Senior Management Committee Meeting 6-2004

Meeting 6/2004 of the Senior Management Committee was held at 2.15 pm on Tuesday, 31 August, 2004 in the Council Room, 1^st Floor, University Offices Building 3a, Clayton campus.

Professor Richard Larkins AO: Vice-Chancellor and President, Presiding

Professor Stephen Parker: Deputy Vice-Chancellor

Professor Alan Lindsay Deputy Vice-Chancellor (Academic)

Ms Alison Crook AO Deputy Vice-Chancellor (Resources)

Professor Brian Mackenzie: Pro Vice-Chancellor, Gippsland

Professor John Anderson: Pro Vice-Chancellor, South Africa

Professor John Redmond: Dean, Faculty of Art and Design

Professor Homer Le Grand: Dean, Faculty of Arts

Professor Gill Palmer: Dean, Faculty of Business and Economics

Professor Sue Willis: Dean, Faculty of Education

Professor Ron Weber: Dean, Faculty of Information Technology

Professor Arie Freiberg: Dean, Faculty of Law

Professor Edward Byrne: Dean, Faculty of Medicine, Nursing and Health Sciences

Professor Colin Chapman: Dean, Faculty of Pharmacy

Professor Rob Norris: Dean, Faculty of Science

Ms Meredith Jackson: Executive Director, Marketing and Public Affairs

Mr Alan McMeekin: Executive Director, Information Technology Services

Professor Max King: Director, Research Graduate School

Professor Merran Evans: Director, University Planning and Research and Director, Monash University Centre in London

Mr Greg Connell: Director, Audit and Risk Management

Professor Graham Webb: Director, Centre for Higher Education Quality

Ms Cathrine Harboe-Ree: University Librarian

Professor Denise Kirkpatrick: Director, Learning & Teaching

Mr John Levine: Divisional Director, Financial Resources Management

Mr Peter Marshall: Divisional Director, Student and Staff Services

Mr Stephen Davey: Divisional Director, Facilities and Services

Mr Renn Wortley: University Solicitor

Professor Rob Willis: Academic Director, Caulfield

Professor Phillip Steele: Academic Director, Berwick & Peninsula

Ms Janet Gaffey: Manager, Research Grants and Ethics Branch

Mr Tony Calder: Director, Executive Services

Professor Chris Browne, Mr John Matthews, Mr Anthony Pollock, and Professor Tam Sridhar

• Professor John Sheridan (Acting Dean, Faculty of Engineering)

• Mr Neil Pope, for Item 4.3.1

• Ms Kay Gardner for Item 5.1

• Mr Paul Barton for Item 5.2

The Minutes of Meeting 5/2004 held on 13 July 2004 were approved.

The Vice-Chancellor informed members that Council had approved the recommendations contained in the report.

Council approved the proposal to establish the Medical School.

The programs would be integrated with other equity and access programs with support from an Advisory Group.

The Senior Management Committee endorsed the proposal to establish and implement the Vice-Chancellor’s Student Leadership Program as detailed in the document presented.

Inviting comment on the "Draft Implementation Plan – Matrix Arrangements – Gippsland Campus", the Vice-Chancellor informed members matrix arrangements would be extended over time and following extensive consultation to include the devolution of some support services areas where appropriate.

During discussion the following comments were provided:

• Members discussed the proposed position of Deputy Pro Vice-Chancellor and task of load planning.

• In relation to Service Level Agreements, it was suggested that more appropriate terminology be used to describe the arrangements at Gippsland. One suggestion was "Alliance contracts".

• A member suggested that the proposed realignment of responsibilities at Gippsland would result in changes to faculty infrastructures which would need to be carefully monitored and managed.

• Members were advised that the devolution of full budget responsibility would not be implemented till 2006.

• The reporting line of the Heads of Schools was discussed noting that the document attempted to articulate that line management was via the Pro Vice-Chancellor with a disciplinary reporting line to the Dean.

Concluding the discussion, the Vice-Chancellor advised members that further work on the implementation plan and role of services divisions at Gippsland would be undertaken.

Members were informed that it was Ms Jackson’s last day at Monash and the Vice-Chancellor thanked Ms Jackson for her contribution to Monash particularly the handling of many difficult issues, the changes to the Monash image and brand, the consolidation of operational units under Marketing and Public Affairs and the early planning stages for the fundraising program.

Members supported the Vice-Chancellor’s statement with acclamation.

Members raised some issues relating to the continued introduction of new courses and the status of weightings for returned load.

In response, Professor Parker noted that it would be necessary to be sensitive to unintended insensitive outcomes and that he would welcome suggestions on framing and applying the criteria.

Members noted information as detailed in the document presented.

Mr Neil Pope provided members with an update on the status of negotiations in the Enterprise Bargaining round.

Members noted the advice of Professor Larkins and Ms Crook that budgets may need to be reshaped depending on the outcome of the Federal election.

Mr Peter Marshall outlined to members the reporting and compliance regime and offered an explanation as to why it had been reported that Monash had a comparatively large number of more highly remunerated executive staff compared to some other institutions.

The Vice-Chancellor noted that Monash should continue to comply with the State Government’s reporting guidelines.

Members noted the draft Employment Related Grievance Resolution Procedures.

Noting the Key Result Areas and responsibilities for implementation of the Plan, the Senior Management Committee endorsed the Inclusive Practices Disability Plan 2004-2008.

Senior Management Committee endorsed the Policy on the Prevention of Bullying and Occupational Violence at Monash.

Members noted the advice of Professor Webb that faculty based data would be distributed shortly.

Members noted the timeline for preparation for an AUQA audit.

Members, noting that the approval process had not been reviewed/revised for a number of years, were advised that a revised process would be prepared for discussion at a future meeting.

The next meeting of the Senior Management Committee will be held at 2.15 pm on Tuesday 19 October 2004 in the Council Room.