Monash UniversityScholarships Committee Meeting 1/2002Meeting 1/2002 of the Scholarships Committee will be held on Friday, 19 July 2002, commencing at 2:15pm in the James McNeill Room, 1st floor of Administration Building 3A, Clayton campus. Apologies can be made by contacting Ms Kerri Wilson-Reid, ph 9905 9003, or by email to: Kerri.Wilson-Reid@adm.monash.edu.au. Kerri Wilson-Reid Secretary __________________________________________________________________________________ Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it. A G E N D A1. APOLOGIES No apologies have been received. *2. MEMBERSHIP & ATTENDANCE p 1 A list of the Committee’s membership is attached for reference. The Committee welcomes new members Professor Rob Norris, Dean, Faculty of Science (Chair), Professor Rob Willis, Associate Dean International, Faculty of Business and Economics, Mr Chris Avram, Associate Dean Postgraduate Studies, Faculty of Information Technology and Ms Shyamala Nadathur, PhD research student, Faculty of Medicine, Nursing and Health Sciences. The Committee also welcomes Ms Pam Herman, Manager, Research Graduate School, Ms Donna Aitken, Manager, Coursework Scholarships, Mr Roger Newham, Director, Business Administration and Protocol, Mr Peter Yates, Director, Services and Systems, and Ms Kay Gardner, Manager, Equity and Diversity Centre, who have been invited to attend the meeting. *3. STARRED ITEMS Certain items have been starred as requiring discussion. Additional items may be starred at the discretion of the Committee. Recommendation: That the Committee nominate any additional items to be starred and endorse the recommendations for all items other than those starred. *4. MINUTES p 3-10 The Minutes of Meeting 1/2001, held 9 February 2001, are attached. (These minutes were originally circulated in February 2001.) Recommendation: For confirmation. *5. TERMS OF REFERENCE OF THE COMMITTEE p 1 The Academic Board, at its Meetings 1/2001 and 3/2001, approved the Terms of Reference for the Scholarships Committee. These are attached for information. At Meeting 3/2001 of the Board, a member requested that the Terms of Reference be amended to include reference to the promotion of scholarships. Noting that a web site existed for this purpose, members noted that this matter would be given further consideration at the next meeting of the Scholarships Committee. Recommendation: That the Committee:
*6. ANNUAL REPORTS 6.1 COURSEWORK SCHOLARSHIPS COMMITTEE p 11-42 Attached is the annual report of the Coursework Scholarships Committee (CSC) to the Scholarships Committee, prepared by the Coursework Scholarships Office, Student Administration. Ms Donna Aitken, Manager, Coursework Scholarships, Student Administration, has been invited to the meeting. Recommendation: For noting and consideration. 6.2 RESEARCH GRADUATE SCHOOL COMMITTEE p 43-50 Attached is the annual report of the Research Graduate School Committee (RGSC) to the Scholarships Committee, prepared by the Research Graduate School. Refer also to item 6 below. This annual report contains further information about implementation of Scholarships Review Committee (SRC) recommendations. Ms Pam Herman, Manager, Research Graduate School, has been invited to the meeting. Recommendation: For noting and consideration. 7. FOLLOW-UP ON IMPLEMENTATION OF RECOMMENDATIONS FROM THE SCHOLARSHIPS REVIEW COMMITTEE (SRC) At the Scholarships Committee’s last meeting (Meeting 1/2001), progress was noted for implementation of each of the recommendations from the report of the Scholarships Review Committee to the Vice-Chancellor (August 1999). As noted in that meeting’s minutes, approximately two thirds of the recommendations had been implemented. Following that meeting, certain matters were put to the Academic Board in the Report of the Scholarships Committee (attached below). Reports on implementation of other recommendations were requested by the Committee for consideration at this meeting. Refer also to the annual report of the Research Graduate School Committee above for further details about implementation of SRC Recommendations 14, 16, 17 and 28. For reference, the Report of the 1999 Scholarships Review Committee can be located on the Secretariat web site at: http://www.adm.monash.edu.au/unisec/res/reports.html 7.1 REPORTS ON IMPLEMENTATION OF SRC RECOMMENDATIONS REQUESTED AT THE COMMITTEE’S LAST MEETING 7.1.1 SRC Recommendations 10, 28 & 31 - Reports from Marketing & Public Affairs p 51-52 These SRC recommendations are spelt out in the attached report. *7.1.2 SRC Recommendation 21 – Equity & Diversity Centre Report p 53-58 This SRC recommendation is spelt out in the attached report. 7.1.3 SRC Recommendations 20 & 31 - Reports from Faculties p 59-80 The SRC recommendations that faculties were asked to provide reports on were as follows:
