Meeting 1/2003 of the Scholarships Committee will be held on Friday, 31 October 2003, commencing at 9:30am in the James McNeill Room, 1^st floor of Administration Building 3A, Clayton campus.

Apologies can be made by contacting Ms Kerri Wilson-Reid, ph 9905 9003, or by email to: Kerri.Wilson-Reid@adm.monash.edu.au .

Kerri Wilson-Reid

Secretary

No apologies have been received.

The Committee welcomes new members Professor Alan Lindsay, Deputy Vice-Chancellor (Academic and Planning) and Chair, Coursework Scholarships Committee, Ms Meredith Jackson, Executive Director, Marketing and Public Affairs, and Mr Tim Wilson, coursework student representative.

The Committee also welcomes Ms Pam Herman, Manager, Research Graduate School, Mr Gerard Toohey, Manager, Student Administration, Ms Donna Aitken, Policy and Development Officer, Admissions and Coursework Scholarships, and Ms Margaret Heageney, Coordinator Student Equity Unit, who have been invited to attend.

Certain items have been starred as requiring discussion. Additional items may be starred at the discretion of the Committee.

The Minutes of Meeting 1/2002, held 19 July, are attached. (Previously circulated.)

At its Meeting 2/2003, the Academic Board considered the following matters reported from Meeting 1/2002 of the Scholarships Committee.

Terms of Reference and Membership p 11 - 12

The Board approved revised Terms of Reference for the Committee to include overseeing the promotion of scholarships and bursaries, and revised membership to include the Executive Director, Marketing and Public Affairs. Attached for reference.

In response to a request from a member for clarification of the proposed increased levy on international fees and the possible impact of the implementation of Strategic Cost Management, the Vice-Chancellor requested that the matter be investigated and resolved before the setting of 2004 (domestic), 2005 (international) fee levels.

Subject to approval of financial implications of the proposal by the Vice-Chancellor’s Group in consultation with relevant divisions, the Board endorsed the proposal that:

Subject to approval of financial implications by the VCG in consultation with relevant divisions, the Board endorsed the creation of proposed bursaries to assist the following groups by providing special measures to support their needs: single parents with low socio-economic status and rural and isolated students with low socio-economic status.

Attached is the annual report of the Coursework Scholarships Committee.

Ms Donna Aitken, Policy and Development Officer, Admissions and Coursework Scholarships, has been invited to the meeting.

Professor A Lindsay, Chair, Coursework Scholarships Committee, will speak to the report.

6.2 RESEARCH GRADUATE SCHOOL COMMITTEE (RGSC) p 69 – 72

Attachment A

Attached is the annual report of the Research Graduate School Committee. Attachment B

Ms Pam Herman, Manager, Research Graduate School, has been invited to the meeting.

Professor M King, Chair, Research Graduate School Committee, will speak to the report.

p 73 - 82

Attached is a report from the Marketing and Public Affairs Division regarding the promotion of scholarships and bursaries.

Ms Meredith Jackson, Executive Director, Marketing and Public Affairs, will speak to the report.

At its Meeting 1/2002, the Committee established a procedure for the approval of scholarships and prizes to appear on academic transcripts. The CSC and RGSC would endorse annual updates from faculties of relevant merit-based scholarships and prizes and forward lists of faculty and university merit-based scholarships and prizes to the Scholarships Committee for approval.

The original list of scholarships to appear on transcripts was approved by the Scholarships Committee via circulation in March 2002.

7.1 Coursework scholarships to appear on transcripts p 83 - 86

Documentation is attached.

7.2 Research scholarships to appear on transcripts p 87 - 90

Documentation is attached.

The outcome of matters considered by the Committee via circulation of papers between meetings is reported at items 8.1 and 8.2 below.

8.1.1 Process for Resolutions of the Committee Between Meetings p 91 - 92

The Committee was asked to approve a process for resolutions of the Scholarships Committee between meetings. Amendments requested by members were made to the process. The amended process was re-circulated to all members and approved by the Committee. The approved process (with amendments underlined) is attached.

8.1.2 Approval of Scholarships to Appear on Transcripts (2002) p 93 - 102

The Committee approved the 2002 lists of coursework and research merit-based scholarships that could appear on transcripts as presented. The approved lists are attached.

8.2.1 Endorsement of Coursework Scholarships & Admissions Review p 103 - 110

The Scholarships Committee endorsed the ‘Coursework Scholarships and Admissions Review’ developed by the Coursework Scholarships Committee and the Admissions Committee. A copy of the Review report that was endorsed is attached. The Review was then submitted to the Academic Board by the Admissions Committee for approval.

9. COMMONWEALTH LEARNING SCHOLARSHIPS p 111 - 116

The second teleconference of the Commonwealth Learning Scholarships reference group was held on 27 August 2003. DEST informed institutions about the minutes of that meeting for reference. The minutes are attached.

The Scholarships Committee meets annually, or more frequently if circumstances require. Unless it is deemed necessary to schedule another meeting for 2003, the next meeting of the Committee will be scheduled and advised in 2004.

Professor Robert Norris, Scholarships Committee Chair

Professor Alan Lindsay, Chair, Coursework Scholarships Committee

Professor Max King, Chair, Research Graduate School Committee

Professor Robert Willis, Nominee of the Vice-Chancellor in relation to international operations

Ms Meredith Jackson, Executive Director, Marketing and Public Affairs

Mr Tim Wilson, Coursework student representative

Ms Shyamala Nadathur, Research student representative

Ms Pamela Herman, Manager, Monash Research Graduate School (or nominee)

Mr Gerard Toohey, Manager, Student Administration (or nominee)

Ms Kay Gardner, Manager, Equity & Diversity Centre (or nominee)

Ms Kerri Wilson-Reid, Academic Services Officer, University Secretariat (Secretary)

Mr Tony Calder, Director, Secretariat & Executive Services

Ms Donna Aitken, Policy & Development, Admissions & Coursework Scholarships (nominee of Mr Toohey)

Ms Margaret Heagney, Coordinator, Student Equity Unit (nominee of Ms K Gardner)

Ms Caroline Knowles, Manager, Prospective Students Office, Marketing & Public Affairs