1. There were present:

Professor P LeP Darvall, Deputy Vice-Chancellor and Vice-President (Research and Development)

Professor A W Lindsay, Deputy Vice-Chancellor and Vice-President (Academic and Planning)

Ms A Crook, Deputy Vice-Chancellor and Vice-President (Resources)

Professor J K Redmond, Dean, Faculty of Art and Design

Professor H Le Grand, Dean, Faculty of Arts and Interim Dean, Faculty of Science

Professor G Palmer, Dean, Faculty of Business and Economics

Professor M L Brisk, Dean, Faculty of Engineering

Professor S Willis, Dean, Faculty of Education

Professor J Rosenberg, Dean, Faculty of Information Technology

Professor S Parker, Dean, Faculty of Law

Professor N Saunders, Dean, Faculty of Medicine

Professor C Chapman, Dean, Victorian College of Pharmacy

Ms Natalie Mitchell Item 4.1.1

Mr Stephen Dee Item 4.1.5

Mr Anthony Pollock Item 4.1.5

Dr Ilana Snyder Item 4.3.1.1

Associate Professor Sue Campbell Item 4.3.1.2

Mr Hans Groenewegen Item 4.4.1

 2. Minutes

The Minutes of Meeting 5/2000 of the Committee of Deans held 4^th July 2000 were confirmed.

3. Matters Arising from the Minutes not dealt with elsewhere in the agenda.

3.1 Corporate Brochure

Members were advised that this matter would be progressed further via the Vice-Chancellor’s Group.

4. Vice-Chancellor’s Group

4.1 Vice-Chancellor and President

4.1.1 University-wide Performance Indicators

Ms Natalie Mitchell was in attendance for this item.

Deans were advised that the distributed paper detailed six sets of performance indicators for monitoring the University’s overall performance. Further, it was noted that the performance indicators detailed in the document were in addition to those developed by faculties and detailed in Faculty plans and were intended to provide Council, Deans and senior managers with an overall picture of whether Monash was moving towards its goals and objectives as set out in Leading the Way – Monash 2020.

During discussion the following matters were raised:

In concluding discussion, Professor Darvall thanked Deans for their contributions and requested that further suggestions/discussions be directed to Ms Mitchell.

4.1.2. Deans Special Tasks

Following advice that a draft paper would be completed by September, Deans were requested to forward any additional suggestions to Professor Rosenberg.

Deans were advised that a report on this item would be available at the next meeting.

Professor Redmond provided an overview of the report and emphasised the following aspects of the report:

Following discussion of the Committee’s responsibilities and reporting line, Professor Redmond was requested to contact Ms Crook’s Office regarding the need to include a member from the Corporate Finance Division on the Committee and to submit a report for consideration by the Vice-Chancellor’s Group.

4.2 Deputy Vice-Chancellor and Vice-President (Research and Development)

4.2.1 The Monash Name and Marketing and Recruitment

Members were advised that a preliminary discussion document titled The Monash Name and Marketing and Recruitment – Discussion had been emailed to all Deans on Friday 18^th August. Further, members were advised that meetings of the two Working Groups would be convened shortly.

4.3 Deputy Vice-Chancellor and Vice-President (Academic and Planning)

4.3.1 Learning and Teaching Plan – Lead Site Presentation

4.3.1.1 Faculty of Education

Dr Illana Synder was in attendance for this item and presented a report on the development of web-based flexible learning materials for the Bachelor of Adult Learning. In addition, a second project team had focused on the development of a web site for the Graduate Diploma in Education (Secondary).

Professor Darvall thanked Dr Snyder for her presentation on behalf of the Committee of Deans.

4.3.1.2 Faculty of Law

A paper titled Integration of practical skills and ethics into the curriculum was distributed..

Associate Professor Sue Campbell was in attendance for this item and presented a report on integrating skills such as ethics and communication into the core subjects of the LL.B.

Members were referred to the distributed paper for an overview of the project methodology adopted by the project team. Further enquiries should be directed to Professor Campbell.

Professor Darvall thanked Associate Professor Sue Campbell for her presentation on behalf of the Committee of Deans.

4.3.1.3 Faculty of Pharmacy

Members were advised that this item would be presented to the next meeting of the Committee of Deans.

4.4 Deputy Vice-Chancellor and Vice-President (Resources)

4.4.1 Digitisation Policy

A document was attached. (Attachment 6)

Mr Hans Groenewegen, Deputy University Librarian was in attendance for this item.

In providing a framework for discussion of the item, Mr Groenewegen informed the Committee that the Copyright Act (1968) set limits on the amount of material that may be from copied from audio and hardcopy material. Further the Copyright Act (1968) permitted the Copyright Agency Limited (CAL) to negotiate, on behalf of copyright owners, payment for copyright materials reproduced for education purposes.

Members were advised that a new Remuneration Agreement was signed by the AVCC, on behalf of twenty-nine Universities, and CAL. Key features included:

Mr Groenewegen welcomed the inclusion of digitisation in the new agreement as it would enable the Library to build up a digital collection of high use reserve materials (converted from print), assist with flexible delivery programs and enable simultaneously access to digital material by many students.

However, Mr Groenewegen noted that the AVCC had warned that ‘open slather copying over the next three years will result in CAL arguing in the Copyright Tribunal for substantially higher payments in future years and means that if CAL proposes a future EFTSU rate it will be considerably higher than the current rate’. The AVCC has suggested that CAL may suggest amounts as high as $100 to $200 per EFTSU.

During an outline of how a central digitisation facility may operate the Committee was informed that a centralised facility would assist in preventing accidental infringement of the Copyright Act, avoid expenditure on under used faculties and enable accurate record keeping - an important consideration should Monash want to withdraw from the sampling regime at the end of 2002 and move to a record keeping process.

Following discussion of the merits of a centralised versus decentralised system, the Committee endorsed the proposal that digital copying under the CAL agreement be centralised and that the Library, in partnership with others, progress the project to the next phase.

4.4.2 Equity Participation in Monash Commercial Entities.

Introducing this item, Ms Crook noted that Council, at its meeting on 14 August, approved the following (with some minor amendments):

Further Deans were advised that policies/guidelines on Insider Trading, Risk Management and Conflict of Interest were being developed.

Following discussion of the document, Discussion Draft – Equity Participation in Monash Commercial Entities, Deans were requested to forward additional suggestion to Ms Crook

5. Matters raised by Deans

5.1 Proposal to establish advertise and fill a Chair in Electrical and Computer Systems Engineering in the School of Engineering and Science, Monash University Malaysia.

The Committee endorsed the proposal to establish, advertise and fill the Chair in Electrical and Computer Systems Engineering in the School of Engineering and Science, Monash University Malaysia.

5.2 Budget 2001

Deans were advised that the budget would be submitted to the Vice-Chancellor’s Group for consideration in the first or second week of September.

Broad discussion relating to the Budget would continue throughout September with a draft budget being submitted to the November meeting of Council.

6. Next meeting

The next meeting of the Deans Discussion Group will be held at 4.00 pm on Tuesday, 5^th September 2000 in the City Office.