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Committee of Deans Meeting 1-1998Meeting 1/98 of the Committee of Deans will be held at 2.15 pm on Tuesday, 28 January 1998 in the Sir George Lush Room, Ground Floor, University Offices Building 3a, Clayton Campus. Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it. Tony Calder AGENDA1. Attendance and apologies An apology has been received from Professor P Darvall, Deputy Vice-Chancellor -Research and Development; Mr P Wade, General Manager and Professor J Rickard, Dean - Faculty of Business and Economics. Professor F Trindade will attend for Professor C Williams. Mr Clive Vernon, Manager - Student Admissions and Records will be in attendance for item 4.4.1. Professor Edward Lim, University Librarian, will be in attendance for item 6.1. 2. Minutes The minutes of meeting 15/97 have been circulated. For confirmation and signature. 3. Matters arising from the minutes not dealt with elsewhere in the agenda 4. Vice-Chancellor’s business 4.2 Deputy Vice-Chancellor (Research and Development) 4.3 Deputy Vice-Chancellor (International and Public Affairs) 4.4 Deputy Vice-Chancellor (Academic and Planning) 4.4.1 Undergraduate intake - first round selection Mr Clive Vernon, Manager -Student Admissions and Records will be in attendance for this item. A discussion paper is attached (D1/98). (A copy of D1/98 is available from the Secretariat.) 4.4.2 Enterprise Bargaining Professor Lindsay will speak to this item. 4.4.3 Melbourne - Monash Cooperation Protocol Professor Lindsay will speak to this item. 4.5 General Manager 5. Matters raised by Deans 5.1 Proposal to establish, advertise and fill a Chair in Multimedia Technology Professor Rosenberg will speak to this item. A proposal from the Dean of Information Technology to establish, advertise and fill a Chair in Multimedia Technology is detailed in D2/98 For endorsement and transmission to Academic Board and Council. 6. Other business 6.1 Library Services for ‘Mixed Mode Study" students. Professor Edward Lim, University Librarian, will be in attendance for this item. A proposal for the introduction of a user-pays approach for "mixed mode" students who opt to take advantage of a value added service is detailed in document D3/98. The proposal has been endorsed by the General Library Committee and is submitted to the Committee of Deans for endorsement prior to submission to Academic Board. 7 Items for information 7.1 Monash University College of Art and Design - Proposal for faculty name, structure and board A document D4/98, detailing amendments to the title, structure and governance of the Monash University College of Art & Design is enclosed for the information of Deans prior to its submission to Academic Board. 8. Next meeting The next scheduled Committee of Deans meeting will be held on 24 February at 2.15pm in the Sir George Lush Room. Distribution (Hard copy): Vice-Chancellor Faculty of Information Technology Proposal to Establish a Chair in Multimedia Technology 1. Background Multimedia technology is concerned with the representation, storage, processing, transmission and presentation of multimedia information. Multimedia information occurs in a combination of formats including text, hypertext, audio, graphics, animation and video. In recent years we have witnessed rapid growth in the use of multimedia systems and applications. Advances in the supporting hardware and software technologies have enabled a greater range of applications and techniques and the rapid development of the Internet as a means of communicating multimedia data has also contributed to a growth in demand for multimedia products and systems. Multimedia information systems and other applications that exploit multimedia rely on a diverse range of supporting hardware and software technologies. These encompass, but are not limited to, techniques for image and audio classification, the efficient retrieval of multimedia objects from multimedia databases, communication of multimedia data over networks, the synchronisation of presentations that involve multimedia objects retrieved from a variety of sources or delivered over a network, image processing, the compression and decompression of data sent over communication channels, techniques to ensure quality of service for multimedia communications and techniques to ensure the privacy and security of multimedia information communicated over public networks Applications areas are extremely diverse and incorporate manufacturing, on-line marketing, education, electronic commerce, entertainment, and the on-line provision of information. The Faculty has a number of staff with strong track records in the area of multimedia communications, technologies, systems and applications. The establishment of a multi-campus, multi-School research group is planned. A range of multimedia related subjects are offered. The proposed Chair in Multimedia Technology will provide strong leadership in both teaching and research, enabling Monash to become a leader in this important area. The Chair will be based at the Gippsland School of Computing and Information Technology, but the responsibilities will encompass activities at other campuses. This will include the Bachelor of Multimedia, offered at the Berwick campus from 1998. This is a multidisciplinary degree that will focus on multimedia publishing and the presentation of information using multimedia. There is only a limited focus on the underlying hardware and software technologies that support the development and use of multimedia presentations. Nevertheless, the new Chair will be required to contribute to the development of this program, in consultation with the professor in charge of that course. In particular, the Gippsland School of Computing and Information technology will be offering a technically oriented specialisation stream. 2. The Gippsland School of Computing and Information Technology Prior to 1995 Computing subjects and courses at the Gippsland campus had been offered by a Division within the School of Applied Science. The Gippsland School of Computing and Information Technology was established at the start of 1995 and has developed rapidly since that time. The staffing profile of the School remains relatively junior, with a disproportionately small number of senior staff and no full professors.
