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Committee of DeansMeeting 4/2006 of the Committee of Deans will be held at 4 pm on Tuesday, 20 June 2006 in the City Office. Tony Calder, Secretary Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it. AGENDA1. Attendance and apologies Apologies have been received from Professor Arie Freiberg, Dean, Faculty of Law, Professor Ed Byrne, Dean, Faculty of Medicine, Nursing and Health Sciences, Professor Stephanie Fahey, Deputy Vice-Chancellor (International), Professor Stephen Parker, Senior Deputy Vice-Chancellor, Professor Merilyn Liddell, Pro Vice-Chancellor, Monash Malaysia and Professor Tyrone Pretorius, Pro Vice-Chancellor, South Africa. In Attendance Professor HP Lee, Acting Dean for Professor Arie Freiberg 2. Minutes Minutes of meeting 3/2006 of the Committee of Deans held on Tuesday 30 May 2006 are attached. (Attachment 1) pp 1 - 5 3. Matters arising from the Minutes (not dealt with elsewhere in the Agenda) 3.1 The size of Monash University On a number of occasions matters discussed at the Committee of Deans have touched on the issue of ‘What is the appropriate size for Monash?’ While a wide range of issues would impact on this discussion including Australia’s aging population, the number of students embarking on Tertiary Education and both domestic and international competition for International student numbers it may be appropriate for the University to develop a framework within which a debate of this issue could be held. Members are invited to refer to Item 10.2 of the minutes of meeting 3/2006 4. Vice-Chancellor 4.1 Vice Chancellor’s Report The Vice Chancellor will report on a range of matters. 5. Budget model At the recent meeting on the budget, Mr David Pitt presented a scenario on changing the allocation of DEST funding. This issue impacts on all faculty budgets, and involves a shift in resources between faculties and risks losing the clarity and risk management ability we were trying to gain from transparent budgeting. Mr Pitt asked for feedback on this and this would provide a further opportunity to have issues discussed. 6. OSP/Travel Conference leave/Fieldwork leave There appears to be a lack of consistent policies on timing, approvals, and criteria for approval and funding of the above activities. The issuing of revised guidelines is impacting some faculties and already too late for some other faculties. Another concern is the situation where some new staff with OSP leave accumulated at other Universities are being advised that this entitlement can be transferred across to Monash. 7. Bologna Process and developments at The University of Melbourne developments Although the university has at present decided not to go down either path, the Minister has released a discussion paper which could form the basis for a discussion. Furthermore, the way we position ourselves may (should?) be informed by what is occurring at The University of Melbourne. This also relates to the course review which is under way. Background material is available at the following URL’s: http://aei.dest.gov.au/AEI/GovernmentActivities/BolognaProcess/default.htm 8. Committee Membership The minimum gender rule for committees (especially promotion and selection committees) and the campus-matrix-induced representation on such committees is causing all sorts of problems for some faculties. 9. Physical and Social Infrastructure of Campuses The changes to Monash Property Management invite a broad-based discussion about the vision for the physical and social infrastructure of the campuses which the deans believe is appropriate to achieve our overall vision. 9. Other Business 10. Topics identified for discussion at future meetings 10.1 What processes and activities should cease at Monash? The minutes of meeting 3/2006 note that the Vice-Chancellor advised members to submit suggestions on this topic to facilitate an initial discussion of the matter. To date no suggestions have been submitted to further this discussion. Should no further contribution be received this item will be deleted from the next Agenda. 10.2 Reorganisation of CALTs Professor Parker is an apology for this meeting. A report on the reorganisation of CALTS and how it’s going would be helpful. This is important for the student experience. Professor Palmer has commented that her Faculty is concerned at the loss of certain activities that they used to do for our students at risk (eg one on one assistance for students who were having great difficulties in the academic progress committees). Professor Willis and Professor Norris are concerned that some services such as recording of lectures are now directly costed to faculties and can be quite expensive and no obvious additional funds to pay for them. 10.3 International Plan Professor Fahey is an apology for this meeting. Professor Fahey is in the process of producing a draft International Plan. It would be appropriate the draft plan be presented for discussion as soon as practicable. Further, a concern raised by Deans was being asked to produce data that should already be available. 11. Next meeting The next meeting of the Committee of Deans will be held at 2.15 pm on Tuesday, 25th July in the Sir George Lush Room.
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