COMMITTEE OF DEANS

Meeting 8/2005 of the Committee of Deans will be held at 4.00 pm on Wednesday, 14 December 2005 in the city office, level 11, 30 Collins Street, Melbourne. Dinner will follow at 6.00 pm.

Tony Calder, Secretary

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

AGENDA

1. Attendance and apologies

Apologies have been received from Professor Tam Sridhar, Dean, Faculty of Engineering, Professor Ron Weber, Dean, Faculty of Information Technology and Professor Tyrone Pretorius, Pro Vice-Chancellor, South Africa. In attendance will be Professor John Sheridan for Professor Sridhar and Professor David Arnott for Professor Weber.

In attendance will be Mr John Levine, Divisional Director, Financial Resources Management for items 7.1, 7.2 and 9.2.

2. Minutes

Minutes of meeting 7/2005 of the Committee of Deans held on Tuesday, 9 November 2005 are attached. (Attachment 1)

3. Matters arising from the Minutes (not dealt with elsewhere in the Agenda

3.1 Academic Structure of the University – school and department structures including the minimum size for administrative function

4. Vice-Chancellor

The Vice-Chancellor will introduce the following items:

4.1 Vice-Chancellor’s Business

4.2 Representation on VCG by a nominated Dean or Deans

4.3 Matrix management for Gippsland Campus and offshore campuses

A document is attached. (Attachment 2)

4.4 Faculty Academics attending Graduations
5. Senior Deputy Vice-Chancellor

5.1 The roles of Associate Deans and the Committee of Associate Deans – Teaching (CADeT) and Committee of Associate Deans – Research (CADRes)

Professors Parker and Cornish will introduce this item.

5.2 Appointment process for Heads of Departments/Schools

A document is attached. (Attachment 3)

6. Deputy Vice-Chancellor (Research)

6.1 Publication Grants Committee

A document is attached. (Attachment 4)

6.2 Research Activity – A discussion paper

A document is attached. (Attachment 5)

7. Vice-President (Finance)

7.1 Update on discussions re the Budget Process

7.2 Royalties for Postgraduate Programs at Malaysia Campus

8. Vice-President (Advancement)

8.1 University Fundraising

9. Matters raised by members

9.1 Process for space planning across campuses and communication of decisions (Sponsor Rob Norris)

9.2 Use of the funds gained through the Teaching and Learning Fund (Sponsor Rob Norris)

10. Other Business

10.1 2006 Meeting Dates

Following a discussion at meeting 7/2005 where it was suggested that the Committee of Deans should always meet on a Tuesday with every second meeting to be held, commencing at 4.00 pm at 30 Collins Street, the following revised set of meeting dates was developed:

Meeting No.	Time	Date	Location	Submissions Due (by 12.00 noon)
1/06	2.15 pm	21 February	Sir George Lush Room, Clayton Campus	10 February
2/06	4.00 pm	21 March	City Office	10 March
3/06	2.15 pm	30 May	Dean’s (BusEco) Meeting Room, Level 9, Building S, Caulfield Campus	19 May
4/06	4.00 pm	20 June	City Office	9 June
5/06	2.15 pm	25 July	Sir George Lush Room, Clayton Campus	14 July
6/06	4.00 pm	19 September	City Office	8 September
7/06	2.15 pm	31 October	Dean’s (BusEco) Meeting Room, Level 9, Building S, Caulfield Campus	20 October
8/06	4.00 pm	19 December	City Office	08 December

11 Topics identified for discussion at future meetings

11.1 What processes and activities should cease at Monash?

12 Next meeting

The next meeting of the Committee of Deans will be held at 2.15 pm on Tuesday, 21 February 2006 in the Sir George Lush Room, Clayton Campus.