The establishment of a chair located within the School will assist in addressing the current imbalance. Research Up until 1995, research activity in Computing and Information Technology had been relatively limited. However, research output has grown exponentially since the School was established. One of the main areas of research activity within the School has been in multimedia related technologies. Staff within the school have authored over 100 research publications in the general area of multimedia related technologies and applications, including books, journal articles, conference papers and technical reports in 1996 and 1997. In 1998, the School is hosting the second International Conference on Computational Intelligence and Multimedia Applications. Approximately 75% of the people registering to attend this conference are from overseas universities and research institutes. The Chair will be required to provide leadership for a cross campus research group in Multimedia Computing and Communications (MMCC). Teaching The School teaches an undergraduate degree and a diploma, plus a graduate certificate, two graduate diplomas and a masters program. From 1998, a specialisation sequence into the Bachelor of Multimedia at the Berwick campus will be offered. The School has over 300 international fee paying students, with the majority of these studying in offshore locations, principally Singapore. The introduction of new offshore programs in Jakarta and Hong Kong is planned for 1998. The School has particular strengths in the area of electronic delivery techniques and flexible learning. Staff in the school have been instrumental in the development of the WebFace computer mediated communication system which was used by over 1,000 Monash students in 1997. The School has led the University in the use of electronic delivery in its off-shore programs. Courses taught by the School include the following:
It is important that the School further develop a distinctive focus and strength in its teaching and research. The new Chair is an important factor in achieving this. 3. Requirements of the Chair It is expected that the Chair in Multimedia Technology will:
The office of the Chair in Multimedia Technology will be at the Gippsland campus, but the responsibilities will involve activities at other campuses, particularly Berwick. 4. Funding In the long term, the Chair in Multimedia Technology and associated staff will be funded by the Gippsland School of Computing and Information Technology. Half of the salary and on-costs for the Chair will be funded directly by the Faculty of Information Technology until the end of 1999. 5. Recruitment Strategy A search committee with representatives from both within the Faculty and from other interested sections of the University will be convened to identify and attract high quality applicants. Newspaper advertisements will be placed worldwide and the position will be widely advertised on the Internet. A period of eight weeks from the first advertisement will be allowed for applications to be received. Interviews will be arranged as soon as possible thereafter. 6. Summary The Faculty Executive Committee on behalf of the Board of the Faculty of Information Technology has endorsed the establishment of a Chair in Multimedia Technology. The appointment will enable Monash University to gain recognition as a leader in multimedia related teaching and research. Professor John Rosenberg
LIBRARY SERVICES FOR "MIXED MODE STUDY" STUDENTS The issues. With the adoption of flexible learning, we are seeing the emergence of new types of courses:
There is an expectation on the part of students enrolled in such courses (and many of their teachers) that the Library will provide them with a similar level of remote service as it currently provides to students studying entirely by distance education. However, although the Library currently provides remote services to students enrolled in distance education courses without directly charging them, it has been able to do so, only at the cost of severely limiting its expenditure on resources, in particular research materials, for the Gippsland library. Unlike on campus library services where essentially students help themselves to the services they require, off-campus library services are predominantly mediated services, involving library staff at every juncture, and hence high labour costs. Other costs specific to off-campus services relate to postal and courier charges and the need to acquire greater numbers of multiple copies to compensate for the fact that books spend a lot of time in transit. There is no additional funding from the University Administration for library support for mixed mode students. So, the Library could not provide such a service, without at least recovering the marginal costs from a service fee. The alternative would be to take the funds from the annual library allocations for the purchase of books, serials and other information resources. The Library’s response: a value added, user-pays service The following key services would have to be provided by the University Library to support off-campus and "mixed mode study" students:
Other services that would add value would include :
A special Unit with library-wide responsibility is being established to deliver these services to off-campus and "mixed mode study" students. A fee will be charged to students who wish to use these services. This fee will only recover the marginal costs of labour, postage and courier service. If students do not wish to pay the fee, they can still avail themselves of a full (self-help) library service by attending any branch of the Library in person. This is not an unreasonable option, because, by definition, "mixed mode" study does require some on-campus attendance. The University Solicitor has advised that such a fee would not be contrary to the Higher Education Funding Act, as long as it is truly voluntary, and there is an alternative for students who do not wish to pay it. The fees The General Library Committee has endorsed the proposal of a user-pays approach for "mixed mode" students who opt to take advantage of the value-added service and, at its meeting on 3 December 1997, agreed to the following charges:
