided at a future meeting of the Committee.
3.4 Items discussed at Vice-Chancellor's Executive Meetings
The Committee noted issues discussed at meetings of the Vice-Chancellor's
Executive held on 15 and 29 June 1995, as presented in a tabled document
(D84/95). The Committee discussed the following:
Fundraising
Professors Logan and Chandler advised the Committee on progress and
indicated that a strategy document would be presented at a later meeting.
Procedures at graduation ceremonies
Professor Pargetter informed the Committee that a report on the review of
graduation procedures was being prepared for submission to the Committee of
Deans and to the Academic Board. In response to a query he advised that the
report contained a recommendation concerning the curtsying and doffing caps
options for women graduands.
4. Urgent Matters
5. Research Matters
5.1 1995 Quality Portfolio and Associated Documents
The Committee received the recently published 1995 Quality Portfolio and
noted information provided by Professor Darvall concerning the visit of the
Quality Review Team, the revision of the Education and Research Policies
Handbook and Dr Matchett's trial of a Community Service Register. Professor
Darvall also advised on progress with the printing of Directions for the
Future, faculty and departmental research policies and the book "Monash and
the Community".
The Committee discussed issues related to the distribution of the Quality
Round 2 funding.
6. International Matters
6.1 Language Policy Report
The Committee received the document (D82/95) provided by Professor West
and agreed to:
support the principle of a university language policy, and receive the
Report as a basis for the development of such a policy by the Education
Committee;
commend the implementation strategies to the bodies to whom they are
referred;
approve the Report's transmission to the Academic Board with these
recommendations.
6.2 UNESCO Chair in Environmental Education
Professor Darvall informed the Committee that some names of Monash staff
had been forwarded as nominations for a short-term visiting appointment at
the Vietnam National University in Hanoi.
6.3 Restructure of Higher Education in Vietnam
Professor Darvall advised that a number of academics from Monash and the
University of New South Wales had been proposed for participation in a
consultancy organised by the World Bank on higher education in Vietnam.
7. Special Items
7.1 Staff and Enterprise Bargaining
Professor Darvall informed the Committee on Enterprise Bargaining at
Monash, and the current Early Retirement Scheme. Some questions were raised
about retirement age legislation.
It was agreed that at the next meeting Deans would report individually on
the progress with staff performance appraisal in their faculties.
8. Matters Raised by Deans
8.1 Request to Advertise a Chair in the Department of Geography and
Environmental Studies
The Committee received documentation from the Dean of the Faculty of Arts
in support of advertising a Chair in the Department of Geography and
Environmental Studies (D83/95).
The Committee endorsed the proposal subject to the clarification of the
name of the Department and to the inclusion of the names of the Department's
associate professors in the document.
9. Reports of Administrative Divisions / Departments
The Committee noted that the next divisional report to be presented to
the Committee would be from the Professional Development Centre (Meeting
10/95 on Tuesday 25 July).
10. General Business
10.1 Meeting of the Victorian Vice-Chancellors' Committee held on 4
July 1995
Professor Pargetter briefed the Committee on the following matters
discussed at the meeting of the VVCC held earlier that day:
new subcommittee structure of the VVCC for admissions and selection
matters; changed financial reporting requirements for the universities;
recent amendments to the Monash University Act; and
medical student numbers.
The Academic Registrar was asked to provide information about the
provisions of the new legislation and their implications for the
University's government and meeting arrangements.
10.2 Competition Policy in Australia
A question was raised by the Dean of Arts concerning changes in sales tax
exemptions. The Committee noted that Professor Alan Fels was to speak on
this subject at the Leadership and Management Development Breakfast Session
on 12 July.
10.3 Young Australian of the Year Award
Professor Darvall handed literature and applications for the Award to
deans for distribution in their faculties.
10.4 Voting Rights of Research Only Staff
It was agreed that the implications of research only staff gaining voting
rights would be listed for consideration at a future meeting.
10.5 Caltex Woman of the Year Award
The Vice-Chancellor informed the Committee that the Caltex Woman of the
Year Award had been cancelled due to the amalgamation of Caltex and Ampol.
The Dean of the Faculty of Arts agreed to look into the possibility of
Monash setting up a similar award.
11. Next Meeting
The next meeting of the Committee of Deans will be held at 1.45 pm on
Tuesday 25 July 1995 in The Sir George Lush Room, Ground Floor, University
Offices 3.1, Clayton Campus.
Distribution
Vice-Chancellor
Deputy Vice-Chancellors
Pro Vice-Chancellors
Deans
General Manager
Director, University Development
Adviser to the Vice-Chancellor
Associate Dean, Business and Economics
Deputy General Manager
Deputy Dean, Business and Economics
General Manager, Monash International
Directors, Administrative Divisions
General Manager, Open Learning
University Librarian
Academic Projects Office
Policy and Legal Counsel
Managers, Administrative Branches
Policy and Planning Officer
Faculty Registrars
Director, Computer Centre
Personnel Branch
Director, Professional Development Centre
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