Committee of Deans Meeting 11-1995
Meeting No. 11/95 of the Committee of Deans was held between 2.15 and
4.30 pm on Tuesday 15 August 1995 in The Sir George Lush Room, Ground Floor,
University Offices 3.1, Clayton Campus.
There were present:
Professor R J Pargetter, Deputy Vice-Chancellor, in the Chair
Professor P LeP Darvall, Deputy Vice-Chancellor
Professor J L C Chipman, Deputy Vice-Chancellor
Professor M Quartly, Dean, Faculty of Arts
Professor C J Bellamy, Dean, Faculty of Computing and Information
Technology
Professor R T White, Dean, Faculty of Education
Professor M L Brisk, Dean, Faculty of Engineering
Professor C R Williams, Dean, Faculty of Law
Professor R Porter, Dean, Faculty of Medicine
Professor J W Warren, Dean, Faculty of Science
Professor C B Chapman, Dean and Director, Victorian College of Pharmacy
Apologies were received from:
Professor M I Logan, Vice-Chancellor
Professor L H T West, Pro Vice-Chancellor
Professor P C Chandler, Pro Vice-Chancellor
Professor J A Rickard, Pro Vice-Chancellor & Dean, Faculty of Business &
Economics
Ms O Cornelius, Academic Registrar
In attendance were:
Mr P B Wade, General Manager
Dr S Matchett, Executive Director, University Development
Ms C E Anderson, Adviser to the Vice-Chancellor
Ms J H Newham, Secretary
M I N U T E S
1. Minutes
The minutes of Meeting No 10/95 were confirmed and signed.
2. Matters arising from the Minutes not dealt with elsewhere in the
Agenda
2.1 Medical Student Numbers
Professor Porter, Dean of Medicine, read from a letter dated 9 August
from the First Assistant Secretary, Department of Employment, Education and
Training, addressed to the Vice-Chancellor. He briefed the Committee on the
background to the matters raised in the letter. Professor Pargetter
confirmed that no response to the First Assistant Secretary would be made
without further consultation with the Dean.
3. Vice-Chancellor's Report
3.1 Bond
Professors Pargetter and Darvall, Deputy Vice-Chancellors, reported on
Council's action taken to investigate the possibility of Monash lodging an
expression of interest in operating Bond as a private university. The
Committee noted that Council's advisory group would have a financial focus
and that pedagogical issues would need to be considered by a broader based
group at some stage. It was noted that the Dean of Law would join the
current Council advisory group.
3.2 Open Day
Dr S Matchett tabled the attached document (D95/95) and spoke briefly on
the success of Open Day.
The Committee discussed the format of Open Day. The "information day"
focus was seen as successful in fostering better informed visitors and
clearly focused enquiries about the University and its courses. The
suggestions made by Dr Matchett for future Open Days were given general
support.
Dr Matchett informed the Committee that a detailed Open Day report would
be available within a month.
3.3 Quality Report
Professor Darvall reported briefly on the visit of the Quality Committee,
commending the staff who participated in the interviews. The Committee asked
that Professor Darvall, Dr T Stokes and Ms V Kelly be thanked in particular
for their work in preparing for the visit.
3.4 Hoare Committee
At Meeting No. 8/95, the Committee of Deans had received and noted
documents concerning the Higher Education Management Review (Hoare
Committee). Additional documents D91/95 (attached) and D94/95 were received.
The Committee discussed the latter document, which was a draft of the
University's initial submission to be made to the Review Committee.
Professor Pargetter agreed that comments made at the meeting, and any
further comments received by him up to 18 August, would be taken into
account in finalising the document for the Vice-Chancellor's signature on 21
August. The Committee was advised that Council had formed a working party to
prepare a detailed document on the University's governance, to be submitted
to the Hoare Committee at a later date.
3.5 Items Discussed at Vice-Chancellor's Executive Meetings
The Committee noted issues discussed at meetings of the Vice-Chancellor's
Executive held on 27 July and 10 August 1995, as presented in a tabled
document (D96/95).
3.6 Directions for the Future - Volume 2
The Committee noted the guidelines suggested for the preparation of the
second volume of Directions for the Future, as presented in the
attached document (D97/95) which was tabled. Deans were invited to send
comments or queries about the guidelines to Ms E A Anderson. Deans agreed
with the suggested timeline.
3.7 Enterprise Bargaining
Professor Darvall tabled two confidential documents (D99/95 and D98/95)
pertaining to Enterprise Bargaining discussions, and briefed the Committee
on progress. He asked deans to provide information on the implications for
faculty management of recent proposals made by the NTEU.
3.8 Fee-paying Australian Students
Professor Pargetter advised the Committee that, as a result of an audit
taken of single subject enrolments, it had been found that they represented
less than 1.5% of local undergraduate studies at Monash. The Committee
agreed that this was an acceptable and justifiable level.