or a flat fee of $70 per Semester or $120 per annum. Recommendation The Deans are now requested to endorse the proposal which I will then take to Academic Board. E. Lim
Monash University MONASH UNIVERSITY COLLEGE OF ART AND DESIGN PROPOSAL FOR FACULTY NAME, STRUCTURE AND BOARD 12 January 1998 (2nd Ed) 1.0 Background The former Sub-Faculty of Art and Design was re-designated as the Monash University College of Art and Design at Council Meeting 2/1996. At Council Meeting 4/1997 the College was granted Faculty status. This proposal provides the detailed implementation of that decision. 2.0 Summary of recommendations 1. That the Faculty be: 2. That, with the exception of the Peninsula School of Art, the existing schools, departments, centres and units be replaced with the following departments and centres:
3. That the existing Peninsula School of Art be continued until the 31st December 1998. 4. The Faculty Board membership be as set out in Item 7.0. 5. That positions of Associate Deans for Research, Undergraduate Studies, Graduate Studies, and International and External Affairs be established. 3.0 The name of the Faculty In terms of the Faculty’s academic activities within the University, it is important that it be called The Faculty of Art and Design. However, in terms of the College’s external profile, the existing name Monash University College of Art and Design has considerable advantages. Thus, it is recommended that the academic entity be: THE FACULTY OF ART AND DESIGN and that the physical entity of the Faculty in the form of studios, galleries and public profile be: THE MONASH UNIVERSITY COLLEGE OF ART AND DESIGN 4.0 Current structure The former Sub-Faculty was established out of the merger between Monash University, Gippsland Institute of Advanced Education and Chisholm Institute of Technology. It comprised the following units, which have continued to the present time: Caulfield Campus: - Department of Graphic Design - Centre for Industrial Design - Department of Fine Art - Theory of Art and Design Unit Peninsula Campus: - Peninsula School of Art Gippsland Campus Since the mergers and particularly during the last two years, there have been major developments which have resulted in the establishment of the new Faculty. The College undertook a strategic planning process, resulting in a ‘Directions for the Future’ document which was endorsed by the College Board on 9 July 1997. Arising from this plan, all of its undergraduate degree courses and subjects were re-written. They were approved by Academic Board 6/1997. The new courses are University wide rather than campus based. They respond to the College’s new academic directions and introduce new discipline areas. 5.0 Development Process These proposals for the Faculty structure are initiated in ‘Directions for the Future’. The development of ‘Directions..’ involved very extensive consultation within the College during 1995 and 1996 both at the individual, departmental and College levels, including a three day conference of all College academic staff in December 1996. The final document was endorsed by the then College Board on 9 July 1997. 6.0 Proposed Departmental Structure The development of the Faculty from its sub-faculty origins; the changes generated from ‘Directions for the Future’; the new courses; and the Monash Plan 1998 - 2002, makes it necessary to propose a new structure which responds to the objectives of the new Faculty. Particular issues which provide rationale for the new structure are:
Thus: It is recommended that there be four departments:
These departments will be responsible for the Faculty’s academic courses. All academic staff will normally be located in one of the departments. In order to provide focuses on regional campuses, it is recommended that campus-based centres be established. Academic and general staff will be appointed to these centres. They will report to the director of the centre on academic implementation and operation of the courses and subjects offered on the campus. However, in terms of overall academic objectives and new academic developments, they will work through the relevant department. At this time, it is proposed that the first centre be established at Gippsland to replace the Gippsland School of Art. Thus: It is recommended that there be a
It is anticipated that, in due course, further centres will be
established at other Monash campuses both in Australia and internationally. It is anticipated that during 1998, the Faculty, following consideration of the re-structuring of the Peninsula Campus, will make recommendations to the University on the future of the Peninsula School of Art. Thus: It is recommended that
7.0 Faculty Board Membership It is recommended that the Faculty of Art & Design Board include the following members:
The Associate Deans, initially:
The Heads of Departments:
The Directors of Centres, initially:
The Chair of the OHS&E Committee
Academic Staff - elected
Students - elected
Nominee of the Deans of other faculties that provide subjects taken by the Faculty’s students, participate in double or joint awards or have an interest in the work of the Faculty. At this time, these include the following:
Nominee of the University Librarian
Others
8.0 Associate Deans The establishment is recommended of the positions of
9.0 Studio Structure The organisation of the Faculty’s academic work will be undertaken within both the departments and studios, which will be established for each area of art or design practice. Co-ordinators will be appointed, to have responsibility to the Faculty for the operation and standing of the studio. Professor J. Redmond 12 January 1998 |