7.1.4 SRC Recommendations 22 & 23 – Report from the Student and Staff Services Division A report from the Student and Staff Services Division will be forwarded to members before the meeting. (The report under this item was requested by Academic Board.) The SRC recommendations that the Student and Staff Services Division was asked to provide reports on are as follows: Summer Vacation Scholarships. SRC Recommendations 22 & 23:
Recommendation: That the Committee note the above reports provided in relation to implementation of SRC recommendations. 7.2 MATTERS REPORTED TO ACADEMIC BOARD p 81-84 An extract of the minutes from Meeting 3/2001 of the Academic Board, including detail of the consideration / approval of matters reported from the last meeting of the Scholarships Committee, is attached for information. In particular, the Academic Board approved a change to procedure recommended in the SRC recommendations as highlighted below: SRC Recommendation 19 - Equity and Merit Based Support Bursaries The SRC recommended that allocation of Monash Equity and Merit Based Support Bursaries be made by faculties. Following a subsequent proposal by the Coursework Scholarships Committee, Academic Board approved the proposal that Monash Equity and Merit Based Support Bursaries be allocated by the Coursework Scholarships Committee. Recommendation: That the Committee note the outcome of matters reported to the Academic Board from the last meeting of the Scholarships Committee. *8. RECOMMENDATION FROM EDUCATION COMMITTEE REGARDING ACADEMIC TRANSCRIPTS p 85-88 At its Meeting 3/2002, the university’s Education Committee gave in principle approval for one of a series of recommendations by the Student and Staff Services Division and a working party dealing with academic transcript matters. Taking into consideration that this recommendation, 7A (as well as another recommendation, 4, that had previously been approved), impacted on the role of the Scholarships Committee, it was noted that procedural issues regarding committee roles would be put to the Scholarships Committee for consideration. The recommendations concerned are included in the report attached. Recommendation: That the Committee consider its role and the appropriate method for approval of these issues identified under recommendations 4 and 7A of the attached report to the Education Committee. *9. FORMAT FOR ANNUAL REPORTS TO THE SCHOLARSHIPS COMMITTEE At its first meeting, in 2001, the Committee gave initial consideration to the format of annual reports to be received from the Coursework Scholarships Committee (CSC) and the Research Graduate School Committee (RGSC). The Committee decided that it was premature at that stage to set out the future format for annual reports. Some guidance was provided that reports should include whether any issues had inspired particular debate and whether a lack of funds had been encountered in any area where further support from the University may be required. Recommendation: That the Committee consider the future format of annual reports from the CSC and the RGSC to the Scholarships Committee. *10. GENERAL SIR JOHN MONASH AWARDS Mr Peter Yates, Director, Systems and Services, will speak to this item. 11. OTHER BUSINESS 12. NEXT MEETING The Scholarships Committee meets annually, or more frequently if circumstances require. Unless it is deemed necessary to schedule another meeting for 2002, the next meeting of the Committee will be scheduled and advised in 2003. _____________________________________________________________________________ Membership: Professor Robert Norris, Scholarships Committee Chair Mr Chris Avram, Chair, Coursework Scholarships Committee Professor Max King, Executive Chair, Research Graduate School Committee Professor Robert Willis, Nominee of the Vice-Chancellor in relation to international operations Ms Eleina Tava, Coursework student representative Ms Shyamala Nadathur, Research student representative In attendance: Ms Pamela Herman, Manager, Monash Research Graduate School (or nominee) Mr Gerard Toohey, Manager, Student Administration (or nominee) Mr Roger Newham, Director, Business Administration & Protocol, Marketing & Public Affairs (or nominee) Mr Peter Yates, Director, Services and Systems, Student and Staff Services Ms Kay Gardner, Manager, Equity and Diversity Centre (or nominee) Ms Kerri Wilson-Reid, Academic Services Officer, University Secretariat (Secretary) Distribution: Mr Tony Calder, Director, Secretariat and Executive Services Ms Donna Aitken, Manager, Coursework Scholarships, Student Administration (nominee of Mr Toohey) Ms Caroline Knowles, Marketing Manager, Recruitment, Prospective Students Office (nominee of Mr Newham) Ms Margaret Heagney, Coordinator, Student Equity Unit (nominee of Ms K Gardner)
|