Monash University

Scholarships Committee Meeting 1/2001

Meeting No. 1/2001 of the Scholarships Committee of Academic Board will be held on Friday, 9 February 2001, commencing at 3pm in the James McNeill Room (room 138), first floor of Administration Building 3A, Clayton campus.

Apologies can be made by contacting Ms Kerri Wilson-Reid (extension 59003) or by email to: Kerri.Wilson-Reid@adm.monash.edu.au.

Kerri Wilson-Reid

Secretary

A G E N D A

 

1. ESTABLISHMENT OF THE COMMITTEE BY THE ACADEMIC BOARD

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The establishment of the Scholarships Committee of Academic Board was recommended by the Scholarships Review Committee in 1999, under recommendation 27 of that Committee’s Final Report. A copy of the Final Report of the Scholarships Review Committee, dated August 1999, is attached for reference. Section 7.2 of the Report sets out the recommended terms of reference and membership of the Scholarships Committee.

It is anticipated that the Scholarships Committee will, as part of its terms of reference, coordinate policies and procedures in relation to the administration of scholarships and bursaries. The Committee would specify the nature of, and receive, annual reports from the Coursework Scholarships Committee and the PhD and Scholarships Committee. The Scholarships Committee would normally meet and report annually to the Academic Board.

In accordance with the Report’s recommendation, a proposal will be submitted to Meeting 1/2001 of the Academic Board (to be held 21 February) for the formal establishment of the Scholarships Committee. The Deputy Vice-Chancellor (Academic and Planning), Professor A Lindsay, has indicated his acceptance that meetings of the Committee may proceed in anticipation of that formal approval. Advice of the formal decision of the Academic Board, including the final membership and terms of reference of the Scholarships Committee, will be distributed after 21 February.

For information.

2. CONSIDERATION OF THE COMMITTEE’S DRAFT TERMS OF REFERENCE

The following are the draft terms of reference for the Scholarships Committee, as recommended by the Scholarships Review Committee in its Final Report.

"Terms of Reference:

The Committee is to -

  1. meet annually, or more frequently if circumstances require;

  2. coordinate policy and procedures for scholarships and bursaries;

  3. set guidelines for the establishment of scholarships and bursaries;

  4. monitor the academic performance of award holders;

  5. monitor acceptance rates of offers of awards;

  6. investigate reasons for declining of awards;

  7. report annually to the Academic Board."

For consideration.

3. ANNUAL REPORT OF THE COURSEWORK SCHOLARSHIPS COMMITTEE

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Attached is the annual report of the Coursework Scholarships Committee to the Scholarships Committee, presented by Ms J Vero, Manager, Admissions, Enrolments and Scholarships and Ms D Aitken, Coursework Scholarships Officer.

For consideration.

4. ANNUAL REPORT OF THE PhD AND SCHOLARSHIPS COMMITTEE

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Attached is the annual report of the PhD and Scholarships Committee to the Scholarships Committee, presented by Ms P Herman, Manager, Monash Research Graduate School.

For consideration.

5. REVIEW OF IMPLEMENTATION OF RECOMMENDATIONS FROM THE FINAL REPORT OF THE SCHOLARSHIPS REVIEW COMMITTEE

The Final Report of the Scholarships Review Committee is attached at item 1.

The Committee is asked to review the progress to date of implementation of the recommendations of the Scholarships Review Committee.

6. FORMAT FOR FUTURE ANNUAL REPORTS TO THE SCHOLARSHIPS COMMITTEE

For consideration.

7. SCHEDULE FOR MEETINGS OF THE SCHOLARSHIPS COMMITTEE

The Committee is asked to determine suitable times for its future annual meetings.

6. OTHER BUSINESS

7. NEXT MEETING

The next meeting of the Scholarships Committee (Meeting 2/2001) is scheduled to be held on Thursday, 15 February 2001, commencing 3pm, in the James McNeill Room, 1st floor of Administration Building 3A, Clayton campus.

Membership:

Professor Richard White, Pro Vice-Chancellor - London (Chair)

Professor Merran Evans, Chair of the Coursework Scholarships Committee (Planning and Academic Affairs)

Professor Max King, Executive Chair of the PhD and Scholarships Committee (Business and Economics)

Mr Darriel Jeffree, Research Student Representative

Ms Eleina Tava, Coursework Student Representative

In attendance:

Mr Anthony Pollock, Executive Director, International (or nominee)

Mr Peter Yates, Director, Services and Systems, Student and Staff Services (or nominee)

Ms Pamela Herman, Manager, Monash Research Graduate School, Research Services (or nominee)

Ms Kerri Wilson-Reid, Academic Services Officer, University Secretariat (Secretary)

Distribution:

Dr Grant McBurnie, Executive Officer, Office of International Affairs

Ms Jenny Vero, Manager, Admissions, Enrolments and Scholarships, Student and Staff Services

Mr Phillip Siggins, Manager, University Secretariat

Mr Tony Calder, Secretary to Academic Board, University Secretariat

Ms Donna Aitken, Coursework Scholarships Officer, Student and Staff Services