4. Urgent Matters
4.1 Selection of the Next Vice-Chancellor
Professor Bellamy, Dean of Computing and Information Technology, raised
the matter of progress of the discussions between the Academic Board's
delegation and the Chancellor concerning the selection of a Vice-Chancellor
for 1997. The Committee agreed to recommend to the Academic Board that the
delegation, headed by Professor R Jackson, be asked to provide a short
report.
4.2 Payment of Invoices
Professor Porter raised the matter of a policy decision communicated by
the Director, Financial Services on 6 March 1995 that invoices be paid
"thirty days from month of invoice". Deans mentioned some evidence of
negative implications of this decision for relationships with suppliers. The
General Manager explained the financial background to the decision and
clarified the options open to faculty business managers. The deans were
invited to provide the General Manager with documentation of instances where
the policy was detrimental to faculty arrangements, with a view to reaching
a satisfactory resolution by discussion between Financial Services and the
business managers.
5. Research Matters
There were no Research Matters raised other than the brief report under
item 3.3.
6. International Matters
There were no International Matters raised.
7. Special Items
There were no Special Items other than that raised under Item 3.7.
8. Matters Raised by Deans
8.1 Quality Money
Professor Quartly asked when the allocation of Quality funds was to be
finalised. Professor Pargetter advised the Committee that the
Vice-Chancellor intended to present details of the allocation to the
following meeting.
9. Reports of Administrative Divisions/Departments
The Committee noted that a report from Academic Services was scheduled to
be presented at Meeting No. 12/95 on 5 September 1995.
10. General Business
10.1 Report of the Associate Deans (Teaching)
The Committee received a report (D92/95) from the Associate Deans
(Teaching) and, as foreshadowed in the previous report of the Committee of
Deans to the Board, endorsed a draft Associate Deans (Teaching) Statute for
transmission through the Academic Board to Council. It was the view of the
Committee however that membership of the group should not be restricted to
staff with the title of "associate dean (teaching)" and that the Statute
should give flexibility to each dean in this regard. It was noted that this
section of the Statute was to be redrafted.
10.2 Report of Working Group on Review of Graduation Ceremonies
The Committee received and noted the circulated document (D93/95) which
included a report on the implementation of previously approved
recommendations.
Noting Professor Quartly's intention to move an amendment to the last
recommendation at the Board meeting, the Committee endorsed for transmission
to the Academic Board and Council the report of the Working Group on Review
of Graduation Ceremonies, including the report on the implementation of
previously approved recommendations, and agreed to
not support the proposal that a graduation ceremony be held in 1996 in
the new Frankston Cultural Centre; and
approve the proposal that graduates who are to be presented with their
testamurs by the Chancellor/Deputy Chancellor should all be advised that, in
courtesy, they should bow and/or doff their cap, and that women should
retain the option of curtsying if they prefer to do so.
10.3 Berwick School
Deans, Academic Board and Council had previously endorsed the initial
academic development plan for the Berwick Campus. This plan indicated that a
School of Communication, Tourism and Business would be established for
students studying at that campus and for staff teaching Berwick programs.
The School was to be of the kind where staff in the School would be also
members of departments or other schools with the status of departments (in
line with the recently approved school governance arrangements).
On the advice of Professor Pargetter, the Committee endorsed for
transmission to Academic Board and Council the establishment of the School
with a reporting line through the Board of the Faculty of Business and
Economics, with copies of reports going to the Boards of the Faculties of
Arts and Computing and Information Technology.
10.4 Inaugural Lecture of Professor Barbara Caine
The Dean of Arts tabled copies of the Vice-Chancellor's invitation to
attend the Inaugural Lecture of Professor Barbara Caine, to be held on
Wednesday 23 August 1995 (D100/95). The Committee noted that this was the
University's second Inaugural Lecture.
11. Next Meeting
The next meeting of the Committee of Deans will be held at 2.15 pm on
Tuesday, 5 September 1995 in The Sir George Lush Room, Ground Floor,
University Offices 3.1, Clayton Campus.
Distribution
Vice-Chancellor
Deputy Vice-Chancellors
Pro Vice-Chancellors
Deans
General Manager
Director, University Development
Adviser to the Vice-Chancellor
Associate Dean, Business and Economics
Deputy General Manager
Deputy Dean, Business and Economics
General Manager, Monash International
Directors, Administrative Divisions
General Manager, Open Learning
University Librarian Policy and Legal Counsel
Academic Projects Office
Managers, Administrative Branches
Policy and Planning Officer
Faculty Registrars
Director, Computer Centre
Personnel Services
Director, Professional Development Centre
SWAS 1994
SWAS 1995
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